Senior administrative assistant jobs in Oak Park, IL

A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment. THE ROLE: Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion. Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events. Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items. Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes. Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment. Support firmwide initiatives, team meetings, and company events, from concept through execution. Track project timelines, coordinate deliverables, and maintain organized documentation. Uphold the highest standards of confidentiality and professionalism in all interactions. YOU: Bachelor's degree preferred but not required. 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment. Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus. Exceptional written and verbal communication skills with meticulous attention to detail. Strong sense of ownership, initiative, and follow-through. Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset. This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Executive Assistant Duration: 3+ Months (Possibility of Extension) Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required.

Take Ownership Executive Assistant to CEO and Select Senior Leadership West Loop This Executive Assistant role supports the CEO and other leadership of a successful, dynamic real estate investment firm. The Executive Assistant takes ownership and provides additional administrative functions to the team. Responsibilities: Oversee extensive calendar management Manage and drive Outlook for CEO and leadership Manage the executives' travel schedule and organize itineraries for meetings in person and videos Attend investment meetings, take minutes and generate recap report Communication with investors via coordination of leadership meetings Qualifications: Proven record in EA role with C-level executives Commercial real estate industry experience a plus College degree Self-starter with high attention to detail, extremely organized, efficient, flexible, team player, professional, trustworthy and confidential Tech skills in MS Office (Outlook, Word, Excel) and Adobe This position is hybrid with 4 days in office. If you meet these qualifications and are interested in being a part of this vibrant culture, please send your resume and cover letter to *********************.

Job Title: Executive Assistant Duration: 3+ Months (Extension) Qualifications: 7-10 years transferable experience in academic or multinational environments. Expertise in complex international calendar management, guest relations, and travel planning. Demonstrated experience with expense management, budget tracking Superior communication, organizational, and interpersonal skills; proven ability to anticipate needs, take initiative, and work independently in fast-paced settings. Advanced proficiency with Microsoft Office Suite and productivity tools (calendar, document, and expense platforms). Experience with Oracle, Workday, other systems desirable but not required. Responsibilities: Seeking a detail-oriented, proactive Executive Assistant and Visitor Coordinator to support the inaugural Faculty Director and the incoming Executive Director. In this highly visible and impactful role, you will expertly manage dynamic calendars, ensuring that the Directors are fully prepared to transition seamlessly between engagements. You will take ownership of the end-to-end visitor experience pipeline, including tracking prospective guests, managing invitations, booking travel and accommodations, onboarding visitors, and serving as the principal concierge for high-profile guests at the Forum. This position also plays a key role in supporting the Forum's information flow, helping to streamline operations, enhance efficiency, and ensure timely and accurate exchange of information among stakeholders. Providing budget support and serving as a technical liaison, you will master University systems to process and track payments, reimbursements, procurement, and collaborate with ITS and other support teams to resolve issues and optimize processes. This is an on-campus position with no hybrid or remote work option during the academic year. Evening or weekend assistance may occasionally be required for events and to support Forum programming, with the possibility of a more flexible schedule during the summer session at the discretion of the Directors. This role offers a unique opportunity to demonstrate leadership, drive logistical excellence, and actively contribute to the success and reputation of the Forum. Responsibilities: Manage complex, executive calendars across time zones; anticipate conflicts, prioritize requests, and ensure seamless transitions between engagements. Provide confidential, high-level administrative support to the Faculty Director and Executive Director, handling sensitive communications and maintaining utmost discretion at all times. Coordinate information flow between the Directors' office and other University stakeholders, including advisory board members, faculty, leadership, and external partners. Serve as principal point of contact for inquiries and communications. Anticipate needs and prepare briefings, materials, and logistics in advance; identify and resolve scheduling and operational issues. Staff and support advisory board and committee meetings, including agenda management, material preparation, and meeting logistics. Plan and manage domestic and international travel for Directors, Fellows, visitors, and the Forum team including itineraries, accommodations, ground transportation, visas, last-minute changes; reconcile and process travel expenses. Own the visitor pipeline for fellows and visiting research associates: maintain prospect lists, draft formal invitations, manage responses and records, and coordinate all pre-arrival requirements and correspondence. Support the invitation and onboarding workflow end-to-end in partnership with other units, ensuring all requirements are met and guests/staff/others have smooth arrivals and integration. Support desk coverage, visitor reception, and guest relations services; provide concierge-level support for high-profile guests, fellows, and visitors. Maintain organized systems for files, oversee office supplies procurement and basic budget tracking. Draft, proof, and format executive communications, reports, and presentations to a high standard of accuracy and professionalism. Reconcile monthly GEMS expense reports for directors and reimbursements for Fellows and Visitors. Perform other related work as requested.

