Senior administrative assistant jobs in Nevada - 179 jobs

GoldenWest Management is seeking a self-motivated, highly organized Administrative Assistant who can assist with the day to day property management and administrative duties for the assigned office portfolio. You will be called upon to assist the Senior Manager in making timely property management decisions with regard to leasing, maintenance, and a multitude of Tenant/Landlord requests; all within the guidelines of GWM standard operating procedures. Service Description: The administrative assistant position is the backbone of each office. Without a congenial disposition, attention to detail, ability to multi-task, and expert organizational skills, the office work flow for all team members can easily fall behind and out of sync. Requirements: Working vehicle transportation Cellular Telephone with email receiving capabilities and professional voicemail Submit to criminal background and credit check as well as verification of references Fluent Spanish speaker Admin Assistant Roles & Responsibilities: Conduct all real estate activities in accordance with the Local, State & Federal Real Estate laws and guidelines. In accordance with GWM SOP's, assist in the day to day operations of the assigned office portfolio Oversee and maintain organization and proper distribution of all documents and files Maintain excellent communication standards between GWM and clients/customers. Assist staff in solving complex Landlord/Tenant and Property issues. Carry out any additional tasks as assigned by Portfolio Manager or Senior company personnel. Ensure all legal or Administrative complaints are forwarded to the Broker in a timely manner. Focus on the tracking and reporting of Portfolio Key Principle Indications (KPI's): Leasing and Renewal Unit Vacancy & Property Turnover Management Fee collection Key Position Tasks: Office Support Assist the Office Manager in day to day office tasking and organization. Assist the Property Manager in Landlord-Tenant updates and client service. Assist the Leasing agent in Tenant screening, placement & move-in process. Coordinate with Headquarters staff including Maintenance and Accounting department to solve both basic and complex day to day issues. Answering Phone Calls Screen all calls and pass along messages to the appropriate staff member. Answer base level questions from prospective Tenants inquiring about available property. Disbursing Notices and Messages Assist manager in sending and tracking all notices. Assist manager in coordinating, scheduling & tracking all turnover repairs. Assist manager in sending and tracking all HOA and Lease Violation Notices. Filing System (Paper & Electronic) Tenant files - updated with all pertinent information including leases, applications, walk-thrus, notices, appropriate documents. Owner files - updated with all pertinent information including management contracts, property profiles, W-9, year-end statements, and conversation log. Organize and maintain GWM operational files. Rent Collection Assist Property Manager in rent collection duties Rent Roll and small balance tracking Initial leasing fee and security deposit collection Data Accuracy Keep an updated Tenant and Owner contact information file Keep an updated Employee contact information file Data accuracy should be maintained both with paper and electronic files Assist with listing properties and passing along the appropriate information for properties for rent or for sale. Appfolio Management Systems Operations Utilize company property management software to conduct all Tenant/Landlord/Employee records. Use Appfolio to update all Landlord and Tenant user portals in order to give updated information regarding notices and violations of the property. Stay current and educated on Appfolio updates and system tools. Maintenance and Repairs Assist maintenance in ordering and following up on all repair requests. Assist manager in tracking outstanding turnover/maintenance items. Assist manager in making sure Landlords are kept abreast of all major issues pertaining to their property with respect to turnover and violation notices. Assist in monthly property inspection scheduling. Miscellaneous General maintenance and upkeep of the office space. Mail collection from the post office box. Manage office inventory and ordering process. Kitchen clean up and morning/afternoon prep/take down. Pay: $19.00 - $20.00 per hour

