Senior administrative assistant jobs in Millcreek, PA - 21 jobs

UPMC Hamot is hiring a Full-Time Physician Assistant or Certified Registered Nurse Practitioner (ACNP) to help support UPMC Hamot Shock Trauma, Great Lakes Surgical Specialists. Hours: 24/7 coverage Department Details: Our team consists of 10 APPs who cover inpatient and outpatient responsibilities for the trauma and general surgery service and assist in the OR with trauma / acute care surgery cases. Our APP teams work well together - great communication and collaboration. Our APPs participate in education of nursing through trauma nurse course, precepting APP students and having student shadows, hospital wide committees, and in the planning of hospital wide CME events. See what being an Advanced Practice Provider can do for UPMC and what UPMC can do for Advanced Practice Providers - it's _more_ than just a job! What Can You Bring to UPMC? + Contribute to UPMC's mission of Life Changing Medicine + Set the standards for the level and quality of care for the care delivery team + Provide patient care activities for a group of patients and their families through the application of independent judgment, communication, and collaboration with all team members. + Establish and maintain collaborative relationships with physicians, other health care providers, patients, and their families, to achieve desired patient outcomes throughout the continuum of care. + Demonstrate a commitment to the community and to your health care profession What Can UPMC Do for You? + A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future + Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program + Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave + Competitive pay for the work that you do - base pay, merit, and premium pay + Sign-on Bonus available if applicable Staff/Senior Level: The Staff or Senior Advanced Practice Provider (APP) is a Physician Assistant or Certified Registered Nurse Practitioner and a member of the care delivery team. The APP is responsible to set the standards for the level and quality of care. The APP has responsibility, authority, and accountability for the provision of care through supervision by and collaboration with a physician. The APP manages and provides patient care activities for a group of patients and their families through the application of independent judgment, communication, and collaboration with all team members. The role of the APP encompasses the beginnings of leadership, partnership, collaboration, and supervision. The APP establishes and maintains collaborative relationships with physicians, other health care providers, patients, and their families, to achieve desired patient outcomes throughout the continuum of care. The APP begins to demonstrate a commitment to the community and to their healthcare profession. _The successful candidate will be placed according to years and months of experience for employment purposes. The salary range listed is for our Senior level, which requires 3 years of APP experience._ Responsibilities: + Applies basic professional practice knowledge and skills appropriate for practice setting. Communicates effectively, both verbally and in documentation. Demonstrates critical thinking in all areas of professional practice. Learns to incorporate acceptable standards of professional practice as well as business unit and health system's goals to improve patient safety, quality, and satisfaction. Formulates a plan of care that considers individual patient needs. Demonstrates initiative and seeks formal and informal opportunities to improve clinical practice. Seeks guidance and asks questions to continuously improve professional practice. Builds relationships with patients, families, and colleagues. Identifies ethical situations within patient care or within the workplace and seeks assistance. Professionally accepts assignments that gradually increase patient load and complexity. + Actively engages in clinical development of all members of the healthcare team. Requests opportunities to learn advanced professional practice techniques from senior healthcare team members. Seeks, accepts, and utilizes performance feedback from peers, preceptors, and unit/department Leaders as a learning opportunity and to improve practice. Demonstrates enthusiasm for continuous learning and identifies and creates a plan for the continuation of learning and development. Identifies patient and family needs for education and provides basic education to support the episode of care. Seeks professional development and involvement through membership in a professional organization and/or reading professional literature on a regular basis. + Demonstrates a basic knowledge of research, how it affects practice and who/what resources are available to assist with evidence-based practice by asking questions, demonstrating interest, participating in journal clubs. Clinical practice demonstrates knowledge of how quality and innovation impacts patient satisfaction, safety, and clinical quality outcomes. Identifies opportunities for improvement in the clinical area. + Demonstrates the ability to communicate clearly and effectively with all members of the health care team. Begins to demonstrate awareness of cultural diversity, horizontal violence, and impairment in the health professions. Cares for patients and self by supporting safety in the workplace. + Demonstrates accountability for professional development that improves the quality of professional practice and the quality of patient care. Makes recommendations for the improvement of clinical care and the health of the workplace and welcomes and participates in change initiatives. Leads by investing and building healthy relationships among colleagues and other disciplines. Shows the ability to set priorities. Begins to serve as an engaged member of a team supporting colleagues in service to patients and families and may participate in task forces or other initiatives. + Demonstrate the knowledge and skills necessary to provide care and/or interact appropriately with the patients served as specified below + Demonstrate knowledge of the principles of growth and development over the life span + Possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirements relative to their age-specific needs + Provide the care needs as described in the department policy and procedures **Special Skills and Abilities Required** + Ability to establish and maintain positive, caring relationships with executives, managers, physicians, non-physician providers, ancillary and support staff, other departments, and patients/families + Ability to work productively and effectively within a complex environment + Handle multiple/changing priorities and specialized equipment + Critical thinking, analytical and problem-solving abilities required as related to various aspects of patient care + Good clinical judgment + Critical thinking skills necessary to exercise and lead others in application of acceptable standards of practice + Mobility and visual manual dexterity + Physical stamina for frequent walking, standing, lifting, and positioning of patients This position is dependent upon successful attainment and maintenance of hospital privileges, if applicable to the Business Unit practice. **Licensure, Education, Certifications, and Clearances** **Certified Registered Nurse Practitioner (** **CRNP):** ** ** + The successful completion of an approved nurse practitioner program is required + BSN, MSN is preferred + Professional nursing experience and/or nurse practitioner experience is preferred + Current state RN license and CRNP certification are required + National certification, eligible for licensure by Pennsylvania board of nursing, eligible for certification as a CRNP by Pennsylvania state board of nursing + Current CPR certification is required + Act 33 Clearance will be required + Act 73 Clearance will be required + Act 34 Clearance required **Physician Assistant (PA):** + A graduate of a physician assistant program accredited by the Accreditation Review Commission on Education for the physician assistant (ARC-PA) is required + BS or MS candidate is preferred + Experience as a physician assistant and/or experience in a clinical setting is preferred + Current state PA license certified by the National Commission on Certification of Physician Assistants (NCCPA) is required + Current CPR certification is required + Act 33 Clearance will be required + Act 73 Clearance will be required + Act 34 Clearance required **Senior Level** + Minimum 3 years of experience or Completion of a post-graduate residency + The successful completion of an approved Nurse Practitioner or a graduate of a physician assistant program accredited by the Accreditation Review Commission on Education for the physician assistant (ARC-PA) program is required + BSN, MSN preferred for CRNP, BS or MS preferred for PA + Completion of National Certification + Must achieve a Solid/Strong/Good performance rating or higher on annual performance evaluation for consideration and to maintain status annually + Completion of an OAPP approved professional contribution within one year of hire or promotion into the position. + Must have department chair approval for promotion + ACLS or ITLS or NALS or PALS or ACLS or other certifications listed must meet AHA standards that include both a didactic and skills demonstration component within 30 days of hire. OAPP: If practicing in an outpatient or other non-inpatient setting, APPs can use one of the certifications above or use a business unit approved certification which is relevant, and value added to the practice setting. **UPMC is an Equal Opportunity Employer/Disability/Veteran**

