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Senior Administrative Assistant Jobs in Mebane, NC

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  • Senior Administrative Assistant

    Ultimate Staffing 3.6company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    Ultimate Staffing Services is actively seeking a highly skilled Senior Administrative Assistant to join a reputable company in North Carolina. The ideal candidate will bring a strong background in Engineering, Architecture, or Construction Administration, and demonstrate exceptional proficiency in Microsoft Office and industry-specific software. Responsibilities Demonstrate a high level of proficiency in Microsoft Office applications. Utilize previous experience with Engineering or Construction software such as Newforma, Procore, SAP, etc. Perform heavy data entry tasks with accuracy and efficiency. Exhibit excellent typing skills and attention to detail. Leverage an Engineering, Architecture, or Construction Administrative background to effectively support team operations. Qualifications Education requirement is a Bachelor's Degree. Must be local to Raleigh, NC, as this is a fully onsite opportunity Required Work Hours Monday - Friday, first shift. Benefits Medical, dental, vision, and pharmacy benefits. Additional Details Pay range is $24 to $30 per hour. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $24-30 hourly 17d ago
  • Executive Assistant

    Golden Technology 4.4company rating

    Senior Administrative Assistant Job 35 miles from Mebane

    Our client is seeking an Executive Assistant to join their team! In this role, you'll assist the Chief Human Resource Officer, Chief Financial Officer, and Chief Information Officer with various administrative tasks, project coordination, customer service, and occasional reception duties. Key responsibilities for this position include: Providing proactive and anticipatory management of calendars as a trusted partner through coordination of priorities and resolving scheduling conflicts with precision and confidentiality. Coordinating meeting arrangements and logistics: booking appointments, reservations, travel, meeting space, technology, and document needs, etc. Managing the content of email inbox to assist in the prioritization of their time and focus. Prioritizing conflicting needs and proactively following through on projects to completion. Composing, preparing, reviewing and/or modifying communications, presentation materials, reports, spreadsheets, and agendas. Drafting and sending correspondence as necessary. Taking ownership of projects, demonstrating initiative, and coordinating to ensure seamless execution and timely delivery of deadlines, deliverables, and communication. Fostering a culture of innovation by utilizing efficiency, encouraging creativity, and exploring new approaches for enhancement and productivity. Collaborating across departments and companies to ensure alignment on projects and initiatives. Maintaining open lines of communication, providing regular updates on progress, milestones, and challenges. Facilitating a welcoming and inclusive environment for guests, clients, and team members. Assisting the Director of Administrative Services, ensuring all aspects of meetings and events have been thought through and implemented through a lens of service excellence. Engaging in open communication with the Director of Administrative Services pertaining to building issues or concerns, while maintaining the kitchens and gathering areas. Top skills you need to have: Five (5) years of experience as an administrative assistant in executive support, project management, or a related role preferred. Experience with Microsoft Office suite (Outlook, Word, PowerPoint, Excel, Planner, Forms), Canva, and other document creation and editing tools. Bachelor's or Associate Degree preferred. American Society of Administrative Professionals' PACE (Professional Administrative Certificate of Excellence) certification required (within 90 days of start). Outstanding interpersonal skills with a hospitality-driven approach to service and communication. Proactive mindset with the ability to anticipate needs and address them before they arise. Strong organizational skills with exceptional attention to details and the ability to manage multiple priorities simultaneously. Strong problem-solving and critical-thinking skills with a solutions-oriented mindset. High degree of emotional intelligence, discretion, and professionalism to maintain confidentiality as an extension of the executive. Strong written and verbal communication skills.
    $43k-60k yearly est. 1d ago
  • Executive Assistant

    Confidential Jobs 4.2company rating

    Senior Administrative Assistant Job 45 miles from Mebane

    The Executive Assistant performs diverse administrative functions for the Executives and may support the Management staff that report to the Executives. The incumbent composes communication; reviews, prioritizes, and responds to emails; creates reports and presentations; organizes and schedules appointments, and meetings; organizes travel; reviews strategic documents; takes notes at meetings and any other administrative tasks that help the executive perform their job. Essential Functions and Duties Maintain Executives calendar and schedules meetings. Handles sensitive information in a confidential and private manner as this position will have access to confidential information including communications from senior executives, compensation data, corporate strategy, pending or future contracts, specific employee details, and other sensitive company information. Makes travel arrangements for the Executives including flights, cars, hotels, meeting rooms, etc. Coordinates conference calls and webinars Organize meetings including setting date, notifying attendees, preparing meeting room, preparing agenda, and ordering food as needed. Receive invoices, code them and provides them to the Executive for approval. Compose letters and emails in an accurate, professional, timely manner. Assist in special projects as assigned which may include basic research projects. Schedule interviews and provide travel arrangements if necessary for candidates. Maintain contracts in system. Coordinate with vendor and Executive to obtain signature for contracts. Order gift cards for various departments when instructed. Note taking for various meetings. Provide notary services as needed. Assist the receptionist with telephone duties as needed. Assist in fielding and posting questions/comments for the Q&A section of Microsoft Teams Live Event Quarterly All Hands Meetings. Support other Executive Assistants while on vacation, LOA, etc. Continuously strive to improve processes, service quality to internal and external customers. Adheres specifically to all company policies and procedures, Federal and State regulations and laws. Display dedication to position responsibilities and achieve assigned goals and objectives. Represent the Company in a professional manner and appearance at all times. Understand and internalize the Company's purpose, display loyalty to the Company and its organizational values. Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others. Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds. Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation. Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations. Other duties as assigned. Education, Knowledge, Skills and Experience Required Education: High school diploma or equivalent. Associate degree or relative college courses preferred. Required Experience: Minimum two (2) years of executive level administrative assistant work required. Minimum ten (10) years of administrative assistant work required. Superior administrative skills commensurate with years of experience. Required Skills: Must have strong organizational skills. Must have a detail orientation and the proven ability to prioritize work. Must have effective verbal and written communication skills. Must have the ability to work with limited supervision and as part of a team Sound decision-making abilities. Advanced professional administrative procedures. Required to interface with all employees and customers with tact, discretion and finesse. Ability to prioritize multiple projects and complete on time. Ability to exercise initiative in organizing and completing daily tasks. Ability to solve moderately complex problems. Excellent, on-time attendance. Consistent accuracy in work product. Intermediate Microsoft Word, Intermediate Power Point, Intermediate Excel required. Type 60 wpm. Professional Certifications: Notary certification a plus.
    $35k-51k yearly est. 10d ago
  • Executive Assistant

