Senior administrative assistant jobs in Naples, FL - 48 jobs

Job Description Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk! An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team. The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners' time. The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team. Compensation Salary Range: $50,000 - $60,000 Paid Time Off (PTO) Bonuses: Considered after 6 month period Growth potential Compensation: $50,000 - $60,000 yearly Responsibilities: This person's primary responsibilities include, but are not limited to: Assisting and supporting the owner(s) in all business and personal areas needing assistance Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience Maintaining and organizing database management systems Transitioning and managing the team's database within a professional CRM (e.g., BoldTrail, KV Core) Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc) Screening and directing phone calls; distributing correspondence Handling requests and queries appropriately Scheduling meetings and appointments Producing reports, presentations, and briefs Assisting clients and ensuring an extraordinary client experience Managing day-to-day office operations Tracking expenses accurately and assisting with budgets Lead management assistance Marketing listings, the business, and the team through social media and other channels Supporting consistent marketing efforts, including content coordination and execution Helping clients through the closing process Building and maintaining systems, processes, and procedures Assisting with the creation of an operations manual and employee handbook (Eventually) hiring, training, and holding team members accountable This person will LOVE checklists, paperwork, systems, and seeing things run smoothly Qualifications: Outstanding organizational skills Strong attention to detail Highly focused, reliable, dependable, and accountable Growth-minded with strong problem-solving abilities (this is critical) Tech-savvy; up-to-date with office technology and able to learn new systems quickly Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook) Experience with design tools such as Canva is a plus Ability to multitask and prioritize daily workload; able to manage multiple projects at once Able to work independently and manage time effectively Effective interpersonal skills, including excellent written and verbal communication Discretion and confidentiality Strong customer service mindset Real estate experience preferred but not required Social media experience preferred Comfortable handling strong personalities Must have a CAN and WILL DO attitude and be fully dedicated to the team Must live within a 30-minute commute of the Fort Myers office About Company At The Furbay Team, real estate is about more than buying and selling homes; it's about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process. The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility. With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

Executive Administrative Assistant The Executive Assistant will provide comprehensive administrative support to the CEO Responsibilities include: Executive Assistant Duties Provide thoughtful, proactive, executive level administrative support to the Chief Executive Officer (CEO) and serve as point of contact on all administrative matters in the office of the CEO Manage calendars for the CEO to include scheduling meetings, conferences, travel, and appointments. Brief and prepare the CEO for meetings, special events, activities, and functions. Manage and coordinate travel arrangements, prepare itineraries, and plan logistics for trips, meetings, and events. Determine the best possible itinerary and travel time for out-of-office appointments, maximizing the time by clustering appointments by city, and anticipating maps, directions, or materials needed for a successful out-of-office engagement. Anticipate and prepare the necessary materials and information for appointments, meetings, briefings, and conferences for the CEO Centrally administer all contracts for signature by the CEO. Examine documents submitted for the CEO signature to ensure accuracy and completeness. Manage and coordinate special projects, reports, and events, including providing support in the planning, design, development, and implementation of short and long-term projects; research and summarize data; prepare status reports on plans, progress, and activities; and serve as a key resource for project information. Prepare and reconcile expense reports and corporate credit card statements for CEO. Handle sensitive and confidential information with discretion. All other duties and responsibilities as assigned Desired Qualifications: Commitment to maintaining confidentiality and upholding ethical standards Strong computer, typing, and data entry skills, including MS Word, Excel, databases or similar Strong attention to detail and excellent organizational skills Effective communication and interpersonal abilities Ability to work independently and in a team-oriented environment

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Process and code invoices for payment. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Accounting experience preferred. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Saturday 9:00am - 5:30 pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

Benefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a Compensation: $18.00 - $24.00 per hour

