Senior administrative assistant jobs in North Charleston, SC

Salary: Job Description: Executive Assistant Employee Type: Salary Reports To: ExecutiveManagement COMPANY Trident Construction is one of the largest, locally owned general contractors in the Charleston, SC market. We are a company focused on our culture, our employees, and our clients. We strive to make Raving Fans of everyone involved in the project through our TEAM BUILD process. POSITION SUMMARY This individual will serve as a skilled Executive Assistant to provide administrative support to the Executive Management Team while ensuring the smooth operation of our office environment. The ideal candidate is a master multitasker with excellent communication skills and a strong sense of discretion. SPECIFIC RESPONSIBILITIES AND TASKS Be the right hand to our President and Vice President of Operations, providing exceptional administrative and operational support. Proven organizational skills that ensure smooth operations and effective decision-making. Extraordinary calendar management skills; seamlessly handling both business and personal matters for our executives. Attention to detail and a proactive approach will keep their schedules optimized. Orchestrate meetings, both on-site and off-site, internally, and externally. Embrace collaboration by working closely with other admins across the firm. Handle sensitive matters with the utmost confidentiality and discretion. Take charge of travel coordination, ensuring seamless and efficient arrangements for our executives. Manage email accounts efficiently, ensuring timely responses and prioritizing critical communications. Maintain office policies and procedures. Coordinate office layouts and workspace assignments. Oversee facilities management, vendor coordination, reception, and office supply needs. Coordinate with outside legal counsel and the ability to understand basic legal terms. Lead or assist on special projects assigned by the President. Manage personal tasks for the President and Vice President. Manage financial records for investments outside of the company for the President. QUALIFICATIONS To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required. Education and Experience Bachelors Degree preferred; similar experience considered. A minimum of 10 years of experience supporting senior management in the construction industry or a related field. Knowledge of management principles and contract administration that demonstrate the ability to understand the intricacies of the construction industry and help navigate complex projects. Exceptional organizational skills, allowing you to manage multiple high-level tasks simultaneously to keep things running smoothly. Proficiency in the Microsoft Office Suite. Attention to detail and focus on quality and accuracy to ensure that nothing falls through the cracks. Problem-solving and the ability to make sound decisions under pressure. Commitment to continuous improvement and staying updated on industry trends and best practices. Leadership Skills Persuasive communication skills to effectively share and manage the goals of the team. Effective leadership skills that demonstrate the capability to independently manage task from inception to completion. Demonstrate enthusiasm and dedication to inspire and effectively lead others. Show the ability to adapt and overcome challenging situations as you drive towards a solution that best fits the needs of the situation. Demonstrate the desire to continuously seek improvement by embracing a Growth Mindset. Proven organizational and multitasking abilities.

