Senior administrative assistant jobs in Middletown, NJ

Compensation: $115,000-$140,000 base salary + discretionary bonus Firm Type: Private Equity A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders. Key Responsibilities Administrative & Operational Support Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations. Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones. Organize domestic and international travel logistics, itineraries, and expense reporting. Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings. Maintain meticulous organization of files, data, and team workflows. Investor Relations & Client Communication Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners. Draft, review, and coordinate investor communications, meeting follow-ups, and information requests. Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects. Assist with planning investor events, roadshows, and conferences. CRM & Data Management Own and maintain the team's CRM database, ensuring accurate, timely data entry and reporting. Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM. Generate CRM-based reports and dashboards to support decision-making and outreach efforts. Qualifications 3-6+ years of relevant experience, with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred). Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar). Direct experience with client or investor communication is a must, with strong verbal and written professionalism. Exceptional organizational skills, attention to detail, and ability to manage competing priorities. High level of discretion and judgment in handling sensitive information. Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred. Strong interpersonal skills and ability to build trust across teams and with external stakeholders. What We Offer Competitive base salary of $115,000-$140,000, commensurate with experience. Performance-based bonus. Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives. Opportunities to grow within business development and investor relations functions.

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

THE CLIENT Our team is partnering with a prominent growth equity investment firm known for its global reach and impressive track record of supporting innovative companies across a wide range of industries. With a collaborative culture and a strong commitment to excellence, the firm continues to expand its footprint and invest in top-tier talent across its offices. Their administrative team is highly respected, cohesive, and deeply embedded in the firm's success. THE ROLE This is an Executive Assistant / Project Manager role supports a small group of senior leaders within a high-impact internal team. The position requires a polished, proactive professional who can manage complex logistics while contributing to broader team initiatives. The ideal candidate will be comfortable balancing traditional EA responsibilities with light project coordination and stakeholder engagement. Key responsibilities include: Managing complex, high-volume calendars across multiple time zones Coordinating meetings with internal and external stakeholders, including board-level scheduling and materials Serving as a liaison with senior leaders, industry peers, and company partners Organizing quarterly virtual roundtables with portfolio companies (20-30 participants) Handling domestic and international travel logistics, including transportation, lodging, and dining Screening and managing phone communications on behalf of executives Preparing and submitting expense reports, and reconciling monthly statements Maintaining CRM data entry and generating reports for internal presentations Tracking executive time allocation and project contributions Managing and updating executive contacts Providing backup support to other executive assistants Participating in ad hoc projects and firmwide initiatives THE CANDIDATE The ideal candidate is polished, proactive, and highly organized. This role is best suited for someone who thrives in a high-performing environment and can seamlessly support multiple senior leaders. Discretion, professionalism, and a collaborative spirit are essential. Qualifications: 5-8 years of experience as an Executive Assistant Background in private equity, investment firms, or similar high-caliber environments Comfortable navigating ambiguity and working closely with senior stakeholders Strong technical skills, including proficiency with Microsoft Office and CRM platforms Bachelor's degree preferred COMPENSATION & BENEFITS Base Salary: Up to $120K Schedule: Hybrid (Monday-Thursday in-office, Friday remote) Core Hours: 9:00 AM - 6:00 PM, with flexibility as needed Benefits: Comprehensive package including overtime eligibility, discretionary bonus, and daily lunch Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced, professional environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation / Significant shares of Company Stock 401K with employer match Comprehensive medical, dental, and vision insurance Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Executive Assistant - Financial Services-Hybrid (2 days in office, 3 days remote) Midtown Manhattan $115K base salary + bonus + full benefits (Please note candidates will be tested on MS Office and typing) About the Role: Support a senior Partner at a top financial services consulting firm Fast-paced, project-driven role with high visibility Key Responsibilities: Manage complex calendars across multiple time zones Coordinate detailed domestic and international travel Draft, proofread, and format executive-level communications and presentations Serve as liaison between the Partner, internal teams, and external clients Prepare expense reports and maintain budget tracking Lead and manage time-sensitive special projects Proactively anticipate needs and troubleshoot issues What We're Looking For: 5+ years of EA experience in private equity, investment banking, consulting, or similar Strong résumé stability and demonstrated long-term roles Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Typing speed of 65+ WPM (testing required) Excellent business writing, communication, and organizational skills Ability to handle confidential information with professionalism and discretion Preferred Backgrounds: Experience supporting executives in the financial services field Proven track record with project management and use of MS Office software on a daily basis