Senior Administrative Secretary Department District Attorney Status Full Time Starting Pay Rate $15.26 Hourly Hours Per Week 37.5 Exemption Status Non-Exempt Posting Date 01/16/2026 Closing Date 01/30/2026 Pay Grade AC07 Bargaining Unit AFSCME CLERICAL/TECHNICAL Posting Number 5612 Definition of Class * Under administrative supervision, serves as secretary to two or more Assistant District Attorneys. Duties & Responsibilities * Maintains control over incoming and outgoing correspondence, and composes correspondence on a variety of assigned subjects. Must have knowledge of the preparation of a wide variety of legal documents, including various Motions and Orders, Pleas, Criminal Information (using the proper terminology in compliance with the Pennsylvania Criminal and Motor Vehicle Statutes), and Briefs prepared for not only the Court of Common Pleas, but Superior and Supreme Courts of Pennsylvania. Must have knowledge of a wide variety of computer software programs including CPCMS, PMS, InfoCon, and they must be able to decipher NCIC reports as well. Must be able to work under time constraints on a daily basis due to Court Schedules. Must be able to retain confidentiality to the highest degree. Transcribes dictation for various attorneys for appeal work, general correspondence, etc… Receives complaints and requests for information and routes them for necessary action. Composes and types replies upon receipt of information. Assists staff in planning and analyzing special problems, and relieves them of administrative details. Knowledge, Skills, & Abilities * Thorough knowledge of modern office practices and procedures. Thorough knowledge of business English, spelling, and arithmetic. Knowledge of the functions, procedures, organization, and the governing laws and regulations of the governmental unit involved. Ability to compose a variety of memoranda or letters with only general instructions. * Ability to maintain complex clerical records, and to prepare accurate reports. Ability to exercise good judgment, courtesy, and tact in receiving callers, in giving and obtaining information, and in making proper disposition of problems. Ability to operate a personal computer. Minimum Requirements * High School Diploma or GED * Minimum of 5 years of Clerical Experience * Must be able to Type a Minimum of 60 Words Per Minute with Accuracy Conditions Of Employment

Job DescriptionBenefits: Competitive salary Paid time off at busy Mental Health Counseling Practice Monday - Friday 30-35 Hours per week: 2 weeks paid vacation, 9 paid holidays. Pay Rate depending upon level of experience Must have the following skills and qualities: Must be competent with Basic Computer, Social Media, Technology Knowledge skills Excel, Windows, Word Skills Excellent, Positive Customer Service Skills High School Diploma or equivalent, (prefer Associates Degree) Professional, Ethical Behavior and Attitude Trustworthy, Cooperative Team Player Excellent Communication Skills Works well with others and independently, patience with many personalities Excellent Organizational and Multi-Tasking Skills Openness to learning new skills, Adaptability to change Understands and adheres to Confidentiality and HIPAA laws, has healthy boundaries Excellent technology skills i.e. cell phones, text communication, faxing, emails, website navigation, laptops, social media, etc. Responsible, accountable, excellent work ethic Proficiency with EHR system Simple Practice Basic understanding of insurances and insurance billing Sensitivity & compassion to Diversity, people with Mental Health related challenges Takes Direction in a Cooperative and Open manner Job Type: Part-time Pay: $10.00 - $15.00 per hour Benefits: Be part of an Awesome, Fun Work Environment and Team Paid time off Schedule: Monday to Friday No weekends Ability to commute/relocate: Must be a resident of and live in the Erie, PA Area