Job DescriptionDescription: SeamonWhiteside is seeking a highly organized, resourceful, and discreet Executive Assistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative, logistical, and project-based duties requiring exceptional judgment, initiative, and attention to detail. About Us Since the company's beginning in 1985, we've blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients, community, and family. There is a big difference in how engineers and landscape architects visualize a project. At SW+, we approach every plan from both points of view, working together to create a successfully integrated venture. In our world, that's a good thing. With the goal of being the best design firm in the region, the SW+ leadership team continues to attract the brightest talent, each with a unique expertise in one of the many facets of land design. SW+ has a diverse portfolio at a variety of scales in both the public and private sector, including mixed-use commercial developments, urban and suburban multifamily, healthcare, office, high-end resort, and parks and recreation projects. With over 195+ employees, and offices in Mount Pleasant, Greenville, Summerville, and Spartanburg, SC, as well as Charlotte and Raleigh, NC, SW+ inspires employees to stand behind its tagline, of designing innovative spaces that enrich lives and leave a legacy for future generations. Company culture is at the core of who we are. SW+ offers a mentorship program and other professional growth opportunities. In addition, company sponsored events, such as golf tournaments, sports teams, and happy hours, along with philanthropic endeavors, provide opportunities throughout the year to lift morale and strengthen bonds between coworkers. Essential Job Functions Executive Support & Administration Provide proactive, high-level administrative support to the Executive Management Team, ensuring smooth and efficient day-to-day operations. Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow-up actions. Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism. Handle confidential and sensitive information with discretion and integrity. Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication. Organize and maintain department electronic files and documentation systems. Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations. Prepare and process monthly travel and expense reports accurately and in a timely manner. Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands. Preparing client-facing materials such as gift bags, meeting packets, and presentation folders. Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team. Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences. Maintain professionalism and responsiveness while managing competing priorities and deadlines. Project & Operations Coordination Manage multiple projects simultaneously, following through on deliverables with minimal supervision. Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization. Prepare and distribute materials for meetings, including agendas, reports, and presentation decks. Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings. Collaborate on special projects by conducting research, compiling data, writing, and fact-checking. Departmental & Organizational Support Assist with departmental budget tracking and expense reconciliation. Maintain and update the Management Team's Teams channel and related communication platforms. Support other strategic initiatives as assigned by the management team. Requirements: Education: Associate's or Bachelor's degree preferred Experience: Minimum of 5 years' experience supporting senior executives, ideally within an engineering, construction, or professional services environment. Proven ability to manage complex priorities and deliver high-quality work independently. Desired Skills Exceptional organizational and time management skills with a strong attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and document management systems. High level of professionalism, discretion, and sound judgment. Self-motivated, proactive, and adaptable in a fast-paced environment. Strong interpersonal skills with the ability to build relationships across all levels of the organization. Excellent written, verbal, and graphic communication skills Strong organizational and project management skills Positive attitude and strong work ethic Excellent problem solving and critical thinking skills Excellent interpersonal skills - ability to effectively interact with individuals at all levels Ability to be both creative and analytical Positive, solution-oriented attitude Detail-oriented and accurate Ability to work in a team environment SW+ Benefits Flexible schedule (Work/Life Balance) 10 Company Paid Holidays 100% Company paid Dental, STD, LTD, and Term Life Insurance Monthly Cell Phone Reimbursement Paid Time Off (PTO) Medical, Vision, Voluntary Term Life, Accidental, Critical Illness, Allstate Term to 100 Life Insurance, and Nationwide Pet Insurance. 401K with employer match Health Savings Account (HSA)/ Flexible Spending Account (FSA) Wellness Program For more information on our company and benefits, please visit our website at *********************** SeamonWhiteside is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Job Description Executive Assistant to Founder Seeking an energetic, organized professional with an extraordinary ability to organize tasks and ensure they are all followed through on. You'll be in the prime position, working directly with the founder of two successful companies, helping run those companies and the personal needs of the founder. This will largely consist of cataloging personal and professional needs, scheduling them, and helping execute a variety of tasks for two companies. Job seekers should love planning, organizing, and diving into new challenges. You'll learn a lot in this position that will be helpful throughout your career. Strong opportunities for advancement and bonus for the right candidate. A proactive team player with an ability to transform "to do" items into "done" will be highly successful in this position. Compensation: $35,000 - $50,000 Responsibilities: Serve as the main contact for high-level executive Help prepare meetings and take detailed minutes Ensure basic bookkeeping duties are completed Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings Manage office duties such as organizing filing systems and ordering office equipment and supplies Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc. Generally organizing and executing daily tasks usually associated with the founder Qualifications: Strong organizational skills, communication skills, time management skills, and interpersonal skills Accustomed to working on strict deadlines and handling confidential information Must be comfortable using Microsoft Office About Company Ted Law Firm is a next-generation personal injury law firm built on best practices from top firms nationwide. We're growing quickly and offer excellent opportunities for advancement.

