Senior administrative assistant jobs in Norfolk, VA - 104 jobs

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism. Responsibilities: Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company. Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted liaison between executives, internal teams, and external stakeholders. Conserve the Executives' time by triaging calls, meetings, and correspondence. Anticipate Executives' needs by preparing materials, agendas, and resources in advance. Prepare project summaries by researching, reading, and compiling project specific data for Executive review. Identify potential challenges and propose solutions before issues arise. Manage complex calendars, travel arrangements, and expense reports with precision. Review documents for accuracy and completeness, ensuring high-quality deliverables. Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials. Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion. Support personal tasks such as travel planning, household coordination, and special projects. Maintain flexibility to handle ad-hoc requests with discretion and efficiency. Other Responsibilities As assigned To be considered you'll need: a minimum of 4 years of relevant work experience supporting senior leadership. exceptional organizational and time-management skills. strong written and verbal communication abilities. a high level of discretion and professionalism. ability to work independently and anticipate needs in a fast-paced environment. solid company-centric ideology. creative problem-solving skills. the ability to balance multiple priorities. core values of honesty and respect. a thirst for learning. Company Benefits & Perks 401K Health Benefits: Medical, Dental, Vision Wellness Program Life Insurance Corporate Sponsored Events Skill growth opportunities Short Term Disability Ability to Advance Working with energetic & creative problem solvers A mission worthy of your energy and expertise Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

This is a full-time onsite position, Monday - Friday, 8:00 am - 5:00 pm, one-hour unpaid lunch break as scheduled. Our Company More than a utility company, Unitil provides energy for life. Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. Take advantage of a comprehensive benefits package. Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance. * Note: Benefit offerings may differ between union and non-union employee groups. Position Purpose: Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Position is in office, Monday - Friday, 8am - 5pm, one-hour unpaid lunch break as scheduled. Principal Accountabilities: % of Time End Results 65% Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to: * Spreadsheet creation and updating. * Production of filings & reports * Large mailing projects * Data entry * Purchase order creation * Processing of invoices * Cataloging & maintenance of electronic & paper files * Ordering of office supplies * Internal & external meeting arrangements * Fulfill catering requests * Travel arrangements * Business card ordering * Filing, record retention * Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.) * Assist with conference room AV equipment. * Delivery and processing of mail on rotating basis 15% Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil's emergency building evacuation procedures. Escalate agitated customer calls when necessary. 10% Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking. 10% Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments. Qualifications: * Associates degree or equivalent preferred. High School diploma or GED required. * Minimum of three (3) years in a business environment preferred. * Must possess excellent organizational and problem solving skills. * Excellent written and verbal communication skills. * Demonstrated reliability and flexibility. * Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software. * Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies. Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Last updated: 12-31-2025

This position will work at ECPI University's Virginia Beach, VA campus located at 5555 Greenwich Road. Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. We are seeking an exceptional Executive Assistant to support the University President and executive team. The ideal candidate will be highly organized, detail-oriented, and discreet. The successful candidate should be energetic, positive, and innovative in order to support multiple leaders and projects. This will require balancing shifting priorities, demonstrating flexibility, and wearing multiple hats. We are looking for an individual who can assume responsibility and grow with us. Responsibilities Provide all-inclusive administrative support, such as managing schedules, coordinating meetings, drafting correspondence, and liaising with internal and external stakeholders. Coordinate, organize, and monitor projects to ensure timely completion. Oversee the day-to-day operations of the executive office, ensuring efficiency and organization. Qualifications At least 3 years of experience providing administrative support to a CEO or executive team in a comparable organization. Proven ability to handle sensitive information with discretion, prioritize tasks effectively, and adapt to changing circumstances in a fast-paced environment. Benefits of Employment ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below: Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment Competitive compensation and medical/dental benefit plans PTO and holiday pay 401(k) participation with possible employer contributions ECPI University is dedicated to maintaining an inclusive and diverse work environment, proud to be an Equal Opportunity Employer.