Join the Fastest Growing Dental Group in Nevada - Absolute Dental! Absolute Dental is Nevada's largest network of general and specialty practices, with 45+ locations statewide and growing. We're looking for friendly, motivated team members who want a career in the dental field - not just another job. Immediate Opening: Full-time Front Desk Receptionist - Reno Future Opportunities: Front Desk & Treatment Coordinator roles in Reno, Sparks, Carson City, and Minden. By applying, you'll be considered for the current Reno role and added to our talent pool for future opportunities across Northern Nevada. About the Roles Front Desk Receptionist (Current Reno Opening) As the first point of contact for patients, you'll help create a welcoming environment while keeping the office running smoothly by: Answering phones and scheduling appointments Greeting and checking patients in/out Assisting with insurance verification and billing questions Maintaining an organized, professional, and friendly front office environment (Some roles may include limited travel between nearby practices, with mileage reimbursement when covering more than one office in a single day.) Treatment Coordinator (Future Opportunities - Northern Nevada) Our TCs go beyond the front desk, supporting patients in understanding their care by: Reviewing treatment plans with patients alongside the clinical team Educating patients about procedures, benefits, and financial options Coordinating insurance and follow-up appointments Ensuring patients feel informed, confident, and supported in their treatment journey What We're Looking For Front Desk Receptionist (Current & Future Openings) 1+ year of customer service or front office experience (dental/medical preferred) Strong multitasking and communication skills Dentrix experience a plus Bilingual (Spanish/English) preferred Treatment Coordinator (Future Opportunities) Prior dental front office experience required Knowledge of dental insurance and treatment planning Confidence in discussing financial options with patients Excellent communication and organizational skills Pay & Benefits Front Desk: Starting at $15/hr DOE Treatment Coordinator: $20-$24/hr DOE + bonus potential Medical, dental & vision insurance 401(k) with company match Paid time off and holidays Tuition reimbursement Ongoing training and career growth opportunities Why Join Absolute Dental? Career growth with structured training and development Inclusive, women-led workplace culture Work with the latest dental technology $250,000+ donated to local causes in the past 3 years Apply today to be considered for our Reno Front Desk opening and to join our talent pool for future opportunities across Northern Nevada!

We are seeking an experienced **Administrative Assistant / Front Office Specialist** to join our team. The ideal candidate will bring strong administrative skills, excellent communication, and the ability to support multiple clients and internal teams in a fast‐paced environment. **Key Qualifications** + Minimum **1 year of Administrative Assistant experience** + Proficiency with **Microsoft Office Suite** : + Excel + Word + Teams + PowerPoint **Systems Knowledge & Responsibilities** **Oracle E‐Business Suite** + Payables + Receivables + iProcurement + Purchase Orders + Receive Orders + NCR Orders + Run financial reports + Invoicing in Oracle Java **Invoice Processing & Financial Systems** + **Kofax - Markview** : Coding supplier invoices for payment + **Concur** : Attaching receipts and creating expense reports for GM + Support multi-client invoicing + Send communications to customers + **Coupa - Sanofi invoicing** + **Ariba - Elanco invoicing** **Staffing & Vendor Systems** + **Beeline** : Creating requisitions, ending and amending assignments + Work directly with agencies **HR & Employee Support** + PIAM + Onboarding & orientations for FTEs + Benefits administration support + Employee information & records maintenance + Leave of Absence (LOA) tracking + Associate travel coordination **Scheduling & Operations** + SmartTime + Timecards + Scheduling updates + Month-end processing + Event planning-ideal for someone who is a "people person" **What We're Looking For** + Strong organizational and multitasking abilities + High attention to detail + Professional communication skills + Ability to work with multiple internal departments, customers, and vendors + Someone who enjoys working with people and keeping operations running smoothly **Pay Details:** $21.90 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About the Company Do you love the world of beauty and skincare? This is a fantastic opportunity to be part of a close-knit, collaborative, and entrepreneurial team. Intraceuticals is a global professional skincare brand. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. About the Role Responsibilities include processing customer orders, assisting the sales team with urgent customer requests, ensuring file organization based on office protocol, and providing ad hoc support around the office as needed. Responsibilities Process customer orders Invoicing Accounts receivable Assist sales team with urgent customer requests Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualify incoming Sales leads and enter in CRM Qualifications Bachelor's degree in Accounting or Business Required Skills Strong interpersonal, customer service, and communication skills Social media and AI savvy Ability to multitask Proficient in Microsoft Office suite. Experience with CRM systems "NetSuite" an advantage. Physically capable, able to lift 22KG. Pay range and compensation package 50K+Depending on qualifications and experience, Full medical after qualifying period Equal Opportunity Statement We are committed to diversity and inclusivity.

