Senior Administrative Assistant Jobs in Mesa, AZ

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Serves as primary contact to the President/CEO. Reviews correspondence, arranges company dinner/corporate functions, schedules meetings Completes projects and special assignments; prioritizes and manages time; monitors progress; problem-solves and adjusts plans Supports the executive team to prepare presentations, business proposals Coordinates Travel Processes expense reports Other various administrative tasks Personal assistance as needed for CEO Qualifications Bachelor's degree preferred Proficient in Microsoft Office suite (2+ years) Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills 3+ years of administrative assistant work experience Skills Well-versed in writing correspondence, preparing presentations Excellent organizational skills with the ability to prioritize tasks effectively Strong attention to detail to ensure accuracy in all administrative duties Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with document management software such as DocuSign Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Professional demeanor with excellent customer service skills Schedule: 8 hours per day Monday through Friday with additional work as needed. Compensation and Benefits Salary starting at $80,000 Excellent benefit package PTO 401k

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. The Executive Administrative Assistant/Associate Financial Representative to Christa Szalach is an instrumental person in handling all back-end procedures for clients and prospective clients alike. In addition to onboarding clients and maintaining a CRM database, this person will assist in the growth of the Szalach Financial Planning practice. Insurance application input, investment account opening, client onboarding, and client service work behind the scenes are all parts of this role (no financial planning experience or licenses necessary at this time). This individual must be located in the Scottsdale/Phoenix, Arizona area (office is located near Papago Park) . Responsibilities Assist in the onboarding of new clients (client communication & administrative tasks - not selling) Assist in the ongoing servicing needs of current clients Insurance application input and carefully inputting client data (paperwork process) Investment account opening (paperwork process) Weekly meetings with the current team Communicate with insurance company underwriters in handling client cases Communicate with clients throughout the onboarding process via email/phone calls Create illustrations and financial planning analysis' through the software provided as needed Craft and send recap emails to prospective clients Organize and schedule meetings on Christa's calendar Confirm upcoming appointments and reschedule necessary meetings Necessary skills: Detail oriented Ability to work quickly and efficiently in fast-paced environments Ability to juggle multiple ongoing tasks at once Organizational skills Communicates clearly Quick learner Takes initiative and is solution oriented Is resourceful and works to find an answer if unknown Team player Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Are you an experienced Executive Assistant looking for an opportunity in a fast-paced legal environment? A prominent law firm in Phoenix is seeking a highly organized and detail-oriented professional to support a senior partner. Key Responsibilities: Manage the partner's calendar, scheduling, and appointments efficiently. Prioritize and respond to emails and correspondence as necessary. Coordinate travel arrangements, accommodations, and itineraries. Record and input billable time for both the partner and yourself. Screen and direct phone calls, ensuring seamless communication. Requirements: ✔️ 4+ years of experience as an executive assistant or in a similar role. ✔️ Exceptional organizational skills with the ability to multitask efficiently. ✔️ Strong written and verbal communication skills. ✔️ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). ✔️ Ability to handle confidential information with professionalism and discretion. 💰 Salary: $25 - $35 per hour + benefits (DOE).

Siri & Glimstad LLP is seeking an organized and reliable executive assistant to assist a partner at the firm and join our dynamic team of experienced, dependable, and hard-working professionals. All candidates must have at least four (4) years of experience as an executive assistant or similar experience and have excellent computer skills, high-level attention to detail, superior written and oral communication skills, and experience using Microsoft Office products. The best fit for our team is an experienced individual who is able to stay organized and multi-task in a fast-paced environment and who shares a passion for the preservation of medical liberty and the protection of civil rights. Requirements for Position: At least four (4) years of experience as an executive assistant or similar experience, and has superior ability to manage their time wisely and input their own time and the partner's time for billing purposes, manage calendars and appointments for the partner, including scheduling of various appointments, prioritize emails and respond as necessary, make travel and accommodation arrangements, take notes during meetings, and screen and direct phone calls. Location: This is a full-time position for an individual located in the Phoenix, Arizona area. Compensation & Benefits: Salary range for this position is $25 to $35 per hour depending on experience, plus bonuses, medical, dental and vision insurance, 401k Plan and other benefits. How to Apply: To be considered for this position, please submit the following to **************: (i) cover letter, and (ii) resume.