This role offers the opportunity to directly support efforts that advance education equity and expand opportunities for young people across Chicago and Lake County. Reporting to the Executive Director, you'll work closely with a collaborative team to strengthen initiatives spanning early childhood through college and career success, as well as key supports like experiential learning, mental health, and violence reduction. We're looking for someone who thrives in a fast-moving, mission-driven environment and is passionate about partnering with nonprofits to make a lasting impact. Responsibilities Manage the Executive Director's complex calendar, including scheduling meetings, calls, and travel, while proactively resolving conflicts and anticipating time-sensitive needs. Draft, proofread, and edit correspondence, presentations, reports, and meeting materials. Prepare and submit monthly expense reports and ensure compliance with submission deadlines. Provide project management support for meetings, internal initiatives, and process improvement efforts. Coordinate and execute logistics for internal and external meetings, events, and special projects. Oversee office and vendor management, ensuring a professional, well-maintained workspace and effective vendor relationships. Support team culture by planning team-building activities, volunteer events, and celebrations that strengthen collaboration. Provide ad hoc scheduling and administrative support for senior staff and stakeholders reporting to the ED, working closely with fellow administrative staff to ensure seamless coordination. Ideal Experience Deeply committed to making a difference, with a passion for nonprofit/foundation work and education equity. Bachelor's degree preferred; minimum of 5 years of experience providing executive-level support. Highly detail-oriented with strong proofreading skills and accuracy in managing forms and documentation. Proactive and resourceful with a strong work ethic and sense of accountability. Proven track record of excellence, integrity, discretion, and strong collaboration skills. Skilled at thriving in fast-paced environments with the ability to prioritize, multitask, and manage diverse projects and deadlines effectively. Open to candidates from diverse industry backgrounds; commitment to diversity, equity, and inclusion strongly valued. Advanced proficiency in Microsoft Suite (Excel, Word, PowerPoint) and familiarity with collaboration platforms such as Teams and Zoom. #117901 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

TITLE: Administrative Assistant PR: $25 to $28/ hr Contract/Duration: 6 month contract Shift: Hybrid: 3 days in office (Tue/Wed/Thu) Job Responsibilities: Entering data and maintaining operational logs Verifying the accuracy of shipment details - documents review Maintaining records of transactions and related correspondence Assisting the team with projects Generating internal data reports as needed Skillsets Strong organizational and time management skills. Attention to detail and accuracy on documents Ability to prioritize daily operational tasks Proficiency in Microsoft Office Suites (Excel, Outlook, Word, etc) Prior SAP experience is a plus but not required Prior logistics (import/export) experience is a plus but not required.