Title: Executive Assistant Type: Direct Hire Compensation: $90,000-$95,000 base Schedule: Hybrid, 2-3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities Manage calendars, coordinate meetings, interviews, and travel logistics. Oversee project timelines, ensuring all deliverables and milestones are met. Prepare, edit, and format client-facing materials, including reports and presentations. Serve as the liaison between clients, consultants, and internal team members. Handle billing, expense reports, and related administrative processes. Maintain accurate data and documentation within internal systems. Support consultants with business development efforts, proposals, and client correspondence. Qualifications Minimum of three years of experience in project coordination, executive support, or a client-service administrative role. Bachelor's degree Strong communication and interpersonal skills with the ability to interact effectively at all levels. Exceptional organizational skills and a proven ability to manage multiple priorities. High attention to detail and accuracy in all deliverables. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Job Title: Executive Assistant Pay Rate: $30/hr We are seeking a highly organized Admin Assistant to support the Executive Assistant of the President in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Executive Assistant - IV Duration: Contract This hybrid role involves providing high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and acting as a liaison across global teams. The position requires a proactive individual capable of handling intricate projects, ensuring effective communication, and supporting a fast-paced environment. The role is a contract position with a strong goal of conversion to a full-time employee. Responsibilities: Directly support the Vice President in day-to-day execution with long-term considerations in mind. Manage the executive calendar, anticipating issues and maintaining confidentiality. Partner with the VP on time management and structured, flexible scheduling. Act as an additional point of contact for the VP's office and manage partner contacts. Coordinate travel arrangements and planning across internal functions. Process and maintain expense reports. Ensure adherence to organizational policies and procedures. Screen and prioritize internal and external communications. Schedule and arrange meetings, appointments, and prepare agendas. Resolve meeting room logistics and provide audio/video support for team meetings and town halls. Assist with team recognition programs and manage shared drives and channels. Support leadership team on project administration as needed. Coordinate events to encourage employee engagement at the Basking Ridge Hub. Qualifications: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives. Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites. Knowledge of collaboration tools like Slack. Exceptional organizational, multitasking, and problem-solving skills. Superior written, verbal, and listening communication skills. Ability to work independently, exercise sound judgment, and take initiative. Experience managing sensitive and confidential information. Desired Skills: Strong time management skills and ability to prioritize competing priorities. Experience coordinating complex global teams. A passion for turning ambiguity into order. Education/Certifications: Desired: Bachelor's degree. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $45hr - $50hr on w2 The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