    Biotouch

    Senior Administrative Assistant Job 42 miles from Mebane

    Biotouch Global is a leading provider of Healthcare Kitting and Specialty Logistics services for the healthcare industry. The company serves over 1,000 customers across North America and Europe, offering tech-enabled kitting and logistics services to hospitals, labs, commercial diagnostics and life sciences partners. Known for its expertise, customer service, and innovative technology, it provides cost-effective solutions using multiple logistics modes. Due to our continued growth, we are in a unique position to add an Executive Assistant to our team! What we'll trust you with: You will help support our CEO (Chief Executive Officer) in delivering administrative support and assisting us in achieving our organizational goals. You will be responsible for ensuring that plans are made, schedules are established, meetings are held on time, and files are neatly organized and updated. Working autonomously, you will also: Act as the first point of contact for our executives, screening and directing calls, emails, and messages. Manage executive calendars, schedule appointments, and coordinate meetings. Organize and prepare materials for executive meetings, including agendas, reports, and presentations. Manage the Cary/ Raleigh corporate office (new in 2025) while leading and ensuring consistency across the BioTouch network of sites. Conduct research and provide support for special projects and initiatives. Draft correspondence, memos, and other documents on behalf of executives. Maintain customer and employee confidence by exercising discretion in handling confidential and sensitive information. Meet with prospective customers, contractors, and vendors and assist with answering or directing inquiries. Prepares reports by collecting and analyzing information using Microsoft Excel and other online tools Represents the executive by attending meetings in the executive's absence and speaking for the executive. Work autonomously and contribute to business-related activities as assigned. What matters most for this role: High School diploma, GED, or suitable equivalent. 3 years of experience or more as an Administrative Assistant, Executive Assistant, or in a position that performs administrative duties. Proven experience handling highly confidential and sensitive information Exceptional written, verbal, and interpersonal skills Proficient in Microsoft Excel, Teams, Word, Power Point, Google Suite, and Microsoft Office Ability to pass background checks and pre-employment drug screening What we will offer: Health Insurance Dental Insurance Vision Insurance Vacation Pay Holiday Pay 401K EQUAL OPPORTUNITY EMPLOYER BioTouch is committed to creating a diverse environment and is proud to be an equal-opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected statuses as required by applicable law. We want a diverse mix of talented people who want to join us, stay with us, and do their best work.
    $36k-53k yearly est. 1d ago
  • Administrative Assistant

    Chappell 4.4company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    Chappell [Powered by Compass] is seeking a motivated and detail-oriented administrative assistant to support our top performing real estate team. The primary focus of this role will be assisting in real estate transactions, coordinating with agents, clients, and other professionals, and ensuring the smooth processing of documents and administrative tasks. Responsibilities will also include collaborating with vendors, assisting the marketing team, and coordinating and managing special projects as assigned. The ideal candidate will be a team player and self-starter with excellent organizational skills and the ability to manage multiple tasks with accuracy and efficiency. Previous experience in real estate is strongly preferred. Key Responsibilities: Performing transactional & contract to closing activities Coordinating pre-listing activities Supporting the Executive Assistant Supporting agents and clients Assisting the marketing team Assisting the developer services team Collaborating with Compass staff Learning the CRM, Compass platform, and related tech Coordinating & assisting with team meetings Coordinating & assisting with team and client events Managing special projects as assigned Qualifications: High school diploma or equivalent Previous administrative experience, preferably in real estate Strong knowledge of real estate transactions, terminology, and processes Familiarity with real estate software (MLS, CRM platforms, transaction management systems) Excellent communication skills, both written and verbal Strong attention to detail and ability to manage multiple tasks simultaneously High level of professionalism and ability to handle sensitive information Compensation & Benefits: Competitive salary based on experience Health insurance and retirement savings Chappell [Powered by Compass] is a team of doers and creators pushing the bounds of expected real estate to deliver an exceptional experience. As one of the best residential real estate firms in the greater Raleigh, Durham, & Triangle areas, we are a team of knowledgeable experts who bring years of insight and expertise to every interaction.We're proudly powered by Compass, the best boutique brokerage in the country. Tech-driven with tools and resources to ignite any listing or project, we invite you to experience real estate differently - whether it's buying, building, or selling.
    $32k-46k yearly est. 4d ago
  • Administrative Assistant