Required Skills & Experience -10+ years of experience as an Executive Assistant within an engineering or manufacturing group -Experience scheduling and coordinating travel both domestically and internationally -Experience managing expense reports -Flexibility to accommodate needs outside of standard working hours for alternate time zones -Ability to work onsite 5 days a week Nice to Have Skills & Experience -Bachelors Degree -Semiconductor Background Job Description A global semiconductor wafer processing manufacturer is hiring an Executive Assistant to join their team. This role will directly support 2 VPs, along with the CEO while at headquarters. This role is onsite 5 days a week, and flexibility to accommodate international schedules will be expected as well. Additional day to day responsibilities include but will not be limited to: -Calendar management, scheduling, coordination within both domestic and international time zones -Travel management, scheduling flights, hotels, venues both domestic and international -Expense reports -Work within Microsoft suite -Occasionally attending and taking notes at key meetings -Actively anticipating needs and being proactive to support last minute reschedules, requests and changes

One of our clients in the banking industry in the Phoenix area is looking for an Executive Administrative Assistant that will play a vital role in enriching and supporting their vibrant and welcoming team. The Executive Administrative Assistant will be supporting executive leaders and be the go-to person for facilitating effective collaboration across departments. The Executive Administrative Assistant will develop engaging content and events that boost associate engagement, organize exciting townhalls and Quarterly Business Reviews, and plan memorable team events. The Executive Administrative Assistant will support, collaborate, and assistant their high-level departments. This is a long-term opportunity and can offer a very competitive rate along with health, dental, vision benefits and a 401k with company match. 3-5 years in executive support or a similar administrative role Skilled in managing schedules, travel plans, and administrative tasks for senior executives Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software Comfortable working in a fast-paced environment and handling last-minute change Experience in coordinating events, such as volunteer projects, media events, and department meetings, is a plus

Our client is an organization committed to creating a fostering and nurturing environment that prioritizes the well-being of its dedicated employees, ensuring its team members can carry out their critical roles with confidence and resilience. By providing a highly qualified and trauma-trained staff, our client places a strong emphasis on employee wellness and support to mitigate the effects of secondary trauma. The Executive Assistant will serve as a critical support resource for the Executive Leadership Team, specifically the CEO and their designee. This role encompasses both administrative and board liaison responsibilities, facilitating effective communication and operational efficiency across the organization. This Role Offers: Competitive salary and comprehensive health benefits. Professional growth opportunities and certifications. Manageable caseload for quality client care. Supportive team and Clinical Manager. Opportunities for personal and career development. Contribution to making a real difference in the community. Focus: Coordinate logistics and prepare agendas for National and State Board meetings to ensure all business is conducted effectively and efficiently. Develop and manage the annual operating and meeting schedules, including coordinating travel, meeting venues, and negotiating related expenses. Serve as the primary point of contact for Board members, communicating on behalf of the Founders and Executive Vice President, and addressing matters with significant operational or strategic impact. Compile, secure, and maintain confidential minutes, files, and membership records for all Boards and Committees. Provide multifaceted administrative support to senior leaders to optimize their time and interactions. Manage executives' schedules, meeting preparations, follow-up tasks, and complex travel arrangements. Conduct research and prepare reports, charts, budgets, and presentation materials. Handle routine and non-routine inquiries from internal and external sources. Process expense reports for the executive leadership team. Provide coverage for the front desk receptionist during breaks and absences. Skill Set: Bachelor's degree or equivalent combination of education and experience. Minimum of 4 years of administrative support experience to senior leadership team with at least 3 years of experience working with nonprofit boards. Strong verbal and written communication skills. Excellent transcription and documentation abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational and project coordination skills. Ability to handle confidential information with discretion and professionalism. Strong interpersonal skills with the ability to build rapport and trust. Ability to work independently and collaboratively within a team. Commitment to embodying the organization's core values and mission. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