Job Title: Administrative Assistant Industry: Education / Nonprofit Pay: $45,000 - $60,000 annually (hourly role; compensation depends on experience) is eligible for standard benefits offered through Addison Group. About Our Client: Our client is an academic institution that supports individuals progressing through a structured, multi-year program. The environment is organized, mission-focused, and centered on providing strong administrative support to students, faculty, and departmental leadership. Job Description: This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems. Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications. Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting. Act as a liaison between department leaders, faculty, students, and internal administrative offices. Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community. Provide occasional support for evening or weekend events (1-2 times per year). Qualifications: 2+ years of administrative experience. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong professionalism and ability to maintain confidentiality. Excellent communication, organization, and follow-through skills. Additional Details: Fully onsite, Monday-Friday, 40 hours per week; start time flexible between 7:00-8:30am. Reports directly to department leadership and collaborates with another administrative team member. Limited evening/weekend commitments tied to special events. The role includes outreach to external partners, coordinating student inquiries, and supporting individuals through the program process from entry to completion. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Frankfort office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Description TITLE: Senior Executive Assistant REPORTS TO: President & Chief Operating Officer TYPE: Full Time, Hybrid (1-3 days in office per week; flexibility required for key meetings and events) Please submit a cover letter. CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship. WHO WE ARE CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world's greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance. UNDERSTANDING THE ROLEThe Senior Executive Assistant provides high-level administrative and operational support to the President & Chief Operating Officer (COO), ensuring smooth day-to-day execution, exceptional preparation for meetings, and seamless coordination across the firm. This role manages complex scheduling, travel, expenses, and communications while anticipating needs and maintaining the highest level of professionalism and confidentiality. The Senior Executive Assistant leads the broader operations of the Office of the COO through meeting logistics, project coordination, and close collaboration with colleagues across corporate and regional leadership teams. They will partner closely with the EVP & Head of Enterprise Strategy & Operations on firmwide coordination and leadership planning, and with the Chicago-based Central Strategy & Operations team to address any local office needs of the President & COO and Executive Leadership Team. The ideal candidate is resourceful, strategic with their time management in a deadline-driven corporate environment, possesses high EQ, and approaches challenges with empathy and curiosity. This is a full-time role with opportunities for growth and professional development in a mission-driven, growing company. RESPONSIBILITIESExecutive & Administrative Support Manage the President & COO's complex and dynamic calendar, including scheduling, prioritization, and coordination of internal, client, and external meetings. Prepare daily and weekly briefing materials, to-do lists, and key follow-ups to ensure the COO is fully prepared and share these items through the most effective mediums, considering the preferences of the COO and their immediate team. Manage all aspects of travel, including transportation, accommodations, and detailed agendas. Manage expense reporting and reimbursements through Navan with accuracy and timeliness. Organize, maintain, and prioritize the President & COO's inbox, flagging key priorities and drafting or proofreading responses as appropriate. Draft and edit executive correspondence, meeting recaps, and communications for internal and external audiences. Facilitate catering, printing, shipping, and on-site logistics for leadership and client meetings. Maintain electronic filing systems, contact lists, and confidential records in alignment with CCS policies and data standards. Exercise sound judgment in high-impact scenarios, making executive-level decisions to support business priorities. Leadership Meeting & Event Coordination Plan and execute logistics for leadership/group meetings the President & COO leads or attends, including Executive Leadership Team (ELT), Corporate Leadership Team (CLT), and Regional Leadership Team (RLT) sessions. Partner with others across the CCS Executive and Regional Leadership Teams to align meeting cadence, agendas, and preparation materials. Manage timelines, coordinate briefing packets, and track action items following meetings to ensure accountability and follow-through. Lead event logistics for firm-wide gatherings, retreats, and off-sites as needed. Project & Operational Coordination Develop an understanding of CCS client-facing work, internal projects and their respective needs to ensure that appropriate meetings are scheduled, and materials are prepared in a timely manner. Lead occasional projects that support company goals and involve collaboration across teams. Gather updates, data, and materials that inform leadership discussions and reporting. Partner closely with the EVP & Head of Enterprise Strategy & Operations on operational alignment, firmwide coordination, and information flow across departments. Collaborate with the Central Strategy & Operations team to address any Chicago-based needs for the President & COO or the Executive Leadership Team. Partner in managing and monitoring the $1.15M non-comp budget of the office of the President & COO. Maintain awareness of key firm priorities and timelines to anticipate upcoming needs and proactively plan support. Collaboration & Communication Build strong working relationships with corporate and regional leaders, executive assistants, and other internal teams to ensure seamless communication and coordination. Demonstrate exceptional judgment, discretion, and service orientation in all interactions with internal colleagues and external contacts. Develop and sustain a level of professionalism, among staff and clients, consistent with the firm's mission and values. Handle confidential information with discretion. QUALIFICATIONS Bachelor's degree required. 7-10 years of executive assistant experience, including 3+ years supporting C-suite or senior executives in a professional services environment. Proven ability to manage complex calendars, travel, expenses, and confidential correspondence with precision and discretion. Excellent written and verbal communication skills, with strong attention to detail and professional polish. Highly organized and proactive, with the ability to anticipate needs and adapt to shifting priorities. Proficiency in Microsoft Office Suite required. Experience with Monday.com, NetSuite, HubSpot, and Navan preferred. Strong interpersonal skills and the ability to build trust and rapport across levels and functions. CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply. SALARY RANGE: $90,000 - $120,000 The exact salary varies within range based on years of relevant experience and education.

Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. This position will support the Chief CGA Officer, the Chief Impact & Sustainability Officer and other Senior Leaders in Corporate and Government Affairs & Sustainability (CGA) as needed. The role of the Sr. Executive Admin to the Chief CGA officer provides key administrative and logistical support that ensures that the Chief CGA officer has a well-managed and coordinated schedule, is well prepared for all meetings and is well supported on administrative requirements to enable him to focus on the most critical elements of his role . This position will provide direct administrative support including preparing reports and presentations, scheduling and managing meeting arrangements (off-site, on-site, and virtual meetings spanning global time zones), planning business trips, expense management, calendar management, and ensuring schedules run smoothly. The successful candidate must be able to handle multiple tasks in a fast paced professional work environment that demands excellent problem solving, organizational, and communication skills while maintaining confidentiality at all times. This person is a first line of contact of the Mondelēz International CGA and Sustainability function both internally and externally. The success of the Chief CGA Officer and the function depends on the ability of the department to function quickly and effectively in the broader organization, and the Sr. Executive Admin plays a key role in this success by effectively handling administrative matters. The role is based in Fulton Market in a flexible work environment- with an average of 4 days or equivalent hours in the office per week with an expectation that when the Chief CGA officer in the office you will also be in attendance at the Fulton Market office. Responsibilities: Provide day-to-day administrative support for the Chief CGA Officer and Chief Impact and Sustainability Officer, which includes calendar, travel and expense management, preparation and routing of documents, answering & sorting/managing emails and meeting planning. This also includes direct interactions to manage the schedule on a daily basis for the Chief CGA Officer, and support for meals (obtained at no cost from Good Ambler) when in the office. Additionally: Monitors and prioritizes executive email, highlights actions and routinely authors responses. Schedules appointments and controls executive calendar. Active participation in decisions affecting executive's and/or department's schedule/priorities. Schedules group meetings, off-site events and travel reservations. Works on special projects as requested. Provide support for CEO office as needed, working closely with the Sr. Manager, Administrator to the Chairman. (such as to coordinate events, meetings and other travel arrangements for MLT level events and support the Sr. Manager, Administrator to the Chairman in Fulton Market events to ensure coordinated high quality service delivery. May act as back up in absence of other Sr. Executive Admins. P.O. and invoice processing as assigned. Other duties as assigned. Qualifications: Associates degree or equivalent work experience Minimum five years of Senior Executive Administrative experience, including extensive experience in calendar management Minimum 3 years of experience supporting C-Level executives Ability to anticipate potential issues, proactively problem solve, have a good eye for detail and develop a good understanding of the priorities and focuses of the Chief CGA officer in order to make decisions on priorities. Strong work ethic that includes flexibility to occasionally work during non-core hours and be available remotely to check emails, phone during evening/weekend Comfort & experience working in a diverse global team as our leaders have have staff and contacts in every region around the world with different cultural nuances and time zone requirements Experience managing complicated international travel including round-the-clock availability for emergency situations such as last minute flight cancellations or changes Experience securing Visas for travel and managing Passport maintenance Experience working effectively in a matrix organization & to interact with all levels within and outside of the company. Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Requires daily contact with all levels of management, often dealing with confidential information. Excellent written and verbal communication skills Strong organizational skills. Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Must be able to identify department and company priorities and anticipate the executive's needs in adjusting priorities and scheduling to meet such priorities. Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction, work well under pressure and tight deadlines. The exercise of good discretion and the ability to maintain confidentiality are significant requirements in this position. Technologically savvy & proficient in Word, PowerPoint, Excel and Outlook Salary and Benefits:The base salary range for this position is $73,900 to $101,640; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company. No Relocation support available Business Unit Summary The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country. Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact ************ for assistance. For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal Job TypeRegularAdministration SupportAdministration Services