We are looking for an experienced and highly motivated Executive Assistant to join our team in Mount Pleasant, South Carolina. In this Contract to permanent position, you will play a pivotal role in supporting an executive team, ensuring efficient operations and seamless coordination of tasks. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic environment. Responsibilities: - Provide comprehensive administrative support to an executive team, including managing schedules, coordinating meetings, and preparing agendas. - Draft and edit correspondence, presentations, and reports with a focus on accuracy and thoroughness. - Organize and maintain electronic documentation and filing systems to ensure accessibility and efficiency. - Arrange travel logistics for executives, including booking flights, accommodations, transportation, and creating detailed itineraries. - Prepare and process accurate expense reports in a timely manner. - Act as a liaison between executives, internal teams, and external stakeholders, ensuring effective communication. - Facilitate logistics for client-facing events, recruitment meetings, and conferences, including hospitality arrangements. - Attend key meetings to record minutes and follow up on actionable items. - Manage multiple projects simultaneously, ensuring deadlines are met and deliverables are completed. - Assist with departmental budget tracking and reconciliation to support financial accuracy. Requirements - A minimum of 5 years of experience providing executive-level administrative support. - Proven expertise in calendar management and scheduling complex meetings. - Strong proficiency in arranging and coordinating travel plans, including flights, accommodations, and itineraries. - Exceptional organizational skills with the ability to handle multiple priorities effectively. - High level of discretion and professionalism when managing sensitive and confidential information. - Excellent written and verbal communication skills, with attention to detail in editing and proofreading. - Proficiency in using office software and collaboration tools, such as Teams and Microsoft Office Suite. - Bachelor's or Associate's degree preferred. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

The Department of Surgery, Division of Plastic Surgery, is actively recruiting for an Administrative Assistant. This is an autonomous position providing high level administrative support to multiple surgeons within the division. The Administrative Assistant will perform various duties for clinical, academic, research, and public service activities in order to optimize time spent by these doctors on administrative matters. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC001072 COM SURG Plastic Surgery CC Pay Rate Type Hourly Pay Grade University-04 Pay Range 33,339.00 - 47,509.00 - 61,680.000 Scheduled Weekly Hours 40 Work Shift Price Range: $33,339.00 - $47,509.00 - $61,680.00 (min - mid - max) Job Duties: * 35% - Serves as the contact person for multiple Plastic surgeons. Coordinates their schedules, including scheduling meetings, preparing travel arrangements, and clinic patient visits, etc. Maintains their calendars and assembles all appropriate information for upcoming meetings or patient visits. Briefs physicians prior to meetings. * 20% - Manages patient referrals ensuring that all outside records are reviewed and appropriate ancillary tests have been requested. Responsible for scheduling and coordinating patient diagnostic tests, or other ancillary procedures. Knowledge of insurance and the process for prior authorizations. * 20% - Coordinates all administrative requirements of faculty member, i.e. tracks CME credits, assists with applications and licenses coordinates reimbursements, triages phone calls, sorts and responds to mail correspondence. * 15% - Manages and schedules clinic appointments, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. * 10% - Serves as backup for scheduling and coordinating patient surgeries. Additional Knowledge, Skills, & Abilities Preferred: Employee must have a thorough knowledge of office procedures and protocols, excellent typing abilities, high level of organization, detailed knowledge of proper grammar and spelling, responsibility, diplomacy, logic, verbal expression, tactfulness, and confidence. Must have thorough knowledge Microsoft office, Adobe, and general computer skills. Strong preference will be given to candidates that have experience in a medical office setting and EPIC. Additional Job Description Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent) If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: ***************************************

Job Description For more than 126 years, Epworth Children's Home has grown and adapted to the individual needs of children and families by providing a safe and nurturing environment, evidence-based practices, and programs across the continuum of care and across the state of South Carolina. Position Summary: Performs various administrative duties as needed for the Foster Care department including monitoring and tracking compliance. Qualifications: Two years administrative experience or an equivalent mix of education and experience Computer experience and/or training in Microsoft and Excel Exhibits strong customer service Has a belief system and engages in faith practices that are compatible with those of the United Methodist Church Must be able to pass standard background checks, including: drug screen, employment physical, SLED, DSS Central Registry and Sex Offenders Registry What Epworth Children's Home offers full time employees: Rewarding Client Focused work environment Excellent Medical, Dental, Vision and Prescription Drug Plans Company paid life insurance Voluntary benefits such as STD, LTD, Group life 403(b) with company match Ample vacation and sick leave Mission/Volunteer leave Credit Union Employee Assistance Program Eligible employer for the Public Service Loan Forgiveness (PSLF) program Career opportunities throughout the state of SC! The mission of Epworth Children's Home is to serve children, youth and families through caring, safe, Christian communities, where hurts are healed, hope is nurtured, and faith in God, self, and others is developed.