The Executive Assistant is responsible for providing an advanced level of professional, administrative support to the Executive Vice Presidents of Strategic Accounts & Capital Markets to ensure that Walton offices operate in an organized, efficient, and professional manner. This position provides necessary leadership skills to work effectively with management and staff to accomplish the strategic goals of the organization, as such the position requires discretion in handling confidential, sensitive, and timely information. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Perform highly detailed, professional, and confidential administrative support with minimal supervision. Manage complex calendaring and events based on Executive and team priorities, while proactively resolving scheduling conflicts Act as the lead coordinator for corporate meetings. These meetings will include but are not limited to: Executive meetings, Due Diligence meetings, day-to-day meetings, board meetings, and corporate events. Manage and maintain schedules and contacts for Executive Vice Presidents of Strategic Accounts & Capital Markets. Organize and maintain general and confidential soft and hard copy files. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft and send out significant correspondence, memos, applicable forms, agendas, spreadsheets, reports, presentations, and any other applicable documents. Prepare invoices, reports, memos, letters, financial statements, and other related, highly confidential documents using word processing, spreadsheet, database, and/or presentation software. Act as a gatekeeper to protect the Executive Vice Presidents of Strategic Accounts & Capital Markets' time to ensure that the most important projects stay on track. Prepare responses to correspondence containing routine inquiries. Manage domestic and international travel arrangements for individuals and groups; authorize payment for travel. Coordinate workflow by prioritizing deadlines, assure discreet handling of all businesses; take initiative on requests and inquiries of administrative nature by analyzing situations accurately and adopt effective course of action. Assist Executive Vice Presidents of Strategic Accounts & Capital Markets with various special projects as needed including research, data analysis, and other ad hoc tasks. Assist with general office management responsibilities, when required. Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, and Abilities) 5+ years of proven work experience as an Executive Assistant reporting directly to a the Executive Vice Presidents of Strategic Accounts & Capital Markets, in a fast-paced office environment is essential. Ability to organize, prioritize and execute multiple tasks in a systematic manner, with tight timelines. Having a previous experience in financial services and/or real estate a plus Although not required, verbal fluency in Cantonese and/or Mandarin would be a strong asset. Must have a valid passport with the ability to travel within North America and overseas from time to time. Ability to maintain confidentiality in handling and processing confidential information and data. Advanced-level knowledge of common software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and comfort and interest in learning new applications. Able to work independently with minimal supervision and frequent interruptions, as well as to perform effectively in a team-oriented and open concept environment. Able to understand legal documents such as contracts and agreements. Advanced business writing, editing, and proofreading skills. Able and willing to work flexible and extended hours to support a global workforce in multiple time zones. Demonstrated ability to make sound decisions, use initiative, and exercise independent judgement. Excellent attention to detail and accuracy. Strong organizational skills. Demonstrate aptitude to prioritize tasks based on comparative importance and urgency. Excellent verbal and written communication skills. Approachable, strong initiative, proactive and persistent in follow-up.

Our client, One of the largest Financial Enterprises, is seeking an Executive Assistant to join their team in PHOENIX AZ! Hybrid! - 3x Onsite 2x Remote weekly in Phoenix AZ This is an 6 Month W2 Contract open to conversion! The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree preferred 5+ years of administrative experience, with some experience supporting a VP Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Experience supporting C-Suite is a plus

We are looking for an Administrative Assistant to support our Scottsdale office. This is a 6-month contract position to start, with the potential opportunity to convert to full-time basis based on performance and business needs. The schedule for this role is 100% in-office from 7:30AM to 2:30PM Local Time, Monday through Friday. The suggested hourly rate for this position is between $24/hour and $28/hour based on years of experience and internal equity. The Administrative Assistant will contribute and support the company towards its exponential growth. This individual thrives in a fast-paced environment and maintains a positive outlook regardless of what the day brings. This individual also provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Primary Responsibilities: The position requires predominant front reception desk presence while managing day-to-day office activities. Greet and welcome clients by providing exemplary customer service. Maintain visitor log to ensure security of the office. Provide administrative and clerical support to relieve department managers or staff of administrative details. Manage cleanliness, availability, and organization of office supplies and kitchenette necessities (Daily Task). Manage office lunches, as Admin for the Foodja office lunch program. With special meetings on-site, would need to order catering for the teams. Help coordinate requests and client meetings with staff when required. Answering, screening, and forwarding incoming phone calls. Performing other clerical tasks such as filing, shredding, photocopying, and faxing as needed. Providing basic and accurate information to guests and employees through multiple communication channels. Coordinate and assist with planning internal and external events. Overseeing and managing all communication with vendors, distribution, and shipment services to the corporate office. Maintaining safety and hygiene standards of the reception area. Handling queries and complaints via phone, email, and general correspondence. Managing meeting room availability. Partner with Human Resources for on-boarding and separation processes including preparing desks, managing office access, and updating office organization. Manage relationship with real estate company to coordinate building maintenance, building emergency management and parking spots. Manage marketing materials and swag with shipment requests. Run errands/deliveries as needed. Assisting the Lead Executive Assistant with scheduling, calendar, travel and events as needed. Other duties as assigned and related to the nature of this role and company initiatives. Requirements: Education: High school diploma or equivalent experience and above is required. A Bachelor's degree is preferred. Experience: 3+ years of experience in an administrative function required. Proficient in Microsoft office Suite. Knowledgeable with managing office equipment (printers, phone systems, printers, fax machines). Superior customer service and telephone etiquette is required. Travel experience a plus. Talents and Desired Qualifications: Present a professional appearance (attire, work area, communication both written and verbally etc.). Excellent organizational and communication skills both written and verbally. Able to multi-task and is a detail oriented. Ability to exhaust resources when troubleshooting opportunities is needed. Excellent time-management skills and ability to prioritize. Able to develop good customer relations by listening and understanding needs and providing the right solutions. Collect the necessary information to make a sound decision based on facts and available resources. Ability to thrive and adapt in a fact paced environment, along with being able to adjust approach quickly and effectively to changing circumstances and new priorities. Reliable transportation required. Ability to lift up to 25 lbs as required based on business needs.

