Senior administrative assistant jobs in Olathe, KS - 163 jobs

Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you're the type who anticipates needs before they're spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K-best fit for someone who knows their value and brings their A-game daily. About Us We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding. We're looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best. Position Overview This role works directly with the Team Lead and is central to keeping the business running smoothly. You'll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service. If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you'll fit right in. This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business. Key Responsibilities Manage calendars, appointments, inboxes, and overall priority flow Coordinate meetings, deadlines, and project timelines Prepare documents, listing packets, presentations, and reports Assist with real estate paperwork and transaction milestones Maintain well-organized digital systems (files, CRM, templates) Handle email and client communication with professionalism Support marketing tasks including social scheduling, listing materials, and events Look ahead, anticipate needs, and solve problems before they land Serve as a reliable first point of contact for clients and vendors Qualifications 2+ years of administrative or executive support experience Real estate experience is helpful but not required Excellent organization, communication, and time-management skills Tech-confident (Google Workspace, MS Office, CRM systems) High attention to detail and accuracy Ability to work independently and maintain confidentiality Solutions-focused mindset with no drama and no ego Compensation & Benefits Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range) Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows) 401(k) Paid time off and major holidays Long-term growth potential as our team expands A supportive, professional environment where your work genuinely makes a difference Employment Type Full-time, in-person only

We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner to our VP of Operations. You will work to anticipate needs, manage priorities, and ensure seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization. This is role is 100% on-site. KEY RESPONSIBILITIES: Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity. Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly. Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials. Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes. Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders. Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives. Organize and manage department files and records for easy access and efficiency. Assist with special projects, purchasing, and provide administrative support as needed. KNOWLEDGE, SKILLS, AND ABILITIES 5+ years of experience in an administrative support role Excellent communication skills - both written and verbal - with a professional and polished demeanor. Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and confidentiality when handling sensitive information. Ability to work under pressure and meet tight deadlines in a fast-paced environment. A proactive, problem-solving mindset with the ability to anticipate needs and take initiative. EDUCATION QUALIFICATIONS: 4-year college degree preferred #americo

Under the direction of the Business Manager, this position provides administrative support for all levels of location staff. The Administrative Assistant is responsible for assisting in daily office needs and managing and distributing information among necessary internal and external customers. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned. Administrative Responsibilities:1. Answers incoming telephone calls, determines purpose of callers and forwards calls to appropriate personnel or department. 2. Works collaboratively with others in the accomplishment of joint tasks and common objectives. 3. Assists senior staff with all administrative activities as requested with little direction. 4. Performs other clerical duties as needed, such as filing, photocopying, and collating. 5. Creates and maintains databases and spreadsheet files. Ticketing Related Responsibilities: 1. Assists in the overall operation of the ticket office by answering ticket questions over the phone. 2. Assists in selling tickets and is responsible for proper cash and CC handling procedures. Other Responsibilities 1. Assists with minor marketing tasks; distribution of marketing materials, the collection of marketing data as it relates to ticket sales by demographic or other targeted data collection initiatives. 2. Composes and prepares confidential correspondence, reports, and other complex documents as directed. 3. Dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers 4. Consistently exhibits courteous, respectful, non-defensive and appropriate communications and presents information in a concise and understandable format 5. Attendance during regularly scheduled hours and weekend or holidays as event schedule demands. SUPERVISORY RESPONSIBILITIES This position does not have any direct supervisory responsibility. Intermittent event related supervisory tasks may be assigned. QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. A basic knowledge of business management practices and procedures. 2. Ability to exercise sound judgment and make proper decisions in handling incidents at all types of events. 3. Ability to communicate in a clear and concise manner, both orally and in writing. EDUCATION and/or EXPERIENCE 1. High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. 2. Experience working in a computer network environment utilizing Microsoft Word and Excel programs. 3. Demonstrated knowledge of computerized ticketing systems; accounting and finance procedure including record keeping and reconciliation. 4. Able to work flexible schedules including evenings, weekends, and holidays. LANGUAGE SKILLS 1. Ability to write reports, business correspondence 2. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 3. Ability to speak and understand English. MATHEMATICAL SKILLS1. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 2. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to remember previously learned material such as specifics, criteria, techniques, principles, and procedures ; ability to grasp and interpret the meaning of material; ability to use learned material in new and concrete situations; ability to break down material into its component parts so that its organizational structure can be understood; ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment; ability to put parts together to form a new whole or proposed set of operations; ability to relate ideas and formulate hypotheses; ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards; ability to appraise judgments involved in the selection of a course of action; ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice. CERTIFICATES, LICENSES, REGISTRATIONS 1. None specified for this position. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is regularly required to talk or hear. 2. The employee frequently is required to sit and reach with hands and arms. 3. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. 4. The employee must occasionally lift and/or move up to 25 pounds. 5. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. 2. The noise level in the work environment is usually moderate; however, during some events, can become quite loud. VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilities: Maintain great customer service and professionally represent the company when welcoming visitors Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers Scheduling appointments and maintaining calendars Maintain a safe and clean reception and kitchen area. Monitor office supplies and order when needed Process all incoming and outgoing mail. Scan, file and index documents as requested Assist with invoice data entry and processing Provide a wide range of administrative support Qualifications: 1 or more years' previous experience in a front desk position Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook Excellent communication (written & verbal) and proofreading skills Positive, friendly, and energetic demeanor Demonstrated strong interpersonal communication skills Excellent organization skills with strong attention to detail Ability to adapt quickly and be flexible in a dynamic work environment

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production. Job Description: The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical. Responsibilities include: Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed Creating Word, Excel and PowerPoint files that adhere to company identity and document standards Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database Preparing monthly billing letters and following up with NERA billing team and clients Organizing case documents and preparing materials for internal and client meetings Managing Outlook calendars Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries Preparing, reconciling and tracking expense reporting and reimbursement Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones. Respond to service requests, inquiries and complaints over the phone or in person. Contact and communicate with management, and Department Directors to obtain staffing orders. Organize the communication and the distribution of all orders and travel request. Communicate issues or client process changes to senior management staff. Qualifications Qualifications Requirements: Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence Excellent Communication skills are a must. Proficient at data entry. Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook Excellent communications and proofreading skills; attention to detail Project management experience Outstanding client interaction and interpersonal skills Good judgement and ability to solve problems independently and discreetly Ability to maintain composure in stressful situations Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment Bachelor's degree preferred Additional Information All your information will be kept confidential according to EEO guidelines.

Job Posting Agency Information: The purpose of the Kansas Board of Cosmetology is to protect the health and safety of consumers by licensing and providing oversite to all of the cosmetology, body art, and tanning professions. * Who can apply: Anyone * Classified/Unclassified Service: Unclassified * Full-Time/Part-Time: Full-Time * Work Schedule: 8AM - 5PM * Eligible to Receive Benefits: Yes * Veterans' Preference Eligible: Yes * Application Deadline: Open Until Filled Compensation: * Hourly Pay: $18.00 - $20.00 * Note: Salary can vary depending upon education, experience, or qualifications. Employment Benefits: * Comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays (designated by the Governor annually) * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs Visit the Employee Benefits page for more information Job Description: Front Office Management Opens and sorts all incoming office mail and completes a mail money log. Manages office appointments, office email, visitors, general inquires, forwarding calls and the office calendar. Assist with researching and resolving online access issues. Maintains contact cards for agency and board members. Requests and updates contact information for other state boards. Tracks and receives all office deliveries and supply requests. Prepares and submits office supply requests to the Assistant Director. Monitors and maintains office supply storage area. Licensure Maintenance Responsible for receiving and maintaining all education documents including pulling exams, scanning high school transcripts and inserting into database, may assist with uploading all training documents. Other Duties as Assigned Primary support to Licensing Director. Provides support to Senior Administrative Assistant that processes practitioner renewals and printing of renewed licenses. Completes miscellaneous duties as assigned by the supervisor, executive director, or board members. Compliance Outreach and Newsletter Contribution Performs proactive outreach to licensees and businesses by phone and email to encourage compliance and answer questions. Logs outreach activities and reports results. Contributes insights and compliance tips from check-ins to the agency newsletter. Post Card Renewals Sending postcard renewal reminders to practitioners and establishments to prompt timely license renewals. 50 Years of Service Recognition Program Responsible for organizing the recognition program for licensees. This includes selection,preparation of the award letter, creation of the award certificate, and submitting to the Newsletter editor. Minimum Qualifications One year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency. Prefer one year of experience. Special knowledge, skills and abilities High level of organizational and communication skills. Skill in critical thinking and decision making. Ability to interpret laws and regulations. Ability to establish and maintain effective working relationships with associates and the public. Ability to communicate effectively both verbally and in writing. Ability to work independently. Ability to develop and maintain efficient workplace procedures and desk processing. Post Offer Requirement: Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information: Name: Sarah Aasen Email: ****************** Mailing Address: 915 SW Harrison Street, Suite 260, Topeka, KS 66612 Job Application Process: * First Sign in or register as a New User. * Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. * Upload required documents listed below for the Careers> My Job Applications page. * Start your draft job application, upload other required documents, and Submit when it is complete. * Manage your draft and submitted applications on the Careers> My Job Applications page. * Check your email and My Job Notifications for written communications from the Recruiter. * Email - sent to the Preferred email on the My Contact Information page * Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete: Upload these on the Careers - My Job Applications page * DD 214 (if you are claiming Veteran's Preference) Upload these on the Attachments step in your Job Application * Resume * Letter of Interest / Cover Letter How to Claim Veterans Preference: Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison St, Ste. 260, Topeka, KS 66612 Equal Employment Opportunity: The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Job Description Jacob Eaton's Farmers Insurance Agency has a reputation for high performance and client-centered service. His agency offers a wide range of insurance products, including auto, home, life, and business insurance, with a focus on helping clients understand their coverage options and making informed decisions. As a receptionist at this agency, you'd be joining a high-achieving team with a track record of success. This role provides the chance to develop your sales and leadership skills in a supportive environment that emphasizes both professional growth and customer satisfaction. We are looking for an individual with a proven track record of success and a high level of customer service wants to grow a career in sales. Benefits Annual Base Salary Based on Experience Career Growth Opportunities Mon-Fri Schedule Hands on Training Paid Time Off (PTO) Dental Insurance Health Insurance Vision Insurance Life Insurance Retirement Plan Responsibilities Answers the phone for all incoming calls Speaks with direct callers Send out Certificates of Insurance Utilize text and email systems to help own these responsibilities Requirements High school diploma or equivalent. Excellent communication and interpersonal skills. Self-motivated and goal-oriented with a passion for helping clients. Ability to work both independently and as part of a team.

Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: * Administrative Oversite - * Point of first contact for the School of Dentistry Office of Alumni and Development * Spearhead Social Media Presence * Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests * Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing * Maintain alumni data within CRM system, Ellucian Advance * Ad hoc administrative duties, as needed * Midwest Dental Conference (MDC) - * Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts * Contribute to marketing materials of speakers * Assist with MDC attendee registration * Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors * Help facilitate mailing for all reunions and assist with class reunion representatives * In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference * Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: * A minimum of 3 years of experience. * Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. * Previous experience with event planning, project management and/or continuing education preferred. * Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Application Materials To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below: Apply Now The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered. Other Information If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************. The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org. The UMKC Foundation is an equal opportunity employer. To request ADA accommodations, please call the Office of Equity & Title IX at ************. Apply for Job * Explore Jobs * Sign In * New User

Job DescriptionDescription: A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices, and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure. The Executive Assistant position provides high-level administrative support to both the Executive Vice President of Sales and the Executive Vice President of Operations, while also assisting with day-to-day office management tasks. This individual will play a key role in improving efficiency across multiple departments, coordinating communication, organizing schedules, and ensuring seamless execution of operational and sales initiatives. The position offers the opportunity to learn about the railroad material supply industry, gain exposure to nationwide operations and sales efforts, and work closely with senior leadership. Provide comprehensive administrative support to the EVP of Sales and VP of Operations, including drafting and editing emails, memos, reports, and internal communications. Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders for both executives. Answer and direct phone calls and serve as a primary point of contact for internal and external inquiries. Assist in the preparation of presentations, proposals, and reports for executive and customer meetings. Support data entry and management within A&K's enterprise and CRM systems, ensuring accuracy and timeliness. Coordinate and arrange domestic and occasional international travel for both executives, including flights, lodging, and itineraries. Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects. Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional and organized work environment. Assist in planning and execution of company events, training sessions, and leadership meetings. Handle confidential information with discretion and maintain a high level of professionalism in all interactions. Requirements: Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment. Excellent written and verbal communication skills. High attention to detail and accuracy in data entry and document preparation. Ability to listen, understand, and follow directions effectively. Customer service oriented with a proactive and solution-focused approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Preferred Qualifications: 2-5 years of experience as an Executive Assistant or Administrative Assistant supporting C-Suite or senior executives. Experience managing multiple executive calendars simultaneously. Experience preparing professional presentations and reports. Prior experience with ERP or CRM data entry systems. College degree or equivalent experience in business administration, sales, or related field. Prior administrative experience in operations, sales, or office management is a plus. Compensation & Benefits: Competitive salary commensurate with experience Medical, Vision, and Dental Insurance 401(k) with Company Matching Paid Time Off and Paid Holidays Career advancement opportunities

