Senior Administrative Assistant Jobs in Orono, ME

**Statement of the Job:** The Executive Assistant to the President and Coordinator of Advancement and Alumni Relations provides administrative support to the President, including managing the president's calendar and coordinating university events. The position works closely with the leadership team, faculty, staff, and other stakeholders to assist the President with communicating and implementing overall organizational policies and priorities. The Executive Assistant also provides administrative support to the Vice President of Advancement and Alumni Relations (VPAAR) and performs advancement operations functions, coordinates fundraising and alumni events and activities, and other duties as assigned. UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs. UMA is the third-largest public university in Maine. In addition to its main campus in the state's capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives. **Qualifications** **Required:** * Bachelor's degree or the equivalent combination of training and experience. * Three to five years of administrative experience. * Proficiency with Microsoft Word and Excel. **Preferred:** * Proficiency with all Microsoft applications and other software used to support operations. * Understanding of gift processing and acknowledgment activities. **Salary:** The normal starting salary for this position is between $50,000 - $55,000 and is commensurate with training, education and experience. **We are not able to consider applicants who require Visa sponsorship support**. Incomplete application materials cannot be considered. Materials received after the initial review date of 10/13/2024 will be reviewed at the discretion of the University. The successful applicant is subject to appropriate background screening. **Equal Opportunity Statement** In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, ************. TTY 711 (Maine Relay System). **Clery Act** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may . **About the University of Maine System** The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the .

Northern Light Eastern Maine Medical Center Department: Hospital and Other Admin Cianchette Professional Blding Work Type: Full Time Hours Per Week: 40 Work Schedule: 8:00 AM to 4:30 PM The Executive Assistant is responsible to perform office and administrative support for the assigned senior vice president(s) and ensures work related issues are addressed in a confidential, cordial, and efficient manner. The EA coordinates the majority of the daily activities of the Senior VPs and oversees or conducts special projects independently as assigned. The work environment can be stressful, and the position has a high degree of visibility within Northern Light Health. This position will provide high-level administrative support by conducting research, preparing statistical reports, PowerPoint presentations, managing confidential information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, meetings, and managing the executives' calendars. May be assigned to support Board committees, attend Board meetings, prepare PowerPoint and other material for Board meetings, interact with Board members. May be responsible to delegate tasks and prioritize work of others to complete tasks assigned. For example, may be responsible to coordinate presentations and gather content from others in order to meet deadlines. Responsibilities: * Answers phones, emails, and instant messages, prioritizes incoming mail and routes questions or messages in proper direction, or if appropriate, answers question. Develops process to ensure questions are routed appropriately and closure of inquiries has been met. * Works with visitors to arrange their visit and where applicable, assists with onsite meetings. * Schedules appointments, meetings (including web-based meetings, e.g., Zoom and Microsoft Teams) and vendor presentations to maximize time and availability, assuring time schedules are maintained accurately and efficiently. Evaluates meeting requests and prioritizes based on executive's direction and personal knowledge of strategic importance of subject matter. * Works as Event Planner for off-site meetings, overseeing the venue contracts, catering, AV, and speakers as needed. * At the direction of the executive, assists with the preparation of materials and presentations for meetings including Leadership Council and board meetings presentation material. * Coordinates executive's travel plans including hotel, airfare, ground transportation, and registrations. * Manages corporate credit card account making discretionary purchases as needed to run the executive's office including monthly reconciliation of account. Ensures proper accounting for purchases. * Proactively creates documents needed by executive for review and disseminates the information and reports appropriately. * Assists executive in goal tracking. * Compiles reports for executive, and