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a

Reports to: Naples President Employment Type: Full-Time and On-site ABOUT THE COMPANY Join an independent wealth management company built on relationships, not transactions with a mission to help individuals and families preserve and grow their wealth with integrity, transparency, and a deeply personal touch. Clients are served across Southwest Florida and beyond, offering investment management, trust, and estate services with a boutique feel and institutional strength. The team is close-knit, community-minded, and committed to doing right by their clients-and each other. WHAT YOU'LL DO As the Receptionist, you'll play a vital dual role in ensuring the smooth operation of the office while providing high-level administrative support to senior leadership. You'll be the first point of contact for visitors and clients, creating a welcoming and professional environment. Reception Duties Serve as the welcoming face of the office-greet visitors and clients with warmth and professionalism. Answer, screen, and direct incoming phone calls. Provide general information and respond to basic inquiries. Manage incoming and outgoing mail and deliveries. Maintain a clean, organized, and presentable front desk and reception area. Schedule and manage meeting rooms and shared spaces. Must-Have Requirements Proven experience as a receptionist, administrative assistant or similar. Excellent communication skills with a natural sense of hospitality and professionalism. Strong organizational skills and attention to detail. Adaptable to last minute changes with a high sense of urgency. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and an interest in learning new systems. Familiarity with office equipment (printers, copiers, phone systems). Ability to maintain confidentiality and handle sensitive information. Experience working with leadership teams. Nice-to-Haves Experience in a professional or financial services environment. Familiarity managing vendor relationships or office budgets. WHY YOU'LL LOVE WORKING HERE You'll be surrounded by smart, kind, and driven colleagues who care deeply about their work and the people they serve. Health & Wellness: Company-paid comprehensive medical insurance. Optional dental and vision plans available at employee cost. Financial Benefits: 401(k) with an annual company contribution. Work-Life Balance: Generous PTO, paid holidays, and a supportive team culture. Wellbeing: Access to mental health resources and wellness initiatives. Culture: Annual team events, community involvement opportunities, and foster a respectful, inclusive workplace.