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Blau & Associates is seeking a highly capable, organized, and discreet Executive Assistant to provide direct support to senior leadership and the broader consulting team. The Executive Assistant will play a critical role in ensuring the smooth day-to-day functioning of the firm - supporting executive scheduling, communications, document preparation, and internal coordination - while contributing to operational efficiency across multiple concurrent initiatives. This role is based onsite in Las Vegas, with occasional national and international travel. ABOUT YOU You are exceptionally organized, resourceful, and detail-oriented, with the ability to anticipate needs and manage multiple priorities with calm efficiency. You are comfortable operating in a fast-paced, high-expectation environment and take pride in producing polished, accurate work. You are discreet, dependable, and proactive - able to work independently while remaining closely aligned with leadership priorities. You communicate clearly and bring a genuine interest in hospitality and food & beverage to your work. RESPONSIBILITIES Provide direct executive-level administrative support to senior leadership Manage complex calendars, scheduling, travel arrangements, and meeting logistics Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up items Draft, edit, format, and organize internal documents, correspondence, and materials in support of executive and team workflows Support internal communications, project coordination, and organized record-keeping across active initiatives Coordinate invoicing and expense documentation in collaboration with accounting, including tracking, organization, and follow-up as needed Handle confidential and time-sensitive information with discretion Provide operational and logistical support across multiple concurrent initiatives Serve as a reliable point of coordination between leadership, internal teams, and external partners Additional duties as assigned SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES The individual must possess the following knowledge, skills, and abilities and be able to demonstrate performance of essential job functions, with or without reasonable accommodation: Exceptional organizational, communication, and time-management skills Strong attention to detail and follow-through Polished professional writing and editing skills Comfort working in a fast-paced, deadline-driven environment Ability to manage multiple priorities and shifting demands with composure High proficiency in spoken and written English Ability to work collaboratively while maintaining autonomy and accountability Passion for and familiarity with hospitality, food & beverage, or related industries preferred Willingness to travel occasionally, nationally and/or internationally Must demonstrate intermediate to advanced proficiency with standard business software and digital productivity tools, including: Intermediate proficiency with the Microsoft Office suite, including Outlook, Teams, Drive, Word, Excel, and PowerPoint Beginner to intermediate proficiency with Adobe products, including Acrobat, InDesign, and Illustrator Intermediate proficiency with workflow efficiency and document-sharing platforms, including Dropbox and Monday Familiarity with QuickBooks / Intuit software a plus QUALIFICATION STANDARDS Education: Associate or bachelor's degree required; business, communications, or hospitality-related background a plus Experience: Two to four years of relevant executive administrative or operational support experience required. Experience supporting senior leadership in a professional services, consulting, or hospitality environment strongly preferred. Licenses or Certificates: Not applicable PHYSICAL DEMANDS Most work tasks are performed indoors; temperature is moderate and controlled by environmental systems Must be able to sit at a desk for long periods of time; walking and standing are required the rest of the working day, including travel to and from meetings Must be able to lift up to 20 lbs. occasionally Requires manual dexterity to use and operate technological and possibly additional equipment COMPENSATION Salary commensurate with experience Discretionary annual bonus BENEFITS Competitive health benefits upon 1st day of 2nd month Opportunity for advancement ABOUT BLAU & ASSOCIATES Blau & Associates is a boutique food and beverage consulting firm based in Las Vegas, Nevada. Founded by Elizabeth Blau in 2002, the group is focused on providing strategic food and beverage solutions for the hospitality industry. Utilizing a three-tiered approach of strategic assessment, concept development, and project management, Blau & Associates takes a dynamic, operations-oriented approach to developing workable programming solutions for its clients. With a small team and an elite skill set combining significant past and present operations experience with analytics and market research, Blau & Associates is one of the most respected consulting groups in the industry.