organization as requested. * Attends meetings as requested to record minutes. Compiles, transcribes, and distributes minutes of meetings. * Maintains files and databases of pertinent information. Uses discretion to purge and/or store files as appropriate. * Develops and maintains a process to ensure timely policy review/renewal according to the policy standards. * Initiates, manages, and reviews the budget preparation process and reports. Gathers and analyzes the data needed for upcoming budget. Reports for any compliance issues. * As a proxy for and under the supervision of executive, enters, edits, and approves employee changes in Infor as directed. * As a proxy for and under the supervision of executive, processes bi-weekly payroll for employees reporting to the executive and processes payroll corrections as appropriate. Assures payroll requests for his/her executives are appropriately submitted to the office of the President * Maintains a safe environment complying with NLH policies and procedures; reports and directly addresses environmental hazards and violations of patient safety policy and/or protocol when involved or observed. * Prioritizes and manages internal and external correspondence, communications, and mail. Ensures the Senior VPs are made aware of all matters that require prompt follow-up and action. * Other Duties as assigned Other Information: Competencies and Skills * 3+ years of relative work experience required. • Three years of experience in a similar role within NLH, OR 5 years of experience in a similar role outside NLH * Achieves Results: Sets high standards for their own outcomes and seizes opportunities to engage others towards objectives. Consistently moves forward with direct actions in order to attain or exceed objectives. Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple projects and duties as needed. * Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan. * Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of diversity, inclusion, empowerment and cooperation. * Demonstrates Adaptability: Learns quickly when facing a new problem or unfamiliar task; is flexible in their approach with changing priorities and ambiguity. Manages change effectively and does not give up during adversity. Capable of changing one's behavioral style and/or views in order to attain a goal. Absorbs new information readily and puts it into practice effectively. * Demonstrates Emotional Intelligence: Exhibits a high level of self-awareness, self-management, other awareness and relationship management. Conducts themselves in an empathic, appropriate way, with a sense of humor and stimulates a collaborative work environment. Is respectful of the attitudes, feelings, or circumstances of others and aware of the influence of their own behavior on them. Is aware of relevant social, political, system, and professional trends and developments and uses this information for the organization's benefit. * Effectively Communicates: Listens, speaks and writes appropriately, using clear language. Communication methods are fitting to the message(s), audience, and situation and follow-ups are regular and timely. Shows that important (non-) verbal information is absorbed and understood and asks further questions to clarify when necessary. Expresses ideas and views clearly to others and has ability to adjust use of language to the audiences' level. * Exercises Sound Judgment & Decision Making: Understands and processes complex information, which allows for appropriate and accountable conclusions. Does not react too quickly or slowly. Balances facts, goals, and potential approaches taking the appropriate criteria into account. Makes active decisions and commits oneself by communicating confidently and respectfully. * Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved. * Fosters Innovation: Employs and encourages the use of meaningful creativity in solving challenges. Proactively identifies opportunities and uses new approaches to enhance processes, systems and services. When appropriate, suggests or initiates new strategies, products, services, and markets. * Email application with the ability to manage email as well as calendars, managing tasks and contacts, note taking, journaling, and web browsing. * Presentation software with the ability to create presentations with the ability to incorporate animation, audio, video, time delays, as well as designing themes and variants with animations and effects. * Word process application with the ability to create and edit documents, format, use tables, apply footnoting, create table of contents and mail merge techniques. * Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others. Education * Required Associate's Degree - 4 years of related experience in lieu of degree Working Conditions * Lifting, moving and loading less than 20 pounds. * Prolonged periods of sitting. * Prolonged periods of standing. * Prolonged periods of walking. * Work beyond the regularly scheduled hours.

