Senior administrative assistant jobs in Ocala, FL

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account. Make a difference in the community you live in! As a Community Builder-an employee with the City of Gainesville- you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it's a chance to contribute to community success and to help enhance the Gainesville way of life. Department: GG_City Clerk: City Clerk Salary Range Minimum: $25.00 Salary Range Maximum: $39.23 Closing Date: 12/17/2025 Job Details: This is diversified and complex administrative work of a confidential or sensitive nature in direct support of a City Commissioner or Charter Officer. Duties require the ability to engage in independent action through the application of problem-solving, decision-making, dependability, initiative, and specialized knowledge of the terminology, procedures, and practices for their functional area. Positions allocated to this classification may assign and review the work of staff members to ensure the efficient and effective operation of the functional area. Duties require a high level of competence and independent exercise of discretion and judgment with respect to matters of significance. This position is highly visible and impacts the public's perception of City functions. Positions allocated to this classification report to a Charter Officer. Work is performed under limited supervision and may be reviewed upon completion. Work in this class is distinguished from higher classifications by its lack of managerial responsibility and from lower classifications by its coordination of administrative activities, latitude for discretion and decision-making, interaction with high-level internal and external personnel, supervisory responsibility, and work of a confidential and sensitive nature. ***The job posting will show a close date of 12/17 but please keep in mind the system closes the posting at 12:00am on 12/17 and not 11:59pm. Applications must be submitted prior to 11:59pm on 12/16 in order to be considered.*** : SUMMARY This is diversified and complex administrative work of a confidential or sensitive nature in direct support of a City Commissioner or Charter Officer. Duties require the ability to engage in independent action through the application of problem-solving, decision-making, dependability, initiative, and specialized knowledge of the terminology, procedures, and practices for their functional area. Positions allocated to this classification may assign and review the work of staff members to ensure the efficient and effective operation of the functional area. Duties require a high level of competence and independent exercise of discretion and judgment with respect to matters of significance. This position is highly visible and impacts the public's perception of City functions. Positions allocated to this classification report to a Charter Officer. Work is performed under limited supervision and may be reviewed upon completion. Work in this class is distinguished from higher classifications by its lack of managerial responsibility and from lower classifications by its coordination of administrative activities, latitude for discretion and decision-making, interaction with high-level internal and external personnel, supervisory responsibility, and work of a confidential and sensitive nature. EXAMPLES OF WORK* This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower-level duties may be required. ESSENTIAL JOB FUNCTIONS Performs complex administrative work in support of the Mayor's, Commissioners', or City Clerk's core functions and processes. Coordinates administrative activities and flow of correspondence and citizens through the office. Serves as staff liaison to special committees and boards. Assists the Mayor, City Commissioners, and City Clerk directly in responding to citizen inquiries and providing information; tracks issues and resolutions and provides consultation and assistance regarding specific matters within the area of expertise. Assists with drafting, modifying, and interpreting operational and personnel policies, guidelines, and administrative procedures applicable to department staff. Proofs, drafts, and distributes complex documents. Prepares and makes presentations. Develops, plans, and oversees administrative details, and coordinates workflow of assigned areas. Research, reviews, gathers, compiles, and maintains detailed and specialized information for complex standard and ad-hoc reports and department work processes. Provides administrative oversight with the design, implementation, and administration of department programs; prepares documentation and materials and prepares program assessments. Works directly with the Mayor, City Commissioners, or City Clerk to facilitate completion of respective assignments and objectives. Schedules, coordinates, and maintains assigned calendars. Receives and screens visitors and telephone calls that require the use of judgment, tact, and diplomacy. Attends work on a continuous and regular basis. Manages calendar for the Mayor and City Commissioners. Upon supervisor approval, attends meetings with the Mayor or assigned City Commissioner(s). Schedules, makes travel arrangements for the Mayor and City Commissioners, and prepares their travel itineraries. Briefs the Mayor and City Commissioners on weekly meetings. Prepares proclamations, resolutions, and agenda items as requested by the Mayor and City Commissioners. Take minutes and manage City meetings. NON-ESSENTIAL JOB FUNCTIONS Serves as official contact person for the Mayor and the City Commission office. May provide backup support and assistance to other administrative staff. May perform routine administrative duties, as necessary, to maintain office efficiency. Performs other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills, and abilities to perform the essential functions. EDUCATION AND EXPERIENCE Depending on the area of assignment: An Associate degree from an accredited college or equivalent vocational/technical training and three (3) years experience in public or business administration or related field and one (1) year of government administrative experience, or an equivalent combination of training and experience which provides the required knowledge, skills, and abilities. A Certified Administrative Professional (CAP) certificate may substitute for an Associate degree. An additional two (2) years of experience in public, business, or government administration or related fields may substitute for an Associate degree. CERTIFICATIONS OR LICENSES Licenses A valid Florida Driver's license with a safe driving record is required within 30 days of appointment. Certifications A Certified Administrative Professional (CAP) certificate or Certified Professional Secretary (CPS) certificate is preferred. KNOWLEDGE, SKILLS AND ABILITIES Ability and willingness to use sound judgment, exercise discretion, and after evaluating alternatives, make decisions on matters of significance. Ability to interact effectively with City Commissioners, the Mayor, Charter Officers, community leaders, government and utility counterparts, citizens, and all levels of employees. Considerable knowledge of administration, organization, policies, practices, and programs. Ability to organize and coordinate multiple assignments and office staff. Thorough knowledge of liaison duties and responsibilities. Ability to function in a politically sensitive and volatile environment. Ability to work with minimal supervision. Considerable knowledge of research methods and techniques and methods of report presentation. Ability to perform office management and administrative functions, including the ability to plan, assign, and supervise the work of other employees. Basic knowledge of principles and practices of budget preparation. Demonstrated proficiency in relevant software and advanced computer skills. Ability to communicate effectively, both orally and in writing. Ability to understand and follow complex oral and written instructions. Ability to meet the public to discuss and resolve problems and complaints tactfully, courteously, and effectively. Ability to maintain security and confidentiality and respond appropriately to sensitive and confidential issues. Ability to operate basic office equipment. PHYSICAL AND ENVIRONMENTAL REQUIREMENTS To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work-related environmental conditions. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is often required to sit for prolonged periods. WORK ENVIRONMENT May be required to work and attend meetings outside regular business hours. Note: May Require Assessment(s). May fill multiple positions. May establish an eligibility list. Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally. All ‘regular' employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees. Equal Opportunity The City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at ************ or TDD/TTY at ************. Veterans' Preference Veterans are encouraged to apply. Veterans' Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans' Preference. State of Florida residency is not required for Veterans' Preference. If you are unable to apply online due to a disability, contact recruiting at ************************ or by calling ************.