One Direct Health Network manufactures the T-REX, the first home based robotic assisted Tele-Rehab system designed to replicate the stretching and strengthening techniques manually applied by Physical Therapists. T-REX platform brings a virtual therapist into patients' homes allowing for reduced costs, improved patient outcomes, and increased practice revenues. Job Description Position requires great organizational skills, attention to detail, and time management. Candidate will need working knowledge of excel, word, office 365 and the ability to learn and navigate new computer programs. Duties include but are not limited to: - Working closely with the billing team to help process all incoming orders - Building patient profiles - Scan and upload documents into external portals - Run bi-weekly reports Qualifications - Great communication skills - Self- starter - Excellent attention to detail. Additional Information Position(s) available: Part-time and full-time

Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office. Qualifications + High school diploma or GED required + Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred. Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits: + Competitive pay & weekly paychecks + Health, dental, vision, and life insurance + 401(k) savings plan + Awards and recognition programs *Benefit eligibility is dependent on employment status. About Amergis Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions. Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Insight Global is seeking a highly professional Administrative Assistant for our personal injury law firm client based in downtown Charleston, SC. This Administrative Assistant will be the first point of contact for all clients coming into the office for meetings. He/She will provide comprehensive office support and personal assistance to senior partners. This role requires professionalism, reliability, and the ability to thrive in a dynamic environment where every day brings new challenges. The ideal candidate will be detail-oriented, adaptable, and committed to delivering exceptional service with a sense of urgency and enthusiasm. Key Responsibilities - Serve as the first point of contact for the office, managing reception duties and answering phones promptly and courteously. - Maintain a consistent presence during business hours (9:00 AM - 5:00 PM) to ensure smooth office operations. - Provide personal assistance to partners, including scheduling appointments and coordinating travel arrangements. - Manage calendars and organize meetings using Outlook and other Microsoft Office tools. - Oversee and update the company's LinkedIn page, ensuring professional and timely content. - Handle day-to-day administrative tasks with flexibility and efficiency in a fast-paced environment. - Uphold confidentiality and professionalism when interacting with internal and external stakeholders. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - Experience in an office setting - Experience managing multiple calendars, booking appointments and coordinating travel arrangements - Overseeing general office maintenance (i.e., coordinating kitchen or printer repairs when needed) - Ordering office lunches - Comfortable occasionally assisting attorney's with personal needs (running minor errands) - Strong organizational skills with an eye for detail. - Canva experience (for sending out all-office communications) - Event coordination (holiday parties, etc.)