Do you like a challenge? Do you thrive on helping others and giving back? Are you looking for a more rewarding profession? Whether you are looking to start your career, change careers, or are currently in the field of Social Services, OHI just might be the perfect place for you! OHI is seeking a Rehabilitation Technician to join our Mental Health Team! The Rehabilitation Technician will be responsible for assisting and supporting individuals with mental illness and/or co-occurring disorders. Primary responsibilities include motivating and inspiring each person supported to: Create and achieve goals; Live an independent and autonomous life. Identify and utilize formal and informal supports available in their community, family, and social network. Increase inclusion and engagement in their community and neighborhood life.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Senior Executive Administrative Assistant** Full-Time 30+ days ago Requisition ID: 2628 **Join our Growing Team and see why Summit Utilities, Inc was named as one of the Fastest Growing Denver Area Private Companies 2019 and 2020; Best Places to Work in Maine 2019, 2020, 2021, 2022 and 2023; and Best Places to Work in Arkansas 2020 and 2023, Oklahoma 2022 and 2023 and Missouri 2023. Summit was also recently named one of Forbes 2023 America's Best Small Employers.** Summit is a growing natural gas utility company providing safe, reliable and clean burning natural gas service to homes and businesses in Arkansas, Colorado, Maine, Missouri and Oklahoma. Being part of the Summit team means embracing excellence, diversity and innovation, committing to safety each and every day, and doing all that we can to serve each other, our customers and the communities where we live. We aim to bring warmth and energy to everything we do. **We have an exciting opportunity open for a Senior Executive Administrative Assistant based in Little Rock, AR.** **POSITION SUMMARY:** Provides administrative support to executive leaders while assisting other departments with key responsibilities. **PRIMARY DUTIES AND RESPONSIBILITIES:** • Strategic Coordination: * Assist with the creation and management of confidential and strategic presentations, reports, and communications for board meetings, investor relations and key stakeholder briefings. * Support in preparing executive summaries and updates that align with the company's overall strategic objectives. • Leadership Liaison: * Act as the point of contact between the COO and internal/external stakeholders, managing flow of information to maintain transparency and ensure timely follow-ups. * Facilitate relationships with the board of directors, senior leadership team and major clients or partners. • High-Level Meeting Management: * Schedule, coordinate, and ensure the seamless execution of high-profile meetings involving board members, investors and C-suite executives. * Prepare detailed agendas, gather and disseminate background material and manage post-meeting action items. • Advanced Travel and Event Planning: * Oversee complex domestic and occasional international travel arrangements, including coordinating with the executive administrative team as necessary. * Organize executive-level events, offsite strategy sessions and retreats with precise attention to detail. • Special Projects Oversight: * Lead or support cross-functional initiatives that require the COO's direct oversight, ensuring project timelines and milestones are met. * Implement systems for tracking project progress and communicate status updates regularly to senior leaders. • Office Management: * Support Centerview office space hoteling for visiting or remote team members. * Maintain distribution lists for internal communications. * Ensure supplies and office materials are available for executives and back up local Executive Assistants as needed. * Other duties as assigned. **Education and Work Experience:** • 10 or more years of experience in supporting a C-suite executive or equivalent high-profile leadership role in a corporate environment. • Experience in large-scale corporate settings with a proven track record of handling complex administrative functions for large companies. • Certification as an Administrative Professional (e.g., Certified Administrative Professional - CAP) is preferred. **Knowledge, Skills, and Abilities:** • Strategic Thinking: Ability to understand business goals and align support activities to contribute to organizational success. • Professional Perspective: Demonstrated experience working with internal/external partners and managing communications across multiple time zones. • Decision-Making Acumen: Strong judgment and the ability to make decisions on behalf of the COO when appropriate. • Executive Presence: Ability to interact confidently and diplomatically with senior-level executives and key external stakeholders. • Crisis Management: Experience handling high-pressure situations with calm, effective problem-solving. • Technological Proficiency: Familiarity with project management tools/platforms and video conferencing platforms (e.g., Zoom, Webex) in addition to Microsoft Office Suite. • Flexibility and Adaptability: High initiative and ability to work across competing priorities to ensure information and data are disseminated in a timely manner. • Emotional Intelligence: High level of interpersonal skills, demonstrating empathy and an understanding of human dynamics. • Proactive Communication: Advanced ability to maintain open lines of communication, keep stakeholders informed, and ensure that critical information is not overlooked. • Analytical Ability: Skilled at assessing situations and providing solutions to assist the COO in decision-making processes. Summit offers competitive pay and medical/dental/vision and other benefits that provide flexibility, choice and support to our employees when they need it most. We understand that home and family are essential pieces of your life, and our benefits are designed to support you both at work and at home. *Summit Utilities, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, or status as a qualified individual with disability.*