    Property Resources 4.1company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    Job Title: Administrative Assistant Employment Type: Part-Time About Us Property Resources is a boutique commercial real estate firm specializing in the acquisition of multi-tenant retail and flex properties across central North Carolina. We are a growing, dynamic company focused on providing exceptional service to our clients and partners. Our team values collaboration, attention to detail, and proactive problem-solving. We are seeking an Administrative Assistant to support our team by managing day-to-day office operations, assisting with client communications, and ensuring our processes run smoothly. The ideal candidate will be highly organized, detail-oriented, and eager to contribute to a fast-paced, growing business. Key Responsibilities Office Management: Manage daily office operations, including handling correspondence, scheduling meetings, and maintaining office supplies. Client Support: Act as a point of contact for clients, responding to inquiries via phone and email in a professional and timely manner. Data Management: Maintain accurate property and client databases, including updating CRM systems and document filing. Marketing Support: Assist with creating and scheduling email campaigns, managing social media accounts, and coordinating marketing materials. Transaction Coordination: Support the team with real estate transactions by managing timelines, preparing documents, and ensuring compliance. Research & Reporting: Conduct property research, market analysis, and prepare reports for internal use and client presentations. Event Coordination: Assist in planning client meetings, networking events, and office functions. Qualifications Proven experience as an Administrative Assistant or similar role (real estate experience preferred). Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent verbal and written communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM systems. Experience with marketing tools such as MailChimp, Canva, or social media platforms is a plus. High level of professionalism, confidentiality, and attention to detail. Ability to work both independently and collaboratively in a team setting. What We Offer Competitive salary based on experience. Flexible work environment (hybrid options available). Opportunities for growth and professional development. Collaborative and supportive team culture. How to Apply If you're a highly motivated individual who thrives in a fast-paced environment and is passionate about supporting a growing real estate business, we'd love to hear from you! Please send your resume and a cover letter to Justin@profraleigh.com with the subject line "Administrative Assistant Application - [Your Name]".
    $29k-36k yearly est. 15d ago
  • Administrative Assistant

    Insight Global

    Senior Administrative Assistant Job 42 miles from Mebane

    Must haves: Experience with Microsoft Office using programs such as Word, Excel and PowerPoint. Excel is a big requirement Experience with accounts receivable and processing invoices and payments Experience in utilizing office equipment (such as printers, copiers, and fax machines) and other relevant technology (software and systems) to meet organizational needs. Demonstrated previous experience in an office environment performing administrative duties. Exceptional Phone/communication presence and ability to conference callers with Tier I and Tier II to provide support or open a bridge for a larger audience. Basic knowledge on information handling policies and procedures. Basic knowledge of document preparation, editing and management. Ability to maintain and organize office files and records. Rename and save documents to maintain an organized file structure. Plusses: Project coordination experience 911 center knowledge Day to Day: A government client in Raleigh, NC is looking for an Administrative Assistant to join their team. Responsibilities include: This position will assist in preparing, editing and managing documents, reports, and presentations. Maintain and organize office files and records. Respond to inquiries via email, telephone, or in-person. Coordinate communication between Managers, Program Director and other departments. Schedule and coordinate meetings, appointments, and travel arrangements. Take minutes during meetings when needed. Provide administrative support to the staff and other 911 staff. Maintain office supplies and equipment. Accounting responsibilities to be assigned. Process and distribute incoming and outgoing mail. Assist with special projects and research as needed.
    $27k-37k yearly est. 1d ago
  • Administrative Assistant

    Moore & Alphin, PLLC

    Senior Administrative Assistant Job 42 miles from Mebane

    Moore & Alphin, PLLC, is seeking a motivated administrative assistant to join our team. This is a full-time, in-office position that will support daily office operations and contribute to maintaining smooth office functionality. The ideal candidate will be organized, proactive, and capable of managing multiple tasks simultaneously in a fast-paced environment. Candidates should have a strong work ethic, demonstrate exceptional energy, and maintain a pleasant demeanor. We offer a highly competitive salary and employee retention bonuses, along with benefits which include health, dental and vision insurance, 401(k), long term disability, life insurance, 18 days of PTO per year and many paid holidays. Requirements/Qualifications Minimum two years of experience working in an office environment. Strong ability to prioritize tasks, manage multiple projects, and work independently. Excellent verbal and written communication skills. Strong organizational skills with a focus on attention to detail. Must be reliable and able to maintain confidentiality. Experience with billing or invoicing is a plus, but not required. Proficient in Microsoft Office programs. If you are interested in applying for this position, please send a cover letter, resume and references to **********************. Please note that we do conduct background checks as part of our Best Practices Policies. Moore & Alphin, PLLC, is a law firm that has been serving the Triangle's real estate closing needs for over 20 years. We work directly with many of the Top 25 best homebuilders in North Carolina. For more information, please visit ******************** **Direct hire only. No staffing agencies**
    $27k-37k yearly est. 4d ago
  • Executive Assistant - part time