Job Description Interested in Applying? Start Here. Before you jump in, ask yourself a few things: Can you manage time and attendance with accuracy and consistency? Do you enjoy bringing order to moving parts like visits, meetings and occasional events? Are you professional, approachable and steady even when plans shift without notice? Do you collaborate well and communicate clearly with a wide range of staff? Can you edit documents for grammar, clarity and clean formatting? Are you looking to build a long-term career supporting the Department of State in Charleston, SC? If most of these sound like you, keep going. What Makes This Opportunity Different Everyone who supports this Department must be able to hold or obtain a Secret security clearance. That clearance can significantly expand your future career options in the Federal government, including pathways to direct-hire roles. In other words, this job does not just give you a paycheck. It gives you access. Minimum Requirements Associate degree plus two years of relevant experience Strong organizational, written and verbal communication skills Ability to follow direction and understand brief explanations of tasks Proficiency with Microsoft applications such as Outlook, Teams, OneDrive, OneNote, Forms, SharePoint, Excel, PowerPoint and Word Ability to learn and independently use Department of State administrative systems Ability to interpret and apply written guidelines, policies and procedures Capacity to work independently with minimal guidance, while staying responsive to daily operational needs Highly Preferred Skills Mastery of the Microsoft Productivity Suite 365 Advance skills with Excel Administrative knowledge of SharePoint Knowledge or ability to learn Microsoft Forms What Our Most Successful Employees Demonstrate Brings a dynamic presence that strengthens relationships and supports team engagement across GFO. Demonstrates initiative with a proactive mindset and confidence handling a wide range of office situations. Actively seeks to understand GFO operations, workflows, and organizational priorities to support mission readiness. Delivers consistent, high quality customer service while communicating clearly with staff at all levels. Learns quickly, adapts to changing policies and priorities, and embraces the realities of GFO's ever-shifting workload. Works independently with sound judgment and effectively shifts between multiple tasks throughout the day. Department Overview: You will support the leadership of Global Financial Operations. This role provides principal secretarial and administrative support to the Managing Director, Front Office staff, supervisors and a diverse team of contractors and civil service employees. You must be comfortable working independently, understanding office routines and learning the organization's programs and procedures. Key Responsibilities Manage calendars, schedules and leave for the Managing Director, Front Office staff and GFO government employees Work collaboratively with Front Office staff to ensure the Managing Director receives consistent, high quality administrative support Prepare travel orders and coordinate accommodations, transportation and travel documentation Review travel reimbursements and ensure compliance with Department of State and CGFS travel policies Produce and track travel authorizations in E2, secure e-tickets, obtain visas and draft country clearance requests Assist with renewal of Diplomatic and Tourist passports Handle operational issues that cannot always be escalated to supervisors Prepare, proofread, and edit correspondence, reports and agendas Serve as timekeeper using WebTATEL and maintain master sign-in logs for time and attendance Schedule meetings, manage conference facilities and coordinate calendars Manage core office functions such as mail distribution, supply ordering, scanning, copying and inventory, and ensure proper operation and maintenance of printers, copiers, fax machines, digital senders and other office equipment. Maintain civil service training records in IDP (Individual Development Plan) Database Prepare materials for meetings, conferences and calls Attend meetings, take minutes, capture key decisions, and action items Support hiring activities such as scheduling interviews and maintaining documentation Prepare special reports and summaries using information from various sources Verify and coordinate all visitor access, ensuring proper clearance through FLETC and DOS while validating that every individual meets required approval standards before arrival. Other Front Office duties as assigned Work Schedule Standard 8-hour shift between 7:15 a.m. and 6:00 p.m., with a 45-minute non-compensated break. Additional hours may be required with Project Manager and DoS approval. 100% on-site position. Software Systems Utilized Microsoft 365 (Word, Excel, PowerPoint, Publisher, Teams, OneDrive, OneNote, Forms, SharePoint, and Outlook) WebTATEL (Timekeeping) E2 (GeT) Solutions (Travel System) IDP database system (Education Requirement Tracking System) Power Apps to include Power BI