Title: NSU00072 - Executive Assistant to the Executive Director (Housing & Residence Life) State Role Title: Education Administrator I Hiring Range: $46,000 - $50,000 Pay Band: 3 Location: Norfolk State University Agency Website: *********** Recruitment Type: General Public - G Job Duties This position provides high-level, professional administrative support to the Executive Director of Housing & Residence Life (HRL). The Executive Assistant manages executive-level scheduling and communication, ensures efficient office operations, coordinates confidential personnel processes, supports departmental budget and reporting functions, and serves as the HR point person for HRL. The position is responsible for departmental hiring coordination and onboarding, creating and facilitating in-house orientation sessions, producing reports and retreat materials, entering requisitions, planning banquets and special events, assisting with PRC programs, and serving as a consistent liaison between HRL leadership, staff, students, and campus partners. The Executive Assistant must maintain the highest degree of confidentiality, professionalism, judgment, and responsiveness while supporting the operational and strategic needs of the department. Minimum Qualifications KSA's and or Competencies required to successfully perform the work: • Strong attention to detail, accuracy, and professional communication. • Advanced organizational skills with the ability to manage multiple priorities. • Ability to handle highly confidential information with discretion. • Excellent written and oral communication skills. • Strong interpersonal skills; able to work effectively across all levels of the University. • Proficiency in Microsoft Office Suite, SharePoint, Ellucian/Colleague, and the ability to learn new platforms. • Ability to work under pressure, meet deadlines, and adapt to evolving departmental needs. • Excellent judgment, customer service, and decision-making skills. • Ability to independently plan, coordinate, and facilitate meetings, orientations, and events. Additional Considerations Education, Experience, Licensure, Certification required for entry into position • Bachelor's degree preferred; equivalent experience considered. • Minimum of 3 years of administrative or executive-level support experience, preferably in higher education. • Experience handling HR processes, onboarding, or personnel file management strongly preferred. • Experience planning events, retreats, trainings, or large-scale departmental functions. • Experience preparing detailed reports and managing sensitive information. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Jamillah Currence Phone: ************ Email: ******************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Executive Assistant and Office Manager Alternate Designations: Executive Assistant, EA, PA Reports to: Chief Executive Officer / Chief of Staff The Opportunity: We're looking for a tech-savvy, high-energy executive assistant based in Virginia Beach or New York City. We are seeking a highly skilled and discreet Senior Executive Assistant to deliver comprehensive support to the senior leadership team. This role goes beyond traditional executive administration, requiring a trusted partner who can seamlessly manage both professional and personal matters. The ideal candidate will be exceptionally organized, proactive, and resourceful, with experience supporting senior executives in fast-paced, high-demand environments. This individual must anticipate needs, maintain the highest level of confidentiality, and demonstrate impeccable judgment. Executive Support: Manage complex calendars, including scheduling high-level meetings across multiple time zones. Serve as the primary gatekeeper for the executive, ensuring priorities are protected and commitments are met. Prepare briefing materials, agendas, and follow-ups for meetings, presentations, and calls. Draft, edit, and manage correspondence on behalf of the executive. Act as liaison with internal teams, board members, investors, and external stakeholders. Provide event support: research venues, maintain attendee list, assist with event logistics, and support client relationship management efforts. Travel & Logistics: Proven experience managing private aviation logistics and coordinating complex, multi-leg travel itineraries including ground transportation, accommodations, and dining are required. Ensure all logistics are executed with precision, including contingency planning for last-minute changes. Obtain necessary travel documents (e.g., visas, passport renewals). Personal Support: Oversee select personal matters for the executive, including but not limited to household coordination, family scheduling, and personal appointments. Manage special projects and private events discreetly and efficiently. Research and plan vacations (flights, hotels and restaurant reservations), procure entertainment tickets, plan events, purchase gifts, and liaise with family members and staff. Handle sensitive financial and personal information with absolute confidentiality. Operations and Project Management: Support with research, reporting, and ad hoc projects as requested. Manage expense reports, vendor relationships, and contract coordination. Anticipate executive needs and proactively identify solutions. Qualifications: Experience: 7-10+ years of providing high-level support to senior executives, ideally within financial services, hospitality or in roles supporting UHNW individuals. Proactive Problem-Solving: Ability to independently manage tasks from start to finish, anticipate