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $20.19 - $25 per hr Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Our client is seeking a short-term Administrative Assistant to support our team in Phoenix from immediate start through mid-May. The ideal candidate will have strong communication skills, proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel), and experience with Concur (a plus). Responsibilities include arranging travel itineraries, managing multiple tasks under tight deadlines, and handling various short-term projects. The candidate should maintain professionalism, confidentiality, and deliver exceptional customer service. This position requires the ability to multitask, prioritize, and work well under pressure. Immediate start required.

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and one who takes initiative. Looking for someone eager to learn and grow with this successful company. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 5 years' experience as an Administrative Assistant or other relevant administrative support to senior executives Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include advanced knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

We build more than buildings. We are building greatness, in both our projects and our people. The combination of our people, culture, and unique project delivery approach truly differentiates us - it is why our associates come here, and why they stay. Team Opus associates collaborate to advance our client goals, our communities, and their careers. At Opus, you have an unmatched opportunity with a growing, industry leading organization to learn and develop professionally, while having fun along the way. Our award-winning teams are united by one mission and are driven to deliver impactful results. We value our associates and the time they spend building more with us. We offer a comprehensive suite of benefits aimed at supporting them in and out of the workplace, including: healthcare, dental and vision coverage a 401(k) plan and immediate company match a student loan payback program paid time off paid holidays birthday holiday community time off caregiver leave tuition reimbursement paid licensures and professional memberships The hourly wage for this position is $24.31 - $36.50, depending on qualifications and experience. We are committed to providing fair and competitive pay practices and ensuring compliance with all applicable pay transparency regulations. The Executive Assistant & Office Coordinator provides general support to the whole office and works closely with the development team to organize, support, create and implement the operational, administrative and marketing requirements for the team. Responsibilities include complete administrative support, marketing coordination, project management and event coordination for the development team. Working hours for this position are flexible but an example could be 9am - 3pm; 4 - 5 days per week or 20 - 30 hours per week. DUTIES AND RESPONSIBILITIES Administrative & General Office Support Coordinate the timely processing of job-specific correspondence, proposals, and project promotion packages, due diligence materials, contracts and agreements. Create and maintain real estate and related accounting job files, filing systems and database systems. Maintain efficient document storage and retention for the office, including allocating file storage locations, establishing and maintaining index system, and filing/retrieval of documents to/from current files and off-site storage. Coordinate usage and help manage capacity of electronic storage. Assist on a regular basis with the timely updating of CRM (Customer Relationship Management) database. Coordinate meeting and conference calls with brokers, consultants, landowners and lenders and maintain calendars. Maintain and update project meeting notes as required. Assist with the coordination of rental property matters, as requested. Screen calls from potential tenants/customers. Contact and schedule property cleaning services as requested. Ensure proper lease execution and distribution. Coordinate travel arrangements and prepare and process monthly expense reports for assigned team members. Prepare general correspondence, reports, spreadsheets and presentations as requested. Perform receptionist duties, including greeting and screening visitors and operating the main switchboard. Open and distribute mail, prepare outgoing FedEx, UPS and USPS packages and mailings. Perform or coordinate copying and printing tasks, including the coordination of projects with outside reproduction service vendors. Provide other general support, including phone call screening and scheduling for specified members of the real estate team. Coordinate office and associate events as requested or assigned. Assist staff with other administrative duties as requested. Maintain knowledge of Opus administrative policies and procedures. Assist with research projects as necessary. Development and Project Management Support Support development team in new business efforts, including assisting with preparation of letters of intent, proposals, responses to RFP's/RFQ's, etc. Assist with project specific municipal and agency approvals and submittals. Develop and prepare correspondence, reports and presentations. Maintain records of projects and information in proprietary CRM database. Maintain security and confidentiality of files, records and lists. Coordinate and update market research information, as directed. Assist with special leasing and management initiatives, as directed. Manage broker database. Assist in reviewing annual budget. Marketing Services: Work with the development team to implement marketing objectives. Coordinate with Opus Marketing Department to ensure uniform brand standards and consistency in all marketing efforts. Customize marketing templates for marketing materials and presentations. Develop a plan (including budget and timeline) for all marketing, advertising and sponsorships on an annual basis, working with the Vice President/General Manager to approve and implement plan. Track targeted clients and brokers to ensure consistent contacts are being maintained by the development team and update CRM contact list. Assist with local or office specific brand communication efforts, including collateral material and public and media relations. Plan, develop and execute office and project specific activities, including broker appreciation events, groundbreaking ceremonies, local trade shows, event hosting and award submittals. Develop and update project specific marketing materials, including fact sheets, brochures, photography, site signage and web-based media. Take ownership of all marketing timelines and deadlines and coordinate efforts with local teams. Support opportunities to maintain public visibility of Opus team leaders, including panelist opportunities, media interviews, professional journal articles, etc. Utilize graphic arts expertise to enhance proposals, brochures, presentation materials and other in-house marketing efforts. Other Responsibilities: Assists with company events, promotions and entertainment as required. Perform other general administrative tasks, as assigned. QUALIFICATIONS Bachelor or Associate's degree in English, Communications, or a related field; or equivalent relevant experience Two to Three years of related work experience. Expertise in Microsoft Office (Word, Excel, PowerPoint); plus working with InDesign, Illustrator and Photoshop, a plus. Effective communication techniques, including strong written and verbal skills. Motivated self-starter with strong organization skills and effective time management skills. Demonstrated attention to detail. Experience with contact database management software (CRM). Ability to work in a team environment across multiple disciplines. Ability to work independently, efficiently and effectively under pressure while meeting short timelines. This job description is a summary of the typical functions and responsibilities of this position, and the duties described are not to be interpreted as an exhaustive or comprehensive list of all possible job responsibilities. There may be other duties, tasks and responsibilities assigned. Management reserves the right to add, modify or change the duties of this position and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and veteran or disability status.