    Fairview 4.3company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    At ViewPoint Partners, we're all about technology, relationships, and client service. Through our Companies, Fairview and FilePoint, we excel in utilizing regulatory technology to provide services that help our investment advisor and investment company clients fulfill the ever-changing compliance regulatory and reporting requirements that come along with the financial services industry. ViewPoint Partners' shared operations team advances Fairview and FilePoint's mission by enabling each business to spend more time focusing on providing clients with exceptional and tailored solutions. The Executive Assistant provides high-level administrative support to company executives by drafting certain documents and presentations, communicating with other departments on certain admin topics (e.g., HR, IT, Accounting), and performing clerical functions such as preparing correspondence, light data entry, expense reports, arranging conference calls, and scheduling meetings. Key Responsibilities: Manage and maintain executives' schedules, including scheduling meetings, appointments, and travel arrangements. Review, prioritize, and respond to applicable emails; answer; draft memos and other communications on behalf of the executive. Organize documents, maintain records, and take notes at meetings. Flagging emails, light to-do list management, deadline reminders. Organize meetings, including scheduling, sending reminders, and coordinating with Logistics team, if necessary. Maintain accurate records related to duties. Perform minor accounting duties, such as handling expense reports and processing mail. Requirements Associates Degree. Bachelor's degree preferred. Proven experience as an executive assistant or other relevant administrative support experience. Excellent written and verbal communication skills, strong organizational skills, ability to multitask, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Teams). Professional demeanor, attention to detail, ability to work independently, and strong problem-solving skills. Working at ViewPoint Partners At ViewPoint, we understand that our employees are our greatest assets. That's why we offer competitive salaries, and excellent career opportunity. All employees get the full experience - including a collaborative and supportive work environment, professional development opportunities and companies who truly care about their employees, services and clients. And we take pride in our diverse workforce, because we know that our differences make us stronger. ViewPoint Partners and its affiliates Fairview and FilePoint are based in Raleigh, NC, which is consistently ranked on U.S. News & World Report's annual list as one of the Best Places to Live. What makes us different? 100% employee-owned Competitive salaries Ample professional development opportunities Collaborative, diverse team EEO Statement ViewPoint, LLC. and / or each of its affiliated persons and entities (together referred to herein as the “Company”) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. In addition to federal law requirements, ViewPoint Partners, LLC. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    $37k-55k yearly est. 60d+ ago
  • Administrative Assistant Snr

    Mindlance 4.6company rating

    Senior Administrative Assistant Job 22 miles from Mebane

    Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Duration: 2+ Months Location: RTP (Research Triangle Park), NC Job Description: 5+ Years of experience Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Coordinate and arrange meetings, book meeting rooms, and travel plans. Prepare expense reports. Type correspondence and other documents, and proofread materials. Open and prioritize mail. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required (Microsoft Suite), with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for four attorneys in Legal Department. Qualifications 5+ Years of experience Perform administrative and secretarial duties as requested Additional Information All your information will be kept confidential according to EEO guidelines.
    $46k-64k yearly est. 60d+ ago
  • Executive Assistant Sr

    Grace Federal Solutions

    Senior Administrative Assistant Job 18 miles from Mebane

    We are Grace, Grace Federal Solutions' greatest success is the employees of Grace. At Grace, we recognize the significant role each Grace employee plays in helping to grow and transform the company. Grace follows 5 principles: client service, purpose, mutual respect, collaboration, and accountability. To build the best healthcare services company that includes support services, consulting services, project management, information technology, data modernization, and talent acquisition; we need the nation's most interesting and talented people. Duties: Job Summary: Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs. Job Responsibilities: -Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs. -Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings. -Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed. -Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives. -May occasionally assist VPs with directors' budget. -Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information. Skills: Required Skills & Experience: -Microsoft products: Outlook, Word, Power Point. -Communication and computer skills. -Time management. -Technical skills. -Calendar management and meeting planning. Preferred Skills & Experience: -N/A Education: Required Education: -High School diploma or GED. Preferred Education: -N/A Required Certifications & Licensure: -N/A Preferred Certifications & Licensure: -N/A Languages: English Read Write Speak
    $51k-89k yearly est. 11d ago
  • Senior Administrative Assistant

    Wake Radiology UNC Rex Healthcare

    Senior Administrative Assistant Job 42 miles from Mebane

    For 70 years Wake Radiology has been a leading provider of outpatient medical imaging in the Triangle and is committed to raising the local standard of patient care. Wake Radiology is seeking a Senior Administrative Assistant to join our administration team. This role will entail providing high-level support to the Chief Operating Officer and our team of Radiologists who serve on the Executive Leadership Committee (EC). Apart from closely collaborating with the COO and the EC, the Senior Administrative Assistant will also work alongside other senior management to ensure the successful completion of tasks, demonstrating considerable judgment and discretion while managing tight deadlines. What You'll Be Doing: Screen and prioritize calls for the COO. Manage and maintain the calendar. Coordinate meetings, confirming availability, booking rooms, setting up teleconference or video conference capability, ordering food. Draft communications on behalf of the COO. Prepare agendas and materials for leadership and EC meetings. Monitor financial, budgetary, and personnel processes, including timely reconciliation of the COO's business credit card expenditures. Provide presentation support, such as develop and edit presentations. Must be proficient using Microsoft Office. Make travel plans and reservations as needed. Coordinate and manage all aspects of events for the EC. What We Are Looking For: 2-5 years of professional experience providing high-level support to a senior executive in a fast-paced organization is required. Bachelor's degree or Radiology or healthcare experience strongly preferred. Expert in Microsoft Office Suite skills, including Excel, Word, PowerPoint, Outlook, and OneNote. An extremely personable, professional, polished, multi-tasker. Interpersonal skills necessary to handle sensitive and confidential situations with poise, tact, and diplomacy. Ability to work in a fast-paced, collaborative environment while staying flexible to changing priorities. Responds to requests and urgent matters quickly and creatively with excellent follow-through. This is an in-person position.
    $43k-61k yearly est. 31d ago
  • Executive Assistant to Senior Vice President of Student Experience and Operations