Job Description The Activities Administrative Assistant serves as the first point of contact for members and guests, providing a warm welcome and ensuring an exceptional experience. This role is responsible for greeting members, answering phones, handling inquiries, assisting with reservations (dining, events, spa, or activities), and maintaining accurate records. The associate ensures smooth communication between departments, provides information about club services and amenities, supports the Activities Department and upholds the highest standards of hospitality. Strong customer service, professionalism, and attention to detail are essential. ABOUT FIDDLER'S CREEK Fiddler's Creek is an award-winning, private, master-planned community featuring luxury residences and resort-style amenities in a tropical setting. The developer of Fiddler's Creek is Naples-based Gulf Bay Group of Companies, one of the largest privately-owned development companies in Florida. Our employees and contractors have a history of providing service at the highest level of hospitality with a strong sense of responsibility, loyalty, confidentiality, and ethics. Each individual possesses great initiative with a deep understanding of their individual role and a passion for the luxury club market. POSITION RESPONSIBILITIES: Greet visitors, determine the nature and purpose of visit, and direct or escort them to specific destinations. Promptly answer telephone and emails using positive and clear English communication. Operate telephone switchboard to answer, screen and forward calls, provide information, take messages, and schedule appointments. Maintain and update appointment calendars. Provide information about establishment such as location of departments or offices, contact employees within the organization, services provided, hours of operation, etc. Oversee member and guest inquiries and needs. Resolve any member or guest issues and address concerns as necessary in a timely manner. Create, process and distribute guest passes and perform daily charges to member account. Provide Notary services to members/guests if licensed. Maintain the member roster. Print and bind member rosters and calendars. File, maintain, and scan records. Summarize results of comment cards monthly. Manage incoming prospects and assign a tour guide. Daily mail collection, interoffice mail collection & distribution. Inventory office supplies. Maintain a clean and organized personal workspace. Contribute to maintaining overall office tidiness. Perform administrative support tasks (i.e., proofreading, transcribing handwritten information) Assist in all areas of Club Operations as requested. Print necessary flyers and event signs as directed. Take/Confirm reservations for upcoming events, manage waitlists. Upload digital media to TVs around the Club. Create and maintain Monthly Event Schedule and distribute to all necessary managers. Maintain monthly event participation pace report and distribute to appropriate parties. Distribute daily during the season (October through May). Assist in creating, printing and cutting buffet signs, event booklets, menus and flyers, etc., when requested. Assist with special assignments/projects to support Events Manager. OTHER Timely and consistent attendance is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of our industry, employer may require employees to work varying schedules to reflect the business needs of the company. Upon employment, employees are required to fully comply with the company's rules and regulations for the safe and efficient operation of the facilities. Employees who violate the rules and regulations will be subject to disciplinary action, up to and including termination. EDUCATION/EXPERIENCE/OTHER REQUIREMENTS: High School diploma or equivalent required. A four-year degree in hospitality, event planning, or related program is preferred. Previous experience in the Hospitality industry, particularly in a private club setting, preferred. Proficient in Microsoft Office Suite. Canva experience a plus. Excellent attention to detail, verbal and written communication skills. Prior experience in office environment preferred. Strong interpersonal and relationship building skills. Solid organizational and time-management skills with ability to manage multiple priorities. Ability to work independently with minimal supervision, effectively prioritize tasks, and consistently meet deadlines. Provide a positive role model for professionalism and culture of organization. Maintain strict confidentiality. Ability to assimilate innovative ideas and work well in a changing environment. Demonstrated ability to work successfully in a collaborative environment. Notary Public Certification is a plus. PHYSICAL DEMANDS - ABILITY TO: Grasp, lift, push/pull, carry or transport up to 25 lbs. Ability to push/pull wheeled carts weighing up to 50 lbs. Sit, walk, and stand for extended periods of time. Express and exchange ideas by means of the spoken word accurately, loudly, and quickly. Perceive the nature of sounds at a normal speaking level and make fine discriminations in sound. Have visual acuity to determine accuracy, neatness and thoroughness of the work assigned. The noise level in the work environment is usually moderate. Bend, stoop, kneel, and reach with hands and arms.