The City of Independence is seeking a highly skilled, detail-oriented, and motivated individual to join our Community Development Department as an Administrative Assistant III. This position plays a key administrative and organizational role in supporting the Development Services, Building Inspections, and Regulated Industries Divisions. Essential Functions The Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties, and perform related duties as assigned. Key Responsibilities Include: Prepare and distribute Planning Commission and/or Board of Adjustment meeting packets. Draft and finalize meeting minutes, and post official public notices in compliance with city guidelines. Support the Building Inspections Division by coordinating demolition bids-requesting proposals, preparing bid tabulations, and processing requisitions. Assist in managing the Vacant Structure Program, including compiling and maintaining monthly activity reports. Process and enter Liquor License applications, Special Event permits, and Catering Permits into the CityWorks system for routing to appropriate departments for review. Coordinate and facilitate liquor violation hearings, including preparing documentation for suspensions and related actions. Provide support for various administrative tasks across other divisions, such as processing refund requests and reconciling procurement card transactions. Compose and format correspondence, reports, and other documents requiring specialized formatting-either under general direction or independently. Serve as a point of contact for internal staff and members of the public, both in person and via telephone, delivering excellent customer service. This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment Minimum Qualifications Education and Experience High school diploma or GED; AND Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers; OR Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Special Requirements and/or Qualifications: Must have a valid driver's license. Must be able to complete NIMS training within six months of hire. Knowledge Skills and Abilities Required: Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment. Knowledge of computer usage and applications related to the work (including Microsoft office suite). Knowledge of record keeping, report preparation, filing methods, and records management techniques. Knowledge of basic principles of accounting, budget, and finance. Skilled in communicating clearly and effectively with others, both orally and in writing. Skilled in using tact, discretion, initiative, and independent judgment within established guidelines. Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Skilled in maintaining records of financial transactions and activities. Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment. Work Environment While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving. In addition to the application, testing and/or examinations may be required for further consideration on this position. Apply online at *********************************************************** Position Open until Filled. Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace. The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to **************************. Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. s are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

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At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water. Consider applying here, if you want to: Work in an entrepreneurial and dynamic environment with a chance to make an impact. Develop lasting relationships with great people. Have the opportunity to build a satisfying career. We offer competitive compensation and benefits packages for our Team Members. Plant Administrative AssistantServes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Supports plant units as needed. Essential Functions Retrieve messages from voice mail and forward to appropriate personnel. Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department. Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable. Answer questions about organization and provide callers with address, directions or other information. Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel. Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company's good manufacturing practices. Call to schedule appointments and interviews. Update appointment calendars. Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries. Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes. Submit issue-traks for any needed issue that arises regarding the office. Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms. Create and post all PowerPoint presentations and other communication to the Marlin board. Keep clean work area and common spaces. Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party). Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed. Distribute and track weekly safety talks to supervisors and employees. Order, receive, and maintain office supplies. Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary. Perform other clerical duties as needed, such as filing, photocopying, and collating. Regular and predictable attendance is an essential function of the job. Upload visit log into the splash page monthly Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice. Qualifications Minimum Qualifications: 2 Years - Experience in Field or similar manufacturing environment 2 Years - Experience in Position 0 Years - Experience managing people/projects *experience may include a combination of work experience and education Preferred Qualifications: 4 Years - Experience in Field or similar manufacturing environment 4 Years - Experience working in Position 2 Years - Experience managing people/projects *experience may include a combination of work experience and education Competencies This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success: Lead Like an Owner Makes safety the number one priority Keeps alert for safety issues and escalates immediately Effectively prioritizes tasks based on department goals Shows respect to others and confronts interpersonal issues directly Prioritizes resolution of customer issues effectively Responds promptly and honors commitments to internal and external customers InnovACT Makes recommendations to continuously improve policies, methods, procedures, and/or products Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances Increases performance through greater efficiency Find a Way Seeks to develop technical knowledge through learning from other experts Understands interdepartmental impact of individual decisions and actions Seeks solutions rather than placing blame Empowered to be Great Consistently looks for ways to improve one's self through growth and development opportunities Communicates clearly and promptly up, down, and across Communicates effectively to manage expectations Education Minimum Required: High School Diploma Preferred: Associate's Degree Certification/License: Required: N/A Preferred: N/A Foreign Language Required: None Required Preferred: None Required Benefits Our Total Rewards package is thoughtfully designed to support both you and your family: Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package. Paid Time Off for holidays, sick time, and vacation time Paid parental and caregiver leaves Medical, including virtual care options Dental Vision 401(k) with company match Health Savings Account with company match Flexible Spending Accounts Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc. Tuition reimbursement, college savings plan and scholarship opportunities And more! *********************************************** * *Los Angeles County applicants only** Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws. Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit résumé to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit résumé into this career site to be eligible for placement fees.