This position will work closely with the President's Office to ensure a coordinated and timely completion of activities to achieve results for the Organization and System. In addition to normal Executive Assistant duties, other areas of focus will include support of Board activities; participation in strategic planning; tracking of operational initiatives; community relations; effective communication strategies both internally and externally; participation in/lead specific project mgmt. functions; and the coordination of coverage/resources of administrative assistants supporting VPs. Essential Duties and Responsibilities + Supports and promotes the mission and values of Covenant Health Ministry. + Provide professional support for the President's Office. + Supports multiple Boards with agenda planning, meeting preparation, minutes, and follow-up actions. + Maintains accurate Hospital license with the State of Maine. + Transcribes and/or prepares documents such as correspondence, reports, proposals, job descriptions, performance evaluations, policies/procedures, minutes, and forms for utilizing Microsoft Word, Excel, PowerPoint, and/or other software. + Coordinates projects as requested. Places calls to clinical directors and leadership staff to follow up on requests made by the President's Office. + Maintains the vacation request schedule and keeps the President informed. + Prepare both internal and external communications for the President. + Maintains an effective system that assures easy retrieval of necessary documents that is also in compliance with regulatory requirements. + Continually searches for and makes recommendations for streamlining processes and eliminating non-value-added tasks. + Schedules meetings, prepares agenda, invites guests/speakers, takes minutes, tracks agenda items needing follow-up, and coordinates specific follow-up actions. + On behalf of the President, oversees systems to ensure timely and complete follow-through on multiple projects across the campus. + Schedules progress reports as well as final presentation to appropriate committees upon completion. + Tracks progress on key projects/initiatives for the President. + Will be involved in researching topics for best practice and benchmarking with other organizations as strategic plans are developed and updated. + Coordinates calendar for the President, reserves meeting space, requests catering as needed, makes travel arrangements, and produces itinerary. + Other duties as consistent with this role. Job Requirements Job Knowledge and Skills + Proficient in Microsoft Office. + Must possess very strong verbal and written communication skills. + Demonstrated self-starter, strong critical thinking, and organizational skills. + Ability to always maintain the highest level of confidentiality. + Must be able to read, write and comprehend the English language. Education and Experience + Bachelor's degree preferred. High school diploma required. + 5+ years of healthcare experience with leadership and administrative responsibilities. An equivalent combination of education and experience that provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements. Working Conditions/Physical Demands Must p ossess the physical and mental abilities to perform the tasks normally associated with this position that involve a combination of sitting, standing, walking, bending, stooping, and reaching. Lifting/carrying frequently up to 10 pounds, occasionally up to 25 pounds. Some stress is related to a high level of responsibility for quality care. The ability to speak, read, write, and understand written instructions in English is required. Americans with Disabilities Statement Must be able to perform all essential functions of this position with reasonable accommodation if disabled. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Covenant Health reserves the right to modify position duties at any time, to reflect process improvements and business necessity.

At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day. Coordinates the Senior Executive's calendar and helps facilitate meetings with the Senior Executive. Provides real-time scheduling support by booking appointments and calendaring to avoid scheduling conflicts, anticipate leader's needs while coordinating and supporting special events and tasks to ensure day-to-day assignments are completed in a timely and appropriate manner, and expected outcome goals are met. Aware of future obligations and coordinates as appropriate. Manages phone communications and routes calls to appropriate team members. Responds to messages on behalf of Senior Executive. Interacts with all levels of administration and team members in all entities on various issues, answers general questions and refers all other questions/inquiries to appropriate team members. Performs daily activities such as preparation of daily folder and meeting materials and monthly expense reports. Responsible for time management. Can adjust and adapt to changing schedules and timelines. Organize project-related meetings, including the creation of agendas, preparation of materials, taking meeting minutes, and report outs while meeting the expected timelines of the leader and meeting charter. Supports management meetings and creates minutes. Verifies that all audio-visual requirements, food arrangements, seating and setup are appropriate and completed prior to the start of every meeting or event. Manages the production of high level correspondence, reports, etc. from notes and drafts within Senior Leader/charter expectations Attends the executive administrative support Monthly Meetings and the system administrative support Monthly meetings. Handle and monitor multiple project deliverables and timelines; notify the appropriate project sponsor and/or lead when issues arise. Supports organization projects that are led by the Senior Executive, documents and creates material as needed. Maintains and continually develops competence with office technology. Attentive to the value of staying under budget while planning event specifications. Performs job duties in a manner that maximizes expense controls. Prepares financial statements, reports, memos, invoice letters, and other documents. Maintains departmental records, files, and procedure manuals. Files and retrieves corporate records, documents, and reports. Coordinates travel arrangements. Processes expense reimbursements and invoices. Supports the time and attendance procedures. Opens, reviews, and distributes incoming mail. Performs office duties that include ordering supplies and managing a records database. Maintains confidentiality. Complies with all organizational policies and practices. Attends training courses provided by the organizations as necessary. Performs other duties as assigned. Education and Experience: Bachelor's