Boatman Ricci is seeking a friendly, professional and organized Administrative Assistant to assist the Firm's Director of People and Culture, as well as manage the Firm's front desk twice a week and as needed. This role comes with plenty of opportunity for growth! Please see the Firm's “Blueprint” to learn more about the Firm's Mission, Vision and Values. Duties and Responsibilities · Preparation of Engagement Agreements. · Opening of new files/matters. · Answering phone calls. · Greeting clients. · Manage Shareholder calendar. · Processing of mail. · Assist with mailing or overnighting correspondence. · Client intake, consultation scheduling and confirming appointments. · Scanning and saving documents. · Maintenance of kitchen (restocking fridge and other areas as needed). · Maintenance of conference room. · Ordering Supplies. · Other responsibilities as needed from time to time. Requirements and Qualifications · Experience with customer service is necessary. · Strong computer skills are necessary. · Some college or post-high school education preferred. · Strong interpersonal communication skills. · Possess Initiative, adaptability. · Must be exceptional on the phone. · Must be organized with the ability to prioritize and multitask. · Positive and professional. · Excellent written and verbal communication skills. · Strong attention to detail. · Legal experience is a plus but not required. · Proficiency in Microsoft Office Expectations for a Collaborative Team Culture and Individual Excellence Our Firm is dedicated to providing exceptional legal services to our clients, and we understand that achieving that goal requires a cohesive and collaborative team effort. Therefore, we are seeking individuals who can effectively work together, from administrative staff to legal assistants, paralegals, law clerks, associates, and partners, to manage complex communication dynamics and conflicts while consistently producing outstanding results aligned with client outcomes. Our team operates with the highest level of legal efficacy at prices that remain competitive in the marketplace. Responsibilities for All Team Members: a. Communication Management: Foster open and effective communication channels among team members at all levels, ensuring that information flows smoothly and efficiently. b. Conflict Resolution: Proactively address conflicts and challenges that may arise within the team, seeking amicable resolutions and maintaining a positive and collaborative work environment. c. Team Collaboration: Encourage and facilitate teamwork, emphasizing the importance of mutual support, sharing knowledge and ideas, and leveraging diverse perspectives to achieve optimal results. d. Case Management: Coordinate efforts within the team to manage cases efficiently, ensuring deadlines are met, and client expectations are exceeded. e. Client-focused Approach: Maintain a deep commitment to understanding and meeting client needs, consistently delivering high-quality legal services that align with our clients' desired outcomes. f. Continuous Improvement: Actively participate in regular team meetings and training sessions to enhance skills, share best practices, and stay updated on legal developments and industry trends. g. Effective Use of Technology: Develop and maintain a level of proficiency with the Firm's technology that allows team members to work efficiently, productively, and profitably within the Firm's protocols and team dynamics. h. Ideal Personal Attributes for Each Team Member: i. Effective Communication: Exceptional verbal and written communication skills, enabling effective collaboration and client interactions. j. Conflict Management: Strong conflict resolution and problem-solving abilities, with the capacity to navigate challenging situations while maintaining professionalism and fostering positive relationships. k. Teamwork: Proven ability to work effectively in a team-oriented environment, valuing and leveraging the expertise and contributions of others. l. Legal Expertise (excluded for Administrative Staff): Comprehensive knowledge of relevant legal principles and practices, with the ability to apply them strategically to achieve client objectives. m. Time Management: Excellent organizational and time management/capture skills and habits, ensuring profitable and efficient handling of multiple tasks and priorities. n. Adaptability: Demonstrated flexibility and adaptability to evolving situations and changing client needs, remaining focused on delivering exceptional results. o. Professionalism: Uphold the highest ethical standards, maintaining confidentiality, and treating all team members and clients with respect and integrity.

Scope of Work: The Administrative Assistant provides administrative support for project teams requiring broad and comprehensive experience, skill, and knowledge of MS Office Suite, payroll, account receivables, billings, and customer service. Responsibilities Responsible for administrative support to a project team including payroll and onboarding employees. Tasks and responsibilities include but are not limited to: AIA Billings, Account Receivables, Creating and maintaining documents; Customer contact and other duties as appropriate. Minimum Requirements: Education: High school graduate, holder of G.E.D., or equivalent studies/experience. Experience: Previous human resources administration experience. Strong administrative, computer, organization and communication skills required. SPECIALIZED SKILLS: Bilingual Spanish is required for this position. Gaylor Electric, Inc. is