Interested in Applying? Start Here. Before you jump in, ask yourself a few things: Can you manage time and attendance with accuracy and consistency? Do you enjoy bringing order to moving parts like visits, meetings and occasional events? Are you professional, approachable and steady even when plans shift without notice? Do you collaborate well and communicate clearly with a wide range of staff? Can you edit documents for grammar, clarity and clean formatting? Are you looking to build a long-term career supporting the Department of State in Charleston, SC? If most of these sound like you, keep going. What Makes This Opportunity Different Everyone who supports this Department must be able to hold or obtain a Secret security clearance. That clearance can significantly expand your future career options in the Federal government, including pathways to direct-hire roles. In other words, this job does not just give you a paycheck. It gives you access. Minimum Requirements Associate degree plus two years of relevant experience Strong organizational, written and verbal communication skills Ability to follow direction and understand brief explanations of tasks Proficiency with Microsoft applications such as Outlook, Teams, OneDrive, OneNote, Forms, SharePoint, Excel, PowerPoint and Word Ability to learn and independently use Department of State administrative systems Ability to interpret and apply written guidelines, policies and procedures Capacity to work independently with minimal guidance, while staying responsive to daily operational needs Highly Preferred Skills Mastery of the Microsoft Productivity Suite 365 Advance skills with Excel Administrative knowledge of SharePoint Knowledge or ability to learn Microsoft Forms What Our Most Successful Employees Demonstrate Brings a dynamic presence that strengthens relationships and supports team engagement across GFO. Demonstrates initiative with a proactive mindset and confidence handling a wide range of office situations. Actively seeks to understand GFO operations, workflows, and organizational priorities to support mission readiness. Delivers consistent, high quality customer service while communicating clearly with staff at all levels. Learns quickly, adapts to changing policies and priorities, and embraces the realities of GFO's ever-shifting workload. Works independently with sound judgment and effectively shifts between multiple tasks throughout the day. Department Overview: You will support the leadership of Global Financial Operations. This role provides principal secretarial and administrative support to the Managing Director, Front Office staff, supervisors and a diverse team of contractors and civil service employees. You must be comfortable working independently, understanding office routines and learning the organization's programs and procedures. Key Responsibilities Manage calendars, schedules and leave for the Managing Director, Front Office staff and GFO government employees Work collaboratively with Front Office staff to ensure the Managing Director receives consistent, high quality administrative support Prepare travel orders and coordinate accommodations, transportation and travel documentation Review travel reimbursements and ensure compliance with Department of State and CGFS travel policies Produce and track travel authorizations in E2, secure e-tickets, obtain visas and draft country clearance requests Assist with renewal of Diplomatic and Tourist passports Handle operational issues that cannot always be escalated to supervisors Prepare, proofread, and edit correspondence, reports and agendas Serve as timekeeper using WebTATEL and maintain master sign-in logs for time and attendance Schedule meetings, manage conference facilities and coordinate calendars Manage core office functions such as mail distribution, supply ordering, scanning, copying and inventory, and ensure proper operation and maintenance of printers, copiers, fax machines, digital senders and other office equipment. Maintain civil service training records in IDP (Individual Development Plan) Database Prepare materials for meetings, conferences and calls Attend meetings, take minutes, capture key decisions, and action items Support hiring activities such as scheduling interviews and maintaining documentation Prepare special reports and summaries using information from various sources Verify and coordinate all visitor access, ensuring proper clearance through FLETC and DOS while validating that every individual meets required approval standards before arrival. Other Front Office duties as assigned Work Schedule Standard 8-hour shift between 7:15 a.m. and 6:00 p.m., with a 45-minute non-compensated break. Additional hours may be required with Project Manager and DoS approval. 100% on-site position. Software Systems Utilized Microsoft 365 (Word, Excel, PowerPoint, Publisher, Teams, OneDrive, OneNote, Forms, SharePoint, and Outlook) WebTATEL (Timekeeping) E2 (GeT) Solutions (Travel System) IDP database system (Education Requirement Tracking System) Power Apps to include Power BI

Requirements: Four (4) years with a degree OR eight (8) years with HS/GED of experience, to include: Word processing Spreadsheet development Documenting management issues Financial analysis Data collection Report processing Brief preparation Reading milestone schedules Sending and receiving emails Two (2) years of work experience within DoD Experience may be achieved simultaneously Equal Opportunity Statement: This employer is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Working Place: Charleston, South Carolina, United States Company : 2025 Oct 16th Virtual Fair - Fusion Technology