Job Description Chautauqua Institution owns and operates the Chautauqua Hotel Company, a historic full-service comprehensive hotel that has 150 rooms for guests. The Athenaeum Hotel houses the Heirloom Restaurant, and the Lobby Lounge. The Athenaeum Hotel is open from late April through October for conferences and events. The Hotel is in full operation during the Chautauqua Institution summer season, from late June through late August. About Your Compensation Compensation for this position starts at $18.50/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour. About Your Work Serve as an end-user of Ultimate Kronos Group (UKG)'s Recruiting Gateway to support Talent Managers with actively moving candidates through the recruitment and selection processes, including candidate pre-screening and scheduling interviews, as directed. Contribute to recruitment efforts by understanding the talent pool and coordinating outreach to qualified candidates for talent managers with staffing needs. Assist management with the recruitment process by closing filled job postings and/or opening a new requisition to account for turnover using the Recruiting Gateway. In collaboration with the Human Resource Generalist, support managers in tracking their hires through the electronic onboarding processes centralized in Human Resources. Use available reporting to understand hire status to physical start date and to ensure accurate and timely follow-up for outstanding requirements preventing hire. On completion of onboarding, coordinate department-level orientation processes for hires at Chautauqua Hotel Company, including scheduling hires for orientation and training sessions. Coordinate posting of departmental schedules using Homebase and provide employees with support accessing accounts/schedules on Homebase or accounts on UKG. Ensure appropriate Payroll Action Form (PAF) submissions for changes to employment records with required approval/documentation for secondary jobs, transfers, pay or status changes, and terminations/notices. Provide administrative assistant with time management and tip reporting, in compliance with all policies and procedures and federal, state, and local labor and tax laws. In partnership with key stakeholders for J-1 Visa students through Interexchange, coordinate arrival dates/start dates, travel arrangements, appointments/paperwork with the Social Security Office, and support community engagement and general questions to ensure assimilation into the workplace and organization. Reconcile and verify invoices and prepare vouchers for approval and payment. Enter financial data accurately into accounting software or Excel. Reconcile vendor statements and investigate discrepancies. Input data relating to central inventory orders and venue charges. About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Work Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. Schedules are typically eight-hour shift with a start time that varies between 7:00 a.m. and 12:00 p.m. for a total of 40/hours per week. The schedule will be dependent on seasonal hours of business, sales volume, and employee status (full-time/seasonal or part-time/seasonal). Scheduled hours may include evenings, weekends, and holidays based on business needs. Part-time work is available pre/post the summer season (mid-April to late-October). About Living on the Grounds No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

The Administrative Assistant will provide secretarial and administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Speech-Language Pathology ( SLP ) program. Candidates must be able to support and promote the University's Mission. This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations - Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues Essential Functions: Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education. Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task. Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations. Facilitates the creation of new student and faculty member ID badges within assigned academic unit. Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation. Supports academic unit with Advising Day and finals week schedules and activities as appropriate. Assists academic unit with graduate assistant hiring process, when applicable. Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners. Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners. Assists academic unit and Director of Operations with program and university event planning and coordination. Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony. Provides coverage of guest registration and front door support on a rotating basis. Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and CAS systems. Assists Director of Operations with campus-wide digital and physical informational signage. Performs other duties as assigned within the scope and responsibility and requirements of the job. Gannon seeks excellence through inclusiveness and invites members of underrepresented groups to apply. Physical Demands Must be able to meet the physical demands associated with a normal office environment. Required Qualifications Education : Educational background equivalent to a high school degree/ GED , associate degree preferred. Experience : Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred. Skills : Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed. University Mission: Must be able to support and promote the University's Mission. Preferred Qualifications Earned associate degree and college or university experience is preferred. Work Schedule Monday - Friday