Key Responsibilities: Administrative Support: Provide high-level administrative support to the owner of the company, including scheduling meetings, managing calendars, and handling correspondence. Assist with the preparation of reports, presentations, and other documents as needed. Handle phone calls, emails, and other communications, ensuring timely and professional responses. Home Care Coordination: Manage and update client records, including personal information, care plans, and service schedules. Coordinate with caregivers and clients to ensure schedules and care plans are adhered to. Assist with the onboarding and training of new caregivers. Office Management: Maintain office supplies and equipment, ensuring that inventory is stocked and orders are placed as necessary. Organize and maintain filing systems, both electronic and physical. Perform general office duties such as photocopying, scanning, and faxing. Business Support: Assist with various tasks related to the home care business and other areas based on business needs. Support marketing and client outreach initiatives as directed. Participate in special projects and perform other duties as assigned by the owner. Compliance and Confidentiality: Ensure all client and company information is handled with the highest level of confidentiality. Stay updated on regulations and compliance requirements related to home care services. Qualifications: High school diploma or equivalent; additional education in office administration or a related field is a plus. Proven experience as an administrative assistant or in a similar role. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Familiarity with home care operations and industry regulations is a plus but not required. Ability to maintain a positive and professional demeanor in a fast-paced environment. What We Offer: Competitive salary and benefits package. Opportunities for professional growth and development. A supportive and friendly work environment.

Role: We are hiring an elite-level Executive Assistant to support Co-Founder Alex Hormozi, entrepreneur, investor, and author behind multiple 8- and 9-figure brands. He operates with relentless focus on building, teaching, and scaling businesses, and this role exists to multiply that output. This role is about leverage. You are the operational force that clears the runway, keeps the signal high, and removes anything that slows momentum. Your job is to protect time like it is gold, anticipate needs before they are spoken, and ensure nothing interferes with progress. You create clarity, eliminate noise, and make speed possible. This is a fast-paced, highly integrated partnership with a Co-Founder who values ownership, direct communication, and high performance. You will operate in a high-trust environment where standards are high, feedback is direct, and execution is the baseline. If you are adaptable, thrive in ambiguity, communicate with clarity, and are ready to operate alongside one of the most prolific creators and operators in the industry, you will be at home here. Responsibilities: Own and manage all professional and personal calendars, ensuring time is aligned to the highest-leverage priorities, strategic initiatives, and critical relationships. Act as the gatekeeper and force multiplier, driving meetings to outcomes by preparing agendas, capturing decisions, assigning owners, and closing loops without reminders. Triage and manage communications (email, messages, requests), drafting responses in the Founder's voice and ensuring alignment and follow-through with key stakeholders. Own and run priority projects on behalf of the Co-Founder (marketing initiatives, media workflows, internal operations, special projects), including timelines, stakeholders, dependencies, and execution. Build, maintain, and leverage Asana projects to track initiatives, surface risks early, and ensure consistent, on-time delivery. Lead logistics for travel, events, and speaking engagements, with layered contingencies, real-time problem-solving, and flexibility outside standard business hours. Provide Personal Assistant support as needed, owning personal logistics and priorities alongside executive responsibilities to ensure the Founder's life and work operate seamlessly. Requirements: 7+ years of experience supporting founders, C-level executives, or high-net-worth individuals, ideally in fast-paced or high-growth environments. Elite communicator who writes clearly, speaks directly, and adapts tone to context while delivering signal only. Proven discretion and sound judgment when handling sensitive, strategic, or confidential information. High emotional intelligence, able to navigate shifting priorities, personalities, and pressure without drama. Strong ownership mindset, with the ability to anticipate needs, solve problems independently, and follow through completely. Highly responsive and execution-focused, comfortable operating with urgency, high standards, and availability outside normal business hours. Technically fluent and systems-oriented, with demonstrated expertise in modern productivity and project management tools (Asana, Google Workspace, Slack). Demonstrated comfort operating across both executive and personal priorities, with sound judgment around discretion, boundaries, and urgency. Results: Meetings are outcome-driven, with agendas prepared in advance, decisions documented, clear owners assigned, and action items consistently executed to completion. Travel, events, and personal logistics execute flawlessly, with proactive