Reports To: Chief Executive Officer About the Organization First Responders Children's Foundation is a national nonprofit dedicated to supporting the children and families of first responders through scholarships, mental health programs, emergency assistance, and community engagement. With nearly 25 years of impact, the Foundation partners with law enforcement, fire departments, emergency medical personnel, and community leaders-as well as corporate, philanthropic, and government partners-to strengthen those who serve on the front lines. Position Summary The Executive Assistant (EA) to the CEO plays a pivotal role in ensuring the effectiveness of the Foundation's top executive. This high-trust position provides administrative, operational, and communications support to maximize the CEO's time and focus on strategic priorities. The ideal candidate is proactive, detail-oriented, and composed under pressure. They bring excellent judgement, exceptional writing skills, and emotional intelligence-capable of representing the CEO with board members, senior leaders, elected officials, and first responder leadership. This is an opportunity to shape a new role during a time of rapid growth as the organization approaches its 25th anniversary. Key Responsibilities: Executive Operations & Calendar Management • Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight. • Prepare all materials in advance-agendas, talking points, and briefing memos-ensuring the CEO is well-prepared for every engagement. • Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives. • Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues. Email, Correspondence & Communications • Manage and prioritize the CEO's inbox, drafting and responding to communicationswith clarity, professionalism, and sound judgement. • Prepare polished letters, acknowledgments, and board correspondence that reflect the organization's tone and values. • Manage the CEO's social media accounts including posting for all relevant events and activities. • Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor. Technology & Administrative Support • Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management. • Coordinate with IT and vendors to maintain smooth operation of the CEO's digital tools and access. • Keep systems organized for tracking tasks, documents, and key deadlines. • Admin support for the development and marketing teams as needed. Stakeholder & Board Relations • Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders. • Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking. • Maintain organized records of executive communications and board documentation for institutional continuity. Work Schedule & Expectations • Flexibility and responsiveness are essential to align with the CEO's schedule and travel. • Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination. • Maintain the highest standards of professionalism, confidentiality, and reliability at all times. Qualifications • 3-5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization. • Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure. • Exceptional written and verbal communication skills, with impeccable grammar andattention to tone. • Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva). • Professional, discreet, and committed to representing the CEO and organization with integrity. Preferred Attributes • Experience supporting leaders who rely on strong administrative and digital support. • Familiarity with nonprofit governance, board communications, and fundraising events. • Deep respect for first responders and public service. To Apply Please submit: • Your resume • A brief cover letter • A sample of formal written communication (e.g., a letter or board memo prepared on behalf of an executive; anonymized if needed)

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Actively seeking a Legal Administrative Assistant for a FULLY ONSITE and Full-Time Position within a Top Global Law Firm . The right candidate will have experience working in Professional Services or Law Firm for 1-2+ Years, with experience supporting senior leadership or Partners of a Firm. - HOURS: Monday - Friday, 10 AM - 6 PM EST SCHEDULE | LOCATION: ONSITE | Manhattan PAY: $55 - $65K (Commensurate w/Experience) BENEFITS HIGHLIGHTS: Health, Dental, Vision, Great PTO & Holidays - IDEAL CANDIDATE REQUIREMENTS H.S. Diploma or GED REQUIRED; Bachelor's Degree PREFERRED 1-2+ Years of Experience in an Executive Assistant Capacity in a Law Firm or Professional Services Firm Experience in a Law Firm or Professional Services Firm REQUIRED Strong MS Office Suite Experience is REQUIRED, Chrome River is a PLUS Experience working with Legal Software PREFERRED - ROLE RESPONSIBILITIES Provide general in-office administrative support Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs Prepare letters and enclosures; Prepare and submit expenses using Chrome River Photocopy, scan, and print documents Review and proofread documents Scan/e-file documents and provide back-up assistance with digital mail Assist with maintaining e-files and hard copy filing Provide Notary and witness services - SearchPointNY/Noor Staffing is an Equal Opportunity Employer. All applicants are considered for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Retaliation, Parental Status, Military Service or Disability Status.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