    Saint Augustine's University Portal 3.4company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    The Executive Assistant will provide high-level administrative and logistical support in a fast-paced environment to aid the Sr. Vice President in the Division of Student Experience and Operations (Sr. Vice President, SE&O). The incumbent will display exemplary professionalism and will exhibit an exceptional commitment to accuracy, detail, and follow-up. The incumbent will handle confidential information and exercise sound judgment and discretion. The Executive Assistant will report to the Sr. Vice President, SE&O and may provide support to other key personnel in the Division. PRIMARY RESPONSBILITIES : This position assists in the planning, evaluating, and coordination of projects and divisional plans. The Executive Assistant will provide high-level administrative and logistical support in a fast-paced environment to aid the Sr. Vice President, SE&O and the Division of Student Experience and Operations. Assists in the effective implementation of strategic planning, effectiveness, decision-making and execution of decisions in advancing the leadership agenda of the Sr. Vice President, SE&O and the University. The incumbent will display exemplary professionalism and will exhibit an exceptional commitment to accuracy, detail, and follow-up. The incumbent will handle confidential information and exercise sound judgment and discretion. The Executive Assistant will report to the Sr. Vice President, SE&O and may provide support to other key personnel in the Division. Proactively manage an active and dynamic calendar of appointments. Ensures schedule is feasible and makes efficient use of direct report's time by reading, researching, summarizing, and routing correspondence and documents. Uses current office applications and technologies to create and edit a variety of presentations, reports, documents, and correspondence. Schedules meetings with internal and external staff. Prepares agendas, coordinates participants/speakers, reserves conference rooms, performs set-up for videoconference and web-based meetings, and organizes pre-meeting materials. Tracks follow-up items for various meetings, projects, and tasks. Performs and/or assists with budget monitoring to include development, tracking, forecasting needs, and reporting. Reviews and evaluates data related to Division, provides reports for data, and submits data requests as necessary to appropriate departments. Performs duties according to needs of functional area. Duties may include coordinating divisional events and activities, onboarding new staff, initiating purchase requisitions, and submitting invoices. Manages specialized projects and performs complex duties as assigned. May serve as a liaison to external vendor(s) or as a participant on internal committees. Handles incoming/outgoing correspondence, including those of a confidential nature. Answers incoming calls: researches and responds to inquiries; escalates and/or routes calls to appropriate personnel as necessary. Maintains office supplies for the area. Orders specialized items as needed. Responsible for confidential and time-sensitive material. General administrative support and related duties as assigned. Provide dynamic customer services to students. Providing support and direction for the administrative function associated with the Division. This includes providing training to divisional administrative assistants, communicating and directing operational functions related to the Sr. Vice President, SE&O or division. Hires and supervises student/para-professional staff assigned/hired. Coordinates the work of staff, performs evaluations, and ensures time is submitted on time. Perform other duties as assigned. Saint Augustine's University ( SAU ), drawing on its rich legacy as an access institution, is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. SAU was established in 1867 in Raleigh, NC by the Episcopal Diocese of North Carolina. A four-year liberal arts university with an average enrollment of approximately 1,000, SAU sits on 105 lush acres just north of Downtown Raleigh, NC. The institution offers more than 20 undergraduate degrees and a Master of Public Administration ( MPA ) Program and is accredited by the Southern Association of Colleges and Schools Commission on Colleges ( SACSCOC ). Additional Information: Employment is contingent upon a positive background check and proof of COVID -19 vaccination. Documentation of medical and religious exemptions will be accommodated. Official transcript is required upon acceptance of the position. Required Qualifications 1. Bachelor's Degree from an accredited university and/or 4 years-experience as an Executive Assistant to executive-level leadership. This position requires: The ability to organize and prioritize work, demonstrate initiative and provide excellent customer service. Excellent oral and written communication skills and proficiency in Microsoft office. Possess the ability to work with confidential information, work as part of a team. Work independent of direct supervision, or direct others as needed. Highly developed interpersonal, analytic, and communication skills. Ability to manage multiple projects simultaneously. 2. Supervisory experience. 3. Demonstrated leadership and managerial skills with analytical ability and experience with strategic planning process. 4. Must be able to maintain confidentiality and demonstrate knowledge and understanding of ethics in data collection and analysis. 5. Strong attention to detail is essential. 6. Demonstrated ability to plan, organize, coordinate and direct multiple projects and activities with varied deadlines; utilize sound judgement, be a strategic thinker and effective in moving strategic agendas; be politically savvy, and ensure the utmost discretion and confidentiality in all matters. 7. Ability to set priorities and work well with all levels of personnel. 8. Strong written and research skills with the proven ability to problem-solve. 9. Excellent interpersonal skills with ability to interact with diverse internal and external constituents.
    $37k-51k yearly est. 60d+ ago
  • Executive Assistant - C Suite

    Environmental Air Systems 4.5company rating

    Senior Administrative Assistant Job 41 miles from Mebane

    Key Responsibilities: Continuous Improvement: Continuously explore and recommend new tools and technologies to improve efficiency, enhance productivity, and support the executive team's needs. Stay current on industry trends related to technology and event planning to bring innovative solutions to the team. Regularly evaluate processes and workflows to identify areas for improvement and implement changes that drive better results. Maintain a proactive approach to learning and integrating emerging technologies. Professional Presentation Creation: Develop and design high-quality presentations for executive meetings and internal communications using tools such as PowerPoint, Keynote, Google Slides, and other design software. Ensure all presentations align with company branding, are visually engaging, and tailored to the target audience. Incorporate multimedia elements, data visualizations, and innovative design techniques to enhance the impact of presentations. Must be proficient with writing professional speeches and communications at the executive level of business. Event Planning & Coordination: Plan, coordinate, and execute internal and external events, including conferences, meetings, team-building activities, and client gatherings. Work with vendors, venues, and third-party services to organize logistics, including catering, equipment, and transportation. Ensure all event details are executed flawlessly, from invitations to follow-up communications, providing an exceptional experience for attendees.
    $35k-51k yearly est. 18d ago
  • Administrative Assistant to the Vice President for Academic Affairs