needs, and maintain confidentiality in all interactions. Technical Proficiency: Advanced expertise in Microsoft Outlook, Excel, Concur, Salesforce and other productivity tools to manage scheduling and reporting efficiently. Communication Skills: Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders. Adaptability: Strong organizational skills with the flexibility to handle competing priorities in a fast-paced environment. Requirements: US Citizenship (authorized to work in the USA) College degree (or two years of college minimum) Proficiency with computers and software (using the Internet / web apps) Ability to type at least 40 words per minute Experience using Apple productivity apps (a Mac-friendly person) Experience budgeting and estimating various things (spreadsheet jockey) Experience shipping (UPS, FedEx, DHL, etc.) Several positive personal or professional references Bonus Points (not prerequisites): Multi-lingual Public Notary Bookkeeping experience with QuickBooks or equivalent software Compensation and Experience: Competitive salary commensurate with prior experience Extensive benefits package including health insurance and retirement benefits Discretionary annual bonus About Us: We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide. You can read more at our web site. We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. Career Opportunities: We have many other openings available. For a complete listing, visit jobs.vostrom.com

FLSA Status: Non-exempt Grade: U07 (Educational Support) This position provides a wide range of highly responsible, confidential, and administrative duties in support of Central Office. Duties and Responsibilities Provides administrative support to the senior director and department director/supervisor. Maintains confidentiality and promotes a professional office climate; keeps confidential files. Receives email messages and conveys responses as appropriate and in a timely manner. Receives and screens telephone calls received in department with division administrators, employees, vendors, and members of the public; provides effective communication and interaction with all. Prepares and coordinates all agenda items with the Superintendent's Office. Assists in preparing department annual budget, monitors budget performance for the cost center manager, reviews travel authorizations and expenditures, prepares Purchase Requisitions or other forms necessary to pay department invoices, and ensures compliance with procurement procedures. Works with the administrative staff to insure that the office runs smoothly; performs general office duties such as ordering supplies, calling in repairs for building and equipment; answer phone, managing mail, keep staff roster current, files, and maintains confidentiality. Prepares all monthly leave, requests for workshops, travel reports and reimbursement requests for supplemental payroll. Handles a variety of administrative or technical tasks as assigned including reports required by the Commonwealth of Virginia; obtains and analyzes the data. Schedules, coordinates, and maintains a variety of department calendars for appointments, meetings, and committees. Updates department forms as necessary. Orders department office supplies and maintains inventory. Attends meetings and conferences, taking official minutes. Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature. Coordinates meetings and conferences, scheduling time and place, and notifying attendees. Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration. Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills and/or Abilities Required) Possession of high school diploma or GED certificate; preferably supplemented by an Associate's degree in business or public administration. Senior level clerical experience required, preferably in a school setting. Excellent interpersonal skills and highly motivated individual that exercises initiative. Ability to prioritize work and communicate well, both orally and in writing. Computer skills, including Word, Excel and database systems. Supervision Exercised None Supervision Received Performs duties under the supervision of the senior director for the assigned department Working Conditions and Physical Requirements Must have the ability to sit for extended periods of time in a busy office environment; exhibit manual dexterity to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Position Type: Internship, Part-Time Duration: Spring, Summer, and Fall Semesters Job Summary: The Dean's Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in healthcare administration and research. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of research support and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of an academic medical group. Responsibilities Key Responsibilities: Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information. Support research activities, including literature reviews, data collection/analysis, and preparation of reports and presentations for various academic and administrative purposes. Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics. Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors. Managing and analyzing data to inform clinical strategy Assessing and summarizing new business opportunities Qualifications Qualifications: Currently enrolled in a graduate program in healthcare administration, public health, communications, or a related field. Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally. Experience or coursework in research methodology and data analysis is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with content management systems and social media platforms is a plus. Excellent organizational skills and attention to detail. Ability to work both independently and as part of a team in a fast-paced environment. Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels. Learning Opportunities: Experience in the operational aspects of an academic medical group and exposure to healthcare administration. Development of professional communication and project management skills. Experience using business analytics to inform strategy. Networking opportunities with experienced professionals in medical education and healthcare administration. How to Apply: Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Location : Location US-VA-Norfolk