Job DescriptionDescription: Port Royal Club, located in the heart of the prestigious Port Royal neighborhood in south Naples, Florida, is a private beach club dedicated to luxury, leisure, and exceptional service. Membership is exclusively tied to property ownership within the Port Royal community, making the Club a cornerstone of one of the most distinguished addresses in the country. Our Club offers an array of world-class amenities, including a 10,000-square-foot fitness center featuring yoga, Pilates, and spin classes, as well as a serene spa for wellness and rejuvenation. The tennis center boasts nine Har-Tru clay courts and a 1,300-square-foot pro shop, catering to both recreational and competitive players. Following the impact of Hurricane Ian in 2021, the Club has embarked on an ambitious $100 million renovation to reimagine our facilities. The new clubhouse-set to open in fall 2026-will embrace timeless West Indies architecture and offer an elevated member experience, featuring a coffee shop, three signature restaurants with indoor and outdoor dining overlooking the Gulf of Mexico, four bars, a banquet venue, a lap pool, and access to our pristine private beach. This is an exciting time to join the Port Royal Club as we prepare to unveil a new chapter in our storied history. The Administrative Assistant / Receptionist serves as the first point of contact for members, guests, and visitors, delivering an exceptional and welcoming experience. This role is responsible for creating a positive impression by providing outstanding customer service, anticipating member needs, and ensuring inquiries are handled promptly and professionally. In addition to managing front desk operations, the position supports administrative tasks that contribute to the smooth and efficient functioning of the organization. The ideal candidate will embody a service-oriented mindset, maintain confidentiality, and represent the organization with warmth and professionalism at all times. Requirements: Greet and assist members, guests, and vendors in a professional and friendly manner. Answer and direct phone calls promptly and accurately. Manage incoming and outgoing mail and deliveries. Maintain appointment schedules and reservations as needed. Assist with administrative tasks such as filing, data entry, and document preparation. Coordinate with other departments to ensure seamless communication. Maintain a clean and organized reception area. Maintain compliance with club policies and procedures. Qualifications High school diploma or equivalent; associate degree preferred. Previous experience in administrative or receptionist roles is a plus. Strong communication and interpersonal skills. Proficient in Microsoft Office Suite and basic computer skills. Ability to multitask and prioritize in a fast-paced environment. Professional appearance and demeanor. Physical Demands and Work Environment Moderate noise level in the work environment. Ability to work flexible hours, including evenings, weekends and holidays. Ability to sit for long periods of time. The Port Royal Club is an Equal Opportunity Employer and offers opportunities to all candidates including those with disabilities. All qualified candidates/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex, pregnancy, sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. The Port Royal Club is a drug/tobacco-free workplace. Pre-employment drug testing is required. The Port Royal Club participates in the US E-Verify program; candidate & employee must be legally authorized to work in the United States of America.

The Administrative Assistant I provides administrative support to the Associate Deans of the College of Arts and Sciences (CAS). Acting under general supervision, the position anticipates management or unit needs, proactively solves problems and handles issues. Typical duties may include but are not limited to: * Provides administrative assistance to the CAS Associate Deans, including responsibilities such as managing calendars, composing correspondence, pulling reports, editing presentations, and handling travel arrangements. * May supervise front desk student staff. * Collects and processes student forms and faculty paperwork, including change of grade, Incomplete Grade Agreements, syllabi, and Dean's list letters. * Coordinates grade appeals at the direction of the CAS Associate Dean of Students. * Coordinates a wide variety of projects, such as events, conferences, and meetings. * Maintains office supply inventory and interacts with vendors. * Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception and management of Dean's signature logs. * Coordinates office operations including basic website updates., * Creates or maintains unit filing systems or workflows, and maintains confidential information. * Manages the sign-in and out College truck and golf cart. * Tracks end of term grade submissions and sends reminder emails. * Works alongside Academic Coordinator to create year end reports for grants including: Seidler, Professional Development, and Student Experiential Learning Fund. Other Duties * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and six years of full-time experience directly related to the job functions. * Relevant administrative support experience. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Workday, Tableau, Cognos, Banner, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of budget control principles, practices, and procedures. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. * Ability to maintain confidentiality and discretion at all times. Pay Grade 15 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Receptionist HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

Support managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner. Attend meetings and take accurate minutes. May responsible for accurate and timely physician credentialing. May direct and lead the work of others. May manage and coordinate administrative programs and office activities. Create spreadsheets, manage databases and prepare presentations, reports and documents as needed. Answer telephones and take messages or transfer calls. May cover the reception desk when required. Calendar management, schedule appointments, update calendars and arrange staff meetings