Accelerate the possible by joining a winning Amcor team that's transforming the packaging industry and improving lives around the world. At Amcor, we unpack possibility through our innovative and responsible packaging to provide solutions that benefit our customers, our people and our planet. More than 10,000 consumers worldwide encounter our products every second and rely on us for safe access to food, medicine and other goods. We value their trust by making safety our guiding principle. It's our core value and integral to how we do business. Beyond this core principle, our shared values and behaviors unite us as we work together to elevate customers, shape lives and protect the future. We champion our customers and help them succeed. We play to win - adapting quickly in an everchanging world - and make smart choices to safeguard our business, our communities and the people we serve for generations to come. And we invest in our world-class team, empowering our colleagues to unpack their potential, because we believe when our people grow, so does our business. To learn more about playing for Team Amcor, visit ************* I LinkedIn I Glassdoor I Facebook I YouTube Job Description Roles and Responsibilities: File various paperwork into job folders Generate delivery tickets for shipping Assist with mailing checks to vendors and file copies of invoices with check stubs in folders Collect and organize incoming mail Answer and screen phone calls, taking messages when needed Greet and sign in/out visitors at front desk Help prepare for important meetings, ensuring conference room is tidy and ordering refreshments/lunch when required Assist supervisors with calendars and meetings Enter employee vacations into company shared calendar Collect, scan, record on spreadsheet, and file all NDA's and patent information Organize and order Holiday gifts for customers Ordering office supplies Generate online order labels and data entry orders into Excel, and print shipping labels to be picked up in the morning Generate work orders for shop employees and supervisors Collect and organize employee timecards Data entry employee timecards into ACT Organize and enter subcontracting packing slips Organize and enter material packing slips Required Qualifications and Skills: High-school diploma or equivalent Experience as an administrative assistant Proficiency in Microsoft Office Suite Strong organizational, time management, and communication skills Ability to multitask and pay attention to details Preferred Qualifications and Skills: Associate's or Bachelor's degree Familiarity with office management systems Experience with relevant industry software Our Expectations We expect our people to be guided by The Amcor Way and demonstrate our Values every day to enable the business to win. We are winning when: Our people are engaged and developing as part of a high-performing Amcor team Our customers grow and prosper from Amcor's quality, service, and innovation Our investors benefit from Amcor's consistent growth and superior returns The environment is better off because of Amcor's leadership and products Equal Opportunity Employer/Minorities/Females/Disabled/Veterans/Sexual Orientation/Gender Identity Amcor is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you would like more information about your EEO rights as an applicant under the law, please click on the "Know Your Rights: Workplace Discrimination is Illegal" Poster . If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call ************ and let us know the nature of your request and your contact information. E-Verify We verify the identity and employment authorization of individuals hired for employment in the United States. Benefits When you join Amcor, you will have access to a comprehensive benefits and compensation package that includes: Medical, dental and vision plans Paid time off, starting at 40 hours per year for full-time hourly employees, may vary by location Company-paid holidays starting at 8 days per year and may vary by location Wellbeing programs & Employee Assistance Program Health Savings Account/Flexible Spending Account Life insurance, AD&D, short-term & long-term disability, and voluntary benefits Paid Parental Leave Retirement Savings Plan with company match Tuition Reimbursement (dependent upon approval) Discretionary bonus program (initial eligibility dependent upon hire date)

The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES * Regular onsite attendance * Ability to work well with others in a team environment * Ability to work independently with little direction * Provides accurate, efficient and exceptional customer service to internal and external customers * Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines * Maintains required training courses. * Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested * Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area * Schedules meetings and coordinates the use of the meeting rooms at Headquarters. * Prepares correspondence written and electronic * Assists in the retail and Human Resources departments * Compiles data for reports using excel and word * Orders supplies * Leads the Events committee * Prepares monthly newsletter and company phone directory * Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training * Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet.