Job Description JOB SUMMARY: Provides administrative assistance to Project Management and additional departments in a fast-paced working environment. Responsible for accurate data entry, tracking, logging and disseminating of information. SUPERVISES: N/A ESSENTIAL FUNCTIONS: Receives direction from Project Managers and Contracts to generate requisitions for Subcontractors. Quotes and applicable item specifications are scanned and sent electronically to Sub-Contracts. Original signed hard copy is filed by item number. Several requisitions generated daily. Releases RCC's (Request for Contract Change) and RTR's (Reservation Task Request) to Production, Project Team, and Sub-Contracts. RCC's and RTR's are received from Contracts via e-mail and are electronically stamped and signed. All applicable Trades and Sub-Contractors are listed directly under the “Released for Production” electronic stamp. A digital copy of the Released RCC or RTR is labeled accordingly and saved in two different locations on the network. Hard copy must be filed numerically by item in the job file. Multiple RCC's and RTR's are released daily. Processes a heavy volume of CFR's (Condition Found Reports). CFRs are received, via e-mail, from Sub-Contractors. Project Managers, Trades, and various departments within MHI submit CFRs via Jarvis. Upon Project Manager's review and approval, CFR is entered into NMD-R (Navy Maintenance Database Re-platform). Answers are pulled at least twice a week from NMDR. Answered reports are labeled appropriately, logged into the web application with the appropriate answer date, and distributed to the originator via e-mail, and filed both electronically and physically. Collects Manning numbers from Sub-Contractors via e-mail weekly and submits spreadsheet to the PM (Project Manager) for approval then submits to the Scheduling department. ADDITIONAL RESPONSIBILITIES Light maintenance on 2 copy machines. Task is comprised of filling five paper trays, replacing toner cartridge and clearing paper jams. Provide occasional assistance to Project Managers/Assistant Project Managers with Microsoft Applications. Provide guidance to new Project Managers/Assistant Project Managers on administrative processes and systems data management. Performs other related duties as assigned by Supervisor. MINIMUM QUALIFICATIONS High School Diploma or Equivalent. Three years of administrative experience preferably in the ship repair industry. Must be able to multi-task, prioritize, and be detail oriented. Excellent verbal, written and interpersonal communication skills. Must be able to type 55 words per minute. Basic PC skills. Microsoft Office Suite 2007 or above. Adobe Standard 9 or above. WORKING CONDITIONS Office environment. Duties of this job require sitting for long periods, occasional lifting up to 15 lbs., motor coordination skills, ability to perform basic arithmetic accurately and quickly, the ability to express ideas using the spoken word and perception of speech. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Marine Hydraulics International, Inc. is an at will employer. EOE/Disability/Vet

Overhead Solutions Group is seeking a highly organized and dynamic Administrative and Operations Specialist to join our team. This role is pivotal in supporting various administrative, operational, and client-facing functions within the company. The ideal candidate will be proficient in Google Workspace and Excel, and capable of managing multiple tasks efficiently. Responsibilities: Administrative Support: Provide comprehensive support to executives, including managing calendars, scheduling meetings, and making travel arrangements. Manage electronic signatures using DocuSign and handle clerical duties such as data entry, photocopying, and scanning. Communication Management: Handle incoming calls and inquiries, manage emails, and ensure effective communication with internal and external stakeholders. Financial Operations: Run payroll, pay contractors, and assist in financial reporting. Social Media and Marketing: Maintain and update social media platforms, and engage with followers. Contract and Bids Management: Apply for contracts/bids, ensuring timely submissions and compliance with all requirements. Networking and Events: Research and identify events for networking opportunities, manage event registrations, and ensure logistical arrangements are made. Human Resources Tasks: Post job openings as needed and manage the recruitment process. Professional Development Tracking: Track and manage Continuing Professional Education (CPE) hours for CPA staff. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field preferred. At least 4 years of qualifiable experience in administrative support, social media management, or human resources. Strong proficiency in Google Workspace, Excel, and DocuSign. Excellent organizational, communication, and time-management skills. Ability to multitask and prioritize in a dynamic, fast-paced environment. Exceptional customer service skills with a professional demeanor. Benefits: Medical Insurance Paid Time Off (PTO)

