Senior administrative assistant jobs in Massachusetts

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

The Opportunity: Contribute To The Growth Of Your Career. Support a combination of VPs/AVPs Schedules and maintains multiple calendars of appointments and meetings. Coordinates travel itineraries and process expenses. Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division. Communicates pertinent information among appropriate departments. Involves appropriate Associates from other departments in the resolution of issues. Analyses operating practices and creates/revises systems and procedures as necessary. Organizes and maintains files, record keeping systems, and office layout. Oversees and monitors administrative projects. Performs other duties as required or directed. Organizes meetings (Catering, Booking Rooms, Follow up, etc.) Printing, organizing, and disseminating significant number of Reports on time Timekeeping Back-up Support to other Admins. Manages and administers various documents and spreadsheets Supports all meetings and sessions held in the home office Support training and conferences with prep and coordination needs Plans and participates in division initiatives such Team Building events. Gather and analysis the workforce analytics reports to support HR leadership Supports the managing the operational budget and partners with Finance as needed Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site Works in partnership with leadership to develop and maintain confidential database to support the business needs Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs. Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes. Gathers HR and Financial information to prepare for contract preparation meetings Completes special projects as assigned or directed Who We Are Looking For: You. Administrative experience in a corporate human resource setting preferred 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and be customer service oriented Ability to successfully juggle many things at one time and shift gears to prioritize Strong ability to build relationships and collaborate with local and remote team members and other admins Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Able to effectively manage confidential and sensitive information. Willingness to learn, take direction well and be a team player Ability to focus and get the job done while avoiding distractions Great at being resourceful and leveraging relationships to problem solve Understanding of change management Understanding of the budget process Ability to partner with multiple levels across divisions in North America This position has a starting pay range of $25.60 to $35.20 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Job Title: Executive Assistant III Pharma/Biotech Industry exp is must. Join our client as an Executive Assistant III, where you'll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week. Key Responsibilities: Manage complex calendars, prioritizing engagements to enhance executive effectiveness. Schedule and coordinate internal and external meetings and calls. Organize team meetings and team-building activities. Handle conference registrations and related meeting planning. Process expense reports in line with company policies. Coordinate detailed travel plans, including flights and accommodations. Essential Skills: Proven ability to collaborate across functions and with other Executive Assistants. Strong organizational skills with the ability to manage multiple priorities. Excellent time management and problem-solving abilities. High responsiveness to team needs and requests. Ability to handle sensitive information with discretion and integrity. Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint. Education: Bachelor's degree or equivalent professional experience.

Executive Assistant - Investment Firm Salary $85k - $100K + Generous Bonus + Profit Sharing 100% Company Paid Health Insurance We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support 3 Senior Partners. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key. We're seeking a polished, proactive, and resourceful Executive Assistant with 3-5 years of experience supporting senior level executives within financial services, consulting, VC or BioTech industries. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events. Key Responsibilities Provide seamless administrative support: Maintain executives' calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners Exercise discretion in committing the executives' time and evaluating needs Arrange complex travel Prepare, reconcile and submit expense reports Serve as a liaison between the executives, their teams and executive partners. Keep the executives advised of time-sensitive and priority issues Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information Ideal Candidate Will Have 3-5 years of Executive Assistant experience supporting senior executives A collaborative, energetic, and service-oriented mindset Bachelor's Degree (required) Exceptional verbal and written communication skills Outstanding attention to detail and organizational abilities Proficiency in Microsoft Word, Excel, and PowerPoint Compensation & Benefits $85K - $100K salary based on experience Generous annual performance bonus + Profit Sharing Full medical, dental, and vision coverage Exposure to top-tier executives and a dynamic, high-performance team culture To Apply Please submit your resume directly via LinkedIn or reach out to ****************** #LI-HR1 #ZR

Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise. Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise. Responsibilities: Calendar management - manages daily scheduling, including, but not limited to: Schedules diverse and complex meetings for internal/external constituents, including space reservations and meeting logistics and follow-up, as needed (ordering/managing catering, AV, invitations). Schedules and coordinates logistics for faculty director's speaking engagements with internal and external organizations. Maintains awareness of all projects in faculty director's office and facilitates daily schedule. Communication. Manages information flow to and from the faculty director in an effort to streamline communication.. Reads, researches, and routes correspondence and inquiries with an eye to conserving faculty director's time. Composes, edits, and proofreads correspondence and presentation materials on behalf of the faculty director. Develops and maintains paper and electronic filing and record-keeping systems related to the faculty director's office and the LFE, as well as other normal office processes including maintaining minutes from meetings and initiating changes and updates to manuals and procedures for own area. Responds to inquiries requiring an in-depth understanding of academic area and Institute policies and procedures. Takes ownership of inquiries by providing explanations and instructions, and ensures inquiries are addressed and resolved. Course/Teaching Support: Prepares lectures/course materials, presentations, cases, etc. (compiling, editing, printing/copying, distributing). Oversees TA application process, as needed. Assists in managing waitlist and course enrollments. Assists in managing Canvas site and grading for courses taught by faculty director. Coordinates logistics with guest speakers, as needed. Manages video recording logistics and editing of course lectures, as needed. Travel: Arranges domestic and international travel for guests and research collaborators of the faculty director, including air/train/automobile travel; lodging; ground transportation, etc. Prepares complex itineraries for faculty director and ensures appropriate travel arrangements are made. Prepares and submits expense reports. Collaboration: Works effectively with peers across the Institute to assist the faculty director in interfacing with Institute colleagues and officers and other key partners. Exhibits professionalism in interacting with internal/external constituents. Deals with confidential issues using discretion and sound judgment. Other Duties: Performs other duties related to the administration of the faculty director's responsibilities and in support of the LFE's research, education, and outreach initiatives as assigned or required, including work performed at a lower level, when necessary. Events and Outreach: Plans and coordinates high-profile events such as workshops, seminars, and conferences with timelines that range from weeks to months in advance, typically creating such events from scratch. Requires coordination and input from multiple people/units and can including: finding and contracting a venue, working with caterers, arranging for audio-visual needs, and liaising with speakers and attendees. May represent work area at LFE-hosted events. Maintains faculty director's personal website and those of the LFE. Assists with the LFE's outreach efforts by producing promotional and marketing materials as needed, for example, drafting press releases and preparing/distributing regular newsletters. Research Administration: Researches and prepares draft documentation for grant proposals. Prepares documentation for new projects involving human subjects for COUHES approval and maintains approvals for current/ongoing projects. Assists in processing new appointments for graduate research assistants, research staff, and undergraduate students; liaises with undergraduate and graduate administrators and HR, as needed. Uses desktop publishing programs to assist with formatting research publications for publication submission and review (e.g., LaTeX and Microsoft Word). Finance: Handles purchasing matters and financial transactions, including vendor selection, processing invoices, contracts, and monthly accounts reconciliation. Prepares, processes, and approves purchasing, accounting, and travel forms. Serves a procurement card verifier for faculty director and associate director. Maintains office supplies and equipment inventory, and coordinates new purchases as necessary. Team Support: A member of the staff in the LFE, independently and in cooperation with other team members, including the LFE associate director, provides outstanding internal and external customer service. May assist other faculty and support staff in the academic area, including, but not limited to, support during staff absences and providing coverage on the floor. Implements policies as appropriate. This position makes decisions on issues and priorities for own work area; makes recommendations to solve and resolve highly complex problems. Proposes changes to aid in continuous improvement of office programs, processes, and operations. Qualifications: High school diploma or equivalent required; bachelor's degree preferred. Five years' administrative, executive assistant, or related experience. Experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals and deadlines. Requires ability to anticipate, prioritize, and work on multiple projects simultaneously. Must be able to work independently and as part of a team with minimal supervision. Keen attention to detail and accuracy in work. Excellent interpersonal and organizational skills and resourcefulness. Excellent verbal and written communication skills, including a strong and poised phone presence and excellent grammar and proofreading ability. High level of flexibility and adaptability. Must be self-motivated, service-oriented, and comfortable working in a fast-paced environment. Must be comfortable interacting with high-visibility executives, highly-motivated students, and leaders of other offices. Diplomacy, good judgment, and discretion with confidential information. Advanced computer software skills required and ability to identify and learn new programs and software skills as necessary. Proficiency with Microsoft Office, WordPress, database management, and desktop publishing software. Knowledge of SAP, Concur, and financial processes, policies, and procedures a plus. Thorough understanding of own work and how it impacts operations across the LFE and academic areas as well as outside own work unit. Occasional travel, evening, and weekend work required. Ability to multitask and manage competing priorities while meeting deadlines and maintaining high standards of accuracy and quality. Collaboration with others while respectfully advancing organizational goals and achieving desired outcomes. Ability to manage ambiguity, anticipate needs, adapt quickly to complete tasks, and solve challenges that develop.