Salary:$15.00 - $19.00 per hour Details PDHC Administrative Assistant The PDHC Administrative Assistant plays a key role in keeping our Pediatric Day Health Center running smoothly. This position oversees day-to-day office operations and provides top-tier customer service to both internal and external clients, supporting all clinical and operational activities within the branch. ️ Essential Job Functions * Support the Administrative Director and Clinical Manager in organizing front office operations. * Maintain nurse licensure and credential expirations to ensure compliance with state and federal regulations. * Order and manage supplies for clinical operations - including forms, medical provisions, equipment, and marketing materials. * Assemble and submit new employee paperwork to corporate for processing. * Triage calls to support clinical and staffing operations. * Accurately enter patient and employee data into SAM. * Compile and enter QI data for monthly tracking. * Sort, file, and maintain patient and employee records. * Prepare and copy orientation packets for new hires. * Greet visitors, assist families, and direct them to appropriate staff. * Document pick-up and drop-off times for children (center-based positions only) and prepare transportation and attendance reports. * Maintain knowledge of emergency procedures and assist nursing staff as needed. * Report all complaints immediately to the administrator. Requirements * High school diploma or GED. * Minimum of two (2) years of general office experience. * Proficient typing and Microsoft Office skills. Preferences * Experience in payroll and/or human resources. * Background in private duty, home care, or healthcare settings. * Advanced Excel skills a plus. Skills & Abilities * Maintain confidentiality and professional boundaries. * Remain calm, organized, and professional in stressful situations. * Strong attention to detail and time management. * Effective problem-solving and conflict resolution abilities. * Excellent communication and organizational skills. Physical Requirements * Ability to speak, read, write, and understand English. * Frequent lifting or carrying up to 25 lbs; occasional lifting up to 50 lbs. * Ability to walk, stand, bend, kneel, and twist for extended periods. * Ability to sit and climb stairs as needed. * Must have adequate vision and hearing acuity. Work Environment * Performs duties in an office environment during agency operating hours. * Must be able to function in varied environments, which may involve exposure to allergens or other conditions. * Possible exposure to blood, bodily fluids, or infectious diseases. ️ Other Duties This job description is not designed to cover all activities, duties, or responsibilities that may be required. Duties and responsibilities may change at any time with or without notice. Equal Employment Opportunity & Affirmative Action Aveanna provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We comply with all state and local laws governing nondiscrimination in every location where the company operates. This policy applies to all employment terms and conditions - including recruiting, hiring, promotion, compensation, and training. CCPA Notice for Job Applicants, Contractors, and Employees Residing in California As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Job Description Do you enjoy helping others navigate important processes and making sure every detail is handled with care and precision? Are you someone who thrives in a steady, supportive, and structured environment, where accuracy and follow-through matter? If so, you may be the perfect fit for our One Senior Care family of businesses - including LIFE-NWPA, Mountain View PACE, and Buckeye PACE. Job Summary: As an Intake Administrative Assistant, you'll play a key role in welcoming new participants to our program and ensuring all pre-enrollment and enrollment activities are completed accurately and on time. Your work will focus on detail, consistency, and following established procedures - helping participants move smoothly through the intake process. This position is ideal for someone who is precise, patient, and dependable, with a methodical approach to work. You'll receive structured training, mentorship, and ongoing support to build expertise and succeed in your role. Hourly Wage: $15.00 /hr. Schedule: First shift, full-time hours. Specific work hours will be established in consultation with your supervisor. Benefits: 9 Paid Holidays PTO starting at 3 weeks + 1 day per year (accrued from date of hire for full-time employees) Medical, Dental, & Vision Free Life and AD&D Insurance Plan Health Savings and Flexible Spending Accounts Short Term Disability Insurance Group Voluntary Term Life Insurance for Employee, Spouses, and Dependents Paid Parental Leave Tuition Reimbursement and Paid Training Opportunities Retirement Plan with company annual match Mileage Reimbursement at annual IRS rate as applicable Duties/Responsibilities: Evaluate potential participants to determine needs and eligibility. Assist with completing assessments in participant homes. Coordinate with State Health and Human Services personnel as needed. Work closely with the care team to implement intake steps and ensure smooth enrollment. Collect, complete, and maintain accurate documentation related to participant assessments. Track required data and identify barriers to enrollment, proposing action plans as needed. Participate in team meetings, training sessions, and quality improvement initiatives. Communicate clearly and respectfully with participants, families, and team members. Follow all procedures and standards to ensure accurate, error-free work. Everyone's journey is unique. Even if you haven't done it all, your dedication to learning and helping others is what counts. With our training, mentorship, and career development programs, we'll help you grow and succeed. What Makes You a Great Fit: Patient, precise, and consistent in your work. Comfortable working within defined procedures and established processes. Team-oriented and collaborative, supporting others through clear communication. Able to prioritize tasks and focus on one step at a time. Friendly and professional when interacting with participants, families, and colleagues. CPR and First Aid Certification (or willingness to obtain after hire). Valid driver's license and reliable transportation. Education and Experience: One year of experience working with the frail and elderly population or willing to participate in extensive training as needed. Knowledge of Medicare/Medicaid regulations. Knowledge of sales and marketing strategies. Experience in Intake Requirements: Requires valid State driver's license with a clean driving record. Successful completion of background check, physical, drug screening, TB Screening Physical Requirements: Must be able to move intermittently throughout the workday. Sits, stands, bends, lifts, and moves intermittently during working hours. Is subject to frequent interruptions. Is subject to lifting, carrying, and supporting Participants. Join Us! At One Senior Care, you'll be part of a compassionate team that makes a tangible difference in seniors' lives - working together to keep participants safe, healthy, connected, and at home. One Senior Care is an Equal Opportunity Employer. Employment is contingent upon successful completion of required background checks, health and safety screenings, and any clearances required for healthcare programs.