Posting Details Posting Details Working Title Administrative Assistant Number 00022A Department DENTAL HYGIENE Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description This position is the administrative assistant to the College reporting directly to the Operations Manager of the College and is responsible for the administrative duties of the College. These duties include but are not limited to working with the Deans, Chairs, Faculty and staff for the administrative coordination of courses, admission activities, student records, comprehensive exams, and providing support for various administrative activities such as generation of adjunct faculty contractual services, course scheduling, word processing and development of electronic methods for tracking activities. Type of Recruitment Knowledge, skills and abilities Working knowledge of information systems such as Banner or a comparable program. Working knowledge of effective customer service techniques. Considerable knowledge of Microsoft Word, PowerPoint, Excel and internet applications. Effective oral and written communication skills.Effective interpersonal and organizational skills. Demonstrated ability to lead and direct the work of others. Demonstrated ability to prepare correspondence, produce reports and manipulate data. Demonstrated ability to establish and maintain working relationships with external and internal customers and department employees. Demonstrated ability to communicate effectively with a diverse population. Special licenses, registration or certification None. Education or training None. Level and type of experience Some experience providing administrative support and/or office management. Some experience with records maintenance. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Training in Banner. Training in eVA. Significant training in Microsoft Office Products. Some experience using Banner or a comparable program as it relates to scheduling. Some experience working in higher education.Working knowledge of state records retention policies and procedures, and university policies and procedures regarding travel, payroll, scheduling and budgeting.Working knowledge of Schedule 25. Conditions of Employment Working hours are 8:00am to 5:00pm Monday through Friday; Flexible hours can be requested. Annual Salary/Hourly Rate Salary range between $ - 33,828 - 41,000 Posting Detail Information Job Requisition Number S03173 Job Open To General Public Open Date 01/12/2026 Close Date 01/30/2026 Open Until Filled No Special Instructions Summary Please submit a cover letter and resume. Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page ******************** Department Home Page ********************health-sciences Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at *************. Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Company: Virginia Eye Consultants Job Title: Administrative Operations Coordinator Department: Administration Reports To: Operations Manager is located in Norfolk, VA. The primary role of the Administrative Operations Coordinator is to provide executive support to the Operations Team. ESSENTIAL DUTIES AND RESPONSIBILITIES Daily business deposits for all of VA Eye Consultants and Tidewater Eye Centers locations. Responsible for reconciling all cash and check payments received by the Patient Coordinators with the daily Phreesia reconciliation reports. Run NextGen report daily for all new patient appointments which require a Good Faith Estimate due to self-pay status. Receive and sort all incoming mail to the practice, including the ASC and clinic mail. Determine payor and patient payments which are sent to the company lock box for processing. Sort all remaining interoffice mail and distribute to the correct departments and locations Track all provider time out of the office on the shared spreadsheet. Run credit card payments through Phreesia when sent from Cash Posters. Provide support to shareholder providers. Additional duties to be assigned as needed QUALIFICATIONS Detail-oriented, trainable, and committed to providing excellent patient care. Prior experience with EMR/EHR preferred. Adaptable to various competing demands Ability to handle confidential information with discretion Demonstrates quality patient service and professionalism during interactions with patients, coworkers, and vendors. Very strong interpersonal skills and an ability to build relationships with doctors, teammates and staff Exhibits a positive attitude and is flexible in accepting work assignments and priorities Meets attendance and tardiness expectations. Is dependable; follows policies and procedures. Performs quality work and consistently exhibits initiative Highly resourceful, professional team-player, with the ability to also be extremely effective independently EDUCATION AND/OR EXPERIENCE Minimum Required: High school diploma or general education degree (GED) required. Associate's or prior medical office experience preferred. SYSTEMS AND TECHNOLOGY Requires proficient keyboarding skills, use of Electronic Medical Record (EMR) and image management system. Proficient in Microsoft Excel, Word, PowerPoint, Outlook. Computer proficiency and ability to quickly learn new applications. PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. Perks: Full Benefits Package - Medical, Vision, Dental and Life Insurance 401k + Employer Matching Paid