Degree Preferred. Concentration in Business Administration, Health Administration or related field preferred. Five years or more experience as an executive assistant or other relevant administrative support experience. Healthcare experience preferred. Expert understanding of entire MS Office suite (must be proficient in spreadsheets, Word, Excel, PowerPoint) Knowledge, Skills, and Abilities: Ability to manage/prioritize several small projects and/or phases of large projects simultaneously. Ability to communicate orally and in writing in a thorough, clear, and always pleasant manner. Excellent interpersonal skills. Strong analytical skills to stay flexible with changing priorities. Ability to work under pressure and meet tight deadlines. Highly organized with an emphasis on maintaining focus on the details. Ability to work independently with general supervision, but knowing when to involve stakeholders in the process. Time Management skills. Flexibility with work schedule. Typical Working Conditions and Physical Requirements: Ability to use computers and other technical systems required to perform job functions Perform repetitive hand and arm motions Stand, walk, or sit for extended periods of time Bend and lift products weighing up to 15 pounds occasionally This reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. This job description is subject to change and management may assign or reassign duties and responsibilities to this job at any time. If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!

* Portland, ME * Full-Time * Executive Assistant ABOUT VETRO VETRO builds software that makes it radically simpler and faster for broadband providers to plan, design, build, and operate their fiber optic networks. VETRO is the only SaaS-based GIS fiber management platform that optimizes the business value of networks by simplifying the digitization, data visualization and management of fiber assets through an open, highly accessible and precise system of record for network assets. Our map-based SaaS platform is easier to use and more powerful than traditional tools and enables network operators and ISPs to benefit from a modern, integrated, and connected digital hub for their physical network assets. VETRO is leveraged by broadband providers around the world for all phases of network operations. TITLE: Executive Assistant DEPARTMENT: G&A LOCATION: Portland, ME HQ Hybrid ABOUT THE ROLE Reporting to the Chief Executive Officer, the Executive Assistant will be responsible for playing a pivotal role in the heart of our organization, ensuring the office of the CEO operates seamlessly and efficiently while supporting the vision and priorities of the business. The EA will be instrumental in supporting day-to-day operations as well as contributing actively to the complex dynamics of our business, combining the ability to think strategically and execute tactically. Additionally, this role will be responsible for: * Staying one step ahead of the CEO's needs and providing exceptional administrative support * Serve as the primary contact for the CEO's calendar and communications, interacting with the organization, Board Members, external stakeholders, and customers as needed * Take a strategic approach to proactively managing the CEO's daily operations, including complex calendar management, travel, expenses, and emails, aligning the CEO's time commitments with company objectives and defined priorities * Oversee inbox management to ensure timely responses and prioritization of critical communications * Handling logistics for meetings, ensuring seamless remote event setups, greeting guests, and assisting with occasional event management * Track and organize communications, presentations, and other documentation for efficient collaboration with the Executive Leadership Team and other stakeholders * Thoughtfully execute both in-person and remote gatherings, such as customer visits, Board Meetings, and team offsites, owning the logistics and serving as host * Maintain a realistic balance among multiple priorities, demonstrating the ability to adapt and prioritize in a dynamic environment * Develop strong relationships with internal and external stakeholders to enhance collaboration and streamline communication EXPERIENCE AND SUCCESS ATTRIBUTES The successful person in this role will have a strong demonstrated track record of supporting C-Suite Executives embodying a creative and agile mindset and thriving in the rapidly evolving environment of a company at scale. Additionally the successful candidate will: * Located in the Portland, ME area and work regularly in VETRO's HQ * Be personable while also demonstrating a high level of discretion/confidentiality, detail orientation, internal customer service, and problem-solving capabilities * Results oriented with accountability to follow-through and deadlines * Navigate the intricate landscape of a tech-driven startup, going above and beyond to contribute to the success of the office of the CEO and the Executive Leadership Team * Proven experience managing complex calendars and travel logistics using Google Suite applications; demonstrate vetting, prioritization, and recommendation skills * Strong organizational skills, with the ability to seamlessly prioritize multiple tasks * Excellent interpersonal skills, fostering relationships with internal and external stakeholders, including staff and external partners * Proven-effective written and verbal communication skills, capable of simplifying complex topics in an approachable manner * Previous experience in a tech company or startup environment is preferred * Bachelor's Degree or equivalent experience * Intermediate to expert knowledge of Google Suite with the ability to prepare and communicate reports and presentations All successful VETRO employees embody: * Strong communication, high attention to detail, and a collaborative approach to work * Flexible and adaptable with a willingness to create positive change * Think critically and have a bias for action and problem solving * Be an inquisitive lifelong learner with a desire to continuously learn new skills * Have an ability to make decisions and move forward with limited information - an ability to “operate in the gray” If you feel like you can make an impact, even though you don't meet all the above requirements, please apply. VETRO values a variety of backgrounds and professional experiences knowing that the best ideas and solutions come from multi-dimensional teams.