At Jersey Hired, we're all about connecting people, New Jersey people, to be exact. We're the Garden State's go-to job board and talent platform, helping job seekers find meaningful opportunities and employers discover their next great hire - all without crossing the bridge or hitting the turnpike. Through jerseyhired.com, we help businesses of all sizes advertise roles to local talent, and we go beyond the job board with hands-on candidate sourcing, screening, and staffing services. Whether it's a short-term gig or a long-term career match, we make hiring in New Jersey smarter, faster, and (dare we say) more fun. We're a tight-knit, mission-driven crew who believe in putting community first - and we're growing! As part of our continued growth, we are seeking to hire a part-time Administrative Assistant to support the Group Managing Director. Responsibilities of the role will include: General Office Management Oversee day-to-day office operations (supplies, equipment, maintenance, utilities, etc.) Manage correspondence (emails, mail, phone calls) and maintain organized digital filing Liaise with vendors, suppliers, and service providers. Ensure compliance with health and safety regulations and company policies. Administrative Support Provide administrative support to senior staff and teams, including scheduling meetings and preparing documents. Maintain records, databases, and company documents such as contracts and invoices. Prepare reports, letters, and internal communications. Finance and Record-Keeping Process invoices, expense claims, and petty cash. Assist with budget tracking and procurement processes. Support payroll preparation by maintaining accurate attendance and leave records. Qualifications & Skills High school diploma or equivalent (essential). Proven experience in an administrative, clerical, or office support role. Experience managing office operations, supplies, and vendor relationships. Familiarity with bookkeeping or basic financial processes is often beneficial. Competent in Google Workspace Suite (Docs, Sheets etc.) Comfortable using office management systems, databases, and cloud-based tools (e.g., Google Workspace, SharePoint, or project management software). Requesting an Accommodation: At Jersey Hired, we work hard to ensure every candidate and employee we represent has an equal and fair experience - including those who may need accommodations for disabilities, religious observances, or other reasons. If you're applying for a position through us and need an accommodation at any point in the process, we'll work with you - and with our client - to make sure your needs are understood and supported. If you're hired by one of our clients, they'll handle ongoing workplace accommodations directly through their own reasonable accommodation process. Please note that accommodations made during the hiring or interview process don't automatically continue once you're employed, but we'll help ensure your needs are communicated clearly to your new employer. If you'd like to discuss or request an accommodation, you can call us at **************, send us an email, or speak directly with your Jersey Hired recruiter. Equal Employment Opportunity: At Jersey Hired, we believe everyone deserves the chance to bring their best self to work. We're committed to promoting fairness, inclusion, and respect in every hiring process we manage on behalf of our clients. All employment decisions - whether made by Jersey Hired or by our clients - are based on qualifications, experience, and fit, not on personal characteristics or protected traits. That means no one is discriminated against because of age, race, color, religion, sex, national origin, ancestry, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship, or any other factor protected by law. Diversity is one of the things that makes workplaces stronger - more creative, more adaptable, and more human. We're proud to help build teams that reflect that. Jersey Hired is an Equal Opportunity Employer and an Affirmative Action Employer for Veterans and Individuals with Disabilities. We also take pride in helping veterans and service members find meaningful career opportunities. Additional Information: Work Authorization: All applicants for U.S. roles must have current work authorization that doesn't require visa sponsorship now or in the future. Client Employment Restrictions: If you're currently employed by one of our clients or a related business, you may not be eligible for certain positions with that client. Criminal History: You're not required to disclose sealed or expunged records during the hiring process. A past conviction won't automatically prevent you from being considered for employment. Pay Transparency: We support open, fair conversations about pay. Candidates and employees have the right to ask about or discuss their own compensation.

• Minimum of 1 year of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment

We are seeking a dynamic and detail-oriented Administrative Assistant to oversee the daily operations of our office and ensure smooth functioning. The ideal candidate will be responsible for administrative support, office organization, and fostering a productive work environment. This role is pivotal in maintaining efficiency and driving improvements in office operations. Key Responsibilities Provide administrative support to executives, managers, and staff as needed. Coordinate schedules, meetings, and appointments across teams. Act as the first point of contact for internal and external inquiries. Manage office maintenance and liaise with vendors for repairs and services. Assist in budget planning and expense tracking. Assist in planning and executing office-wide projects and initiatives. Qualifications Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred but not required). Experience: Minimum of 2 years in office administration or management. Excellent communication and interpersonal skills. Proven ability to handle confidential information with discretion.

ADMINISTRATIVE ASSISTANT SELF-STARTER = ACTIVELY interviewing for a high-profile, highly respected law firm with 15 offices worldwide and over 650 Attorneys. POSITION ON SITE . This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multitasking while maintaining consistent and precise attention Excellent written and verbal communication skills Ability to prioritize and multitask effectively Organized and detail-oriented Strong knowledge of Word, Outlook, and Excel Flexible attitude, enthusiastic, and self-motivated Ability to work as part of a team as well as independently Able to adapt to changing priorities Assist other teams and support departments Coverage for the front desk as needed Experience as an Administrative Assistant in a Legal firm or Banking/Financial Services. Provide general in-office administrative support, working closely with Legal Secretaries. WOULD PREFER A DEGREE. Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating PDF bill packs IMMEDIATE HIRE FULL BENEFITS