Time Off and Paid Holidays Paid Maternity Leave Optical Education Reimbursement Competitive Base Pay If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services Company. We are geographically spread to cover all the 50 states in the US and our global software development centers have the capability and capacity to cater to our global client's requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises of a number of Fortune 500 companies. LanceSoft dynamic work environment and culture constantly nurtures innovation, strategic thinking, and creativity and is complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry, but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees which includes but is not limited to paid vacations, holidays, personal days, medical, dental and vision insurance, 401K savings plan, life insurance, disability insurance and many other attractive benefits. I look forward to work with you and encourage you to visit our website ***************** to learn more about LanceSoft as an organization. Job Description Position : Process Assistant III Location : 4901 princess Anne road Virginia beach, VA Duration : 1+ year Job Responsibilities: Comprehensive knowledge of company or department procedures associated with business process or function. Ability to prioritize work and exercise considerable discretion in performance of duties. Strong oral and written communication skills.2 - 4 years general office experience. Strong skills using spreadsheet, word processing and must have the ability to understand electrical circuit drawings. Ability to manage multiple activities and resources. Strong personal computer skills. Strong analytical and problem solving skills. Resolves discrepancies and may communicate with variety of administrative and professional employees within and outside the company. Education High School or GED preferred Responsibilities: Under general supervision, this role performs a full range of moderately complex clerical and administrative duties that support a specific workflow or phase within a business process. Accountable for transaction of part(s) of a business process. Performs diverse clerical tasks requiring analysis, judgment and detailed knowledge of department and/or company policies and procedures including: selecting and compiling data and making necessary calculations to translate data and information into required results, investigating and providing routine explanations of variations from generally expected results. Utilizes computerized equipment and other related equipment to record and enter, store and retrieve information. Comments/Special Instructions Must have a valid driver's license to perform weekly trips to the courthouse and to job sites. Must be able to read and understand electrical diagrams in order to perform duties. Technical background is preferred. Additional Information If you are interested in this position please give me a call at ************ or please share your updated copy of your resume.

Administrative Assistant I, II FLSA Status: Full-Time, Non-Exempt REQ#26_011205 Summary of duties - Support an executive, group, department, manager, or organization, handling administrative tasks, such as data entry, correspondence, organizing documents, filing, and supporting clerical-related solutions. Administrative Assistants use a computer to develop or work from spreadsheets or databases, create presentations, reports, and other business-related documents. Admin Assistants may be assigned to any variety of business area specific functions. Specific description of duties: Level I * Organizing paperwork from various departments and return to proper department for finalization. * Transfer paper-based records onto computerized systems * Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material. * Lends support with set-up and preparation of monthly progress reports, briefs, and technical reports as required. * Assists in the maintenance of project archives and lessons learned. * Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives. * Ensure all documentation provided is as per Client quality formatting requirements. * Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required. * Process / Review expense reports. * Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations. * Conducts work IAW established policies and procedures. * Travel outside the local area may occasionally be required. * Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives, and goals. Level II * Assists in the preparation of reports, technical documentation, test and inspection booklets and other textual material, as well as financial databases and documents. * Lends support with set-up and preparation of monthly progress reports, briefs, technical reports as required, and financial reports. * Assists in the maintenance of project archives and lessons learned. * Receives, controls, organizes, and maintains documents to be stored in libraries and repositories according to company policies and security directives. * Ensure all documentation provided is as per Client quality formatting requirements. * Schedules and attends meetings to record minutes that document discussions and decisions related to specific Operations Department business functions. * Loads project budgets into the accounting system. * May be routinely tasked to assist all Operations Department business areas in performing job assignments specific to the functions of that business area to expedite work results while under the tutelage of a business area manager. Some specific assignments for specialized business area