The Administrative Assistant is entrusted with the pivotal responsibility of managing all administrative functions at the branch level. Reporting directly to the Branch Manager and maintaining proper contract records with corporate. This role ensures meticulous adherence to company policies and processes while maintaining efficiency and effectiveness in branch operations. Key duties include coordinating administrative tasks, supporting team members, and facilitating seamless communication between branch and corporate entities. The Administrative Assistant serves as a crucial link in maintaining organizational integrity and operational excellence. Position Duties Demonstrate effective communication skills when interacting with all personnel at the Branch and Corporate Levels. Answering inbound phone calls. Maintain an appropriate level of confidentiality. Process appropriate internal and external correspondence related to job files. Process appropriate field documents and correspondence. Process all related material and subcontractor documents. Assist and process all accounting/financial processes as assigned. Complete HRIS (Bamboo HR) tasks including but not limited to new employee orientation, completion of background screenings, ensuring completion of required paperwork, and acting as a liaison for employees in HR-related matters. Coordinate accident/incident reporting regarding workers' compensation and auto liability. Provide backup/assistance to other administrative personnel as necessary. Direct customer contact relating to scheduling, billing, and collections for contract customers. Assist the Branch manager, as requested during administrative review and evaluations. Provide technical support/assistance to administrative personnel. Manage the location's office supplies budget and inventory. Experience, Education and General Requirements (Minimum) High School Diploma or Equivalent. 3-5 Years of Administrative Experience. Experience in HRIS/ATS systems (Bamboo HR Preferred). Experience in Bookkeeping with strong numerical proficiency. Proficiency with Microsoft office and related products. Driver's license with reliable transportation The ability to Pass a 10 Panel Drug screen, and Background check. Must have at 3-5 years of experience in construction administration and/or accounts receivable/accounts payable billing and job costs in the construction field. Good customer service skills and the ability to work with a multitude of people and personalities Experience, Education and General Requirements (Preferred) Completion of an Associate's degree or equivalent certification program Experience with Microsoft Dynamics GP and Bamboo HR. Experience with contracting and permitting. Attention Applicants: We are seeking candidates with 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field. Experience in the fire sprinkler trade is preferred. Please note that only applicants who do not meet these criteria may be contacted. All are encouraged to apply. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! Benefits Benefits: 401(k) 401(k) matching Employee Stock Dental insurance Health insurance Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Job Title Administrative Assistant (Development) State Florida Program Children's Network of Southwest Florida, LLC Reports to Development Director FLSA Status Non-Exempt Statement This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Mission Statement The Children's Network of Southwest Florida is committed to working with the community to protect children and preserve families. General Purpose of Job Assist the Development Director and Training Specialists with overall operations, communication, internal and external schedules, correspondence, meetings, and projects. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential Duties and Responsibilities Assist the Staff Development Director and Training Specialists Reports to and manages workload with the Staff Development Department General administrative duties to include filing, scanning, faxing, copying, and mailing. Manages projects as required Coordinate departmental meetings Produces training materials Produce and maintain meeting agendas, minutes and reports for distribution Performs other related duties and projects, as required Working Hours CNSWFL's work week typically operates during regular business hours Monday through Friday from 8 am to 5 pm. However, there may be occasions when the job requires availability outside of these hours, including evenings, weekends, and holidays, to provide 24/7 coverage as needed. Flexibility in scheduling and availability to work on a rotating shift basis are not likely but may be required. Candidates should be prepared for potential variations in working hours and be willing to adjust their schedule as necessary to meet the demands of the role. Your supervisor will advise you of your work hours. Travel Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required. Training All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis. If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually. Supervisory Responsibilities This position does not have supervisory responsibilities. Education and Experience High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Skills and Abilities Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier and mail machine. Minimum typing speed of 50 wpm; excellent word processing skills. Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, Access, Publisher and Outlook. Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling; excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment. Must possess excellent organizational skills and abide by the highest standards of confidentiality. pre-employment requirements Certificates, License, Registrations, backgrounds, drug screens, Etc. Valid driver's license required, with proof of insurance Driver's license check is a requirement No special certification or registration is required for this position Criminal background screening (fingerprinting) (Local Law Enforcement and FBI/FDLE) Drug Screening is a requirement Children's Network participates in E-Verify Other Requirements Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board of directors, clients, customers, and the general public. Ability to speak effectively before groups of customers or employees. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percentages, ability to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear. This job requires visual acuity sufficient to read and operate standard modern office machines. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones). ADA: Children's Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. EEO: Children's Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs. Children's Network of Southwest Florida, LLC is a Drug-Free Workplace. All personnel must demonstrate the following capacities: A commitment to empowering others to solve their own problems Valuing a nurturing family as the ideal environment for a person A conviction about the capacity of people to grow and change The ability to establish a respectful relationship with persons served to help them gain skills and confidence The ability to work collaboratively with other personnel and/or service providers or professionals The capacity to maintain a helping role and to intervene appropriately to meet service goals The ability to set appropriate limits. Safety and permanency of children. I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position. If the employee does not agree, indicate here: Supervisor: Date: Employee: Date: Reviewing Authority: Date: Do Not Agree: Qualifications High School Diploma or General Education Degree (G.E.D.) required, and a minimum of two (2) years of previous administrative or secretarial office experience. Must pass a Level II Background Check. For more information please click this link: ********************************