DecisiveInstincts, LLC, is a joint venture (ActioNet and Akamai Intelligence) is seeking an Administrative Assistant to support a DoD program Charleston, SC. The role provides administrative support to technical and project teams, ensuring smooth coordination of daily activities. This on-site position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Serve as the primary administrative point of contact for technical teams. Coordinate scheduling, meetings, and correspondence. Assist in the preparation of reports, presentations, and project documentation. Maintain organized records and ensure deadlines for deliverables are met. Support workflow efficiency by communicating with team members and leadership as needed. Uphold security and confidentiality standards when handling sensitive information.Education & Experience Requirements: High school diploma required; Associate's or Bachelor's degree in Business Administration, Management, or related field preferred. 5 years of administrative or program support experience, preferably within a DoD or government contracting environment. Active Secret Clearance required.Preferred Skills: Proficiency in Microsoft Word and PowerPoint. Strong written and verbal communication skills. Excellent organization, attention to detail, and ability to manage multiple priorities. Professionalism in interacting with government and contractor personnel.

Job DescriptionMUC is a software company seeking to fulfill a Part-Time Administrative Assistant. We can transition into a full-time role as well. We are looking for someone located in the Charleston, SC (Mt. Pleasant) area that is able to retrieve mail from the post office and other administrative tasks. This role is remote work, aside from picking up the mail from the post office in Mt. Pleasant daily. Flexible hours, benefits, and a great working environment! Job Purpose: The Administrative Assistant is responsible for assisting HR and offer general staff support. This will consist of sorting and scanning the mail, answering phones, scheduling meetings, streamlining processes, and other assorted tasks. Administrative Assistant Duties include, but are not limited to: Provide administrative support for efficient operations of the company. Carry out filing, typing, copying, scanning, etc. Answering and directing phone calls in a professional manner. Exhibits polite and professional communication via phone, e-mail, mail, and in-person. Create and maintain filing systems (electronic and physical). Turning off paper bills, switching on electronic bills. Update and maintain policies and procedures Knowledge, Skills and Abilities: Strong computer navigation skills Highly organized Excellent verbal and written communication skills Knowledge of office equipment (fax machine, printers, computers, phones, etc.) Attention to detail Ability to handle confidential and sensitive information Capable of working independently and prioritizing tasks Skilled in all Microsoft Office Products Desired Qualifications: High school degree (required) Experience in Administrative role (not required) 10:30AM-2:00PM Monday-Friday, off on holidays and weekends!

Job Responsibilities: The Citadel, The Military College of South Carolina is accepting applicants for a Temporary Administrative Assistant (Pooled Position) in multiple departments. This is a continuous recruitment pool for applicants interested in temporary administrative work at The Citadel. Positions could vary from part-time to full-time. Some or all of the duties below could be required for the role: * Handles scheduling, correspondence, telephone calls, and mail * Manages room reservations for assigned building * In collaboration with Department, establishes processes and procedures for the department * Maintains files of office correspondence, documents, and reports * Coordinates reimbursement process for department staff/faculty * Orders office, lab, faculty start-up supplies and equipment * Responsible for the departments purchasing card; maintains the budget, makes purchases and reconciles purchases * Maintains the departments website as well as other promotional materials * Assists faculty with general questions and issues * Collects and coordinates catalog changes * Assists with the support and logistics of special events * Other duties as assigned Minimum Qualifications: A bachelor's degree or equivalent experience working in an administrative role. Must have excellent written and verbal communication skills. Proven ability to multi-task. Expertise in Microsoft Office. The ability to problem solve in a dynamic and fast-paced environment, along with the ability to work independently in completing special projects are required. May be required to adjust work hours for special events and training.