About Valle del Sol Join Valle del Sol in our commitment to providing quality, culturally sensitive integrated primary care and behavioral health services to adults, children, and adolescents in need. Valle del Sol offers a diverse work environment, competitive pay and benefits, and the opportunity for training and advancement. Job Description: The Executive Assistant to the President & CEO provides high-level administrative support; as well as performing a wide variety of highly responsible tasks and confidential work associated with the President & CEO's Office. This individual must possess exceptional organizational skills, excellent interpersonal skills, independent decision-making skills, a very professional demeanor, proficient in the use of the latest in technology, and has the President & CEO's trust on discretionary matters. The Executive Assistant to the President & CEO provides administrative support to the Board of Directors. Benefits * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Health insurance * Life insurance * Paid time off * Professional development assistance * Referral program * Flexible work schedules * Vision insurance Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Job Qualifications: * Bachelor's Degree or 4 years of related experience performing similar duties * Experience working with board of directors: * Creating monthly meeting(s) timelines, preparing, and distributing meeting notifications, correspondence, agenda, and materials, as well as subsequent updates or changes * Creating and maintaining board minutes, books, and archive materials * Establishing excellent working relationships, and maintaining professional written and verbal communication with board members * Creating mailings, presentations, and reports for board meetings * Mailing, tracking, and following up on the annual conflict of interest disclosure and creating reports for Board of Directors and Governance Review. * Strong written and verbal communication skills * Computer literate including competency with MS Word, PowerPoint, and Excel * Knowledge of Windows environment * Must be able to provide culturally sensitive services * Exceptional interpersonal skills * Friendly and professional demeanor * Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities * Must be able to handle discrete and confidential matters * Must have or be able to obtain a valid Fingerprint Clearance Card * Must possess reliable transportation, valid driver's license, and proof of auto insurance. * Covid 19 Vaccination or Qualified Exemption (Religious or Medical)