Job Title: Executive Assistant to General Manager Employment Type: Full-Time, On-Site (with some flexibility) About the Role We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive's time, and act as a central hub for communication and follow-through across the organization. The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required. Key Responsibilities Executive Support & Prioritization Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments. Prioritize requests for the GM's time and attention, ensuring focus on the highest-impact activities. Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes. Attend key meetings as needed, take notes, track action items, and follow up to ensure completion. Operations & Project Coordination Coordinate communication and follow-up with department leaders and key players. Assist with special projects, including research, task tracking, timelines, and reporting. Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides. Must be extremely proficient in these documents. Help build and maintain systems, processes, and organization for documents, information, and workflows. Communication & Gatekeeping Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships. Draft clear, concise, and professional emails and messages, sometimes as the GM's voice. Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts. Logistics & Personal Support (as needed) Arrange travel, including flights, hotels, ground transportation, and detailed itineraries. Assist with select personal logistics that impact the executive's availability and focus (appointments, reservations, etc.). Qualifications Required: Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader. Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar). Strong proficiency with: Email and calendar tools (Outlook or Gmail) Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides) Basic project/task tools Exceptional written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational skills with the ability to manage multiple priorities and deadlines. Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction. Thick skin and low ego; comfortable with direct feedback and high expectations. Preferred: Experience in a sales-centric, automotive, retail, or multi-location business environment. Experience managing both business and limited personal support for a busy executive. Comfort with basic business metrics and reviewing simple financial/operational reports. What Success Looks Like The GM's calendar reflects strategic priorities, not just incoming requests. The GM arrives to meetings fully prepared, with no surprises. Routine issues and noise are handled before they ever reach the executive. Projects and tasks move forward consistently because follow-up is tight and organized. Internal and external stakeholders view you as an organized, reliable, and highly professional point of contact. Compensation & Benefits Competitive salary commensurate with experience: $36,000 - $48,000 base. Performance-based bonus potential. Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.]. Standard schedule: [e.g., Monday-Friday, 8:30 a.m.-5:30 p.m.], with some after-hours responsiveness as needed. How to Apply Please apply through this posting and include: Your resume. A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency. An example of a system or process you created that made your executive's life easier.

Job Description Are you a natural organizer who loves systems, details, and helping others succeed? Do you thrive in a fast-paced environment where every day brings something new? Are you the kind of person who finds joy in getting things done, staying two steps ahead, and making sure nothing slips through the cracks? If so, we should talk! We're seeking a highly driven Executive Assistant to support a top-ranking Real Estate Team in the Citrus County, FL area. This person will be the backbone of operations, ensuring the team runs smoothly while the executives focus on serving clients and growing the business. While real estate experience is a plus, it's not required; we're open to training the right individual who brings strong organizational, communication, and problem-solving skills. If you're smart, dependable, and take pride in doing things efficiently and with excellence, you'll thrive here. This is a long-term, in-person position for someone who genuinely enjoys a supportive, behind-the-scenes role. Compensation: Salary Range: $40,000 - $50,000 Paid Time Off (PTO) Referral/Bonus Opportunity Bonuses - Considered after a 90-day period Paid Holidays Compensation: $40,000 - $50,000 yearly Responsibilities: Including, But Not Limited To: Assisting and supporting the executives in all business and personal areas needing assistance. Maintaining database management system(s) and keeping the 36-touch database up to date. Scheduling meetings and appointments. Managing and inputting listings into the MLS. Handling smaller transactions, such as vacant lot sales, where a transaction coordinator is not involved. Assisting clients and ensuring an extraordinary customer experience. Managing day-to-day office operations. Handling requests, phone calls, and correspondence professionally and efficiently. Coordinating minor marketing efforts such as newsletters, client events, and social media. Managing lead information and assisting with follow-up systems. Handling confidential information with discretion. Supporting the team in streamlining and documenting systems and procedures. Helping clients through the listing/closing process. (Eventually) Assisting with onboarding and holding other team members accountable. This person will LOVE checklists, “to-do” lists, and seeing things organized and completed. Qualifications: At least 2 years of administrative or office experience (real estate not required). Highly organized, detail-oriented, and consistent in follow-through. Tech-savvy - comfortable with spreadsheets, Google Workspace, database management, and learning new systems quickly. A self-starter with a strong sense of urgency and drive to succeed. Excellent communication skills - both written and verbal. A positive attitude and willingness to do “whatever it takes” to help the team succeed. Prefers being behind the scenes and has no desire to transition into a sales role. Professional in appearance and communication, even in virtual interviews. Open to obtaining a real estate license. Must be thorough, dependable, and eager to learn and grow with the team. Big Thinker/Growth Minded. Learning Based. About Company Sold Sisters of Keller Williams Realty, Elite Partners II is a well-established, community-minded real estate team based in Inverness, FL. With over 45 years of combined experience and more than 5,000 families served, the team has built a reputation for integrity, service, and results. They are passionate about helping people achieve their real estate goals and about creating a supportive, collaborative environment where every team member can grow and succeed.

Working Title: ADMINISTRATIVE ASSISTANT I - SES * - 60004426 Pay Plan: SES 60004426 Salary: 34,760.00 Total Compensation Estimator Tool This position serves as the Administrative Assistant to the Circuit Community Development Administrator (CCDA) in Circuits 3 and 8. The incumbent is responsible for organizing and completing a wide variety of administrative, secretarial and clerical duties. The incumbent is required to have a working knowledge of the functions of the Department. Employee must demonstrate, model and reinforce the agency's mission to partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. The duties of this position are outlined as follows: Provide administrative and clerical support of a complex nature to the CCDA, making travel arrangements, submitting travel documentation for timely reimbursement, maintaining calendars, conference room scheduling, daily appointments, etc. Receives and routes all forms of correspondence, written, faxed, e-mail, etc. to ensure appropriate, accurate and timely responses. Manage meeting agendas, records and prepares minutes for staff, board and community meetings. Assist with the Local Review Team (LRT) process. Extracting information from the online database, formatting information, and distribution to the LRT. Works with General Services and building management to ensure daily operations (safety, maintenance, equipment, and supply needs) are managed timely. Financial duties include keeping an inventory of all supplies, processing invoices, creating and maintaining annual purchase requisitions, tracking back-ordered supplies, resolving any problems with all Circuit invoices and/or purchase orders, and maintaining professional working relations with vendors and business partners. This requires communication with the Region Budget Liaison and Headquarters budget office to ensure accuracy of purchase requisitions, payment of invoices, and resolution of any issues that may arise with the vendors. Serve as point of contact for Circuits 3 and 8 State Purchasing Card (P-Card) program. Assist with coordinating training, processing, and monitoring transactions in the Works program. Approves P-card charges and provides the appropriate paperwork for payments, on time and in a manner consistent with Department rules, policies and procedures. Qualifications: * 1-3 years of similar experience * DCF experience preferred Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of methods of compiling, organizing, and analyzing data. Knowledge of state systems and purchasing requirements. Knowledge of problem-solving techniques. Ability to plan and develop schedules, meetings, information packets. Ability to utilize problem-solving techniques. Ability to prepare proposals and pay invoices. Ability to evaluate and monitor service delivery and implement corrective action plans. Ability to provide technical assistance to Community Development Team and community partners. Ability to determine work priorities and ensure proper completion of work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies, and procedures. Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment so that the hiring process is not delayed. * Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. * It is unacceptable to use the statement "See Resume" in place of entering work history. * If you experience problems applying online, please call the People First Service Center at **************. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * No state income tax for residents of Florida; * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, visit ***************************** Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development. About the Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit ****************************** * If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. * The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment. SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: ******************* BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Job Details Century Fire Protection Ocala - Ocala, FL Full Time NoneAdministrative Assistant Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. Perform clerical duties to support division operations. Assist with entering data into software system. Assist with collection and tracking of data. Provide support with contracts, certificate of insurance or other requests. Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred. What's In It For You? Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry! We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Duluth, GA, Century Fire has more than 20 offices across seven states including Alabama, Florida, Georgia, Kansas, North Carolina, South Carolina, Tennessee, Texas, and Virginia. Benefits We believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include: Medical Dental Vision Flexible Spending Accounts Voluntary Life Insurance Short-term & Long-term Disability Paid Time Off Paid Holidays 401(K) with Company Match Employee Assistance Program Employee Relief Fund Supplemental Insurance including Critical Illness, Hospitalization & Accident Century Fire Protection is a GREAT place to work! Come and GROW WITH US!

The Administrative Assistant is responsible for a magnitude of items to assist the Director of Business Administration and the management department. He/She records all data on QB, codes, files, and retrieves records as needed and ensures the department is organized. The main goal is to help as needed in any scope for the mgmt team. Benefits: Medical- 4 plans (BCBS) Dental Vision Term Life Company-paid Term Life STD/LTD Accident indemnity rider PTO / Sick days (annually) 401(k) with an employer match Employee Assistant Program FMLA / Maternity/Paternity Leave Bereavement Leave Duties and Responsibilities File records away in alphabetical or numerical order. Code files for proper placement. Retrieve files as necessary. Ensure if files are loaned out that they come back. Clean and maintain file space. Purge old files. Create new entries as needed. Fax and photocopy. Deliver via interoffice methods. Ensure files are accessible and that room is well lit. Provide ladders for higher filing cabinets. Process and scan files to be entered into computer in digital database. Work with various types of electronic storage media. Use scanners to convert forms, receipts, and reports into electronic format. Ensure no materials in file are lost. Be able to explain filing system to others. Enter and pay bills in QB Post deposits in QB Reconcile credit card bills Post expenses to the AMEX spreadsheet Stock the store room with forms and supplies Organize both stock rooms as needed Type letters and emails as needed Run errands frequently as needed Book Travel reservations Create spreadsheets and notes as needed Laminate items as needed Answers phones and makes phone calls Ordering of supplies as needed Adhere to all company policies, procedures and safety standards Perform other duties as assigned Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vision: Clarity of vision at 20 inches or less Stand: Remaining on one's feet in an upright position at a workstation without moving about Walking: Moving about on foot Lifting: Raising or lowering an object including files from one level to another (includes upward pulling) 10 - 35 lbs Carrying: Transporting objects, usually holding in the hands or arms. Reaching: Extending hand(s) and arm(s) in any direction Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly Environmental Conditions: Be able to work in a climate-controlled environment We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Brooksville, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Job Details Gainesville Office - Gainesville, FL Full Time $16.00 - $21.84 Hourly DayDescription Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. RESPONSIBILITIES AND DUTIES: Ready to Fly! Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing. Creates and develops visual presentations. Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones. Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. This position has no supervisory responsibilities. REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed! High school diploma. Prior administrative experience. Occasional travel may be required PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest! This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Ability to lift up to 15 lbs BENEFITS: The Perks of Eagle Pride! At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates! AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace. OTHER DUTIES MAY BE ASSIGNED The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Wiginton Fire Systems is seeking a Service Administrative Assistant at our Gainesville Branch. To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. Job Description and Responsibilities: * Manage the appointments/Service calendar, ensuring appointments/inspections are accurately scheduled and rescheduled as needed. * Provides customer service as the primary interface between our Inspectors, Service Techs and Customers * Create and maintain service files in databases and branch physical files. * Coordinate efforts of technicians and administrative staff to ensure timely, efficient execution of all committed orders. * Ensure that all repair items noted on inspection reports are followed up with a quotation. * Assist in any financial-related issues as assigned. * Provide Weekly service invoicing reports to the Service Manager. * Perform all other duties as assigned. Job Requirements * High school diploma or equivalent * Admin experience in Fire Protection, Fire Sprinkler trade, or knowledge of NFPA Standards. * Exceptional organizational planning, communication, time management, and leadership skills. * Proficient in Microsoft Office. * The stamina and ability to perform mentally strenuous work for extended hours. * Experience with ERP software (Microsoft Dynamics GP preferred). * Have a clean Criminal background and MVR. * Pass a Drug Screening. Wiginton is a 100% employee-owned company. We celebrated our 50th low-drama business in 2017. Our administrative staff has been with us for an average of 10 years or more. We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. If you are tired of finding a job and want to find a home, we are the place for you. Benefits: * Own a Piece of the Pie: Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions. * Secure Your Future: Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster. * Comprehensive Health & Well-being: Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most. * Protection When You Need It Most: Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events. * Take Control of Your Healthcare: Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs. * Recharge and Pursue Your Passions: Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work. * Get Rewarded for Your Well-being: Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.

Job Function: Performs administrative level secretarial work, including administrative support to the Department. Key responsibility will be the information/membership desk of the new Resource and Recreation Center and assist in the daily operations of the facility. Responsible secretarial and record keeping requiring considerable judgment in the daily activities of the Parks & Recreation Department. Receive calls and give information to callers, screen and route calls to appropriate destinations in a professional and courteous manner. Assists with filing and monitoring of administrative files, publicize, market and brand special events and recreational programs related to the Resource and Recreation Center. Position employees in this classification function at a complex clerical capacity and create complex documents and reports, maintain filing systems, as well as provide general office management support. Responsible for assisting in the PO, P-card, and billing of the department. Performs other related duties as required or assigned. Career Path: Administrative Coordinator Essential Duties: The essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related marginal duties as required. Administrative assistance to the Director, departmental senior staff and staff of the Resource and Recreation Center. Manage daily operations of the information/membership desk of the Resource and Recreation Center. Assist lead staff in the overall operations of the Resource and Recreation Center facility. Assist in creating and implementing rules of the Resource and Recreation Center. Research, compose and type effective correspondence and memorandums, charts, reports and other departmental forms and materials independently or from general instructions. Establish and maintain filing system/records for the Department. Follow retention schedules according to the State Records Retention Standards. Answer incoming phone lines, screen and route telephone calls, handle calls when possible, provide information, and take complete and concise messages. Requisition materials and supplies and enter coded invoices for payment, maintain open purchase orders, prepare check requests and if necessary; budget transfers and amendments. Give out information according to department rules, regulations and policies. Assist with updating departmental Web Pages, City Calendar. Researching and reports for various Parks & Recreation related issues. Create presentations in power point as necessary. Creation and publishing of promotional material and digital content for the promotion of Parks & Recreation events and programs related to Resource and Recreation Center. Coordinates and schedules City Parks & Recreation Facilities, meetings, meeting rooms and required equipment for internal meetings and those with other departments, vendors, Departmental programs, and business community. Assists customers with facility rentals online, collecting payment as needed, making changes and cancelling reservations on a daily basis. Assists customers with registrations, transfers, etc. for activities and programs on a daily basis. Perform other related functions as required. Knowledge, Skills, and Abilities: Excellent knowledge of business English, punctuation, mathematics and spelling. Specific knowledge in how a City, County, or Government operates. Excellent verbal and written communication skills. Excellent customer service skills. Excellent team player. Exceptional knowledge of modern office practices and procedures. Exceptional ability to maintain files and records. Knowledge in budget processes. Knowledge of working with boards/committees and taking notes. Exceptional computer skills in Windows, Ms Office, Canvas, Adobe. Ability to maintain confidentiality. Ability to work some evenings/weekends/holidays and overtime work as required. Spanish language ability is a plus but not required. Bilingual candidates are encouraged to apply. Required Qualifications: High School graduation or GED required. One (1) year training or course work in business executive secretarial or related field preferred. Or equivalent of work experience. Must have at least one (1) year responsible secretarial experience in the public or private sector. A comparable amount of education and/or experience can be substituted for the minimum qualifications. Complete the required National Incident Management System (NIMS) training within 6 months of completion of probationary period. Must possess a valid Florida Driver's License. Essential Physical Skills: Ability to clearly communicate verbally. Acceptable eyesight (with or without corrections). Acceptable hearing (with or without hearing aid). Able to lift and /and or carry weight up to ten (10 lbs.) pounds. Walking or standing for periods of time. Able to exert up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Must be physically able to operate a variety of office machines and equipment including computer, copier, telephone, calculator, etc. Equipment: Computer system and components. Multi-line telephone Copier Fax machine Calculator Environmental Conditions: Works inside in an office environment. (Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.) Note: Job Descriptions are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. E-Verify Works for Everyone For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS. The City of Mount Dora is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Mount Dora will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Mount Dora is a drug-free, smoke-free, EOE.

Job Details Headquarters - Gainesville, FL Full Time 2 Year Degree $15.00 - $16.50 Hourly DayDescription The Administrative Assistant for Legal is responsible for performing Diligent Searches for absent or missing parents in dependency cases pursuant to Florida statutes and DCF operating procedures, which includes documents searches and preparation of affidavits for filing with the court. May also perform and track searches for relatives. All information must be carefully tracked and clearly communicated with case management and/or Children's Legal Services. This person may provide high-level administrative support by conducting research, requesting searches of the Putative Father Registry, preparing statistical reports and agendas, and handling information requests. This position reports to the Chief Legal Officer. ESSENTIAL JOB FUNCTIONS Receives, fulfills, and tracks requests for searches for parents and relatives of children in care from CPI, CLS, and case management staff. Provides notices of initiation of search, status of search, and final affidavits of diligent search for court as needed. Searches for parents and relatives on various databases including Accurint, CCIS, and others. Utilizes both public and private record locator systems in efforts to retrieve current information. Requests and obtains certification from the Florida Department of Health's Bureau of Vital Statistics for Putative Father Registry Searches to document whether prospective fathers have registered or not. Completes all search efforts in FSFN and completes a diligent search tracker for all active, closed, and putative father requests. Prepares and mails letters or sends faxes as needed to various agencies and authorities to pursue whereabouts of missing parents. Communicates by phone with parties revealed through the search who may have knowledge of whereabouts of missing parents or relatives and documents such communications. Notifies CLS when missing parents have been located so that service may be attempted. Performs functions under strict timeframes that are often of short duration. Maintains tracking system for diligent search and putative father registry search requests. Provides other high-level administrative support as directed by supervisor. Manages conflicts, dealing appropriately in difficult situations. Supports the supervisor with preparation of reports and general tasks daily. Performs typing, data entry, or other clerical tasks as needed. Uses “to-do” lists or other tools to manage time, and manage multiple, pressing job demands. Prepares in advance for situations (i.e., develops mental plans, visualizes situations, rehearses presentations). Uses data to inform practice and implements results-based best practices. Makes photocopies and faxes material as requested. Identifies and understands what resources are available and builds and maintains effective working relationships with a network of systems. Understands and appreciates different views, expertise, and experience of others; understands the perspectives and limitations of other individuals and systems. Understands and reflects upon own values, cultural/personal style, familial background and how each may impact others. Fits pieces of information into a coherent whole and provides backup to departments as needed and/or assists with special projects. Participates in the quality improvement process. Displays understanding of, and sensitivity to, service population's cultural and socioeconomic characteristics. Performs other related job duties as assigned. The position may involve acquiring, accessing, using, and safeguarding Protected Health Information according to applicable law and agency Policies and Procedures for Protected Health Information. Qualifications Education and Experience: Associate's degree in related field or equivalent preferred; two (2) years of relevant experience; or an equivalent combination of education and experience. Special Qualifications: Possession of a valid, State of Florida driver's license to operate the motor vehicle operated. Requirement exists at the time of hire and as a condition of continued employment. Knowledge, Skills and Abilities: Knowledge of filing systems with the ability to maintain diverse types of filing systems. Knowledge of the service population's cultural and socioeconomic characteristics. Knowledge of Microsoft Office programs. Knowledge of Department operations, policies, and procedures. Knowledge of modern office standards, policies, and procedures. Skill in time management and organization. Skill in the use of computers and software applications related to the essential functions of the job. Skill in effective communication, both orally and in writing. Skill in the use of various types of office equipment (e.g., copier, fax, multi-line telephone system). Strong analytical and problem-solving skills. Ability to maintain a positive and reliable attitude concerning all aspects of working in a challenging environment, including significant patience and respect for children and families. Ability to demonstrate sensitivity to cultural needs and willingness to serve as a positive member of a working team. Ability to persevere in the face of disappointment, hostility, or adverse conditions; use self-motivation to promote a positive attitude and environment. Ability to prioritize multiple tasks and projects. Ability to work independently with minimal supervision. Ability to establish and maintain effective working relationships with other personnel, system partners, and the public.

Pay Rate: $20/hr At Pace we transform girls' lives through academic and counseling programs based on a gender-responsive, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again. This position is responsible for providing administrative support for the Executive Director, staff, and board activities. Qualifications and Education Requirements Required High School Diploma or GED Minimum one year experience in an office environment Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment Current Florida driver's license Roles and Responsibilities Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provide timely and courteous service. Maintains an orderly environment in work and common areas. Assists with planning, coordinating, and implementing special events and activities. Uses office business applications/software and desktop publishing software to create and publish documents exemplify a favorable public image for Pace. Assists with social media. Coordinates efforts to assure efficient center operations and health and safety of students, staff, and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis. Documents and reports needed repairs and assures completion in a timely manner. Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed. Maintains medication log and administers medications to students are prescribed and directed Enters data into Pace systems. Processes accounts payable/receivable invoices. Processes all check payment reporting and reconciles and replenishes petty cash. Makes bank deposits. Process the National School Lunch Program paperwork (center specific). Coordinates preparations for fundraisers, ceremonies, or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs. Coordinates volunteer schedules and duties. Reads and directs incoming mail; composes and typing of routine correspondence; prepares out-going mail and correspondence, including e-mail and faxes. Is crossed trained and provides back up to additional administrative functions. Performs miscellaneous duties as assigned. Additional Qualifications and Requirements Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency Follows mission, values and principles, policies, and procedures of the Pace Center for Girls Availability to work evenings and weekends as required to fulfill workload requirements Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required

The County Materials Family of Companies manufactures and delivers concrete construction products to meet the demand for growing communities. We rely on our talented and dedicated team members to provide reliable products with personalized service. We are seeking an Administrative Assistant for County Materials in Astatula, Florida. Job Duties: * Coding invoices for approval * Filing receivers for material * Creating special stock numbers for elevator and stair shafts * Inputting the stock numbers to CSD * Loading signed receipts or BOL to saved folder * Scanning submittals/shipped tickets * Inputting weekly trucking and equipment into hrs/miles database * Assist with Rebar LF conversion * Sending credit application request to new customer * Filing NTO * Backup for inputting blanket orders in CSD Work Environment: * Office working environment Physical Requirements: * Sitting frequently * Carrying/Lifting 10 - 40 Pounds rarely * Standing / Walking / Climbing rarely Experience & Qualifications: * High School education required. * Minimum of 1-2 years' experience in related field preferred. * Must be proficient in Microsoft products * Excellent communication skills * Good mathematical skills * Pro-active, multi-tasked, self-motivated team player and positive attitude is a must.

The Administrative Assistant provides general administrative support for ATS's field service and operations teams. This role is designed to support day-to-day office workflow and keep critical documentation accurate and timely.

Job Description Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays Powered by JazzHR ir Wt6kga0n

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom Proofreads and edits documents and reports Assists case management staff and program leadership with administrative duties related to state and Federal grant programs Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning Enters time and expense information into the time entry system for staff when requested Other duties as required Supervisory Responsibilities: N/A Qualifications, Knowledge, Skills and Abilities Education: High school diploma, required; Associate's, preferred Experience: Two (2) or more years' experience in a professional office environment, preferred License/Certifications: N/A Software: Proficiency in Microsoft Office, required Familiarity with document retention software, preferred Language: Bilingual Spanish, preferred Other Knowledge, Skills, & Abilities: Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system Ability to troubleshoot and solve problems Flexibility to work overtime if needed - before or after normal business hours

Job Description Job Title: Executive Assistant to General Manager Employment Type: Full-Time, On-Site (with some flexibility) About the Role We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive's time, and act as a central hub for communication and follow-through across the organization. The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required. Key Responsibilities Executive Support & Prioritization Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments. Prioritize requests for the GM's time and attention, ensuring focus on the highest-impact activities. Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes. Attend key meetings as needed, take notes, track action items, and follow up to ensure completion. Operations & Project Coordination Coordinate communication and follow-up with department leaders and key players. Assist with special projects, including research, task tracking, timelines, and reporting. Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides. Must be extremely proficient in these documents. Help build and maintain systems, processes, and organization for documents, information, and workflows. Communication & Gatekeeping Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships. Draft clear, concise, and professional emails and messages, sometimes as the GM's voice. Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts. Logistics & Personal Support (as needed) Arrange travel, including flights, hotels, ground transportation, and detailed itineraries. Assist with select personal logistics that impact the executive's availability and focus (appointments, reservations, etc.). Qualifications Required: Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader. Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar). Strong proficiency with: Email and calendar tools (Outlook or Gmail) Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides) Basic project/task tools Exceptional written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational skills with the ability to manage multiple priorities and deadlines. Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction. Thick skin and low ego; comfortable with direct feedback and high expectations. Preferred: Experience in a sales-centric, automotive, retail, or multi-location business environment. Experience managing both business and limited personal support for a busy executive. Comfort with basic business metrics and reviewing simple financial/operational reports. What Success Looks Like The GM's calendar reflects strategic priorities, not just incoming requests. The GM arrives to meetings fully prepared, with no surprises. Routine issues and noise are handled before they ever reach the executive. Projects and tasks move forward consistently because follow-up is tight and organized. Internal and external stakeholders view you as an organized, reliable, and highly professional point of contact. Compensation & Benefits Competitive salary commensurate with experience: $36,000 - $48,000 base. Performance-based bonus potential. Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.]. Standard schedule: [e.g., Monday-Friday, 8:30 a.m.-5:30 p.m.], with some after-hours responsiveness as needed. How to Apply Please apply through this posting and include: Your resume. A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency. An example of a system or process you created that made your executive's life easier.

Working Title: ADMINISTRATIVE ASSISTANT I - 37001307 Pay Plan: Career Service 37001307 Salary: $2,985.36 monthly Total Compensation Estimator Tool ADMINISTRATIVE ASSISTANT I- 37001307 State of Florida Department of Environmental Protection Job Vacancy Open Competitive This position is located in Apopka, Florida Closing Date: 12.23.2025 Position Overview and Responsibilities: Wekiwa Springs State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services. The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail-oriented, organized, and committed to upholding the mission of the Florida Park Service. DUTIES AND RESPONSIBILITIES: This position assists in planning, coordinating and implementing all administrative and budgetary activities involved in all park operations. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Processes payment of utility bills, requisitions and initiates purchase orders through My Florida Market Place. Maintains work project tracking forms, expenditures for projects and project files. Acts as primary liaison for the Purchasing Card Program. Ensures compliance with all purchasing regulations. Programs office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system. Acts as liaison for assigned personnel and worker's compensation actions. May assist the Park Manager by coordinating the work of toll collectors. Prepares special correspondence, and acts as property custodian. Assists Park Manager in budget request process. Acts as primary liaison for all Youth Camp facility bookings. Handles revenue collection for Youth Camp. Administers outsource contracts and assist with concession contracts and monthly inspections. Responds to oral and written complaints or complimentary letters, makes resolution decisions. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files. Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of: administrative principles and practices; office procedures and practices; data collection; personal computers, Windows, E-Mail, Quicken and Internet. Knowledge and Ability to: collect, evaluate, analyze and organize data in office functions such as filing, accounting, personnel actions, purchasing, budget entry. Ability to: prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries. Minimum Qualifications: * Valid driver's license Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,985.36 monthly; $35,824.32 monthly Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Wekiwa Springs State Park 1800 Wekiwa Circle Apopka, FL 32712 With emerald springs feeding the Wekiwa River and lush tropical hammocks, this unique park just minutes from downtown Orlando is perfect for observing abundant wildlife or cooling off on a summer day. Miles of trails beg to be explored on foot, bike or horseback, and canoes and kayaks are available on-site. It's easy to see why visitors have been flocking to beautiful Wekiwa Springs since the mid-19th century. Click on the link to preview this beautiful park: ************************************************************************************** The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers; * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

The Administrative Assistant provides general administrative support for ATS's field service and operations teams. This role is designed to support day-to-day office workflow and keep critical documentation accurate and timely. KEY FUNCTIONS Prepare, organize, and update field service work orders and related forms. Collect job details from field personnel and ensure forms are complete and accurate before submitting them to the operation management. Assist with scanning, uploading, and maintaining electronic and physical files. Provide general office support including phone inquiries, greeting visitors, and managing incoming/outgoing mail. Assist with scheduling, data entry, and other administrative tasks as assigned. Maintain confidentiality while handling sensitive employee and/or customer information. *This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description*