Senior administrative assistant jobs in New Brunswick, NJ - 1,303 jobs

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

✨Job Title: Executive Assistant 💼 Contract Duration: 13 Weeks (with strong possibility of extension) 🕘 Shift: Day Shift | 5×8 Schedule 💰 Pay Rate: $51/hr - $53/hr Required: 5+ years in a similar role providing high level administrative and project management support to an executive, preferably within Human Resources or Organizational Development. Education: Undergraduate degree in Business, HR or related field, Advanced degree preferred Skills: Experience with functioning as a business manager, executive partner, or special assistant rather than a traditional senior administrative role. Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio) Project Management Duties: Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods. Conducts and participates in meetings as a representative the Senior Vice President of HR Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex Manages HR Governance agenda and materials, follow-up and facilitates meeting Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices all over the world, it has an outstanding reputation. You'll be surrounded by high-performing, driven, and genuinely kind colleagues in a culture that values its people and invests in their growth. With thoughtful benefits and a strong focus on professional development, this is a place where careers thrive. We've proudly partnered with this firm for over a decade, placing exceptional talent who have gone on to build remarkable careers. THE ROLE This firm is seeking Executive Assistants to support senior executives across various teams. This is a dynamic and high-volume support role ideal for a proactive, detail-oriented individuals who thrive in fast-paced, team-oriented environments. EAs here are critical to the smooth functioning of the business, juggling complex calendars, international travel, and tight deadlines with grace and precision. Key responsibilities include but are not limited to: Manage complex calendars (100+ meetings/week) Coordinate international and domestic travel, including visas and multi-stop itineraries Process expenses Prepare meeting materials Work closely with internal teams and fellow EAs across the globe to ensure seamless support and coverage Assist with high-level administrative projects, help streamline processes, and contribute to overall team efficiency THE CANDIDATE The ideal candidate is calm under pressure, solution-focused, and thrives in a structured, high-performance environment. You'll be the right fit if you bring a can-do attitude, a commitment to excellence and genuine care for the work that you do and the impact it has on your team. 5-7+ years of experience in a similar administrative role, ideally within financial services Excellent communication and organizational skills High proficiency in Microsoft Office, Zoom, and Teams Demonstrated ability to manage shifting priorities with professionalism and composure Positive, humble, and proactive with a strong sense of ownership THE COMP/BENEFITS Salary ranges between $85,000 - $130,000 base Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. We celebrate individuality and strive to create an environment where everyone feels valued and empowered.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

The Role Nerd Apply is building the data layer for education. As the company grows, focus and execution matter more than ever. As the Executive Assistant & Office Admin, you'll be a force multiplier for the founders and leadership team. You'll own day-to-day coordination, protect time and attention, and help the company operate smoothly as we scale. You'll be close to decision-making, trusted with sensitive information, and expected to anticipate needs before they become issues. Mission Enable the leadership team to operate with clarity, focus, and momentum by owning coordination, logistics, and operational follow-through. Salary + Benefits $60k - $80k + Equity Healthcare Location NYC Office at Bryant Park (12 In-Person Employees) What You'll Do Own executive support and coordination Manage calendars, scheduling, and priorities for founders and senior leaders Anticipate conflicts, deadlines, and prep needs before they arise Handle sensitive communications with discretion and professionalism Keep the organization running smoothly Coordinate meetings, offsites, and in-office logistics Track action items and ensure follow-through across teams Help maintain clear operating rhythms as the company grows Support company operations Assist with onboarding logistics for new hires Coordinate travel, events, and office setup Help manage vendor relationships and recurring operational needs Be a trusted partner to leadership Serve as a sounding board and thought partner when needed Handle confidential information with care and good judgment Step in wherever necessary to keep things moving Who You Are Prior experience supporting executives or senior leaders in fast-paced environments Highly organized and comfortable managing multiple priorities at once Trusted, discreet, and calm under pressure Strong written and verbal communicator NYC-based and comfortable working in-office How You Work You're organized and proactive, with strong attention to detail You anticipate needs and solve problems before they escalate You communicate clearly and follow through consistently You stay calm and grounded in high-velocity environments You take pride in helping others do their best work What Success Looks Like Leaders are focused, prepared, and well-supported Calendars, meetings, and priorities run smoothly Operational details are handled without friction The office and team operate with clarity and momentum About Nerd Apply Nerd Apply is building the data layer for education. Counselors guide some of the most important decisions students and families make, yet they've historically lacked access to clear, reliable outcomes data. Nerd Apply partners with counselors to responsibly aggregate real admissions results and turn them into usable insight. This shared data helps counselors advise with greater confidence, helps schools and districts understand what's actually working, and creates a foundation for better decisions across the education system. We're building Nerd Apply with a high bar for trust, respect for professional judgment, and the ambition to create infrastructure education can rely on for decades.

Our client, a high-growth financial firm is hiring an Executive Assistant for their expanding Midtown office. This is a highly visible role, supporting a dynamic group of investment professionals. This is an ideal role for an experienced Executive Assistant with experience in a fast-paced, ever-changing environment. You'll be joining a supportive, collaborative EA team, playing a key role in the success of the investment partners, and the company as a whole. This role is a remote position, requiring occasional back-up, in-office support on high volume days. Due to this, candidates must be NYC-based. Responsibilities: Manage the executive team's constantly shifting calendars consisting of stakeholder meetings, executive activities, and industry events. Organize and execute complex domestic and international travel plans, including tracking flights, anticipating issues, and providing prompt resolutions. Oversee expense reporting through Concur. Assist in conference and event coordination, including registration, material preparation, client dinners, and team events from planning to execution. Proactively communicate needed information and updates to executive team and key stakeholders. Work collaboratively with other administrative team members by partnering on team projects and providing back-up support as needed. Requirements: 5+ years of administrative support experience. Background in fast-paced financial services environment required. Experience in a high-growth start-up highly preferred. Bachelor's Degree preferred. Proficiency in MS Office and Zoom required, experience with Concur preferred. A collaborative and growth minded work ethic with strong problem-solving and conflict resolution skills. Ability to simultaneously execute multiple projects in a fast-paced environment to a high level of detail.

We are seeking a highly organized, proactive, and resourceful individual to join the firm as the Executive Assistant to the office of the CEO. This is a key role on the small but highly functional office of the CEO team, who provides comprehensive administrative support to the office of the CEO. The successful candidate will thrive in a fast-paced environment, be adaptable to changing priorities, and demonstrate a high level of professionalism and discretion. Responsibilities Provide high-level administrative support for the CEO, serving as both the primary point of contact and gatekeeper for internal and external stakeholders. Build and maintain strong relationships with internal and external stakeholders, acting as a liaison between the CEO and various parties. Manage the CEO's complex and dynamic calendar, scheduling appointments, creating meeting agendas and documents, and setting up video conferences, meetings, town halls, and events. Proactively anticipate and solve scheduling conflicts, looking days in advance for ways to optimize time and efficiency. Prioritize commitments, and ensure efficient use of the CEO's time, rather than just slotting in meetings to openings. Keep CEO on track during the day, setting up video calls in advance, printing meeting materials, and informing attendees of delays or changes in the moment (and rescheduling as needed) Coordinate executive-level events, functions, and engagements, including quarterly management meetings Oversee coordination of firm-wide events, including the annual holiday party and summer event, delegating tasks as appropriate Create documents in Word/Excel/PowerPoint, track email and holiday card lists, prioritize requests as they come in, and respond to inquiries with a sense of urgency Handle sensitive and confidential information with the utmost discretion and professionalism Provide light support work, including calendar and phone, for the Chief of Staff Complete any reasonable projects or tasks as requested by CEO or his Chief of Staff Qualifications Bachelor's degree 3-10 years' experience as an Executive Assistant or similar role supporting C-level executives, preferably in the banking or consulting sectors Exceptional organizational skills and the ability to multitask and ruthlessly prioritize Excellent written and verbal communication skills, with exceptional attention to detail Proficient in using productivity tools and software, including MS Office suite (Outlook, Word, Excel, PowerPoint) Professional discretion to handle confidential information, highest levels of integrity. Discretion and the ability to maintain strict confidentiality Flexibility to adapt to changing priorities and work in a fast-paced, deadline-focused environment EXCELLENT attention to detail, with a healthy amount of self-motivation to get things done correctly

For over twenty years, the Posen Library has produced print and digital collections of primary sources (images as well as excerpts from texts translated from more than twenty languages). Experts in the field have curated these sources, which represent a variety of voices from Jewish culture and history, from all over the world and from the biblical to the contemporary periods. Through them, the Posen Library seeks to fulfill its mission to provide an expansive view of Jewish culture and history and to combat the tendency to reduce and simplify debates about Jews, Jewishness, and Judaism. We will soon complete the print volumes and seek a highly organized, people-oriented, early career professional to assist the CEO in day-to-day operations as well as meeting and scheduling support. The position is a split role, with both administrative and communications components. This person will help the project expand its user-base by using their excellent writing skills to bolster external communications and by serving as a thought partner to the CEO on outreach efforts. Candidates must be committed to an understanding of Jewish culture that includes a multiplicity of voices and viewpoints. This is an ideal position for someone who has recently graduated with a university-level degree and has experience in Jewish communal or campus work, particularly across political and/or religious lines. This role is also an opportunity to learn from a seasoned colleague with twenty years of experience in the field. Executive Assistant tasks (~70% of the position) include but are not limited to: Manage ever-changing calendar for the CEO Support logistics for virtual & in-person meetings, including arranging travel Establish and maintain constructive and cooperative relationships with advisors, the funder, colleagues, and external contractors Maintain and improve electronic filing systems Ensure contracts are signed in a timely manner Reconcile expenses Prepare internal reports, collect and prioritize information from diverse stakeholders including staff and advisors Communications Associate tasks (~30% of the position) include but are not limited to: Promote the Posen Library online and through communications work, including working with consultants and the CEO to write and edit promotional and email copy in alignment with the project mission, brand, and core values Reignite the project's social media accounts and manage them, including developing creative content (written & graphic), soliciting content from colleagues, and managing the social media calendar Serve as a thought partner to the CEO around outreach & growth strategy, particularly focused on university communities Attend relevant events and build the organization's network, connections, and profile Qualifications At least 2 years of experience in project administration and logistics support A basic understanding of Jewish terms and culture Excellent communication skills digitally and in-person Ability to hold and manage multiple viewpoints and perspectives Social perceptiveness, active listening skills, discretion, and the ability to communicate diplomatically Demonstrated track record of increasing user bases and/or community engagement through social media, ideally around Jewish topics Demonstrated ability to manage and prioritize multiple tasks and logistics Independent initiative and resourceful problem-solving Reliability and punctuality A passion for inclusive learning environments Excitement to be part of a people-centered team committed to one another's growth Desire for mentorship A sense of humor and ability to roll with the punches Proficiency in common work and content creation applications, including Google Drive, Microsoft Office, Dropbox, Slack, Canva, as well as an enthusiasm to learn more Term This is a salaried, full-time position. Must be able to legally work in the United States or Canada and have the ability to travel nationally and internationally for occasional meetings, events, and conferences. Preference will be given to those based in the NYC area. Please send a letter of interest and CV to managing editor Sarah Shectman at ************************** by Wednesday, January 28. Compensation $75,000 annual salary plus a generous benefits package including: 20 days of paid vacation, 12 days of flexible time off, select holidays Employer contribution toward medical, dental, and vision premiums Up to $2,000 annual reimbursement for non-covered medical expenses Up to $1,000 annual professional development support Up to $1,000 annual childcare coverage reimbursement for work-required travel 3 months of paid family leave 3 months fully paid sabbatical, eligible after 4 years of full-time employment

The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote. Key Responsibilities: Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order. Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders. Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries. Process expenses. Arrange/prepare materials for meetings. Assist with special projects or initiatives as needed. Partner with the other EA to ensure seamless team coverage. Contribute to a “no task too big or small” culture, ensuring things get done efficiently and accurately. Key Requirements: Bachelors Degree required Strong attention to detail, organizational skills and follow-through. Handle sensitive information and maintain a high level of confidentiality. Able to quickly adjust to changing priorities, urgencies, and unexpected situations. Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools. Able to find solutions to challenges or obstacles that may arise in the course of the day. Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Administrative Assistant - MedTech - Newark, NJ We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. This is a full-time, on-site position based in Newark, NJ, offering a base salary in the range of $55,000-$60,000, plus bonus, commensurate with experience. Responsibilities: Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership. Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization. Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information. Support inventory management and order processing for medical device parts, repairs, and shipments. Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams. Support general office operations, including front desk coverage, visitor management, and multi-line phone support. Assist with billing, accounts receivable, and other administrative finance-related tasks. Communicate professionally and effectively across departments and with external stakeholders. Provide additional administrative and project support as needed. Qualifications: Bachelor's degree required. Minimum of 1 year of administrative or office support experience. Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook. Strong organizational skills with a high level of attention to detail. Outgoing, professional demeanor with a strong work ethic and proven reliability. Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks. For immediate consideration, interested and qualified candidates should send their resume to Lydia at *******************

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

The Administrative Assistant provides high-level administrative and operational support to attorneys and/or senior professionals, ensuring the efficient day-to-day functioning of the office. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support including calendar management, meeting coordination, travel arrangements, and expense processing. Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy. Answer and direct phone calls, manage email correspondence, and serve as a professional point of contact for internal and external stakeholders. Maintain and organize electronic and physical files, ensuring confidentiality and compliance with firm policies. Coordinate logistics for meetings, conferences, and client events, including room scheduling and materials preparation. Assist with timekeeping, billing, and expense reporting as applicable. Monitor office supplies and coordinate with vendors to ensure operational continuity. Support ad hoc projects and provide backup coverage for other administrative staff as needed. Qualifications 3+ years of administrative or executive support experience, preferably in a professional services or legal environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. High level of discretion in handling confidential and sensitive information. Proven ability to manage competing priorities and meet deadlines independently.

Global Asset Management Firm - Executive Administrative Assistant We are seeking a highly experienced Executive Assistant (EA) to provide senior-level administrative support to a Managing Director and Senior Executives at a global asset management firm. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, high-volume environment and has prior experience supporting senior leaders within financial services, preferably on the buy side. The EA will be part of a collaborative administrative team, requiring strong communication, discretion, and the ability to seamlessly coordinate across executives and support partners. Key Responsibilities Provide comprehensive administrative support to a Managing Director and senior executives, including complex calendar management, meeting coordination, and travel arrangements Manage high-volume scheduling across multiple time zones with accuracy and urgency Coordinate internal and external meetings, including preparation of materials, agendas, and follow-ups Serve as a trusted gatekeeper, exercising sound judgment, discretion, and confidentiality at all times Liaise closely with other Executive Assistants and administrative staff to ensure seamless coverage and team alignment Handle expense reporting, invoice processing, and ad hoc administrative requests Assist with special projects, events, and executive initiatives as needed Anticipate executive needs and proactively resolve scheduling or logistical challenges Qualifications & Experience 5+ years of experience in an administrative or executive assistant capacity Prior experience within financial services required (buy-side experience strongly preferred) Proven experience supporting senior-level executives in a fast-paced, high-demand environment Experience working as part of an administrative team, with a collaborative and flexible mindset Demonstrated ability to manage high-volume workloads with exceptional attention to detail Strong organizational, time-management, and prioritization skills Excellent written and verbal communication skills High level of professionalism, discretion, and emotional intelligence Proficiency in Microsoft Office Suite and standard corporate systems Work Environment & Benefits In-office: 4 days per week (100% on-site expectation) Competitive base salary 401(k) with company match Free lunch provided daily Comprehensive health, dental, and vision benefits Generous paid time off and holidays Opportunity to work closely with senior leadership at a global investment firm