Do you enjoy helping others navigate important processes and making sure every detail is handled with care and precision? Are you someone who thrives in a steady, supportive, and structured environment, where accuracy and follow-through matter? If so, you may be the perfect fit for our One Senior Care family of businesses including LIFE-NWPA, Mountain View PACE, and Buckeye PACE. Job Summary: As an Intake Administrative Assistant, you ll play a key role in welcoming new participants to our program and ensuring all pre-enrollment and enrollment activities are completed accurately and on time. Your work will focus on detail, consistency, and following established procedures helping participants move smoothly through the intake process. This position is ideal for someone who is precise, patient, and dependable, with a methodical approach to work. You ll receive structured training, mentorship, and ongoing support to build expertise and succeed in your role. Hourly Wage: $15.00 /hr. Schedule: First shift, full-time hours. Specific work hours will be established in consultation with your supervisor. Benefits: 9 Paid Holidays PTO starting at 3 weeks + 1 day per year (accrued from date of hire for full-time employees) Medical, Dental, & Vision Free Life and AD&D Insurance Plan Health Savings and Flexible Spending Accounts Short Term Disability Insurance Group Voluntary Term Life Insurance for Employee, Spouses, and Dependents Paid Parental Leave Tuition Reimbursement and Paid Training Opportunities Retirement Plan with company annual match Mileage Reimbursement at annual IRS rate as applicable Duties/Responsibilities: Evaluate potential participants to determine needs and eligibility. Assist with completing assessments in participant homes. Coordinate with State Health and Human Services personnel as needed. Work closely with the care team to implement intake steps and ensure smooth enrollment. Collect, complete, and maintain accurate documentation related to participant assessments. Track required data and identify barriers to enrollment, proposing action plans as needed. Participate in team meetings, training sessions, and quality improvement initiatives. Communicate clearly and respectfully with participants, families, and team members. Follow all procedures and standards to ensure accurate, error-free work. Everyone s journey is unique. Even if you haven t done it all, your dedication to learning and helping others is what counts. With our training, mentorship, and career development programs, we ll help you grow and succeed. What Makes You a Great Fit: Patient, precise, and consistent in your work. Comfortable working within defined procedures and established processes. Team-oriented and collaborative, supporting others through clear communication. Able to prioritize tasks and focus on one step at a time. Friendly and professional when interacting with participants, families, and colleagues. CPR and First Aid Certification (or willingness to obtain after hire). Valid driver s license and reliable transportation. Education and Experience: One year of experience working with the frail and elderly population or willing to participate in extensive training as needed. Knowledge of Medicare/Medicaid regulations. Knowledge of sales and marketing strategies. Experience in Intake Requirements: Requires valid State driver s license with a clean driving record. Successful completion of background check, physical, drug screening, TB Screening Physical Requirements: Must be able to move intermittently throughout the workday. Sits, stands, bends, lifts, and moves intermittently during working hours. Is subject to frequent interruptions. Is subject to lifting, carrying, and supporting Participants. Join Us! At One Senior Care, you ll be part of a compassionate team that makes a tangible difference in seniors lives working together to keep participants safe, healthy, connected, and at home. One Senior Care is an Equal Opportunity Employer. Employment is contingent upon successful completion of required background checks, health and safety screenings, and any clearances required for healthcare programs.

Daylight Hours- Monday-Friday- No evenings- No Weekends- Holidays Off- PTO- 401 K Who is The Nutrition Group? We are a full service food and facilities management company founded in 1975. The Nutrition Group's family of support services includes K-12 Meal Services, Commissary, Custodial and Maintenance Management, Business and Industry, and Consulting. Currently, we operate in Florida, New Jersey, Pennsylvania, Ohio, Michigan, South Carolina and Virginia. The Nutrition Group is a people oriented company that prides itself on the long term relationships we've established with clients, customers, employees, and vendors. About the Job: The Nutrition Group has an open position of administrative support personnel. This position entails completing paperwork tasks and data entry for the daily operations at a K-12 School Cafeteria. Duties to include: Telephone and electronic communications Payroll entry Invoice submittal Accurate accounting practices Communications with school district officials Qualifications: Associates degree or equivalent work experience At least 1 year of clerical or administrative experience Excellent interpersonal and communication skills Proficiency in Microsoft Office programs Must obtain clearances and pass criminal background checks The Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.

Chautauqua Institution owns and operates the Chautauqua Hotel Company, a historic full-service comprehensive hotel that has 150 rooms for guests. The Athenaeum Hotel houses the Heirloom Restaurant, and the Lobby Lounge. The Athenaeum Hotel is open from late April through October for conferences and events. The Hotel is in full operation during the Chautauqua Institution summer season, from late June through late August. About Your Compensation Compensation for this position starts at $18.50/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour. About Your Work Serve as an end-user of Ultimate Kronos Group (UKG)'s Recruiting Gateway to support Talent Managers with actively moving candidates through the recruitment and selection processes, including candidate pre-screening and scheduling interviews, as directed. Contribute to recruitment efforts by understanding the talent pool and coordinating outreach to qualified candidates for talent managers with staffing needs. Assist management with the recruitment process by closing filled job postings and/or opening a new requisition to account for turnover using the Recruiting Gateway. In collaboration with the Human Resource Generalist, support managers in tracking their hires through the electronic onboarding processes centralized in Human Resources. Use available reporting to understand hire status to physical start date and to ensure accurate and timely follow-up for outstanding requirements preventing hire. On completion of onboarding, coordinate department-level orientation processes for hires at Chautauqua Hotel Company, including scheduling hires for orientation and training sessions. Coordinate posting of departmental schedules using Homebase and provide employees with support accessing accounts/schedules on Homebase or accounts on UKG. Ensure appropriate Payroll Action Form (PAF) submissions for changes to employment records with required approval/documentation for secondary jobs, transfers, pay or status changes, and terminations/notices. Provide administrative assistant with time management and tip reporting, in compliance with all policies and procedures and federal, state, and local labor and tax laws. In partnership with key stakeholders for J-1 Visa students through Interexchange, coordinate arrival dates/start dates, travel arrangements, appointments/paperwork with the Social Security Office, and support community engagement and general questions to ensure assimilation into the workplace and organization. Reconcile and verify invoices and prepare vouchers for approval and payment. Enter financial data accurately into accounting software or Excel. Reconcile vendor statements and investigate discrepancies. Input data relating to central inventory orders and venue charges. About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Work Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. Schedules are typically eight-hour shift with a start time that varies between 7:00 a.m. and 12:00 p.m. for a total of 40/hours per week. The schedule will be dependent on seasonal hours of business, sales volume, and employee status (full-time/seasonal or part-time/seasonal). Scheduled hours may include evenings, weekends, and holidays based on business needs. Part-time work is available pre/post the summer season (mid-April to late-October). About Living on the Grounds No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