    Rockingham Community College 3.8company rating

    Senior Administrative Assistant Job 35 miles from Mebane

    Under the direction of the Vice President for Academic Affairs (VPAA), the Administrative Assistant to the VPAA is responsible for complex, confidential, and administrative support for the VPAA and provides information and assistance to faculty, staff, students, state and local agencies, regulatory and accrediting agencies. The Administrative Assistant to the VPAA must possess a thorough knowledge of college operations and procedures. Administrative Responsibilities * Coordinate the preparation of confidential correspondence, reports, special projects and other materials * Maintain and update official documentation and communication for students, faculty, and staff * Maintain and update official documentation from the North Carolina Community College System and external regulatory agencies * Analyze faculty workload documentation for compliance * Examine part-time employment packets for completeness * Prepare instructional contracts for part-time faculty and staff * Analyze instructional contracts and timesheets for part-time faculty and staff * Research, compile, and summarize data and information for day to day operation and special projects/reports * Support relevancy of faculty rosters, faculty credentials, planning units, and other accreditation documents * Provides Informer Reports to support curriculum management (Requisite MisMatch Report (Student Development Support), Instructional hour, Census date, Official enrollment, Budget, Attendance) * Evaluate budget spreadsheets for academic programs * Serve as back-up to Program Accountability Specialist (Credit) for curriculum management (program of study and schedule build) and Program Accountability Specialist (non-credit) * Participating in community college sponsored or endorsed professional/personal development activities * Pursue professional development courses, seminars, workshops, and activities to enrich and/or enhance the quality of support provided to Academic Affairs * Represent Academic Affairs to campus and community constituents when necessary * Provide appropriate support to other areas of the campus as necessary General Clerical * Coordinate and direct incoming telephone calls; receive and greet visitors, and direct inquiries and requests for the VPAA * Prepare and coordinate written requests by students (course repeat and student complaints) for VPAA review * Monitor and reconcile leave reports and time sheets * Record, prepare, and disseminate meeting minutes * Schedule appointments and maintain accurate appointment calendar * Receive, sort, and distribute all incoming and outgoing correspondence * Review correspondence from other departments for the VPAA's signature * Respond to letters and correspondence of a routine nature * Maintains the academic and administrative calendars * Organize performance evaluations of faculty and staff * Coordinate travel requests for faculty and staff * Complete supply and equipment order through the e-procurement system for academic affairs * Assisting in the planning and coordination of special events and meetings * Responsible for serving on campus committees when appropriate or requested Perform other related duties assigned. REQUIRED: Associate degree in business/office administration or related area from an accredited institution; Three years administrative office experience. PREFERRED: Community College experience; Colleague experience * Knowledge and experience using Microsoft Office applications, particularly Excel * Organizational skills * Ability to be creative, work independently, deal effectively with people, and meet deadlines under pressure * Possess excellent interpersonal skills, oral and written communication skills, utilizing correct grammar and composition * Ability to exercise discretion and judgment * Display initiative and objectivity * Work with a high degree of integrity and professionalism
    $64k-81k yearly est. 10d ago
  • Administrative Assistant

    AC Corporation 4.2company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    This position is responsible for providing back-office support for the Raleigh business and operations team members. Duties & Responsibilities Salesforce & Autodesk Build Administration Manage Salesforce database for 100+ end users. Maintaining Salesforce data base of customer information including updating data for proposals. Support sales and operations with correspondences, spreadsheets, and presentation data. Maintain Autodesk Build personnel user templates. Assist Project Managers with Autodesk Build submittals, workflows, RFIs, & GC coordination. Assist Project Managers with reports, quotations, data management, creating schedules, and track project progress. Preparation of operation, maintenance, & instruction manuals for projects. General support for project managers and field superintendents Assist in the ordering, receiving, stocking and distribution of office supplies. Answer, screen, and transfer inbound phone calls. Receive and direct visitors and clients. Maintain electronic and hard copy filing system as needed. Additional office duties as requested Desired Skills Ability to communicate professionally, both orally and in writing Proficiency in Microsoft Office and Teams Bluebeam Revu, Salesforce, & Autodesk Build a plus What we offer Supportive work environment Opportunity to learn additional skills Eight paid holidays Company paid life insurance, short and long term disability 401(k) match of 100% up to 4% AC Corporation is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
    $27k-36k yearly est. 24d ago
  • *Administrative Assistant