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: * Accurately and efficiently input company leads into our database. * Verify incoming lead data/emails for accuracy and completeness. * Answer and direct incoming phone calls to appropriate personnel or departments. * Greet visitors in a professional and friendly manner. * Provide general administrative support, such as filing, copying, and data entry. * Maintain the reception area to ensure it is clean, organized, and welcoming. * Monitor and manage office supplies and reorder as necessary. * Collaborate with internal departments to ensure data and records accuracy. * Assist with accounts payable and receivable processes. * Support accounting functions, including familiarity with AIA billing and basic bookkeeping. * Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). * Identify areas for process improvement and make efficiency recommendations. * Prioritize and manage multiple tasks and deadlines effectively. * Perform other duties as assigned.

DeRomo's Gourmet Market & Restaurant is a popular, busy, authentic Italian marketplace in Bonita Springs. We are currently seeking a Reservation Host to join our Team. We're always looking for passionate people to join our family and grow with us. We strive for exceptional taste and consistency, as well as unparalleled customer service. We recognize that our employees are our most valuable resource to make this happen. Our team members make us who we are by being who they are and by bringing their passion for great food and great service into the workplace. Full-time Seasonal Primary Responsibilities: * Answers all incoming calls promptly, in an attentive, courteous, and efficient manner * Books lunch/dinner reservations with assistance of Open Table * Provides guests with information regarding specials and amenities available at the restaurant. * Sends confirmations to our guests after making a reservation or upon request of the guest. * Places any notes pertinent to the guest's dining requests * Assists guest with inquiries, cancellations, or modifications to existing reservations * Provides outstanding guest service * Possesses the ability to work well under pressure and handle multiple tasks at once * Performs assigned duties with attention to detail, speed, accuracy, follow-through, courtesy, cooperativeness and works with minimum supervision * Uses a variety of computer applications including Micros and Open Table * Performs other duties as requested by management * Follows all SOPs as communicated by Management * Maintains cleanliness of work area * Adheres to all safety rules and regulations * Maintains flexibility in scheduling Our compensation package for associates includes a competitive hourly rate, participation in 401k with match after 90 days, dining and travel discounts, special offers from our business partners, and discount programs for selected cell phone providers. Qualifications, Education, Experience, Skills, and Abilities: * Must be able to understand and write English * Report for work in a well-groomed manner with name tag on * Speak to guests in a warm, friendly and courteous manner * Good organizational skills and able to work independently * Effective conflict management and decision-making is required * Must work well under pressure and be able to resolve guest concerns * High School Graduate or equivalent * Previous 1-2 years experience as Reservation Sales Agent preferred * Basic understanding of Guest needs, desires and methods of servicing to Guest Satisfaction, adaptable to change. DeRomo's Gourmet Market & Restaurant is managed by ColumbusHospitality Management, a company committed to providing quality service andmemorable guest experiences in a positive and welcoming work environment. Weare focused on supporting the needs of our team through our commitment to thefamily/work life balance and by providing development opportunities. We are proud to be a Drug Free Workplace/EOE. All applicantswill be required to submit to a background check prior to employment.