The Executive Assistant is responsible for performing a variety of administrative tasks and supporting our company's organizational priorities. Essential Duties and Responsibilities · Manage information flow in a timely and accurate manner · Edit information for internal and external communication - memos, emails, presentations, reports · Edit and generate spreadsheets and queries from company databases · Assist with coordination of company events · Welcomes guests and customers in person or on the phone, answering or directing inquiries · Organize and dispense mail · Receive visitors and vendors to the Company, obtain name and nature of business, maintain visitors log · Issue visitors' passes and contact the person being called upon for the visitor · Support Finance and HR teams as requested · Coordinate travel arrangements, credit card reconciliation, expense reimbursements. · Perform other duties as required Key Roles · Support company's management, finance, and HR teams · Greets external and internal customers in a friendly manner · Manage daily front desk operations · Organize travel arrangements and expenses Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience Requirements: A bachelor's degree, and at least one to three years' experience of working in an office environment. Previous data entry and accounting experience is strongly preferred. Must be proficient in a Microsoft work environment. Required Knowledge and Skills: Considerable knowledge of principles and practices of personnel administration, effective oral and written communication skills, excellent interpersonal skills. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment · The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Working conditions are normal for an office environment with occasional exposure to a manufacturing environment. · Visibility requires maintaining a professional appearance and providing a positive company image to the public. Safety and Policy Practices The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Company's need to achieve its business objective.

Adecco is currently assisting a local client in their search to fill an Accounting Administrative Assistant job in North East, PA. As an Administrative Assistant you will be responsible for answering phones, providing support, creating documents, customer service reporting, and other duties as necessary. Apply Now if you meet the qualifications listed below! Responsibilities for this Administrative Assistant job include: -Answering phones -Customer service -Accounts payable/ accounts receivable -Providing office support -Creating documents -Reporting -Other duties as required Qualifications: -High School Diploma -Strong Microsoft Office experience Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Click on Apply Now to be considered for this Administrative Assistant job in North East, PA or you can visit our website ***************** to search for other opportunities that are currently available. **Pay Details:** $18.00 to $19.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Administrative Assistant provides operational and administrative support to the Office of the Provost and Vice President for Student Experience, working closely with the Assistant to the Provost to ensure smooth daily operations of the division. This position serves as a primary contact for faculty and faculty-led committees, manages routine communications, coordinates logistics for events and meetings, assists with budget and records management, and provides reception and customer service. The Administrative Assistant ensures all interactions reflect Gannon University's Mission and service standards of Respect , Well-Being , Engaged , and Seamless , and handles confidential information with professionalism and discretion. Essential Functions Faculty and Committee Support Serve as a primary contact for faculty and faculty-led committees reporting to the Provost and Vice President for Student Experience. Maintain current rosters of committees; provide administrative support to committee chairs. Assist with maintenance of SharePoint sites and distribution of communications to target audiences. Coordinate aspects of the University Promotion and Tenure process, generate Emeritus and Tenure Clock Extension letters, and ensure accuracy and confidentiality in all related documents. Event and Program Assistance Support the Assistant to the Provost in planning and executing University Commencement activities across all campus locations; serve on the Commencement Planning Committee. Assist with the organization and execution of special events, academic conferences, and other division-sponsored initiatives. Coordinate event logistics, including room reservations, technology set-up, catering, and hospitality arrangements. Collaborate with the Marketing department to support the communication and promotion of events. Budget and Administrative Operations Assist with budget preparation, monitoring, and reconciliation for the Division of Student Experience. Process and track purchase orders, invoices, PCard allocations, and travel reimbursements. Maintain accurate financial and operational records in compliance with University policies. Communications and Office Management Compose and edit correspondence, reports, and meeting materials with attention to accuracy, formatting, and professionalism. Prepare and distribute agendas, presentations, and meeting minutes; follow up on action items. Provide reception and customer service, answering phones, greeting visitors, and responding to inquiries promptly and courteously. Coordinate office coverage to ensure the division is appropriately staffed during operating hours. Maintain office supplies and equipment inventory. Work closely with the Assistant to the Provost and other administrative professionals across the University to streamline processes and share best practices. Foster positive working relationships with faculty, staff, students, alumni, and external partners. Other Responsibilities Perform other duties as assigned in support of the University's mission and strategic goals. Physical Demands Must be able to meet the physical demands associated with office operations and event support, including occasional lifting (up to 25 lbs.), standing for extended periods, and moving materials between event sites. Required Qualifications Education: Associate's degree from an accredited institution required. Experience: Minimum of two years of administrative experience in a fast-paced, professional environment; higher education experience preferred. Demonstrated excellence in organization, attention to detail, and customer service. Proven ability to manage multiple priorities, maintain confidentiality, and work both independently and collaboratively. Event coordination and basic budget management experience preferred. Skills and Competencies: Proficiency in Microsoft Office 365 Suite and ability to learn new software quickly. Strong written and verbal communication skills. Ability to interact effectively with diverse groups of people and manage competing priorities under tight deadlines. Preferred Qualifications Education: Bachelor's degree preferred. Experience: Minimum of two years of administrative experience in a fast-paced, professional environment; higher education experience preferred . Event coordination and basic budget management experience preferred. Work Schedule M-F, business hours