Department of Health and Human Services (DHHS) Secretary Specialist Supervisor Opening Date: December 27, 2024 Closing Date: January 10, 2025 Job Class Code: 6587 Grade: 22 (Confidential) 02023-1881 Location: Augusta -Anticipated Vacancy- Core Responsibilities: In this position you will provide administrative support duties requiring knowledge of office process, business practices, and clerical functions requiring attention to administrative and business details, liaison work, and public relations. This work includes supporting Senior Management level staff with advanced administrative support responsibilities that require in-depth knowledge of accompanying processes and procedures. You will assist with the development of detailed and potentially highly visible reports as well, preparing and disseminating organization-wide policies and program information, as well as help support internal communications, including but not limited to reviewing and updating intranet content and cellular related issues. This position may be responsible for providing guidance to or supervision of other administrative staff within the Division. You will also: • Provide support to both Director and COO as needed. • Monitor and adjust primary skill assignments as necessary. • Communicate verbally and in writing with the public, co-workers, and other agencies. • Compile and distribute program data and reports related to organizational needs. • Review and monitor accounts payable process to assure the Division is timely in payment using the State Procurement Card. • Represent the Division in DHHS wide meetings as directed. • Set staff expectations and measure staff performance using established metrics. • Develop staff through use of appropriate progress plans. • Analyze personnel, operational, and organizational issues, and problems; and develop timely and economical solutions. • Advise superiors regarding the work/operations and act as “troubleshooter.” • Other duties may be assigned. Minimum Qualifications: To qualify your background must include a combination training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. Preference will be given to candidates with at least 5 years of high-level administrative experience. The background of well-qualified candidates will demonstrate expertise in the following areas: 1. Understanding of records management processes and best practices. 2. Proficiency in the use of Microsoft Office programs, specifically including Outlook, Word, and Excel, and in the use of FootPrints (or other service desk automation software applications). 3. Ability to work in a team environment as well as the ability to work independently. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The mission of the Division of Licensing and Certification (“DLC”) is to ensure Maine's citizens receive quality and effective health care and social services by developing and applying regulatory standards that help people have safe and appropriate outcomes. Application Information: For questions about either of these positions, please contact Joseph Zamboni via email at ************************ Please submit all documents or files in PDF format. *To apply, please upload a resume and cover letter with your application. In your cover letter, you must provide the following information: 1) explain what experience, if any, you have had doing the elements under “Job Description,” above; and 2) explain what you have, if any, of the attributes listed above under “well-qualified candidates will demonstrate”. ** Applications submitted with cover letters that do not address the information required above may not be considered for this vacancy. To request a paper application, please contact ************************ Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value). Retirement Plan - The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

York Hospital is seeking an Executive Assistant#to join our Team! # At York, we are more than just a hospital. We are a team of providers, clinicians and staff members offering expertise throughout Southern Maine and the NH seacoast. At York Hospital, our commitment is to make a positive difference in the lives of one another, our patients and our community by instilling our vision of Loving Kindness for all. # Under the direction of the President/CEO, the Executive Assistant is responsible for the coordination of activities and information flowing from the President/CEO#s office.# Uses judgment in assessing the urgency and relevance of matters brought to the President/CEO. Establishes and maintains effect working relationships and serves as a liaison with the hospital#s executive leadership team, Board of Trustees, committee members, officials, affiliated organizations, patients and their families, members of the local health care community and the general public. Facilitates the patient grievances process and posts. Compiles, edits and prepares documents, correspondence, and presentations.