An emerging biotechnology company in Waltham is seeking a Senior Executive Assistant to support their CEO. The EA must have excellent written and verbal communication skills, as well as administrative and organizational skills. The main focus is EA support with the opportunity to take on operational/project management type work down the line. They must also have the ability to work independently on projects from start to finish, and be able to work successfully while managing a wide variety of tasks. The ideal candidate for this position enjoys working in a fast-paced environment and is proactive, resourceful, and well-organized. Responsibilities Provide high-level administrative support to the CEO and light support for other executives. Proactively manage calendars, being attentive to priorities and optimal use of time. Support contract and finance processes. Coordinate and arrange all aspects of domestic and international travel. Serve as liaison for Board of Directors; establish and maintain excellent working relationships with Board Members and their support staff. Schedule on-site and off-site meetings with internal groups and collaborators. Manage expense reimbursement requests. Assess the importance of requests, help when priorities shift, take detailed notes and be three steps ahead of your team. Create and update reports, presentations and spreadsheets using Excel, PowerPoint, Word and Outlook. Interact in a professional manner with collaborators and stakeholders. Provide back-up coverage to other support staff when needed. Requirements Bachelor's Degree. 7+ years of administrative experience, with at least two of those years supporting senior professionals. Prior experience in health and life sciences highly preferred. Strong organizational skills that reflect an ability to perform and prioritize multiple tasks with excellent attention to detail. Very strong interpersonal skills. The ideal candidate is personable and friendly. Highly resourceful team-player, with the ability to also be extremely effective independently. Ability to handle confidential information with discretion and be adaptable to managing various competing demands. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint). QuickBooks or similar financial planning programs experience is a plus. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

JOH is one of the strongest independent food brokers in the country. With offices and strategic partnerships across the United States, JOH is extremely focused on finding profitable solutions for both our clients and customers. At JOH, we deeply believe in selling the right way, with passion and integrity. Our teams represent each client with tenacity and respect. We deliver on all fronts by offering the best in headquarter sales, retail merchandising and extraordinary access to key decision makers. JOH is a dedicated and strong company that is Driven to Sell Right. JOH is seeking an experienced Executive Assistant to work at our headquarters located in Billerica, MA. The Executive Assistant is a high-level administrative professional who provides comprehensive support to the President of the organization and other C-suite executives as needed. This role requires exceptional organizational skills, discretion, confidentiality, and the ability to manage a broad range of responsibilities, including both professional and occasional personal tasks to ensure the President's day-to-day operations run smoothly. Key Responsibilities: Executive Support: Manage and maintain the President's calendar, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, agendas, and briefing documents. Accomplish both short and long-term assignments independently ensuring organizational effectiveness and efficiency. Attend meetings, take minutes, and follow up on action items as needed. Liaise with internal associates, departments, board members, clients, and customers to provide excellent service in all aspects of the job. Track key deadlines, projects, and deliverables to ensure timely execution. Travel and Logistics: Arrange travel itineraries, accommodations, and transportation. Ensure travel plans are efficient and align with the President's time and productivity goals. Administrative & Office Management: Screen incoming calls, emails, and requests, handling them when appropriate. Organize and maintain physical and digital files and records. Maintain a list of current customers, clients, and addresses in support of general correspondence. Handle confidential information with the highest level of discretion and integrity. Meeting planning, organization and execution including set up/break down of meeting rooms. Manage catering orders for meetings including broader company events. Oversee C-suite and company's memberships in various associations and organizations. Other duties as assigned. Personal Assistance: Assist with personal errands and tasks including scheduling personal appointments. Coordinate occasional personal travel, reservations, and events. Provide additional personal support as requested, helping to optimize the President's time and energy for high-priority work. Qualifications: Bachelor's degree in business administration or related field. Proven experience (5+ years) as an Executive Assistant, or similar role supporting C-suite executives. Exceptional organizational, time management, and multitasking abilities. Excellent written and verbal communication skills. Financial skills to create and reconcile expense reports High level of professionalism, discretion, and confidentiality. Advanced Microsoft Office Suite and calendar management tools. Ability to anticipate needs and proactively solve problems. Experience interfacing with client/customers Flexibility to manage a dynamic schedule and occasional after-hours requests. Preferred Qualifications: Prior experience supporting a company President, CEO, or Founder. Food, beverage or consumer package industry experience, broker experience a plus. Ability to read and understand financial, analytics, and other reports, and summarize and present data.

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoam™. The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences. This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team. Key Responsibilities Executive Support for the C-Suite Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight. Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries. Maintain confidentiality and handle sensitive information with intention and professionalism. Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization. Evaluate and manage Co-CEO's incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper. Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations. Event & Culture Experience Management Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings, sales meeting, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives. Manage end-to-end event logistics-venues, vendors, travel, communications, branded materials, and on-site coordination. Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS' values and brand. C-Suite Project Support Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness. Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams. Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables. Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward. Requirements Bachelor's degree in business, communications, or related fields. 5+ years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience planning and executing events of varying scale-internal, external, virtual, and in-person. Strong communication, relationship-building, and interpersonal skills. High degree of discretion, judgment, and professionalism, especially when handling confidential information. Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools. Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations. Ability to remain calm and solutions focused in a fast-changing environment. A proactive, “no job too big or small” mindset that aligns with OOFOS' collaborative culture. Four days per week in the office to provide in-person support to our executive team. Leadership/Cultural Requirements People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul. Approaches work with empathy, connection, and focus on supporting others. Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead. Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines. Culture Champion: Passionate about delivering thoughtful, engaging experiences. Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth. A “team first” attitude, collaborative mindset and openness to feedback is a must. Job Type: Full Time - Exempt, Hybrid based in Braintree, MA OOFOS is an Equal Opportunity Employer. We recruit, hire, train and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.

MILL5, LLC - Boston, MA (Onsite, 4 days per week) Full Time MILL5 is a global technology consulting firm delivering advanced solutions in Cloud, AI, Data, IoT, Analytics, Modern Applications, and Security. We partner with leading enterprises across multiple industries and maintain a global presence across the United States, Latin America, Europe, and Asia. We are seeking a high-performance Executive Assistant to support our Founders. This role requires precision, confidentiality, speed, and the ability to manage complex responsibilities in a fast-moving environment. The ideal candidate thrives in a leadership-level support role and operates with exceptional judgment and professionalism. What You'll Do Executive Support Manage complex calendars, meetings, priorities, and daily operations for the Founders. Handle email triage, correspondence, follow-ups, and communications on behalf of executive leadership. Prepare meeting briefs, agendas, summaries, and action logs. Track strategic initiatives and ensure deliverables are completed on schedule. Operations & Administration Provide full administrative support including correspondence, scheduling, clerical tasks, and operational triage. Assist with accounts receivable, accounts payable, and internal time tracking. Manage documentation, executive files, confidential materials, and internal workflows. Office & Vendor Management Coordinate office operations, equipment, supplies, and procurement. Interface with IT partners, vendors, and property management to resolve issues. Maintain vendor records, contracts, and renewal schedules. Travel & Events Coordinate domestic and international travel for the Founders including itineraries and logistics. Assist with company travel needs and employee coordination. Support company events, meetings, planning sessions, and related logistics. HR & People Operations Support new-hire onboarding, interview scheduling, HR documentation, and benefits cycles. Act as a cross-team liaison to help maintain a coordinated and productive culture. What You Bring Minimum 3 years supporting senior executives or Founders (required). Bachelor's degree preferred. Tech-savvy with strong Microsoft Office skills; familiarity with HRIS and accounting systems a plus. Exceptional organization, communication, discretion, and follow-through. Ability to manage high-volume, urgent priorities with accuracy. Professional presence and strong interpersonal skills at all levels. Must work onsite in our Boston office at least 4 days per week. Must sign and adhere to a strict NDA prior to beginning work. Why MILL5 100 percent employer-paid medical, dental, vision, life, and disability insurance. 401(k) with employer match. Over 4 weeks of PTO plus paid holidays. Professional development stipend. Inclusive culture, team events, and opportunities for growth. Apply today and help accelerate MILL5's mission to deliver world-class innovation across the globe.