Job DescriptionDescription: The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES · Regular onsite attendance · Ability to work well with others in a team environment · Ability to work independently with little direction · Provides accurate, efficient and exceptional customer service to internal and external customers · Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines · Maintains required training courses. · Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested · Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area · Schedules meetings and coordinates the use of the meeting rooms at Headquarters. · Prepares correspondence written and electronic · Assists in the retail and Human Resources departments · Compiles data for reports using excel and word · Orders supplies · Leads the Events committee · Prepares monthly newsletter and company phone directory · Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training · Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet. Requirements:

The Chautauqua School of Music provides students from across the world the opportunity of studying with world-renowned teachers. Whether it is faculty, administrative or residence hall staff, our employees provide caring and nurturing support toward the growth of the students. The school is part of the Performing and Visual Arts department, whose mission is to expand the lives of our audience (and employees) within and beyond the Institution's gates through the power of the performing and visual arts. About Your Compensation Compensation for this position starts at $16.00/Hour and, with demonstrated experience and qualifications, candidates may earn up to $17.00/Hour. About Your Work Day Assist and coordinate with Manager and Operations Manager as needed especially in Arts Vision. Serve as the first point of contact for students/faculty in the School of Music office. Manage voicemails from the public and respond to calls promptly. Organize and manage student groups and coaches for both chamber music phases. Obtain the weekly program notes for the MSFO concerts and proof for official digital program. Make a daily mail run to the post office and Colonnade. Run errands for and transport guest faculty as needed on the School of Music Golf Cart. 18 years or older with experience working in an office setting.  Computer proficiency is required (Microsoft Office) and ability to learn our organization's scheduling system (Arts Vision).  Attention to detail and ability to work as part of a team. Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars) About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position: Will be scheduled to work an average of 37.5-hours/week. Scheduled hours will include evenings, weekends, and holidays based on business needs. About Living on the Grounds Chautauqua Institution may provide limited housing options on our grounds or assist you with locating nearby housing arrangements for select opportunities based on business needs. Housing is not an option for many positions and may be of a cost to you. Candidates should assume there are no employer-provided or employer-assisted housing options available for this position unless it is otherwise stated. Employer may provide housing may be provided for this position for candidates who do not live within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

The Chautauqua School of Dance provides students from across the nation the opportunity of studying with world-renowned teachers. Whether it is faculty, administrative or residence hall staff, our employees provide caring and nurturing support toward the growth of the students. The school is part of the Performing and Visual Arts department, whose mission is to expand the lives of our audience (and employees) within and beyond the Institution's gates through the power of the performing and visual arts. About Your Compensation Compensation for this position starts at $16.00/Hour and, with demonstrated experience and qualifications, candidates may earn up to $17.00/Hour. About Your Work Day Create a safe, welcoming environment in which all program participants, staff members, and families can fully participate. Oversee administrative operation for the office at the School of Dance. Oversee creation and maintenance of supply inventory. Oversee the contracting of external vendors including collection of all necessary paperwork for payment. Responsible for student record retention and distributing pertinent information to program staff members. Answer incoming communication from participant families via phone and email. Supports the Director in maintaining accident/incident reports. Communicate clearly and in a timely fashion with a variety of stakeholders across multiple platforms, including phone, email, and in-person meetings. Work collaboratively with other program leaders to effectively utilize resources and solve problems. Work with Arts Marketing Specialist and Social Media and Content Manager to maintain social pages (assist with scheduling Instagram Takeovers, work in CANVA to design content and prep social calendars) About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position: Will be scheduled to work an average of 35-hours/week. Scheduled hours will include evenings, weekends, and holidays based on business needs. About Living on the Grounds Chautauqua Institution may provide limited housing options on our grounds or assist you with locating nearby housing arrangements for select opportunities based on business needs. Housing is not an option for many positions and may be of a cost to you. Candidates should assume there are no employer-provided or employer-assisted housing options available for this position unless it is otherwise stated. Employer provided housing may be available for this position for candidates who do not live within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.