We are seeking an Administrative Assistant to join our Kansas Foster Care team. Salary Range: $41,000 - $45,000 Your role will oversee the day-to-day functions of the office specifically related to the needs of the customer, team member, location, and leadership. You will ensure positive customer experience while providing support to all programs and departments to meet their various needs. As a member of the Kansas Foster Care team, you will work with many other team members and report to our Executive Director. WHAT YOU WILL DO: * Provide direct administrative support to the Executive Director and Kansas leadership team. * Serve as liaison to staff, board members, community partners, and external agencies. * Provide support for onboarding processes and interviews, including coordination of candidates and hiring managers and scheduling. * Input and maintain records related to grants, financial data, and site operations. * Maintain notary license and notarize documents as requested. WHAT YOU WILL BRING: Our ideal candidate will have 1-3 years of relevant experience and the following: * High school diploma: Bachelor's Degree preferred * At least 21 years of age and pass background check, physical, and drug screening * A valid driver's license, proof of current vehicle insurance, and reliable transportation. WHO WE ARE: Cornerstones of Care is a mental and behavioral health nonprofit certified in trauma-informed care that provides evidence-based prevention, intervention, treatment, and support services to help children and families improve their safety and health by making positive changes in their lives. Each year, our team empowers children and families in Kansas, Missouri, and beyond through three key service areas: * Youth & Family Support - We help youth gain independence through social and living support programs while empowering families with the skills and resources they need to become resilient and successful. * Foster Care & Adoption - We reunify and unite families while recruiting and providing support to foster parents and youth in foster care. * Education & Community Trainings - We help students achieve academic success while giving educators the tools to create safe learning environments to improve their students' behaviors and offer innovative learning opportunities to build and improve knowledge in the community. CORNERSTONES OF CARE'S ORGANIZATIONAL COMMITMENTS: * Nonviolence - helping to build safety skills and a commitment to a higher purpose. * Emotional Intelligence - helping to teach emotional management skills. * Social Learning - helping to build cognitive skills. * Open Communication - helping to overcome barriers to healthy communication, learn conflict management. * Democracy - helping to create civic skills of self-control, self-discipline, and administration of healthy authority. * Social Responsibility - helping to rebuild social connection skills, establish healthy attachment relationships. * Growth and Change - helping to work through loss and prepare for the future. OUR WIDE STATEMENT: At Cornerstones of Care, we commit to fostering a community where every individual, regardless of background or identity, feels deeply welcomed, valued, and empowered. We envision a diverse community where inclusion and welcoming are prioritized. A community where all voices are heard, listened to, and respected. A community where everyone's physical, emotional, social, and psychological needs are met. At Cornerstones of Care, we have a vision where equity is not just a goal but is present in all we do; every team member feels empowered to authentically contribute to their fullest potential. We hold a collective commitment to WIDE (welcoming, inclusion, diversity, and equity) that will drive us forward as a stronger organization. OUR DIVERSITY STATEMENT: * We partner for safe and healthy communities. * We cultivate a culture in which children, families, team members, volunteers, donors, and community partners feel welcomed, safe, respected, empowered, and celebrated. * We value diversity of race, religion, color, age, sex, national origin or citizenship status, sexual orientation, gender identity and expression, geographical location, pregnancy, disability, neurodiversity, socio-economic, and military status. * We stand for anti-racism, equity, and inclusivity. * We insist and affirm that discrimination and violence have no place in safe and healthy communities, including in our organization. * We strive toward a more welcoming, inclusive, diverse, and equitable organization through our policies, partnerships, and practices. OUR BENEFITS: Cornerstones of Care offers a competitive benefits package, which includes: * 9 Paid Holidays, Unlimited Paid Time Off, and Paid Sick Leave * Team members who work at least 30 hours per week are eligible for * Health insurance benefits (medical, prescription, dental, vision) * Cafeteria plans (Health Savings Account (HSA) and Medical and Dependent Care Flexible Spending Accounts) * Ancillary insurance benefits (accident insurance, critical illness insurance, hospital indemnity insurance, short-term disability insurance, voluntary life) * Cornerstones of Care provides long-term disability insurance and basic term life/AD&D insurance at no cost to the team member * Retirement savings plan (401K) with employer match * Pet Insurance * Employee assistance program (EAP) * Tuition reimbursement program * Public Service Loan Forgiveness. * To view more information on our benefits, please visit our Job Openings page at Join Our Team - Cornerstones of Care to download the current benefits guide. Questions? Please contact: Cornerstones of Care, People Experience Team 8150 Wornall Rd., Kansas City, MO 64114 Phone: ************** Fax: ************** Like us on Facebook at: ******************************************** Cornerstones of Care is an Equal Opportunity Employer

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Stormont Vail Events Center is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support to the executive and departmental teams. We are a close-knit office with a great culture, which means there's lots of room for growth, learning and collaboration within the team. This role pays an hourly rate of $17.00 to $18.00. Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 3, 2026. Responsibilities Provides administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manages calendars for senior staff, including making travel arrangements. Drafts and edits letters, reports, and other documents. Inputs and updates information in databases and spreadsheets. Prepares meeting agendas and takes meeting minutes. Coordinates logistics for meetings, including room setup and catering. Uses word processing and presentation software to create and edit documents. Operates and maintains office equipment, including printers, copiers, and fax machines. Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand. Research as requested and compiles and summarizes information for reports or presentations. Works closely with other administrative staff and supports other colleagues as needed. Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations. Ensures that deadlines are met and adapts to changing priorities. Presents a positive and professional image for the organization. Qualifications High school diploma or equivalent, associate's degree preferred but not required. Past administrative experience or tenure in an office setting preferred but not required. Digital literacy and research skills, including the ability to analyze the reliability of information. Familiarity with standard office platforms, such as Microsoft Office. Data management and entry skills, including the ability to maintain and improve filing systems. Accurate record keeping. Written communication skills. Time management, multitasking, and flexibility. Organizational skills. Accuracy and attention to detail. Supply management and inventory control. Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette. Ability to work well under pressure and navigate multiple deadlines. Proactive approach to problem-solving and process improvement. Ability to work well independently and in collaboration with others.

Job Posting Important Recruitment Information for this vacancy Job Posting closes: Open until filled Agency Information: The mission of the Kansas Board of Nursing is to protect and promote the welfare of the people of Kansas. Who can apply: Anyone Classified/Unclassified Service: Unclassified Full-Time/Part-Time: Full-Time Regular/Temporary: Regular Work Schedule: 8:00 am to 4:30 pm, Monday through Friday, On-site Eligible to Receive Benefits: Yes Veterans' Preference Eligible: Yes Compensation: $ $17.40 - $18.00 per hour * Salary can vary depending upon education, experience, or qualifications. Employment Benefits Comprehensive medical, mental, dental, vision, and additional coverage Sick & Vacation leave Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave Paid State Holidays (designated by the Governor annually) Fitness Centers in select locations Employee discounts with the STAR Program Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities Position Summary: The Senior Administrative Assistant provides clerical support to two (2) Education Specialists by handling and prioritizing mail and phone calls. The Senior Administrative Assistant communicates with licensees regarding nursing education and continuing education. The Senior Administrative Assistant maintains data banks, assists with preparation for meetings and takes notes at meetings. The Senior Administrative Assistant is in communication with board and committee members, continuing education providers and nursing educators as well as other state agencies. This position must display positive customer service. Good organizational and computer skills are necessary as is the ability to work with minimal supervision after learning the procedures and processes. Must have knowledge of KORA. This is an in-office position, remote option not available. Job Responsibilities may include but are not limited to the following: Section Administration - Communications and Correspondence * Answer telephone and emails promptly and courteously * Refer questions of a complex nature to appropriate person * Maintain telephone log of calls received with response notation * Promptly check voice mail upon returning after absence from desk * Accurately composes routine correspondence * Prepare and send correspondence as directed by Education Specialist(s) * Open and log in a spreadsheet daily mail * Distribute mail to appropriate person and/or file * Maintain an efficient file system * Prepare daily deposit of monies received and submit to accounts receivable * Revises, re-design, and distribute forms as directed by Education Specialist(s) * Process Petitions, and Invoices Board, Committee, and Special Meetings * Assist with agenda development * Communicate appropriately with committee chairs, members, and staff on agenda items * Type and obtain approval of agenda(s) * Assemble materials for assigned committees according to agendas and prepare for web posting * Take accurate minutes of assigned committee meetings * Provide drafts of minutes for committee chairs in a timely manner * Revise minutes as indicated by committee chairs and Education Specialist(s) * Maintain orderly, complete files of committee minutes and handout materials from each meeting * Maintain and update committee member lists for assigned committees * Type committee and board motion slips * Prepare certificates as directed by Education Specialists. Program Support * Assist with planning and implementation of on-site and web-based education offerings * Support Education Specialist(s) with on-site registration, facilities preparation, and set-up and tear-down of information and equipment * Manage nursing program school records. This includes file, scan and imaging of FQR's, Major and Minor Curriculum Change Requests, Site Visit Reports, etc. * Assist with maintaining records of Long-Term Providers, Single Program Providers, and schools of nursing * Assist with gathering data for agency annual report * Assist with preparation for Education Annual Report and trainings for the Online Education Annual Report. * Receive IV Therapy Rosters and enter IV certifications into Mylo and prepare communication of confirmation * Maintain spreadsheet of the Individual Offering Approvals (IOA) by tracking approved CNE hours and IOA's that are denied. * Participate in projects to improve online access for clients, including such areas as electronic applications * Maintain calendar and prepare reminders of annual reports, long term provider applications and renewal due dates * Manage and maintain a Long Term CNE Providers annual report process by creating a new invoice for efficiency in tracking to ensure annual report and fees are received by required due date. * Responsible for the updating of the LTP and IV Therapy Provider lists to ensure an accurate website for KSBN. * Coordinate travel arrangements for nursing program site visits * Assist in maintaining Education information on KSBN website accurate and current * Assist in development of electronic Education forms as needed Education Division Records * Image reports and records * Participate in process and procedures to meet the Education Department goal on working towards paperless files to improve the scanning, linking and organizing of paperwork in the Education Department * Assist in preparing records for relocation as per Agency Record Retention schedule * Maintain database of paper records location after leaving agency In addition to the aforementioned, the incumbent will be expected to perform other duties as needed and assigned. Qualifications Education: High school education with business courses including English and keyboarding. College level courses in English and computer applications desirable. Minimum Qualifications: Two years' experience in general office administration including customer relations, MS Office applications, and scanning. Preferred Qualifications: Experience in general office practices, customer service, and computer applications including MS Word, Excel, Access, PowerPoint, Image Now. Post-Offer, Pre-employment Requirements: Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. Please be encouraged if you have a missing tax return(s) or you owe taxes to the State of Kansas, the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************ Kansas Department of Revenue - Tax Clearance Frequently Asked Questions Recruiter Contact Information Name: Sarah Aasen Email: ****************** Phone: ************ Mailing Address: 915 SW Harrison Street, Suite 260, Topeka, Kansas 66612 Job Application Process First Sign in or register as a New User. Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications. Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications. Start your draft job application, upload other required documents, and Submit when it is complete. Manage your draft and submitted applications on the Careers> My Job Applications page. Check your email and My Job Notifications for written communications from the Recruiter. Email - sent to the Preferred email on the My Contact Information page Notifications - view the Careers> My Job Notifications page Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Required Documents for this Application to be Complete Upload these on the Careers - My Job Applications page DD214 (if you are claiming Veteran's Preference) Upload these on the Attachments step in your Job Application Resume Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Docking State Office Building 915 SW Harrison Ave, Suite 260 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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We are seeking an Administrative Assistant to join our Kansas Foster Care team. Salary Range: $41,000 - $45,000 Your role will oversee the day-to-day functions of the office specifically related to the needs of the customer, team member, location, and leadership. You will ensure positive customer experience while providing support to all programs and departments to meet their various needs. As a member of the Kansas Foster Care team, you will work with many other team members and report to our Executive Director. WHAT YOU WILL DO: * Provide direct administrative support to the Executive Director and Kansas leadership team. * Serve as liaison to staff, board members, community partners, and external agencies. * Provide support for onboarding processes and interviews, including coordination of candidates and hiring managers and scheduling. * Input and maintain records related to grants, financial data, and site operations. * Maintain notary license and notarize documents as requested. WHAT YOU WILL BRING: Our ideal candidate will have 1-3 years of relevant experience and the following: * High school diploma: Bachelor's Degree preferred * At least 21 years of age and pass background check, physical, and drug screening * A valid driver's license, proof of current vehicle insurance, and reliable transportation. WHO WE ARE: Cornerstones of Care is a mental and behavioral health nonprofit certified in trauma-informed care that provides evidence-based prevention, intervention, treatment, and support services to help children and families improve their safety and health by making positive changes in their lives. Each year, our team empowers children and families in Kansas, Missouri, and beyond through three key service areas: * Youth & Family Support - We help youth gain independence through social and living support programs while empowering families with the skills and resources they need to become resilient and successful. * Foster Care & Adoption - We reunify and unite families while recruiting and providing support to foster parents and youth in foster care. * Education & Community Trainings - We help students achieve academic success while giving educators the tools to create safe learning environments to improve their students' behaviors and offer innovative learning opportunities to build and improve knowledge in the community. CORNERSTONES OF CARE'S ORGANIZATIONAL COMMITMENTS: * Nonviolence - helping to build safety skills and a commitment to a higher purpose. * Emotional Intelligence - helping to teach emotional management skills. * Social Learning - helping to build cognitive skills. * Open Communication - helping to overcome barriers to healthy communication, learn conflict management. * Democracy - helping to create civic skills of self-control, self-discipline, and administration of healthy authority. * Social Responsibility - helping to rebuild social connection skills, establish healthy attachment relationships. * Growth and Change - helping to work through loss and prepare for the future. OUR WIDE STATEMENT: At Cornerstones of Care, we commit to fostering a community where every individual, regardless of background or identity, feels deeply welcomed, valued, and empowered. We envision a diverse community where inclusion and welcoming are prioritized. A community where all voices are heard, listened to, and respected. A community where everyone's physical, emotional, social, and psychological needs are met. At Cornerstones of Care, we have a vision where equity is not just a goal but is present in all we do; every team member feels empowered to authentically contribute to their fullest potential. We hold a collective commitment to WIDE (welcoming, inclusion, diversity, and equity) that will drive us forward as a stronger organization. OUR DIVERSITY STATEMENT: * We partner for safe and healthy communities. * We cultivate a culture in which children, families, team members, volunteers, donors, and community partners feel welcomed, safe, respected, empowered, and celebrated. * We value diversity of race, religion, color, age, sex, national origin or citizenship status, sexual orientation, gender identity and expression, geographical location, pregnancy, disability, neurodiversity, socio-economic, and military status. * We stand for anti-racism, equity, and inclusivity. * We insist and affirm that discrimination and violence have no place in safe and healthy communities, including in our organization. * We strive toward a more welcoming, inclusive, diverse, and equitable organization through our policies, partnerships, and practices. OUR BENEFITS: Cornerstones of Care offers a competitive benefits package, which includes: * 9 Paid Holidays, Unlimited Paid Time Off, and Paid Sick Leave * Team members who work at least 30 hours per week are eligible for * Health insurance benefits (medical, prescription, dental, vision) * Cafeteria plans (Health Savings Account (HSA) and Medical and Dependent Care Flexible Spending Accounts) * Ancillary insurance benefits (accident insurance, critical illness insurance, hospital indemnity insurance, short-term disability insurance, voluntary life) * Cornerstones of Care provides long-term disability insurance and basic term life/AD&D insurance at no cost to the team member * Retirement savings plan (401K) with employer match * Pet Insurance * Employee assistance program (EAP) * Tuition reimbursement program * Public Service Loan Forgiveness. * To view more information on our benefits, please visit our Job Openings page at Join Our Team - Cornerstones of Care to download the current benefits guide. Questions? Please contact: Cornerstones of Care, People Experience Team 8150 Wornall Rd., Kansas City, MO 64114 Phone: ************** Fax: ************** Like us on Facebook at: ******************************************** Cornerstones of Care is an Equal Opportunity Employer