contingencies, real-time adjustments, and zero dropped details. Personal priorities are managed with the same rigor as business operations, ensuring the Founder's life runs smoothly without distraction or inefficiency. The Co-Founder's calendar reflects only the highest-leverage priorities, with noise eliminated and strategic focus protected. Communications are filtered, timely, and aligned with the Founder's voice, ensuring clarity without distraction. Systems replace chaos, execution is predictable, and you never become a bottleneck in what you own. Location: Las Vegas, Nevada (onsite) Compensation: $110,000 - $130,000 base salary The salary range may be inclusive of several levels that would be applicable to the position. Final salary will be based on a number of factors including, level, relevant prior experience, skills, and expertise. This range is only inclusive of base salary, not benefits (more details below). Benefits: We offer a comprehensive, evolving benefits package designed to support your health, family, and wellbeing. Some key offerings: Flexible Unlimited Paid Time Off and Company-wide Holidays Employer sponsored Medical, Dental, & Vision plans $1,950 annual Employer HSA contribution FSA options including dependent care Employee assistance program and mental health resources Employer match program for 401(k), eligible for both Traditional and Roth accounts $1,200 annual wellness reimbursement through JOON that supports health, family care, pet care, fitness, and more! For local or visiting team members, enjoy access to a state of the art gym at our HQ in Las Vegas * Benefits eligibility applies only to full-time roles. ACQ Core Values: Our core values are the heart and soul of this incredible company. The right person for this role will appreciate each of these values, personally subscribe to them, and understand why each is critical to having a great business. Competitive Greatness Be at your best when your best is needed. Enjoyment of a hard challenge. Those who have the drive to constantly improve, the superior intellect and long term commitment to see incremental improvements become compounding returns. Sincere Candor Have the self awareness to accurately perceive and communicate hard truths that improve others and self, the courage to do so, and the humility to accept them, even when it hurts. Nothing great can be built without feedback: internally or externally. Unimpeachable Character Be the type of person with whom people are always proud to associate, personally and professionally. We look for true alignment of thoughts, words, and actions towards a goal worth pursuing.

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: Handle complex calendaring for multiple attorneys You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials Prepare daily briefings with the Attorneys so they know what is going on Coordinate all travel arrangements for the Attorneys Process expenses and reimbursements in a timely manner Draft and edit correspondence, updates and summaries Requirements: Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position Bachelors Degree preferred or equivalent work experience Able to handle and manage high-stress level situations Have a Polished Executive appearance Able to think outside the box and be extremely proactive Extremely organized and detail oriented Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week.

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance Nevada based Law Firm, with this location in Reno, has an opening for a Senior Executive Assistant to join the firm. This person will support Senior Partners and Associates with administrative, operational and calendaring client service appointments. This position is for a professional person who has leadership skills, can think outside the box, and is extremely proactive as it is a position with a great deal of responsibility to make sure these Attorneys are moving smoothly throughout their day without a glitch. You will need to be flexible, focused and on top of any changes in schedules. Job Description: · Handle complex calendaring for multiple attorneys· You will be the main person of contact for calls, messages, and meeting requests and will be in charge of the scheduling and setting up the meeting room and materials· Prepare daily briefings with the Attorneys so they know what is going on · Coordinate all travel arrangements for the Attorneys· Process expenses and reimbursements in a timely manner· Draft and edit correspondence, updates and summaries Requirements: · Minimum 5 years of experience supporting Senior Executives and/or Partners in professional services; this is not a Personal Assistant position· Bachelor's Degree preferred or equivalent work experience· Able to handle and manage high-stress level situations· Have a “Polished Executive” appearance · Able to think outside the box and be extremely proactive· Extremely organized and detail oriented· Computer savvy with Microsoft Office Suite, travel/expense platforms and CRM document management systems We provide an excellent benefit package which includes Health, Dental, Eye, 401K, Life Insurance, Profit Sharing, and much more! Salary will depend on your experience, however, we are in the range of $65-80K DOE. If you are an experienced Executive Assistant and would like to work for an excellent firm, please submit your Resume today for an interview this week. Compensation: $65,000.00 - $80,000.00 per year Law Tyme, Inc. is owned and operated by a seasoned litigation specialist, Melissa A. Carver. Ms. Carver has worked in the legal field for many years at the capacity of a Litigation Secretary, Paralegal, Office Administrator, Temp, and now owns and operates her third legal staffing firm. Ms. Carver and her staff have worked in law firms and are qualified to place qualified candidates with the employer in need. We are a Legal Staffing firm placing Legal/Litigation Secretaries, Paralegals, Receptionists, Runners, Accounting, Management Positions, and Attorneys, in California and Las Vegas, providing quality service to our clients and candidates. We love what we do and we love to teach, educate and help people achieve their goals, whether it be the employer or the candidate.