Job Title Senior Executive Assistant/Operations Specialist The Senior Executive Assistant provides high-level administrative and strategic support to two executive leaders within the Americas Commercial Real Estate business. This role manages complex priorities, ensures seamless coordination across both leaders' operations, and acts as a key partner in driving execution across a fast-paced, multi-market business. The ideal candidate anticipates needs, balances competing demands and builds strong relationships across senior leadership while maintaining absolute discretion. Job Description Key Company Ethos - DRIVE * Drive * Resilient * Inclusive * Visionary * Entrepreneurial Key Responsibilities: Executive Support * Manage an active and dynamic calendar, including meeting prioritization, strategic scheduling, and coordination across North Americas time zones. * Prepare the leader for daily meetings by organizing agendas, briefing materials, talking points, and required background information. * Serve as a partner in managing communications, drafting emails, and ensuring timely follow-up on key actions. * Coordinate complex travel for domestic and international trips, including itineraries, accommodations, and logistics. * Handle confidential information with the highest level of integrity. Business Operations * Support execution of business priorities across the Americas region by tracking key deliverables and deadlines. * Maintain oversight of team operating rhythms, including leadership meetings, town halls, business reviews, and offsites. * Partner with HR, Finance, Legal, and regional leadership teams to support operational needs, workflows, and internal programs. * Assist with preparation of presentations, reports, investor/client briefing materials, and leadership updates. Project & Relationship Management * Facilitate effective communication between the Americas Leaders and senior executives, business heads, office leads, and external stakeholders. * Coordinate cross-functional initiatives, ensuring timely progress and alignment across markets. * Manage special projects as assigned, including strategic research, vendor coordination, and event support. * Build strong relationships across markets to help navigate the business efficiently. Office & Administrative Oversight * Manage expense reporting, procurement, invoicing, and budget tracking as needed. * Oversee document management, approval flows, and contract routing. * Partner with office management teams to support space planning, client meetings, and operational needs. Qualifications * 5+ years of experience in operations, project coordination, executive support, or business administration * Demonstrated success in managing complex executive calendars and large-scale event logistics * Experience supporting or working closely with executive leadership * Excellent organizational and time-management skills with strong attention to detail * Strong written and verbal communication skills * Comfort working independently and navigating ambiguity * Proficiency in tools such as Microsoft Office, Teams, and project/task management platforms (e.g., Workday, Concur) * Ability to maintain discretion and confidentiality Preferred Qualifications * Experience in a large corporate or global organization * Familiarity with executive-level reporting, business planning, or stakeholder engagement * Experience coordinating offsites, board meetings, or corporate events * Interest in strategic operations, organizational planning, or process optimization Competencies * Executive presence with strong communication instincts. * Anticipatory thinker who can identify needs before they arise. * Problem solver who can navigate ambiguity and deliver solutions. * Detail-oriented with strong follow-through. * Strong interpersonal skills with a collaborative approach. * Calm and steady under pressure. Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications. The company will not pay less than minimum wage for this role. The compensation for the position is: $ 97,750.00 - $115,000.00 Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated. In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at ************** or email ***********************. Please refer to the job title and job location when you contact us. INCO: "Cushman & Wakefield"

Full Job Description The Company: Mesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirows culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribunes Top Places to Work and Crains Best Places to Work in Chicago. Our advisors provide investment and fiduciary services to individuals, families, corporations, and non-profit organizations. With over $8.2B in assets under management, we have earned a reputation for effectively managing our clients needs and goals. Wealth Management has been Mesirows flagship business for over 80 years, built around our trusted advisors, with an average tenure of over 20 years. The Opportunity: We are seeking a Senior Executive Assistant to support the President and CEO of our Wealth Advisors business. In addition, this role will provide support to the Managing Director of Operations and other leadership team members. The position will be located at our Highland Park office with occasional travel to our Chicago Headquarters. The position requires a wide range of administrative skills, excellent attention to detail, the ability to work independently, maintain confidentiality, exercise judgment and deal with competing demands. Primary Duties and Responsibilities: Provide advanced administrative support including but not limited to, managing the calendar, monitoring e-mail and voicemail, screening calls, handling mail, travel arrangements, preparing presentations, gathering material in preparation for meetings and compiling and submitting expense reports. Responsible for producing professional, grammatically correct, C-suite level correspondence without editing or oversight. Manage and assemble highly confidential and sensitive information in a professional and discrete manner. Coordinate, follow-up and confirm travel arrangements and changes, such as flights, lodging and ground transportation. Provide professional representation on all aspects of work including answering phones, greeting and interacting with internal and external clients. Ability to help plan and execute internal employee events along with client events (in conjunction with our marketing team). Act as liaison to Mesirows information technology department with respect to various project implementations, technology enhancements, and maintaining an adequate inventory of equipment. Assist in the onboarding of new Wealth Management employees. Serve as a liaison between corporate facilities and the Highland Park office. Maintain electronic and paper files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material. Assist in ad-hoc special projects as requested by Wealth Management Leadership. Requirements: Bachelors degree preferred. 5-10 years of administrative or operational support experience, preferably within financial or professional services or other client service business. Advanced knowledge of MS 365 and the Internet, and strong technical aptitude. Ability to handle heavy demands efficiently, meet deadlines and work effectively in stressful situations. Experience analyzing and resolving office administrative and procedural issues. Ability to exercise discretion and maintain confidential information and display the highest personal and professional integrity. Excellent organizational skills with the ability to complete tasks with superior accuracy. Polished written and verbal communication skills, strong interpersonal skills. Positive and approachable demeanor. Excellent attention to detail. Ability to complete tasks on own initiative, be a self-starter, and work with autonomy. Contact management, including Microsoft Dynamics, is a plus Flexibility in schedule to provide assistance outside of normal business hours and the ability to work from our Chicago office as necessary. EOE

Application Deadline: 12/03/2025 Address: 320 S Canal Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary: $41,714.00 - $69,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Remote Work: No At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges. Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about - locally and globally. Come make an impact every day at Zebra. We are seeking an experienced, proactive, and detail-oriented Senior Administrative Assistant (Executive Assistant) to provide seamless support to our Director of Sales and VP of Sales in our vibrant downtown Chicago office. The ideal candidate will be a self-starter with exceptional organizational, communication, and technological skills, capable of managing multiple priorities and anticipating the needs of the executives. This role requires a high level of professionalism, discretion, and a commitment to excellence, as well as the ability to adapt to new technologies, including proficiency in AI-powered tools to optimize workflows. This unique opportunity combines high-level executive support with critical office management/light receptionist responsibilities, offering a dynamic and rewarding role for a candidate who thrives on variety and leadership. Qualified applicants must reside in the US, specifically in Chicago or the surrounding suburbs. This role is expected to be based in our brand-new downtown Chicago office 5 days per week. ~ Quarterly travel with the VP of Sales to be expected. Responsibilities: * Coordinate complex calendars and schedules for the Director of Sales and VP of Sales, ensuring alignment with priorities and deadlines. * Manage travel arrangements, including booking flights, accommodations, and transportation, while anticipating needs and addressing last-minute changes. * Act as a gatekeeper and liaison, maintaining clear and professional communication with internal teams, clients, and external stakeholders. * Oversee office operations, including supplies management, vendor coordination, and facilities maintenance, to ensure a productive and engaging environment. * Plan and execute team events, meetings, and celebrations to foster collaboration and a positive workplace culture. * Prepare high-quality documents, presentations, and reports using Microsoft Office Suite and other tools. * Leverage AI-powered tools and other technologies to streamline workflows and improve efficiency. * Travel quarterly with the VP of Sales to attend events such as QBR's (Quarterly Business Reviews). * Welcome visitors and manage incoming calls and deliveries. * Maintain a polished and professional reception area. Qualifications: * High School Diploma or GED. * 2 + years of recent administrative experience supporting leaders in a corporate setting at the Executive level (i.e. Director, Senior Director, VP +). * 2+ years experience managing complex calendars and travel arrangements. * Expert in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), scheduling tools, travel tools and AI-tools. * Must reside in the US, specifically in Chicago or the surrounding suburbs, with the ability to work in the Chicago, IL office 5 days per week plus accommodate ~ quarterly travel. Preferred Qualifications: * Emotionally Intelligent: Anticipates needs, navigates challenges, and builds trust easily. * Detail-Oriented & Strategic: Able to juggle multiple priorities with precision. * Collaborative: Enjoys partnering across departments to drive results. * Adaptable: Thrives under pressure and adjusts seamlessly to shifting priorities. * Discretion: Handles sensitive or confidential information tactfully while maintaining strict confidentiality. Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at workplace.accommodations@zebra.com Know Your Rights: ******************************************************************************************** Conozca sus Derechos: *************************************************************************************** We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure. Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive - including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work. Salary: USD 59800.00 - USD 89800.00 Yearly Salary offered will vary depending on your location, job-related skills, knowledge, and experience. Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards. To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

The Robert R. McCormick Foundation is a leading philanthropic institution investing more than $75 million annually in Chicagoland, with a focus on improving economic opportunity on Chicago's South and West Sides. The Foundation is named for its donor, Colonel Robert R. McCormick, and the Foundation's Board of Directors also oversees Cantigny, his former estate, which today provides educational and recreational opportunities in Chicago's western suburbs. The 500-acre Cantigny estate includes McCormick's Home and Gardens, which host dozens of programs and events annually for nearly half a million visitors; the First Division Museum, a military history museum that tells the story of the U.S. Army's 1st Infantry Division, beginning in World War I, when Col. McCormick served with the Division, to the Division's recent deployments in Europe and the Middle East; and Cantigny Golf, which consists of a 27-hole public golf course and Youth Links, a Par-3 course. Position Summary The Special Assistant supports the President & CEO, who oversees both the McCormick Foundation and Cantigny, and coordinates special projects, helps manage relationships internally and externally, and compiles and summarizes information to advance organizational priorities. The position works in lockstep with senior leaders and partners closely with the Executive Assistant who manages scheduling, correspondence, and operations for the Foundation's executive team. This role offers an opportunity to shape how the organization leads with impact. The Special Assistant will work on a range of projects, from grants management to long-term capital planning, and hone research, communication, and project management skills. External partners with whom this role engages include community-based organizations, major cultural and academic institutions, media partners, military liaisons, and other key stakeholders. Success in this position requires the ability to move quickly and thoughtfully and communicate clearly and concisely to inform and operationalize executive decisions. The role requires balancing multiple, time sensitive tasks, It is essential that the Special Assistant be an excellent writer and editor and be trustworthy. Key Responsibilities Communications Analyze complex strategic issues and synthesize diverse perspectives fairly and accurately. Draft, edit, and prepare materials such as presentations, grant updates, policy briefings, talking points, and board documents. Translate complex concepts into clear, accessible communications for internal and external audiences. Support communication between the President & CEO, staff, and external partners. Project Management Research topics related to the Foundation's grantmaking and operations, prepare summary materials, and offer clear, concise analysis and recommendations based on research findings. Lead and coordinate special projects to advance organizational priorities. Partner with staff to enhance the impact of programs, operations, and initiatives. Compile, summarize, and analyze information to inform executive decisions. Perform other duties as assigned to advance the Foundation's mission. Requirements Qualifications Education Required: Bachelor's degree in History, Social Sciences, Journalism, or other related field Experience Required: 0-2 years of full-time professional experience OR equivalent internships, research assistantships. Experience in communications, research, project management, or related functions. Demonstrated ability to write and present clearly and effectively. Experience working independently as well as collaboratively in team settings. Skills Strong written and oral communication skills. Strong organizational and project management skills with the ability to manage multiple priorities. High emotional intelligence, diplomacy, and discretion. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) Creative problem-solving skills and adaptability to emerging technologies. Commitment to confidentiality, professionalism, and alignment with the Foundation's mission and values. Experience with AI, such as ChatGPT, and project management programs, such as Jira, AirTable, preferred Ability and willingness to learn new software/systems quickly Working Conditions: This is a full-time position. The Foundation is headquartered in downtown Chicago, and most work is performed in a typical office environment. The Special Assistant will also spend time at Cantigny in Wheaton. Regular travel to Wheaton is required. Equal Opportunity Employer Cantigny Park and the Robert R. McCormick Foundation provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, individuals with disabilities, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital and housing status. Salary Description $57,000-$64,000

We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly. Key Responsibilities Assist the Owner in planning, coordinating, and overseeing various business and client projects. Track project milestones, deliverables, and timelines to ensure deadlines are met. Prepare, review, and maintain project documentation, reports, and presentations. Manage scheduling, calendars, and meeting coordination on behalf of the Owner. Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up. Provide administrative support, including drafting correspondence, managing files, and handling confidential information. Conduct research, gather data, and prepare summaries to support decision-making. Monitor and follow up on action items, ensuring progress is maintained. Support day-to-day operational needs and assist with ad-hoc tasks as assigned. Qualifications 2+ years of experience in project coordination, executive support, or administrative roles. Strong organizational and time-management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Trello, Asana, Monday.Com). Ability to work independently with minimal supervision and maintain confidentiality. Professional, adaptable, and solution-oriented mindset. Preferred Skills Experience supporting executives or business owners. Familiarity with project management methodologies (Agile, Waterfall, etc.). Strong problem-solving skills and attention to detail.

Full Job Description Arsenault is looking for an Executive Assistant to join our team in the United States. Location is flexible - role may be located in Miami, Florida, or Des Moines, Iowa, or potentially another USA location. As the Executive Assistant, you will report directly to the President Americas, providing support in a one-on-one working relationship. As the President's Assistant you will serve as the primary point of contact for internal and external contacts on all matters pertaining to the Office of the President. A successful Executive Assistant will have strong organization skills, communicate effectively, and possess a mature character. The ideal candidate will be adaptable and flexible while working independently as this is a fully remote position. It is crucial that the Executive Assistant be fluent in both English and Spanish. Responsibilities: Serve as a liaison to the board of directors and senior management teams, organizes and coordinates executives' outreach and external relations efforts and oversea special projects Provide professional secretarial support to the president and ensure that effective communication and confidentiality are always maintained Completes a broad variety of administrative tasks for the President including managing an extremely active calendar appointments, processing expense reports/reclaims, composing and preparing correspondence that is sometimes confidential - including signatures of various legal documents for different group entity roles and responsibilities. Arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings. Assists in coordinating the agenda of senior management team meeting (including executive board meetings) and off-sites meetings, potentially taking minutes and follow up on action items. Work closely and effectively with President to keep him well informed of upcoming sense for the issues taking place in the environment and keeping the President updated. Arrange and coordinate on internal and external visits. Prepare various reports and presentation materials for the President. Facilitate the Visa Immigration and work permit requirement pertaining to Employment/Dependent Pass application and renewal process. Coordinate the global income tax declaration (with tax consultants) home search, car lease, tenancy agreement and other matters pertaining to administration. Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures. Handles mails/communication in alignment with President. Full calendar and mail administration authority. Other duties as assigned Requirements Bachelor's degree or above Fluency in both English and Spanish is required 5 years of similar working experience in international company Strong organization and communication abilities Pleasant character; mature, considerate and patient Very strong interpersonal skills and the ability to build remote relationships with stakeholders, including staff, board members, external partners Good time management skills and good sense of confidentiality. Excellent knowledge in MS Office software. Flexible and adaptable with a high degree of personal freedom and self-directed responsibility. Seniority Level Associate Industry Chemicals Employment Type Full-time Job Functions Administrative Screening questions Required qualifications Have you completed the following level of education: Bachelor's Degree? Ideal Answer: Yes Do you speak Spanish? Ideal Answer: Yes Do you speak English? Ideal Answer: Yes

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000