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

Arthur Murray has transcended dancing since 1912. Through the years, dance has become popular not only through movies, but recently with TV show such as “Dancing with the Stars,” “So you think you can Dance,” and “America's got Talent.” Not to mention social media and Youtube. Today, our company continues to grow and modernize the art of dancing - From the Foxtrot and Waltz, Rock Swing & Hustle, the passionate Tango, and to the recent trend of Latin dances such as salsa, bachata, and merengue. The Arthur Murray Dance Studio of Cambridge is seeking charismatic individual to support the executives and studio in their day-to-day job responsibilities while demonstrating an ability to work independently and meet deadlines effectively. This is a unique role that combines back end studio operations along with "front of the house" new student management & sales, where you will help enroll new students in their foundation program and get them off to a great start in the studio. The role is two parts: New Student Associate: Front end sales to get new students enrolled on their foundation program Handle inquiry phone calls & correspondence to get new students scheduled New student information chats and enrollments to assist students development and involvement in the studio Manage team members with new student operations to ensure high quality experience Administrative Responsibilities include but are not limited to: Maintain studio schedule and accurate student records Accurate records of studio expenditures and operate within assigned budgets Communicate in timely and engaging manner with students through phone calls, email & text Create and update social media sites, advertisements, and weekly newsletters Communicate efficiently with students and clients including scheduling appointments. Oversee account receivables and maintain studio performance reports Deliver 5 star hospitality Qualifications: Written and verbal communication skills Sales skills Team Management & Organizational Ability Computer skills - MS Office, Google workplace, and Canva Potential Promotion to Office Manager role Job Type: Full Time Tuesday to Saturday. (afternoons and evenings during the week, 9-5 Saturday) Pay Range: $40,000-$54,000 (depends on experience) Benefits: Employee discount Holiday/Sick Pay IRA contribution Supplemental pay types: Bonus pay Experience: Customer service: 1 year (Preferred) Work Location: One location

Admin Assistant - Mid-level This role provides high-level administrative support, managing complex calendars, travel, expenses, meetings, and confidential communications. The individual oversees administrative projects, maintains records and documents, prepares PowerPoint materials, supports department initiatives, and collaborates across teams to resolve issues. The position requires 5+ years of corporate administrative experience, exceptional organizational and multitasking skills, strong proficiency in Microsoft Office, excellent communication abilities, and the capacity to handle sensitive information. Success in this role depends on being detail-oriented, adaptable, collaborative, resourceful, and able to thrive in a fast-paced environment.

The client is seeking a highly motivated, analytical, self-directed individual to fill a consultant position assisting the PMO team in a fast-paced environment. This individual will perform a variety of day-to-day responsibilities as well as numerous administrative tasks. The ideal candidates will exhibit attention to detail and must be able to organize and execute activities on a strict timeline. This individual shall be comfortable coordinating activities across multiple support and business units. Strong verbal and writing skills are required. Primary Responsibilities Perform Administrative functions including invoice processing, accrual preparation, data file updates, and spreadsheet updates. Various other technical administrative tasks as needed. Minimum Requirements / Education B.A. or B.S. in Computer Science, Accounting, related field or demonstrated equivalent experience Highly proficient Microsoft Excel skills and attention to detail Strong Microsoft Office suite applications skills Demonstrated ability to work in a fast-paced environment Punctual

Russell Tobin is seeking a proactive and detail-oriented Office Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Office Administrative Support Location: Boston, MA Duration: 12 months Pay rate: $22/hour Position Description: Providing general office support, including but not limited to: • Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning • Managing travel & expenses, including making travel arrangements and processing expenses for team members • Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones • Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. • Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors • Assisting the Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications • Proficiency in Word, Excel, PowerPoint and Outlook required • Bachelor's degree preferred but not required • A minimum of 2 years of work experience in a professional corporate environment • New graduates who have a desire to be in the financial services industry are also encouraged to apply • Strong written and verbal communication skills • Enjoys working in a team environment • Polished communication skills • Ability to multi-task and work in a fast-paced environment • Business professional environment and attire • Possess critical thinking skills and good judgment Chooses to always operate with integrity and transparency Education Bachelors Degree preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience.” We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe. Job Summary The Fueling Administration Assistant is responsible for supporting the efficient and accurate operation of the fueling department by ensuring all fueling tickets and transactions are accurately documented and input into the system. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced, deadline-driven environment. The expected pay rate is $24.00/hr. Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match, paid vacation time, sick time, and company paid holidays. Your Activities Accurately input fueling tickets and fueling transaction data into the designated fuel management system Ensure that all required details (aircraft information, flight numbers, amount dispensed, and fueling times) are accurately recorded Maintain accurate and up-to-date records of all fueling transactions Assist with EOD reconciliation and ensure that discrepancies are reported and resolved promptly Prepare daily, weekly, or monthly reports related to fuel usage and activity for internal use and client billing Serve as the point of contact for fuel-related inquiries from clients and internal teams Address any client or airline inquiries related to fuel transactions Your Profile High School Diploma or equivalent 2+ years administrative experience Flexibility to work early mornings, rotating Saturday's shifts Proficient in Microsoft Office products, especially Word and Excel Strong written and verbal communication skills for effective interaction with teams and clients Ability to manage multiple tasks simultaneously and prioritize workloads in a fast-paced environment What We Offer 401(k) Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Visit our website at to learn more about Life at Swissport. Join Swissport today and be part of a team that connects the world of aviation!