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************. Job Description The University of Nevada, Reno is recruiting for an Executive Assistant to the Dean of the College of Liberal Arts. This position supports the Dean through a combination of project management and high level administrative and relationship support functions. The Executive Assistant manages and schedules meetings for a complex calendar, collects and compiles confidential supplemental documents for various meetings, and committees; takes and distributes minutes for multiple meetings and events; serves as the office manager, maintains organization and neatness throughout the common areas in the Dean's Office; assists the Associate Deans with the collection of data and other various duties as assigned by the Dean; orders and distributes office supplies; supervises student workers; travel arrangements and processes, spend authorizations and expense reports; completes and processes hosting documents; coordinates college-wide activities including major college events, faculty elections, scholarship and award committees, faculty evaluations, merit rankings, 3rd-year reviews, promotion, and tenure reviews; serves as technical administrator, as a back-up search coordinator for searches; assists with employee orientation and training; conducts surveys; and assists with special projects. This role requires a high level of confidentiality and professionalism. The ideal candidate will demonstrate the ability to uphold and represent the College of Liberal Arts values of diversity and inclusion, excellence, respect, professionalism, humanity, safety, service, and stewardship. Required Qualifications This position requires graduation from high school or equivalent education and five (5) years of progressively responsible administrative support experience which included overseeing administrative office activities, maintaining complex records, and coordinating administrative communication including written and oral information to various managers and work groups; OR One (1) year of experience as an Administrative Assistant IV in Nevada State service which included administrative support duties as described above; OR An equivalent combination of education and experience as described above Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade Grade 31 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator The Perks of PERS Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. “I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me.” - Robin F. Rich retirement plan - Retirement Calculator Perks of Working at UNR Health insurance options including dental and vision - Health Insurance Life insurance, generous annual and sick leave - Classified Benefits E. L. Wiegand Fitness Center offers an annual or semester membership and family membership options. Reno is proud to be a University town! Many local businesses offer discounts to WolfCard holders Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program Department Information For more information please visit: ******************************** No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at ************. Attach the following attachment(s) to your application Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter - (optional) Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.) This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs. The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). About Us The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education. For more information, please visit the University's website. University of Nevada, Reno

Job Title: Executive Assistant to the Executive Director Department: Administration Reports to: Executive Director Status: Salary, Full time, Exempt Deadline for applications with resume and cover letter: February 9th 2026 Please note, with your application please submit a current resume and a cover letter describing how your skills and experience align with the requirements of the role. Full-Time | On-Site | The Neon Museum The Neon Museum is a dynamic, community‑centered institution entering an exciting period of growth, including a major capital campaign that will hold a tremendous impact on visitors to and residents of Las Vegas. We are seeking a highly organized, professional, and personable Executive Assistant (EA) to support the Executive Director and serve as a key ambassador for the Museum. This role is ideal for someone who thrives in a fast‑paced environment, enjoys working with a wide range of people, and brings a collaborative, positive approach to every task. About the Role The Executive Assistant is the Executive Director's primary support partner and the first point of contact for staff, board members, donors, community leaders, and visitors. This position manages complex calendars, coordinates