    NRG 4.9company rating

    Senior Administrative Assistant Job 42 miles from Mebane

    At NRG, we're bringing the power of energy to people and organizations by putting customers at the center of everything we do. We generate electricity and provide energy solutions and natural gas to millions of customers through our diverse portfolio of retail brands. A Fortune 500 company, operating in the United States and Canada, NRG delivers innovative solutions while advocating for competitive energy markets and customer choice, working towards a sustainable energy future. More information is available at ************ Connect with NRG on Facebook, LinkedIn and follow us on Twitter @nrgenergy. Job Summary: The Administrative Assistant will provide administrative and general business support to assigned team handling a variety of functions to ensure that operations and internal and external customer needs are met. Essential Duties/Responsibilities*: Provide overall administrative support as directed. Responsible for managing data files, scanning documents, creating folders and filing. Managing and/or assisting with invoicing, billing and mailing activities. Data entry. Interface with other internal departments in the resolution of retail business issues as required. Assisting assigned team and management with various duties as requested. Provided phone support for team and location as directed. Follows all company policies and procedures, including but not limited to safety. Other duties as assigned. * Duties may vary by location. Minimum Requirements: High School Diploma or GED. Relevant work experience may be substituted for education. 1+ year's office and/or clerical experience. Relevant work experience may be substituted for education. General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook. Must be able to communicate in English effectively, both verbally and in writing. Ability to work overtime with little notice ; weekends hours may occasionally be required. Preferred Qualifications: Completed college course work. Additional Knowledge, Skills and Abilities: Customer service mindset. Ability to work independently and as part of a team. Excellent written and verbal communication skills. Able to work in a fast-paced environment. Strong organizational skills, attention to detail and the ability to multi-task. Positive attitude and willingness to learn and be a part of a team. Ability to build positive relationships with customers, both internal and external. Willingness and ability to work collaboratively with all levels of the organization. Safety mindset and acceptance of a safety culture. Working Conditions: Open office environment. Fast-paced environment. Physical Requirements: Must be able to lift/move up to 20 pounds frequently. Frequently performs tasks requiring bending at the waist, kneeling or crouching. Must be able to adhere to long periods of standing, walking or sitting. Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely. With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception. Ability to express or exchange ideas by means of the spoken word to impart oral information to others. Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad. Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools. NRG Energy is committed to a drug and alcohol free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Protected Veteran Status/Disability EEO is the Law Poster (The poster can be found at ************************************************************************ Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.
    $30k-38k yearly est. 60d+ ago
  • Associate Chair for Administration

    UNC-Chapel Hill

    Senior Administrative Assistant Job 18 miles from Mebane

    The Associate Chair for Administration ( ACA ) partners with the Chair in the Department of Neurosurgery to develop and execute on a strategic vision and to lead the Department across the clinical care, education, research, and service missions. The ACA ensures departmental resource allocation in support of strategic priorities, with a focus on school and system alignment. The Associate Chair assumes substantial independent senior administrative authority in the Chair's Office with responsibility for the Department's policy development, oversight of human resources and financial management, and implementation of systems and resource management to advance the stated goals. The Associate Chair serves several primary functions for the department. The Associate Chair is a member of the senior management team of the Department and directs all non-medical activities for the Department. In this role, the Associate Chair is a full partner with the Chair in internal Departmental activities and as the liaison to the Health Care System and University at large. The Associate Chair also serves as the Departmental representative to a large number of other external groups and individuals, including referring physicians, contract physicians and agencies, peer institutions, third-party payers, managed care companies, and vendors. The Chair and the Associate Chair work hand-in-hand to set the direction and determine the strategic priorities of the Department to assure that the Department's mission is achieved. The ACA has primary responsibility for: 1. Financial Planning, Development, and Management 2. Clinical and Business Operations Management 3. Human Resources Management 4. Sponsored Programs Management 5. Planning and Marketing 6. Governance and Oversight. The Department of Neurosurgery provides advanced neurosurgery services in Chapel Hill for adult and pediatric patients, offering surgical expertise in brain and skull base tumors, spinal neurosurgery, functional neurosurgery, pediatric neurosurgery, and cerebrovascular and endovascular neurosurgery. The Department of Neurosurgery is committed to the principles of leading, teaching, and caring. Our multidisciplinary team offers treatment for many subspecialty disciplines, working closely with specialists from other departments such as neurology, oncology, otolaryngology, radiology and radiation oncology. Our neurosurgery services include treatment for aneurysms and cerebrovascular disease, brain tumor treatment, epilepsy surgery, treatment for spine and head trauma, hydrocephalus treatment, and pituitary tumor treatment. We also specialize in skull base surgery, spinal neurosurgery, pediatric neurosurgery, and deep brain stimulation surgery. The Department of Neurosurgery has a long history of excellence in clinical care, education, and research across the translational spectrum. The UNC Neurosurgery Residency Training Program is fully accredited by the Accreditation Council of Graduate Medical Education ( ACGME ). We currently offer a seven-year program and accept two residents per year. The Department of Neurosurgery's faculty and staff consists of 10 neurosurgeons, two neuro-oncologists, one neurosurgical oncologist, one PhD, and one physiatrist. We are also one of the very few neurosurgery programs to have a full-time medical illustrator. Required Qualifications, Competencies, And Experience The Associate Chair must possess superior verbal and written communication skills, excellent interpersonal behaviors, and the capacity to inspire confidence in his or her reasoning and decision-making. The successful Associate Chair will be an experienced, intuitive, creative, and dynamic leader with superior interpersonal and problem-solving skills. The Associate Chair will have well-developed attributes of professionalism, leadership, communication, presentation abilities, superior organizational skills, as well as analytic expertise. Critical skills and knowledge required are focused but not limited to the following areas: program development and growth, strategic planning, customer service, patient/physician/staff satisfaction, quality improvement, marketing, public relations, physician recruitment, public speaking, financial management, operational leadership, and human resource management. Preferred Qualifications, Competencies, And Experience Candidates should have experience as a senior manager in a medical practice or other health care organization, ideally in an academic medical center.
    $25k-37k yearly est. 21d ago
  • Administrative Associate

