Senior administrative assistant jobs in New Orleans, LA - 73 jobs

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: instant clientele in the world's busiest marketplace the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) on-going technical training support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG Flexible schedules Career advancement opportunities Monthly on-trend educational topics to keep up with the latest trends Paid Vacation Health and Dental Benefits Unlimited $250 Referral bonuses Employee product and service discounts We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Job DescriptionSalary: DOE Executive Assistant Schedule: Full-time We are seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to the CEO and our executive team. The ideal candidate will possess strong office management skills, exceptional communication abilities, and proficiency in various software tools. This role offers an exciting opportunity to contribute to the smooth operation of our organization by managing schedules, coordinating projects, and handling a wide range of administrative tasks with professionalism and efficiency. Your New Company Next Generation Logistics is a trusted maritime transportation, construction and professional services company providing our services on both land and sea. For this position, Next Gen's mission is to become your company of choice by providing integrity, professionalism and a commitment to your individual growth. Responsibilities Be the gatekeeper for access to the CEO. The CEO works scheduled days in both the New Orleans office and the Lacombe office. Must be able to work the same schedule as the CEO in both offices. Run personal tasks as needed. Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling appointments, meetings, and events with precision. Keep the CEO apprised of upcoming daily events and appointments. Manage and prioritize the CEOs company emails. Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and clarity. Coordinate complex travel arrangements and event planning activities, including logistics and vendor communications. Handle incoming calls with excellent phone etiquette, directing inquiries appropriately. Perform data entry, filing, and record-keeping tasks to ensure organized documentation in both digital and physical formats. Provide executive administrative support such as drafting emails, managing correspondence, and assisting with personal assistant duties as needed. Utilize QuickBooks for basic bookkeeping tasks including invoicing and expense tracking. Assist with project coordination by tracking deadlines, preparing presentations, and supporting team initiatives. Manage office supplies inventory and oversee general office operations to ensure a productive work environment. Experience Proven experience as an Executive Secretary or in a similarly high-level administrative role with a minimum 3 years of experience. Strong background in administrative support functions such as calendar management, data entry, filing, and document proofreading. Experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and office software including Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook, Google Workspace (Docs, Sheets), and DocuSign. Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment. Excellent organizational skills combined with professional communication skillsboth written and verbalalong with exceptional customer service capabilities. Familiarity with office equipment is highly desirable. This position is integral to maintaining the efficiency of our executive operations and offers a dynamic work environment for a motivated professional eager to contribute their expertise in office management and administrative support. Education and Experience Requirements: Bachelors degree required. MBA preferred Self-motivated team player with a strong work ethic Valid Drivers License with clean driving record required What We Offer: Next Generation Logistics Companies offers a generous benefits package including: Competitive Pay. Health Insurance. Dental and Vision 401K with Company Match. Company Paid holidays. Paid Time Off. Professional Development COMPETITIVE SALARY COMMENSURATE WITH EXPERIENCE AVAILABLE TO QUALIFIED CANDIDATES. EMPLOYMENT OFFERS ARE CONTINGENT UPON A REVIEW OF REFERENCES, SATISFACTORY COMPLETION OF A DRUG SCREEN, AND ANALYSIS OF FULL BACKGROUND INVESTIGATIONS. Next Generation Logistics is an equal-opportunity employer. Next Generation Logistics does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business need.

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. Process invoices and forms for the department. Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. Screen telephone calls; using judgment in response and direct calls appropriately. Receive visitors and provide relief for the main receptionist. Prepare and handle routine correspondence, including confidential matters, treating appropriately. Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. Attend meetings and take clear and concise minutes. Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. Support and serve as a liaison to other departments/functions as necessary. Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. Compile periodic reports on the basis of general instructions. Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES Excellent phone etiquette. Strong organizational, interpersonal and listening skills. Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. Experience with complex scheduling and calendar management. Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: * Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. * Process invoices and forms for the department. * Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. * Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. * Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. * Screen telephone calls; using judgment in response and direct calls appropriately. * Receive visitors and provide relief for the main receptionist. * Prepare and handle routine correspondence, including confidential matters, treating appropriately. * Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. * Attend meetings and take clear and concise minutes. * Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. * Support and serve as a liaison to other departments/functions as necessary. * Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. * Compile periodic reports on the basis of general instructions. * Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES * Excellent phone etiquette. * Strong organizational, interpersonal and listening skills. * Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. * Experience with complex scheduling and calendar management. * Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. * Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. * Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. Process invoices and forms for the department. Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. Screen telephone calls; using judgment in response and direct calls appropriately. Receive visitors and provide relief for the main receptionist. Prepare and handle routine correspondence, including confidential matters, treating appropriately. Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. Attend meetings and take clear and concise minutes. Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. Support and serve as a liaison to other departments/functions as necessary. Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. Compile periodic reports on the basis of general instructions. Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES Excellent phone etiquette. Strong organizational, interpersonal and listening skills. Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. Experience with complex scheduling and calendar management. Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

Job Description Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior- level executives to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Executive Team Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters ● Compare calendars across Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Apricot, Salesforce, word processing, spreadsheets, and presentation software to prepare reports and/or special projects ● Format information for internal and external communication - memos, emails, presentations, reports ● Take summary minutes during meetings and share them with Executive Team ● Support Executive Team with preparation of reimbursement requests, as needed ● Gather and share proper documentation required for preparation of external presentations, engagements, etc. for the Executive Team ● Work with the Executive Team to ensure there's a timeline to execute deliverables and projects ● Collaborate on a daily basis with Operation Restoration staff to ensure organizational effectiveness ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned Organizational Support Duties & Responsibilities: ● Distribute and process equipment to staff members ● Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors ● Troubleshoot computer problems for all staff on a need basis and escalates troubleshooting for Executive Team members ● Update organizational hardware tracking system and buying new equipment when needed ● Record all Operation Restoration-owned equipment in inventory ● Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration ● Offboard all employees and ensure quality/care of equipment and will escalate if there is any damaged equipment ● Set up cellphones when needed and works with Quality Care Innovator to maintain relationship with cell phone provider ● Update the all staff contact sheet, as needed ● Draft staff meeting agenda and share it with staff after it's approved by the Executive Team ● Take notes during staff meetings from the Employee Shared Drive to ensure their immediate availability Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative ● Commitment to criminal justice reform ● Excellent computer skills. Regular use of Microsoft Office and Google Products ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines ● Ability to communicate effectively ● Ability to work effectively, both independently and as part of a team ● Flexibility to meet organizational changes

Strategic Executive Assistant Department: OPA Work Days: 12 Month Reports To: Chief Executive Officer FLSA Status: Exempt Last Revised Date: 01/12/2026 Job Summary: The Strategic Executive Assistant serves as the primary point of contact and trusted strategic partner to the Chief Executive Officer of Algiers Charter. This role manages the business of the CEO by protecting executive time, anticipating needs, and ensuring focus on high‑priority strategic initiatives. The ideal candidate is a highly organized, proactive professional who functions as a gatekeeper, project manager, and organizational systems builder, while maintaining an efficient infrastructure that supports executive effectiveness and the organization's mission. Key Responsibilities: Manage the CEO's complex calendar with a high degree of discernment, prioritizing internal and external requests in alignment with organizational goals. Act as a "gatekeeper" to ensure the CEO's time is protected for deep work and strategic planning. Proactively identify and resolve scheduling conflicts before they arise. Coordinate all Board of Trustees meetings, including logistics, public notice compliance, and material distribution. Design and assemble high-quality Board presentations, reports, and briefing binders. Record and distribute meeting minutes, tracking all follow-up items and Board-level deliverables. Design, implement, and maintain a sophisticated filing system (digital and physical) to ensure critical documents are easily accessible. Manage the flow of information to and from the CEO's office, ensuring timely responses to stakeholders. Prepare meeting agendas and ensure the CEO is fully briefed and has all necessary materials 24-48 hours before any engagement. Track CEO Deliverables: Maintain a high-level "priority dashboard" to monitor deadlines, project milestones, and the CEO's personal "to-do" list. Cross-Departmental Coordination: Serve as a bridge between the CEO and department heads (Finance, Academics, and Operations) to ensure collaborative projects stay on track. Strategic Initiatives: Assist in the execution of special projects and system-wide initiatives, conducting research and providing administrative backbone to new ventures. Performs other duties as assigned that are consistent with the scope, responsibility, and level of this position. Qualifications & Skills Minimum Requirement: Bachelor's Degree (Business Administration, Public Administration, Education, Communications, or related field). Preferred Requirement: Master's Degree (MBA, MPA, or M.Ed. in Leadership). Experience: 5+ years supporting C-suite executives, preferably within an educational, non-profit, or public sector environment. Technical Savvy: Expert-level proficiency in Google Workspace/Microsoft 365 and project management tools (e.g., Asana, Monday.com). Discretion: Proven ability to handle confidential information with absolute integrity. Communication: Exceptional writing and visual design skills (for presentations and Board communications). Anticipation: A "forward-leaning" mindset-the ability to anticipate the CEO's needs before they are voiced. Key Certifications (Optional but High Value): PMP (Project Management Professional) CAP (Certified Administrative Professional) Executive‑level written and verbal communication Strategic thinking and anticipation High integrity, discretion, and confidentiality Relationship management and collaboration Strong organizational and prioritization skills Accountability and follow‑through Advanced proficiency in Google Workspace, Microsoft 365, and project management tools (e.g., Asana, Monday.com) Exceptional attention to detail and time management Commitment to equity and student‑centered outcomes Physical Demands: Frequently required to sit, stand, walk, and operate standard office equipment. May be required to lift or move office supplies and documents up to 20 pounds. Extended periods of screen time and use of computer peripherals. Occasional bending, reaching, or moving throughout school facilities. Work Environment: Work is performed in an office setting within the school/office building. Fast-paced environment requiring multitasking and quick decision-making. Frequent interaction with staff, students, parents, and community members. May occasionally be required to travel and work beyond regular school hours for events or deadlines. Occasional work evenings or weekends and support board meetings/events.

Job Description Deliverable to residents: The Executive Assistant to the Mayor serves as a key member of the Mayor's Office, ensuring that the Mayor's time, communications, and priorities are managed efficiently and strategically in service to the people of New Orleans. The Executive Assistant provides high-level administrative, scheduling, and logistical support to the Mayor, ensuring that the Mayor's schedule, briefings, correspondence, and public engagements align with her strategic priorities and that daily operations within the Office of the Mayor run smoothly, efficiently, and transparently. Key Responsibilities: Manage the Mayor's calendar to reflect her highest priorities, ensuring time is allocated efficiently across executive responsibilities, public engagements, and constituent relations. Proactively identify conflicts, opportunities, and alignment with city initiatives. Work closely with the leaders in the Mayor's office to ensure the Mayor receives clear, accurate, and comprehensive briefings for meetings, events, and decision points. Coordinate across departments and agencies to gather information, talking points, and materials. Represent the Mayor's Office with professionalism, discretion, and responsiveness. Oversee scheduling requests and serve as the point of contact with external and internal stakeholders. Coordinate logistics for Mayoral events, travel, and meetings, including arrangements for visiting dignitaries and delegations. Anticipate needs, manage onsite execution, and ensure smooth experiences for all participants. Requirements 3-5 years of progressively responsible administrative or executive support experience. Bachelor's degree in related field preferred. Strong organizational and time-management skills; ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills; ability to represent the Mayor's Office with professionalism and discretion. High emotional intelligence, judgment, and integrity in handling confidential information. Proficiency in office software, scheduling systems, and digital communication platforms. Availability to work flexible hours, including evenings and weekends, as required by the Mayor's schedule. Benefits Benefits information will be available in the future.

ChapterSpot is a fast growing technology company that is looking to hire an executive assistant to work directly with the executive team. Tasks and resposibilities will vary so we are looking for someone who is flexible and able to learn new processes quickly. We're looing to hire a candidate who is: Well organized Tech savy Energetic Detail focused A good communicator Willing to learn Wants to work in an exciting, fast paced team culture This position is looking to be filled immediatly. We look forward to reviewing your applicaiton.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of New Orleans, Louisiana . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Become an integral part of the Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

ABC Title : Administrative Assistant FLSA Status: Non-Exempt Under the direction of Executive Management, the Administrative Assistant will be responsible for providing general office and administrative support to the CEO, CFO & COO. Essential Functions Including but not limited to the following: Laser focus on providing executive administrations and operational support to the CEO, CFO & COO. Learn and assist with various in-office functions and processes as needed (ex. cash-out, balancing, etc.) Maintain confidentiality Handle inquiries to the Executive team, on their behalf, without referral whenever possible Confidence and comfort working with very little direct supervision while still executing tasks in the most efficient and effective manner Coordinate meetings (including rescheduling, cancellations, etc) Draft letters, emails, and other documents as needed on behalf of the Executive team Research, collect, review and analyze information as needed Prepare spreadsheets, databases, and other documents as directed Organize and prioritize daily administrative duties Organize and manage multiple projects with and for the executive team Proactively manage the commitments of the Executive team Manage timelines and project due dates to ensure no deadlines are missed Enter and retrieve information from a computer, answer multi-line phone systems, and follow up with phone calls when necessary. Participate in charity events sponsored by ABC Title Organize, schedule, and participate in mandatory meetings and appointments Participate actively in the planning and execution of company events Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure the security, integrity, and confidentiality of data Competencies Technical Capacity - computer, database, and spreadsheet proficient. Must be highly capable to learn and use a computer program quickly, efficiently, and consistently (to be trained). Initiative - Should assess own strengths and weaknesses, pursue training and development opportunities and strive to continuously build knowledge and skills Ethical Standards - treat others with respect, work with integrity and uphold organizational values. Thoroughness - great attention to detail is critical, as this is a State monitored business. Collaboration Skills - must work well with others as part of a team. Communication Proficiency, both orally and written. Professional appearance, attitude, and telephone manners are essential. Flexibility - must be able to multitask, prioritize and reprioritize when necessary. Punctuality & Attendance - must arrive promptly before the start of shift, have reliable transportation, and be in communication early if there is any problem. Prioritize - must execute responsibilities with a sense of urgency and importance and follow through Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands This is largely a sedentary role; however, the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by their job include close vision, distance vision, and the ability to adjust focus. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are varying schedules. The office hours are Monday - Friday 9 am - 6 pm and Saturday 9 am - 2 pm. Travel No outside travel is required for this position, however, travel between ABC Title locations may be requested; mileage reimbursed. Required Education and Experience One year of prior administrative experience. Work Authorization/Security Clearance (if applicable) Fingerprints and Background check by Louisiana State Police Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Southeastern Louisiana University's Office of Admissions invites applications for the position of Administrative Assistant 3. This position provides clerical support for the Director of Admissions within Enrollment Management. Current Salary: $13.77/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM REQUIREMENTS Two years of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Failure to provide your qualifying work experience will result in your application not being considered Any qualifying experience that is based on college credit/hours will require a transcript for verification Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close DateJanuary 28, 2026 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR ContactIf you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.

Executive Support * Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. * Review, prepare, and process expense reports for the President and Metairie office credit card through Concur. * Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. * Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management * Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. * Respond to and assign live chat requests from the company website. * Draft, proofread, and distribute executive communications, announcements, and meeting materials. * Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination * Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. * Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. * Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. * Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition * Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. * Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. * Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting * Maintain and distribute daily and monthly sales reports by branch. * Track and compile survey data, employee feedback, and departmental statistics for executive review. * Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. * Assist with product recall, safety, and compliance notifications as directed by management. * Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations * Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. * Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support * Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. * Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support * Provide backup coverage for front desk and switchboard operations as needed. * Maintain confidential files, documents, and correspondence for the President and executive office. * Perform additional administrative or special projects as assigned by the President. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

The Administrative Assistant performs general administration duties such as record keeping, data entry and scheduling. The position also performs light clerical duties such as copying, faxing, and filing. The Assistant helps with the general operations of the administrative office. The position orders office supplies and provides administrative support for department leadership. The position may assist with major projects related to the initiatives of the department.• Proficiency with Microsoft Office products, including Outlook, Excel and Word. * Ability to communicate effectively and courteously in person, on the phone, and via e-mail * Strong organizational skills. * Proficiency with general office equipment (copy machine, fax machine, printers, etc.) * High School Diploma or Equivalent * 1 year of administrative experience * Reception experience * Ability to perform at a high level in an open office environment * Experience with financial reconciliation * Ability to take on and complete tasks with little guidance