high‑level communications, and ensures the Executive Director's time and priorities are aligned with organizational needs. The EA will also play a central role in supporting the Museum's capital campaign, engaging with diverse stakeholders and providing exceptional hospitality to visiting guests. Because the EA will have access to confidential information, discretion and integrity are essential. Key Responsibilities Executive Support & Calendaring Manage multiple, complex calendars for the Executive Director, including internal meetings, donor engagements, campaign activities, and community events. Coordinate travel, meeting logistics, and hospitality for visiting guests and VIPs. Oversee email management, draft correspondence, and maintain the Executive Director's contacts with the highest level of confidentiality. Board & Staff Liaison Serve as a trusted communication bridge between the Executive Director, staff, board and committee members. Prepare meeting materials, including agendas, packets, and presentations for board, committee, and senior team meetings. Take accurate minutes and translate discussions into clear, actionable follow‑up items. Capital Campaign Support Work closely with donors, consultants, volunteers, and community partners involved in the campaign. Coordinate campaign‑related meetings, events, and communications. Provide warm, professional hospitality to visiting donors and stakeholders. Community & Public Interface Serve as the Museum's first point of contact for inquiries from the public and community partners. Represent the Executive Director and the Museum with professionalism, clarity, and a welcoming demeanor. Be knowledgeable as to the Museum's constituents, donors, and stakeholders with the ability to engage in strong, positive relationships. Project & Operations Management Manage multiple projects simultaneously while maintaining strong attention to detail. Knowledge of MS Project or similar project management software preferred. Maintain organized systems for files, communications, and workflow. Collaborate across departments to support Museum-wide initiatives and priorities. Qualifications 5+ years of executive support experience, with an organization with a guest and / or donor engagement aspect. Exceptional organizational skills and the ability to manage multiple priorities. Strong minute‑taking, documentation, and follow‑through abilities. High level of discretion and commitment to confidentiality. Warm, professional demeanor with excellent interpersonal and communication skills. Experience managing multiple calendars and complex scheduling. Proficiency with Microsoft Office Suite, Canva, and other collaboration tools. Adept at the technology necessary for physically setting up presentations, teleconferencing, and systems. Bachelor's degree or equivalent experience preferred. What We're Looking For Collaborative energy that strengthens relationships across the Museum. Professional communication that reflects the Executive Director's voice and priorities. Adaptability in a fast-paced environment as the Museum grows and the capital campaign advances. Hospitality mindset that ensures every visitor feels welcomed and valued. Unwavering discretion in handling sensitive information. Working Conditions Typical working week is Monday - Friday 8am - 4pm at the office. (There is not a remote working option). Occasional attendance at museum events outside of office hours as needed. Requires the ability to respond promptly, calmly, and professionally to emergencies and unforeseen situations. Ability to work indoors in a climate-controlled environment, sitting / standing for long periods of time. Ability to lift 35 pounds. Ability to use a computer and office equipment, knowledge and use of Microsoft products. Valid clean driver's license and use of a car. Benefits Subsidized employee health insurance, including dental and vision coverage. Employer-contributed 403(b) retirement plan. Fifteen days paid vacation annually increasing with tenure. Additional 10 days observed paid holidays per annum. Paid sick leave. Museum store discount and other discount programs. Counseling and advice benefits. Employee complimentary museum ticket program for friends and family. Our Mission The Neon Museum illuminates the cultural essence of Las Vegas by sharing iconic signage, diverse collections, and stories that define its vibrant past, present, and future. Our Values Our work ethic is underpinned by our four values: Create a sense of belonging for everyone. Promote scholarship through our work and collaboration. Offer fun engagement for everyone that reflects the spirit of Las Vegas. Demonstrate excellence . Equal Opportunities The Neon Museum is an Equal Opportunity Employer that complies with the laws and regulations set forth under EEOC. As required by the Americans with Disabilities Act reasonable accommodations will be made for qualified individuals with disabilities to help perform the duties and tasks of this position. Diversity, Equity, and Inclusion The Neon Museum is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Embracing the diversity of our community, and our workforce, is an important part of our values as an organization, as is striving to ensure equity and inclusion in all our practices. Note: This job description in no way states or implies that these are the only duties to be performed by the employee in this position. Scheduled hours may change based on business needs. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility. Job Responsibilities Maintain complex and detailed calendars while adhering to client confidentiality regulations Handle heavy call volumes from both external clients and internal colleagues/management Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation) Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation) Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain current organizational charts and Executive Bio's Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office Required qualifications, capabilities and skills At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong ability to multi-task and prioritize Strong proficiency in Microsoft Office and Concur Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management Excellent written and oral communication with both external clients and internal colleagues is a must Preferred qualifications, capabilities and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans Base Pay/Salary Las Vegas,NV $28.32 - $40.87 / hour

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. JOB PURPOSE As a Receptionist at The Whittier Trust Company of Nevada, Inc. you will play a vital role in ensuring our guests, visitors, and staff have a memorable and enjoyable experience. You will be responsible for providing outstanding customer service, managing front desk operations, and assisting guests with their needs. ESSENTIAL FUNCTIONS Reception Maintain professional front desk presence, greeting and assisting visitors. Handle phone communications, messages, and general inquiries. Coordinate meeting room schedules and manage conference room bookings. Process mail, packages, and courier services. Coordinate with front desk coverage team. Administrative Support Support Executive Team with administrative tasks including calendaring, travel and meeting coordination and client gifting. Process expense reports and invoice processing via Concur Help prepare client presentations and general client communications Assist with Reno office new hire set-up and terminated employee processing Maintain office documentation and organizational charts Assist with employee onboarding and offboarding Assist with planning and organizing office events Facility Management Manage office supplies and kitchen inventory Ensure cleanliness of reception, common areas, and conference rooms Monitor building security and visitor access Maintain disaster recovery plan and safety program Maintain organizational and seating charts QUALIFICATIONS & EXPERIENCE Professional presence and appearance. Pleasant demeanor and can-do attitude, willingness to help others and go above and beyond. High proficiency in Microsoft Office Suite applications, including, Outlook, Word, Excel, PowerPoint, Acrobat. Experience with Concur or similar invoicing/expense software, preferred not essential. 3 - 5 years of reception experience or similar customer service-oriented role, i.e. hotel concierge. Able to listen, remember and recall oral instructions provided by others and ask for clarification. Ability to work and exercise sound judgment with minimal supervision. Capacity to work collaboratively, taking initiative as appropriate and following direction. Strong organizational and communication skills with ability to multi-task, effectively prioritizing projects for multiple team members in an efficient and timely manner. Able to maintain calendar and schedule meetings. DESIRED QUALIFICATIONS - College preferred, but NOT essential. COMPENSATION Base salary range $55,000 - $70,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

**Receptionist / Administrative Assistant (Bilingual Required)** **Pay Rate:** $ 21.00/hr **Schedule:** Monday-Friday, 8:00 AM-5:00 PM **Assignment Type:** Full-Time (Onsite) We are seeking a **Bilingual Receptionist/Administrative Assistant** to manage front‐office operations and provide crucial administrative support. This role serves as the first point of contact for visitors and callers, ensuring a professional, welcoming environment and smooth daily office flow. The ideal candidate is organized, friendly, and able to multitask in a fast‐paced setting. **Key Responsibilities** **Front Desk Operations** + Greet and direct visitors professionally + Answer, screen, and route incoming calls + Maintain a clean and organized reception area **Communication** + Handle incoming and outgoing mail/packages + Respond to emails and take messages as needed + Communicate clearly with internal teams and external guests **Scheduling & Coordination** + Manage electronic calendars + Schedule and coordinate meetings + Reserve conference rooms + Arrange local or domestic travel when required **Administrative Support** + Perform data entry, filing, and recordkeeping + Prepare documents including memos, reports, and presentations + Manage office supply inventory and place orders + Assist with invoicing and basic administrative workflows **Office Maintenance** + Ensure office is presentable at all times + Operate basic office equipment (printers, copiers, scanners, etc.) **Required Skills & Qualifications** + **Bilingual (English & Spanish) - Required** + High school diploma or equivalent + Proven experience as a receptionist or administrative assistant + Proficiency in **Microsoft Office Suite** (Word, Excel, Outlook) + Excellent verbal and written communication skills + Strong organizational skills and attention to detail + Ability to multitask, prioritize, and work under pressure + Professional attitude and appearance **Pay Details:** $21.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus