Senior administrative assistant jobs in Orem, UT - 227 jobs

Job Title: Administrative AssistantJob Description The Administrative Assistant provides essential clerical support to relieve department managers or staff from administrative details. This role involves coordinating messages, managing appointments, organizing information for callers, maintaining files, handling department office supplies, and managing mail. The position also involves researching, compiling, and proofreading word processing assignments, and operating automated office equipment. Assignments may vary across different functional areas within the company. This role requires knowledge gained through experience, specialized education, or training, and follows clearly defined procedures and tasks. Technical knowledge is limited to the specific tasks in the assigned discipline and is considered basic. Responsibilities + Provide clerical support to department managers or staff. + Coordinate messages and manage appointments. + Organize and relay information to callers. + Maintain department files and office supplies. + Handle mail and perform data entry tasks. + Research, compile, and proofread word processing assignments. + Operate automated office equipment. + Follow detailed and defined rules and instructions. Essential Skills + Proficiency in administrative support and data entry. + Strong customer service skills. + Basic proficiency in Microsoft Office Suite, including Outlook. + Excellent organization and communication skills. Additional Skills & Qualifications + Attention to detail. + Ability to perform routine and manual tasks. + Experience or education in a related field. + Go-getter personality. Work Environment This position is onsite, providing an opportunity to get your foot in the door with a medical device sales company. The work environment supports customer service and retail experience, and values a strong customer service orientation. Job Type & Location This is a Contract position based out of Draper, UT. Pay and Benefits The pay range for this position is $20.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Draper,UT. Application Deadline This position is anticipated to close on Jan 31, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Nutrastrips has been manufacturing high-quality oral dissolving strips since 2020. The company specializes in developing functional dietary supplement strips that provide consumers with an innovative, effective, and convenient way to support their wellness. Nutrastrips is dedicated to delivering products that are easy-to-use and enhance healthy lifestyles. Located in Draper, UT, the company is focused on advancing the future of dietary supplements with unique delivery systems. Role Description This is a full-time, on-site role for an Executive Assistant based in Draper, UT. The Executive Assistant will provide dedicated support to top-level executives, manage administrative tasks, and ensure the seamless execution of daily operations. Responsibilities include assisting executives and management in various tasks, sourcing/procurement, documentation, AP/AR, payroll, answering phones, assisting in other various tasks as needed. Qualifications Proven experience in Executive Administrative Assistance and Administrative Assistance Strong abilities in managing providing Executive Support Exceptional Communication skills, both verbal and written Proficiency in organizational and time-management skills with strong attention to detail Proficiency in using office productivity tools and software Ability to maintain confidentiality and handle sensitive information

Title: Executive Assistant & Office Administrator Position Type: Full-time Compensation: Commensurate with experience About 47G 47G is Utah's aerospace, defense, and cyber ecosystem accelerator - a mission-driven nonprofit advancing innovation, workforce development, and industry growth. As the state's leading industry association, we foster collaboration, champion our members' interests, and connect stakeholders across sectors. Through high-impact initiatives and events, including our flagship Zero Gravity Conference . We elevate leaders, strengthen the ecosystem, and drive the future of national security and technological advancement. Position Summary As the Executive Assistant to the CEO of 47G, you will be the executive's right hand, anticipating needs, smoothing logistics, driving operational follow-through, and ensuring that the executive's office and the Board's interface run like a well-oiled machine. You're comfortable operating across operations, senior leadership support, board governance, and finance-adjacent tasks. Responsibilities 1. Heavy Calendaring & Meeting Management: Manage the CEO's calendar proactively - scheduling, rescheduling, prioritizing conflicting demands. Coordinate meetings with the Executive team, Board of Directors, external stakeholders and internal partners. Prepare agendas for internal leader meetings, weekly team meetings, and board meetings. Take meeting minutes at executive team meetings and board meetings; track action items, owners, deadlines and follow-up. Ensure all meeting logistics (conference rooms, video-conferencing links, room setup, catering if required) are handled seamlessly. Serve as gatekeeper and first line of support for CEO's time and commitments. 2. Travel & Expense Management: Arrange all executive travel: flight, hotel, itineraries, meeting logistics, domestic & international as needed. Experience with Visa applications, a plus. Manage travel for the CEO & team (as requested) and track individual travel itineraries. Process expense reimbursements for CEO, ensuring compliance with policies; track and report travel expenditures. 3. Board of Directors / Board Secretary Responsibilities: Serve as Board Secretary for 47G's Board of Directors: attend board meetings, prepare board packets, take detailed minutes, record decisions, track follow-ups and governance items. Maintain board records, historical actions, board member directory, term dates, committee assignments, and ensure corporate compliance with governance policies. Support governance calendar (e.g., board meetings, committee meetings, board member onboarding/offboarding, conflicts of interest disclosures, board binder maintenance). 4. Office & Administrative Operations Track and reorder office supplies, distribute mail and packages Maintain and update corporate presentations for the CEO (board-level decks, investor/partner presentations, internal leadership slides) ensuring format and brand consistency. Run miscellaneous errands for CEO and, as needed, for the team (e.g., pick-up/drop-off for special events, meeting deliveries, courier tasks, etc.). Place weekly orders for lunch and groceries for the broader team 5. Other Responsibilities Anticipate needs: proactively alert CEO to upcoming deadlines or conflicts. Maintain discretion and confidentiality at all times given exposure to sensitive executive, board and financial information. Support special projects or tasks related to organizational initiatives. Qualifications: Bachelor's degree in business, communications, or a related field or equivalent combination of both education and experience Minimum 5 years of experience supporting C-suite executives (ideally CEO / President role) Strong experience in calendar management, travel logistics, meeting preparation, minute-taking, board support. Comfortable managing multiple priorities in a dynamic, fast-paced environment. Proactive mindset: you anticipate needs rather than wait to be told. Strong organizational and time management skills with a detail orientated mindset Excellent communication and interpersonal skills. Demonstrated discretion, confidentiality and professional judgement. Proficiency with Google Workspace; familiarity with tools like Luma, Mailchimp, or CRM systems a plus Must be available to work occasional evening events and light travel Ability to sit or stand for extended periods and perform physical event-related tasks Occasional ability to lift or move event materials (up to 25 lbs) Benefits: Comprehensive Health Coverage including Medical, Dental, Vision and Supplemental Insurance 401(k) Retirement Plan with generous employer contribution 14 federal holidays per year Unlimited paid time off Paid Maternity & Paternity leave Tuition Reimbursement Opportunities for professional development and growth A supportive and mission-driven work environment If you are a detail-oriented professional with a passion for executive support, we invite you to apply for this exciting opportunity to help bring 47G's mission to life. How to Apply Interested candidates are encouraged to submit their resumes to *************** 47G is an equal opportunity employer. We welcome applicants from all backgrounds and experiences to apply. Note: This job description is intended to convey information essential to understanding the scope of the position and does not imply a contract of employment. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.

Schedule: Monday - Friday (40 hrs/wk) 8:00 AM - 4:30 PM Department: Specimen Processing - 232 Primary Purpose: Provides administrative support activities requiring a working knowledge of departmental mission and procedures. May support one or more individuals, working in a confidential environment Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported. About ARUP: ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah. ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient's life. We never forget that there is a patient behind every specimen we receive. We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team. Essential Functions: Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review. Prepares letters and memorandums upon request using excellent working knowledge of departmental functions. Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage. Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered. Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. Organizes and maintains departmental files. Provides a training resource on use of computer based systems and applications. Tracks and maintains departmental budgets. Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion. Schedules appointments, determining priorities, and maintaining calendar. Maintains control files on confidential/high priority matters and follow up on outstanding issues when required. Copies and distributes documents and correspondence. Provides transportation for visitors when necessary. Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified. Coordinates and arranges travel for departmental personnel. Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence. Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees. Assists in the maintenance and distribution of mailing lists. Other duties as assigned. Physical and Other Requirements: Stooping: Bending body downward and forward by bending spine at the waist. Reaching: Extending hand(s) and arm(s) in any direction. Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc. Communicate: Frequently communicate with others. PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies. ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

The Executive Assistant will report to the platform Director, R&D, MDS-SLC while also providing support to the MDS-SLC Platform R&D teams. The ideal candidate is unflappable and able to prioritize and streamline processes, can use initiative and good judgment, work independently with little supervision, while always exhibiting a high level of professionalism, confidentiality and discretion. Job Description We are the makers of possible BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us. Responsibilities: Administrative support * Provide administrative support and contribute to organizational efficiency. * Independently and proactively coordinate the agenda's / meetings / logistics for meetings, in house as well as off site, globally. * Maintains and creates relevant networks and relationships as appropriate, both within Salt Lake City and globally. * Responsible for calendar management, requiring interaction with both internal and external executives and assistants. * Facilitates incoming and outgoing departmental communications on behalf of the Leadership Team. * Arrange heavy domestic and worldwide travel, including comprehensive and detailed itineraries * Create and process travel expenses and reimbursements in a timely manner * Works with other administrative assistants within and outside the MDS team in a considerate way to try to manage all the complex calendar demands being presented. * Creates high quality PowerPoint presentations as needed for R&D presentations and organization charts * Manages and sets up town halls and manages different communication mechanisms such as Yammer * Strong service approach to enable the AAD and PIVC R&D Directors and to drive better efficiency and effectiveness. Events Management * Organize specific events within the scope of the event. Work with vendors, site selection, manage interfaces and budget. * Ability to lead the organization of external meetings, for instance around reward and recognition * Select vendor and propose / select location * Launch and implement nomination process * Logistical organization of complex events * Elaborate and implement concept for meeting * Act as primary interface for meeting attendees * Manage budget in autonomy * Handle all communication aspects around the event Required Qualifications: Education & Experience * Minimum 5+ years' experience as an Executive Assistant supporting multiple leaders in a multi-functional, matrixed, fast-paced and diverse multicultural environment, preferably at a progressively responsible and/or corporate level. * High school degree required. Bachelor's degree strongly preferred. Expected Knowledge, Skills & Abilities * Tech savvy - it is crucial to understand and to have a strong proficiency and experience in the use of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook), and the ability to use electronic systems and software applications proficiently. For PowerPoint, must be able to draft from scratch, edit, add animations, charts, etc., and proofread PowerPoint Presentations. * Proficient with SAP, Workday and Concur * Ability to manage a fast-paced heavy workload, heavy calendar and travel arrangements. * Strong interpersonal and communication skills * Ability to flex schedule to accommodate Director MDS-SLC R&D * Strong interpersonal and communication skills, given the significant contact with senior management and external contacts; experience supporting multiple leaders in a diverse multicultural environment * A great teammate with the ability to develop and maintain good working relationships with everyone across the organization and external contacts. * Self-motivated, enthusiastic, with an executive presence with the desire and ability to take initiative. * A keen sense of urgency in delivering tasks, strong follow-through in prioritizing, coordinating and planning in a high volume fast-paced environment * Integrity and discretion in dealing with matters, and protect sensitive and confidential information is crucial. * Ability to use independent judgment to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution. * Ability to anticipate needs and being resourceful in delivering tasks; effectively leverage available resources. * A high level of attention to detail and accuracy (proofreading/formatting). * Demonstrated ability to assume greater responsibilities as circumstances dictate. Key Competencies * Customer Focus * Ethical Conduct * Accountability & Results-Orientation * Adaptive & Resilient * Action Oriented * Business Acumen * Process Effectiveness * Dealing with ambiguity * Relationship Management * Cultural awareness At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting. For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law. Why Join Us? A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It's also a place where we help each other be great, we do what's right, we hold each other accountable, and learn and improve every day. To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place. To learn more about BD visit ********************** Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics. #earlycareer Required Skills Confidentiality, Microsoft Office, Office Administration, Prioritization, Taking Initiative Optional Skills . Primary Work Location USA UT - Salt Lake City BAS Additional Locations Work Shift

Brighton Resort is seeking a detail-oriented and organized Administrative Assistant to support our Ski Patrol team during the winter season. This role is critical in helping the patrol keep up with administrative and documentation demands, particularly incident reports and related paperwork. The ideal candidate enjoys behind-the-scenes work, is comfortable handling sensitive information, and thrives in a fast-paced environment. Responsibilities Assist Ski Patrol with incident report processing, filing, and organization Review reports for completeness, accuracy, and required attachments Uses telephones and radios to transmit and receive operational and emergency information Relays information promptly and clearly to First Aid Room or other team leads on duty Works as an effective and professional part of a team; contributes positive and respectful energy to the team dynamics Proactively participates in continuous quality improvement efforts Enter data into internal systems and databases Maintain organized digital and physical filing systems Assist with administrative follow-up related to incidents (as directed) Support general patrol administrative needs Handle sensitive and confidential information with professionalism and discretion Coordinate with patrol leadership to prioritize urgent administrative tasks Qualifications Qualifications Strong organizational skills and attention to detail Comfortable working with paperwork, forms, and data entry Proficient with basic computer systems (e.g., word processing, spreadsheets, databases) Ability to manage confidential information responsibly Strong written communication skills Ability to work independently and manage time effectively Prior administrative or office experience preferred (medical, legal, or risk management experience a plus, but not required) Schedule & Work Environment Part-time, seasonal position during the winter ski season (now to approx. May 1) Schedule may include weekdays and/or weekends, depending on patrol needs Work is primarily indoors in an office setting at the resort Some flexibility may be required during peak periods or following major incidents Compensation & Benefits Competitive hourly wage (based on experience) Brighton Resort employee perks (an employee pass, resort discounts, industry perks, etc.) Opportunity to support a professional, close-knit ski patrol team in a unique mountain environment *

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Job Description About Squire: Headquartered in Orem, UT, with offices across Utah, Arizona, and Nevada, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. These principles have played a pivotal role in our enduring success, guiding us through decades of growth and evolution. Are you passionate about driving excellence and embracing innovation? We extend an invitation to individuals who share our dedication to expansion and growth. Join us and discover the opportunity to contribute to a professional services firm where your efforts are valued and rewarded. At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Apply now and be part of a team that fosters growth and encourages your professional development! About the Role: This position will primarily function as an executive assistant, providing administrative support to two professionals focused on business development and client development. The role requires a high level of reliability, strong organizational skills, proficiency in Excel, and the ability to effectively manage multiple concurrent projects in a fast-paced environment. Responsibilities: Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings. Greet and assist visitors and handle complex inquiries via phone, email, or in person. Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed. Screen incoming correspondence and respond appropriately or route inquiries to the correct employees. Provide administrative support to the sales team. Assist billing staff with invoicing processes and prepare invoices and statements as needed. Generate reports using internal software. Prepare meeting agendas and take minutes for industry group and internal meetings. Track and follow up on action items. Set up and take down meeting spaces, including coordinating meals and managing audio/visual equipment. Assist with planning and executing firm events, including supply pickups and logistical support. Coordinate travel arrangements for conferences, meetings, and events. Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment. Format and edit letters, reports, and other documents from draft to final, client-ready versions. Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms. Monitor and restock supplies such as paper and printer ink. Support other departments as needed, which may include assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s. Run occasional off-site errands such as lunch pickups, mail deliveries, supply runs, or trips to the local post office; reliable personal vehicle required. Provide backup coverage for the front desk. Collaborate with the marketing department on assigned industry group initiatives. Coordinate workflow with other administrative assistants and departments to ensure smooth operations. Qualifications: Associate degree preferred; equivalent on-the-job experience will be considered. Minimum of 1 year of administrative assistant experience required. Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel. Excellent interpersonal, written, and verbal communication skills, with a strong focus on client service. Dependable and punctual, with a clear understanding of the Firm's coverage needs. Proven ability to manage projects independently and follow through on assignments. Solid understanding of general office practices, procedures, equipment, and software. Strong organizational and administrative skills, with sound judgment and problem-solving abilities. Ability to multitask and work effectively under pressure to meet multiple deadlines. Highly detail-oriented, efficient, and able to complete tasks in a timely manner. Willingness to ask questions, seek guidance, and collaborate to ensure accuracy and completeness of work. Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm. Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands. Job Status: Full-Time/Hourly Work Location: Orem Work Arrangements: In-Office Squire Benefits Package Squire takes pride in offering our benefit-eligible employees a comprehensive benefits package tailored to meet the needs of both individuals and their families. Our benefits program is designed to provide peace of mind and ensure access to quality healthcare, covering 90% of healthcare premium coverage. Medical/Dental/Vision Plans Robust Health Savings Account Match Flexible Spending Account 401(k) Match Employer Paid Short-Term & Longer-Term Disability Employer Paid Group Life Insurance Policy Accident Insurance Plans Employee Assistance Mental Health Services Pet Insurance Plans Identify Theft Protection Plans Squire Perks: Squire Culture Discretionary and Spot Bonus Structure Professional Training Tuition Reimbursement (For required Masters positions) Philanthropic Activities Signature Rewards Program Employee Assistance Programs Fitness Reimbursement Accrued Paid Time Off Health & Wellness Programs Squire's dedication to excellence and quality work has garnered numerous accolades, including: Utah's Best Company Award - 9 years running 2025 Best Accounting Firm to Work For 100 Companies Championing Women Award Accounting Today's “Firms to Watch” in 2025 Worksite Wellness Award 2020-2025

Welcome to the intersection of energy and home services. At NRG, we're driven by our passion to create a smarter, cleaner and more connected future. Vivint Smart Home, an NRG owned company, is a leading smart home company in the United States, dedicated to redefining the home experience with intelligent products and services. We find purpose in proactively protecting and keeping our customers connected to home, no matter where they are. Join the Smart Home team to create smarter, safer and more sustainable homes. Summary: As an Executive Assistant, you will provide high-level administrative, organizational, and strategic support to the Program Management, Sourcing, and Quality leaders. This role requires discretion, strong judgment, and the ability to manage complex schedules, priorities, and communications in a fast-paced environment. Primary Responsibilities: Under limited direction organizes, coordinates, documents, and follows up on outcomes related to organizational meetings Takes an active and participative role in ensuring the effectiveness of the department leadership, including anticipating and resolving routine assignments or needs Schedules and organizes activities such as meetings, travel, and department activities for leaders and their team Assists the department in the management of their schedules and travel Prepares agendas, briefing materials, presentations, and meeting notes Supports credit card reconciliation/reimbursements and expense reports for the team Attends management meetings and take minutes Handles confidential and non-routine information Completes special projects and other administrative duties as assigned Required Skills: Proven experience as an Executive assistant or senior administrative role Excellent organizational and time management skills Strong written and verbal communication abilities High degree of professionalism, integrity, and confidentiality Proficiency with productivity tools (Microsoft Office, Google Workspace, calendaring tools) Ability to manage multiple priorities in a fast-paced environment Strong attention to detail Required Education & Experience: Bachelor's Degree or equivalent experience 5-7 years administrative experience Strong understanding of the need for discretion and the confidential handling of company information Excellent knowledge of software including Outlook, Excel, Word, and PowerPoint Occasional travel required Occasionally may be asked to work after standard business hours Working Conditions: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. To support this role effectively, it is expected that this role generally and consistently maintains a hybrid work schedule. Safety: Vivint enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each new employee is responsible for completing all training requirements. Additionally, the employee must accept they have responsibility for maintaining the safety of themselves, their co-workers, and the public. Employee must adhere to all written and verbal instructions, promptly report and correct all hazards or unsafe conditions, question non-standard operations or unmitigated hazards, and provide feedback to management on all safety issues." NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Official description on file with Talent.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. * Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. * Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. * Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. * Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. * Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. * Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. * Expense Management: Prepare and reconcile complex expense reports. * Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. * Document Management: Maintain and organize important documents and files, both physical and digital. * Data Entry: Accurately enter and update data in various databases and spreadsheets. * Document Preparation: Assist in preparing and formatting documents, reports, and presentations. * Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. * Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed. * Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. * High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. * 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. * Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). * Strong organizational and time management skills. * Ability to maintain confidentiality. * Excellent written and verbal communication skills. * Attention to detail and accuracy. * Professional demeanor, proactive attitude, and strong problem-solving skills. * Ability to work onsite in a professional office setting Monday - Friday during core business hours. * Ability to work overtime as needed. PR/IP

Job Description Position: Executive Assistant to VP of Operations Location: Vineyard, Utah (near 1600 North, close to the Harley-Davidson building) Pay Range: $18.00-$23.00 per hour depending on experience (3 to 5+ years required) Benefits: Health insurance, paid time off, paid holidays, and additional benefits Schedule: Full-time | Monday-Friday, 8:00 AM-5:00 PM Work Setting: Onsite role; applicants must be local, reliable, and punctual About Screenplay Screenplay is a leading contract-only screen printing and apparel decoration company serving top promotional brands across the region. Located in Vineyard, Utah, we're growing quickly and looking to add a motivated, detail-focused Executive Assistant with Adobe Illustrator experience to support our Senior Account Manager and help produce professional apparel proofs for customers. Role Overview This position combines executive administrative support with creative production assistance. The Executive Assistant will help manage daily communication, coordinate customer orders, and create clean, accurate visual mockups using Adobe Illustrator. The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment. Key Duties & Responsibilities Answer incoming phone calls and route messages appropriately Create customer-facing apparel mockups and proofs in Adobe Illustrator Support the Senior Account Manager with high-value customer accounts Draft, send, and manage professional email communications Monitor incoming customer emails and calls; respond or escalate as needed Perform quality checks on garments tied to assigned jobs Track artwork approvals and follow up with customers when needed Assist with fulfillment coordination and shipping logistics Monitor inbound product shipments and resolve missing or delayed items Communicate clearly with customers regarding availability and timelines Coordinate with vendors and internal teams to keep projects on track Maintain accurate customer files, records, and documentation Prepare reports, documents, and special projects using Microsoft Office tools Qualifications 3-5+ years of administrative or office experience preferred Strong working knowledge of Adobe Illustrator (preferred, but not required) Excellent written and verbal communication skills Strong organizational skills with the ability to multitask High attention to detail and accuracy Comfortable working independently and handling sensitive information Proficient in Microsoft Office (Word, Excel, Outlook) Dependable, professional, and solution-oriented Interested in Applying? If you enjoy supporting a growing business and want a role that blends administrative responsibility with creative work, we'd love to hear from you. Apply today and become part of the Screenplay team. Job Posted by ApplicantPro

Senior Executive Assistant to CEO Organizational Relationship: Reports to Chief People Officer Job Family: Executive Support Managerial Responsibilities: Yes Classification: Exempt / Full-Time Required to work in office in Lindon, Utah 4 days per week GENERAL SUMMARY The Senior Executive Assistant is a highly trusted, senior-level executive assistant responsible for providing advanced support to the CEO, COO, and CFO. This role is first and foremost focused on executive support to the CEO, while also incorporating elevated responsibilities related to prioritization, coordination, follow-through, and executive effectiveness. The Senior Executive assistant operates with a high degree of autonomy, judgment, and discretion-anticipating needs, managing complexity, and enabling the executive team to focus on the organization's most critical priorities. DUTIES & RESPONSIBILITIES: Executive Partnership & Senior-Level Executive Support Serve as the primary Senior Executive assistant supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support. Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise. Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support. Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments. Calendar, Communication & Information Management Manage CEO's calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency. Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities. Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries. Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence. Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders. Executive Coordination & Follow-Through Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed. Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion. Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow. Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities. Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews. Support preparation of board decks, briefing materials, and post meeting follow ups. People Leadership & Oversight Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant). Delegate work effectively to ensure appropriate coverage, scalability, and role clarity. Establish and continuously improve processes, standards, and best practices. Ensure coverage, continuity, and consistent quality of executive support across the organization. Business Acumen & Discretion Handle highly sensitive, confidential information with discretion and sound judgment. Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives. Identify opportunities to improve executive workflows, decision-making, and organizational efficiency. Project Management & Coordination Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones. Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions. Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities. EDUCATION, KNOWLEDGE AND SKILLS 5+ years of experience providing senior-level executive support to a CEO. Proven experience supporting multiple executives simultaneously in a dynamic environment. Exceptional organizational, prioritization, and problem-solving skills. Advanced written and verbal communication skills with executive presence. High emotional intelligence, discretion, and sound judgment. Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools). Work Requirements This position is based in our Lindon, Utah office and requires on-site presence Monday through Thursday. Occasional after-hours work may be required for executive meetings, events, or time-sensitive projects. Occasional travel as needed. Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required. PHYSICAL DEMAND: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SECURITY ROLE / RESPONSIBILITY: Protected Health Information (“PHI”): This position may have access to and be responsible for the security of PHI/PI on an incidental basis. Human Resource Information: This position may have access to and be responsible for the security of information including salary, insurance, reviews, resumes. Financial Admin: This position may have access to and be responsible for the security of financial administrative accounts and corporate accounts. Application Admin: This position may have access to and be responsible for securely administering user access to corporate applications. Vyne Dental provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Vyne Dental follows applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.

Who We AreHi! We're Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We're a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team. The OpportunityWe are looking for an organized, positive, and proactive Office Coordinator & Executive Assistant for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs. This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.What You'll Be Doing Office Coordination Greet all visitors and serve as the first point of contact for the office Answer phones and manage incoming mail and packages Maintain a clean, organized, and well stocked office environment Coordinate vendors including cleaning services, suppliers, and building contacts Assist with onboarding tasks such as desk setup and office access Executive Assistant Support Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer Support travel arrangements, meeting preparation, note taking, and follow ups Assist leadership with light research and administrative tasks Project Coordination Support internal project timelines, task tracking, and team communication Help prepare documents, presentations, and meeting materials Collaborate across departments on assigned projects Culture and Events Champion a positive and connected office culture Plan and execute office events, team lunches, social gatherings, and holiday celebrations Coordinate industry related outings and community engagement activities Partner with the People and Culture team on company programs Administrative Support Support expense tracking Order office supplies and equipment Handle general administrative tasks as needed What You'll bring Friendly, professional, and people focused Highly organized with excellent attention to detail Strong multitasker with the ability to prioritize and stay ahead of needs Excellent written and verbal communication skills Proactive problem solver who takes initiative Experience in office coordination or administrative roles preferred Experience supporting executives is an asset Equal OpportunityAt Thinkingbox, we're committed to creating an inclusive environment where everyone feels valued, heard, and empowered to thrive. We believe that diversity is our creative strength - it's the range of perspectives, experiences, and backgrounds that fuels our best ideas and most innovative solutions. We welcome and encourage applicants of all races, ethnicities, genders, identities, abilities, ages, sexual orientations, and backgrounds to apply. Your voice matters here. To ApplyThank you for your interest in joining our team. Please submit your resume along with links to your online portfolio as part of your application (if applicable). Due to the volume of applications we receive, we're unable to respond to every submission. However, all applications are kept in our talent database and will be considered for future opportunities.

This position provides executive level administrative support and partnership to the Chief Development Officer/President of the Intermountain Foundation as well as support as periodically needed to additional members of the Executive Leadership Team (ELT). This position also provides administrative support and serves as a liaison for the Board of the Intermountain Foundation. This highly visible position directly interacts with members of the community on behalf of the executive leaders of Intermountain Healthcare. The Executive Assistant coordinates administrative and strategic support for the philanthropic efforts of the Intermountain Foundation. This includes creating agendas, drafting quality presentations, and coordinating with the Executive Business Partner on strategic initiatives. The incumbent must consistently and proactively employ critical thinking and good judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. Due to the Chief Development Officer's contact with high profile donors and community stakeholders across the enterprise, the Executive Assistant must demonstrate a high level of executive presence and decorum in all communications and meeting coordination and serves as an ambassador for the Chief Development Officer and the mission of Intermountain Foundation. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance approximately 75% of the time. The primary worksite is the Key Bank Building (downtown Salt Lake City).** **Job Essentials** The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the Chief Development Officer and other members of the Foundation and executive leadership teams. in a time sensitive, accurate, and confidential nature employing discretion and tact and high levels of professionalism and executive presence. Primary responsibilities include partnering with the leader through excellence in task management, project coordination, executive calendar leadership, correspondence, travel/expense management, response to and/or effective referral of inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. The Executive Assistant - Senior, ELT partners with the Chief Development Officer and serves as a liaison with a variety of internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to the Chief Development Officer working closely and collaborating with the Executive Business Partner on all strategic initiatives, Foundation Board meetings, Board retreats and other key projects and areas of focus. This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Team Support** The Executive Assistant serves as a liaison for the Foundation leadership team to assist with organizational requests, contract signatures, meeting management, campaign initiatives, and donor relations. The executive assistant provides direction on scheduling priorities to ensure alignment of goals and key areas of focus. **Skills** + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing + Creation and enhancement of presentations (e.g. PowerPoint) **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree from an accredited institution. + Executive assistant experience that includes direct interaction with board member/trusteelevel leadershipand/orwith majordonors. + Experience with event coordination and planning. + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Senior Executive Assistant to CEO Organizational Relationship: Reports to Chief People Officer Job Family: Executive Support Managerial Responsibilities: Yes Classification: Exempt / Full-Time Required to work in office in Lindon, Utah 4 days per week GENERAL SUMMARY The Senior Executive Assistant is a highly trusted, senior-level executive assistant responsible for providing advanced support to the CEO, COO, and CFO. This role is first and foremost focused on executive support to the CEO, while also incorporating elevated responsibilities related to prioritization, coordination, follow-through, and executive effectiveness. The Senior Executive assistant operates with a high degree of autonomy, judgment, and discretion-anticipating needs, managing complexity, and enabling the executive team to focus on the organization's most critical priorities. DUTIES & RESPONSIBILITIES: Executive Partnership & Senior-Level Executive Support Serve as the primary Senior Executive assistant supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support. Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise. Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support. Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments. Calendar, Communication & Information Management Manage CEO's calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency. Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities. Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries. Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence. Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders. Executive Coordination & Follow-Through Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed. Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion. Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow. Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities. Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews. Support preparation of board decks, briefing materials, and post meeting follow ups. People Leadership & Oversight Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant). Delegate work effectively to ensure appropriate coverage, scalability, and role clarity. Establish and continuously improve processes, standards, and best practices. Ensure coverage, continuity, and consistent quality of executive support across the organization. Business Acumen & Discretion Handle highly sensitive, confidential information with discretion and sound judgment. Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives. Identify opportunities to improve executive workflows, decision-making, and organizational efficiency. Project Management & Coordination Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones. Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions. Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities. EDUCATION, KNOWLEDGE AND SKILLS 5+ years of experience providing senior-level executive support to a CEO. Proven experience supporting multiple executives simultaneously in a dynamic environment. Exceptional organizational, prioritization, and problem-solving skills. Advanced written and verbal communication skills with executive presence. High emotional intelligence, discretion, and sound judgment. Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools). Work Requirements This position is based in our Lindon, Utah office and requires on-site presence Monday through Thursday. Occasional after-hours work may be required for executive meetings, events, or time-sensitive projects. Occasional travel as needed. Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required. PHYSICAL DEMAND: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SECURITY ROLE / RESPONSIBILITY: Protected Health Information ("PHI"): This position may have access to and be responsible for the security of PHI/PI on an incidental basis. Human Resource Information: This position may have access to and be responsible for the security of information including salary, insurance, reviews, resumes. Financial Admin: This position may have access to and be responsible for the security of financial administrative accounts and corporate accounts. Application Admin: This position may have access to and be responsible for securely administering user access to corporate applications. Vyne Dental provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Vyne Dental follows applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This position provides executive level administrative support to Intermountain Health's Chief Nursing Executive and President of Children's Health. This highly visible position directly interacts with internal leaders and members of the community on behalf of their executive. The Executive Assistant Senior - Enterprise Leadership Team proactively anticipates needs to support a variety of administrative functions for the Chief Nursing Executive and President of Children's Health and leaders on her team in a time-sensitive, accurate, and confidential nature using discretion and tact. Primary responsibilities include managing executive calendars, responding to inquiries and requests, travel/expense management, board and meeting management, task management, correspondence, project coordination, assisting items in a confidential nature, and support of system needs. The incumbent must use sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence. **Why Join Us?** At Intermountain Health, you'll be part of a mission-driven organization committed to improving health and well-being across communities we serve. You'll work alongside visionary leaders in a collaborative, inclusive environment. **This hybrid role is located Salt Lake City, Utah and requires in-person attendance 50-75% of the time. Worksites may vary between Key Bank Building (downtown Salt Lake City) and Primary Children's Hospital Salt Lake.** **Essential Functions** + The Executive Assistant - Senior, ELT proactively anticipates needs to support a variety of administrative functions for the President, Executive Vice President, Senior Vice President, and/or other leaders in the Office of the CEO in a time sensitive, accurate, and confidential nature using discretion and tact. + Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours. + The Executive Assistant - Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s). + This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support. + Demonstrated excellent organizational skills and attention to detail + Excellent verbal and written communication skills including spelling, punctuation, grammar + Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision + Demonstrated ability to exercise sound judgement and discretion + Demonstrated excellent interpersonal skills with internal and external senior-level leaders + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities with professionalism and equanimity + Demonstrated efficiency in project coordination, tracking actions and outcomes + Demonstrated experience as valuable team player **Preferred Qualifications** + Bachelor's degree. + Experience with events coordination and planning. + Experience working in a matrixed healthcare setting. + Leadership experience (e.g. providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others). **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Intermountain Health Primary Childrens Hospital, Key Bank Tower **Work City:** Salt Lake City **Work State:** Utah **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $33.51 - $51.73 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.