functions include, but are not limited to: * Builds and validates bill of materials (BOM) for task order estimates, proposals, and fabrication quotes. * Utilizes historical cost data to provide Material pricing for cost estimates and task order proposals. * Collects subcontractor and vendor pricing to assist in preparing buy versus build analysis during the planning and estimating phase. * Process Accounts Payable. * Process/review expense reports. * Receive and process company travel requests, including booking airfare, hotel accommodations, and car rental reservations. * Conducts work IAW established policies and procedures. * Travel outside the local area may be required. * Perform any other assignments or tasks as needed or requested by management to assist in accomplishing the organization's mission, objectives and goals. Additional Skills and other Notes: Level I Basic experience with: * Microsoft Office Suite * Data entry Level II Minor to moderate experience with: * Microsoft Office Suite * Desktop Publishing * Data entry * Graphic design (MS Office products, VISO, or AutoCAD) * Technical Writing Education/Specialized Training: Level I: * HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful. * One-year administrative work experience. Previous Maritime Industry experience beneficial. Level II: * HS diploma or GED may be required depending on varying contract stipulations. Trade school, Associates degree helpful. * Degree in relevant field of education and two years relatable administrative work experience. * Three consecutive years administrative work experience. Previous Maritime Industry experience beneficial Security Clearance: * N/A Certifications/Licenses (as required for the task being performed) * US Citizen * Certificate to support any Associates or Trade school accomplishments. Physical/Environmental Job Requirements: Physical requirements may include: * Lifting/moving up to and including 25 pounds Company Overview: Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 350 professionals and maintains an ISO 9001-2015 certified Quality Management System. Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to race, color, religion, sex, national origin, ethnic origin, physical or mental disability, veteran status, age, or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions. If you need special assistance or an accommodation while seeking employment with us, please email ********************************* or call: ************. To Apply: Visit ********************* and click on Careers>Job Openings All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

About the role CBH of VA is seeking a responsible and detail-oriented Administrative Assistant to support our managers and employees while ensuring the smooth day-to-day operations of our office. In this unique role, the Administrative Assistant will also be required to be a Certified Medication Technician, combining administrative and clinical support responsibilities. Duties will include making travel and meeting arrangements, preparing reports, maintaining organized filing systems, assisting with scheduling, and managing general office needs. In addition, this position may involve providing medication administration support in accordance with state certification requirements. The ideal candidate will have excellent oral and written communication skills, strong organizational abilities, and proficiency with Microsoft Office tools such as Excel, Word, and Outlook, as well as office equipment. Previous experience as a Secretary, Administrative Assistant, or Executive Assistant is required, and familiarity with the healthcare or corrections industry is strongly preferred. Ultimately, we are looking for a reliable professional who can balance administrative tasks with certified medication responsibilities to ensure efficiency and success across our team. What you'll do Answer and direct phone calls; serve as point of contact for staff, clients, and visitors. Organize schedules, coordinate meetings, and prepare accurate meeting minutes. Draft, review, and distribute correspondence, reports, and forms. Maintain filing systems, office policies, and contact lists. Manage payroll preparation, expense reports, and monthly statistics for HSA review. Order and manage office supplies and coordinate vendor relations. Provide administrative support to executives and assist with special projects as needed. Perform other duties and responsibilities as assigned. Qualifications Proven experience as an Administrative Assistant or Office Administrator. Certified Medication Technician Experience with Medicare enrollment processes. Knowledge of office management systems and procedures. Proficiency with office equipment (e.g., printers, fax machines, scanners). Strong computer skills, including MS Office Suite (Excel, PowerPoint, Word, Outlook). Excellent time management and organizational skills with the ability to prioritize and multi-task. Strong attention to detail and problem-solving abilities. Exceptional written and verbal communication skills. High school diploma required; additional qualifications as an Administrative Assistant or Secretary preferred. Benefits: Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule: 8-hour shift Day shift Monday to Friday Experience: Medical Receptionists & Patient Registrars: 1 year (Required) Schedule management: 2 years (Preferred) Records Managers: 2 years (Preferred) Healthcare: 2 years (Required) Medicare: 2 years (Required) Certified Medication Technician Job Type: Full-time

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!