    Ascend Partner Services LLC

    Senior Administrative Assistant Job 18 miles from Mebane

    Who We Are About Ascend At Ascend, we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies, overwhelming workloads, and the elusive work-life balance. It's time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number; you're a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and comprehensive resources. Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives. Founded in January 2023, Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. About Blackman & Sloop Located in Chapel Hill, NC Blackman & Sloop Advisors Inc. has approximately 50 full-time staff. As a locally based accounting firm, we facilitate our clients' ambitions to expand throughout the Research Triangle area, state, and country, while still providing each client the personal time and attention on which we pride ourselves. For 6 consecutive years, we've been honored as one of Accounting Today's "Best Accounting Firms to Work For"! We've also been recognized by Business North Carolina as one of the "Best Employers in North Carolina" list for the past 4 years. Most recently, we are proud to have received BDO's award for outstanding workplace culture! We believe we're receiving this recognition based on our commitment to and from each employee, regardless of level. As an independent member of the BDO Alliance, we have access to the resources of BDO USA, LLP, the world's 5th largest accounting and consulting firm. Additionally in April 2024, we made the strategic decision to join Ascend to usher us in our next stage of growth. What this means to you is that while we're a local accounting firm, our reach and expertise have no boundaries. Each member of our staff has access to an unlimited amount of resources to gain valuable information on levels that most local firms do not encounter. The Role We are seeking a highly organized and detail-oriented Administrative Associate to support our firm's operations. The ideal candidate will play a critical role in ensuring the office runs smoothly, providing administrative support to partners, managers, and team members. This role requires strong multitasking skills, professionalism, and the ability to work in a fast-paced environment. Key Responsibilities * Provide administrative support to senior leadership and staff, including scheduling meetings, managing calendars, and coordinating appointments. * Manage incoming communications such as phone calls, emails, and mail; redirect or prioritize as appropriate. * Serve as a point of contact for clients, providing prompt and professional service to address inquiries and ensure a positive client experience. * Prepare and edit correspondence, reports, presentations, and other firm-related documents. * Assist with client onboarding, engagement letters, and document collection to ensure compliance. * Handle filing, scanning, and organization of sensitive documents in a secure and efficient manner. * Coordinate travel arrangements, meeting logistics, and office event planning. * Monitor office inventory and place supply orders as needed. * Maintain a high level of professionalism and confidentiality in handling sensitive information. * Perform general office duties and provide ad hoc support as required. Required Qualifications * High school diploma or equivalent. * 2+ years of administrative experience. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with document management systems. * Excellent verbal and written communication skills. * Strong organizational and time-management skills with the ability to prioritize tasks effectively. * Detail-oriented, proactive, and able to work independently with minimal supervision. * Professional demeanor and strong interpersonal skills. Preferred Qualifications * Associate's or Bachelor's degree. * Experience in a professional services environment (e.g., accounting, legal, or consulting firms). * Familiarity with accounting software (QuickBooks, CCH, or other platforms). Who We Look For A perceptive team-player who excels in a progressive & collaborative environment, blending sharp analytical skills with exceptional communication. A detail-oriented professional who embodies critical thinking & high standards. A proactive person, committed to delivering outstanding service while embracing and driving curiosity & innovation. What We Offer We hire good people and give them a good place to work. Our secret to keeping them around is a positive culture, strong community involvement, and a dedication to constantly increasing our competencies. We truly believe that when you succeed, the firm succeeds, and we make sure you have whatever tools you need to make that success possible. Along with that, at Blackman & Sloop, we listen to what our employees value. Being a local firm gives us the advantage of flexibility. No two people learn and grow the same way, so we find the fit and path that works for you. Join our team and enjoy a comprehensive benefits package that supports well-being, health, and ongoing professional growth: * Unlimited PTO * Medical, Dental, Vision, & Voluntary Insurance Options * 401(k) Matching * Performance Bonus * 12 Paid Holidays * Off-season Flex Fridays * Closed on Fridays for the month of June * Commitment to Professional Development How to Apply Submit your information in the application section directly below! This will include: * Basic contact information * Resume/CV and optional cover letter upload * Work eligibility, credentials, and compensation * Voluntary demographic & self-ID questions For further questions or inquiries about the role, please reach out to Kim Chedgy, Sr. Recruiter at **************************. At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
    $25k-37k yearly est. 6d ago
  • Automotive Service Administrative Assistant

    Crossroads Automotive Group 3.3company rating

    Senior Administrative Assistant Job 34 miles from Mebane

    Job Details Crossroads Ford of Apex - Apex, NC Full TimeDescription Ensure that customers receive prompt, courteous, and effective service Provide concierge support for all owner inquiries, whether phone or in person, to assure the customer does not get mishandled Monitor incoming phone calls to be sure calls are consistently answered by the 2 ring, Review service advisor schedules to ensure appointments are set correctly using X-Time, Monitor incoming emails to set service appointments or forward to the designated advisor. Expected response time is 20 minutes or less, Represent the dealership with pride and enthusiasm, Prepare documents for scanning Qualifications Automotive Dealership experience is preferred This position will require day/evening and Saturday flexibility Intermediate internet and computer skills needed Knowledge of administrative and clerical procedures Knowledge of customer service principles and practices Keyboard skills and proficiency in Word and Excel
    $28k-32k yearly est. 60d+ ago

Learn More About Senior Administrative Assistant Jobs

How much does a Senior Administrative Assistant earn in Mebane, NC?

The average senior administrative assistant in Mebane, NC earns between $37,000 and $71,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average Senior Administrative Assistant Salary In Mebane, NC

$51,000
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