Job Description: Executive Assistant Employee Type: Salary Reports To: Executive Management COMPANY Trident Construction is one of the largest, locally owned general contractors in the Charleston, SC market. We are a company focused on our culture, our employees, and our clients. We strive to make Raving Fans of everyone involved in the project through our TEAM BUILD process. POSITION SUMMARY This individual will serve as a skilled Executive Assistant to provide administrative support to the Executive Management Team while ensuring the smooth operation of our office environment. The ideal candidate is a master multitasker with excellent communication skills and a strong sense of discretion. SPECIFIC RESPONSIBILITIES AND TASKS Be the right hand to our President and Vice President of Operations, providing exceptional administrative and operational support. Proven organizational skills that ensure smooth operations and effective decision-making. Extraordinary calendar management skills; seamlessly handling both business and personal matters for our executives. Attention to detail and a proactive approach will keep their schedules optimized. Orchestrate meetings, both on-site and off-site, internally, and externally. Embrace collaboration by working closely with other admins across the firm. Handle sensitive matters with the utmost confidentiality and discretion. Take charge of travel coordination, ensuring seamless and efficient arrangements for our executives. Manage email accounts efficiently, ensuring timely responses and prioritizing critical communications. Maintain office policies and procedures. Coordinate office layouts and workspace assignments. Oversee facilities management, vendor coordination, reception, and office supply needs. Coordinate with outside legal counsel and the ability to understand basic legal terms. Lead or assist on special projects assigned by the President. Manage personal tasks for the President and Vice President. Manage financial records for investments outside of the company for the President. QUALIFICATIONS To perform this job successfully, the individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skills and ability required. Education and Experience Bachelor's Degree preferred; similar experience considered. A minimum of 10 years of experience supporting senior management in the construction industry or a related field. Knowledge of management principles and contract administration that demonstrate the ability to understand the intricacies of the construction industry and help navigate complex projects. Exceptional organizational skills, allowing you to manage multiple high-level tasks simultaneously to keep things running smoothly. Proficiency in the Microsoft Office Suite. Attention to detail and focus on quality and accuracy to ensure that nothing falls through the cracks. Problem-solving and the ability to make sound decisions under pressure. Commitment to continuous improvement and staying updated on industry trends and best practices. Leadership Skills Persuasive communication skills to effectively share and manage the goals of the team. Effective leadership skills that demonstrate the capability to independently manage task from inception to completion. Demonstrate enthusiasm and dedication to inspire and effectively lead others. Show the ability to adapt and overcome challenging situations as you drive towards a solution that best fits the needs of the situation. Demonstrate the desire to continuously seek improvement by embracing a Growth Mindset. Proven organizational and multitasking abilities.

Executive Assistant to Founder Seeking an energetic, organized professional with an extraordinary ability to organize tasks and ensure they are all followed through on. You'll be in the prime position, working directly with the founder of two successful companies, helping run those companies and the personal needs of the founder. This will largely consist of cataloging personal and professional needs, scheduling them, and helping execute a variety of tasks for two companies. Job seekers should love planning, organizing, and diving into new challenges. You'll learn a lot in this position that will be helpful throughout your career. Strong opportunities for advancement and bonus for the right candidate. A proactive team player with an ability to transform "to do" items into "done" will be highly successful in this position. Generally organizing and executing daily tasks usually associated with the founder

For more than 126 years, Epworth Children's Home has grown and adapted to the individual needs of children and families by providing a safe and nurturing environment, evidence-based practices, and programs across the continuum of care and across the state of South Carolina. Position Summary: Performs various administrative duties as needed for the Foster Care department including monitoring and tracking compliance. Qualifications: Two years administrative experience or an equivalent mix of education and experience Computer experience and/or training in Microsoft and Excel Exhibits strong customer service Has a belief system and engages in faith practices that are compatible with those of the United Methodist Church Must be able to pass standard background checks, including: drug screen, employment physical, SLED, DSS Central Registry and Sex Offenders Registry What Epworth Children's Home offers full time employees: Rewarding Client Focused work environment Excellent Medical, Dental, Vision and Prescription Drug Plans Company paid life insurance Voluntary benefits such as STD, LTD, Group life 403(b) with company match Ample vacation and sick leave Mission/Volunteer leave Credit Union Employee Assistance Program Eligible employer for the Public Service Loan Forgiveness (PSLF) program Career opportunities throughout the state of SC! The mission of Epworth Children's Home is to serve children, youth and families through caring, safe, Christian communities, where hurts are healed, hope is nurtured, and faith in God, self, and others is developed.

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