# Independently creates and edits draft materials and processes final documents and arranges for distribution. Proactively brings together appropriate people or resources to support the President/CEO in addressing the needs of York Hospital. Manages the President/CEO#s schedule to including coordinating arrangements for the President/CEO and guests, manages preparation of materials for meetings and equipment.# Manages daily schedules aligning with current priorities and deadlines. Develops and maintains a system that alerts the President/CEO of upcoming deadlines, incoming requests and events. Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows. Remains knowledgeable about strategic goals and issues of importance to the President/CEO#s office in order to make informed decisions in all aspects of the job. Staff the York Hospital Board of Trustee and other governance or management meetings as needed.# Is responsible for all corresponding meeting minutes. Facilitates communication for the President/CEO with Boards, Executive Leadership and community members. # Knowledge, Skills # Abilities: Ability to maintain confidentiality of any and all information encountered. Proficient in advanced word processing and data management software programs.# Experience with Microsoft Office Suite Professional. Professional demeanor and ability to defuse sensitive situations in a calm manner. Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of this position with the ability to resolve issues independently. Ability to communicate effectively and professionally, both verbally and in writing, to both internal and external customers. Ability to establish and maintain effective working relationships. Ability to work in a fast-paced environment and ability to handle many tasks simultaneously. Ability to effectively address issues and opportunities creatively and strategically. Ability to represent the President/CEO in a professional and responsible manner internally and to the public. Demonstrated calendar management skills, including the coordination of complex executive meetings. Excellent organizational, prioritization, time and project management abilities, and a strong work ethic. Effective analytical ability in order to analyze, evaluate, and solve problems. Knowledge of the principles, policies and procedures of executive office management. # Education/Licensure/Certifications/Qualifications: Bachelor#s degree in Business Administration preferred.# Five years of relevant administrative support work experience may be considered in lieu of degree in addition to experience providing executive level support.# Experience supporting executives within the health care industry preferred.# # YORK HOSPITAL IS AN EQUAL OPPORTUNITY EMPLOYER. York Hospital is seeking an Executive Assistant to join our Team! At York, we are more than just a hospital. We are a team of providers, clinicians and staff members offering expertise throughout Southern Maine and the NH seacoast. At York Hospital, our commitment is to make a positive difference in the lives of one another, our patients and our community by instilling our vision of Loving Kindness for all. Under the direction of the President/CEO, the Executive Assistant is responsible for the coordination of activities and information flowing from the President/CEO's office. * Uses judgment in assessing the urgency and relevance of matters brought to the President/CEO. * Establishes and maintains effect working relationships and serves as a liaison with the hospital's executive leadership team, Board of Trustees, committee members, officials, affiliated organizations, patients and their families, members of the local health care community and the general public. * Facilitates the patient grievances process and posts. * Compiles, edits and prepares documents, correspondence, and presentations. Independently creates and edits draft materials and processes final documents and arranges for distribution. * Proactively brings together appropriate people or resources to support the President/CEO in addressing the needs of York Hospital. * Manages the President/CEO's schedule to including coordinating arrangements for the President/CEO and guests, manages preparation of materials for meetings and equipment. Manages daily schedules aligning with current priorities and deadlines. * Develops and maintains a system that alerts the President/CEO of upcoming deadlines, incoming requests and events. * Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows. * Remains knowledgeable about strategic goals and issues of importance to the President/CEO's office in order to make informed decisions in all aspects of the job. * Staff the York Hospital Board of Trustee and other governance or management meetings as needed. Is responsible for all corresponding meeting minutes. * Facilitates communication for the President/CEO with Boards, Executive Leadership and community members. Knowledge, Skills & Abilities: * Ability to maintain confidentiality of any and all information encountered. * Proficient in advanced word processing and data management software programs. Experience with Microsoft Office Suite Professional. * Professional demeanor and ability to defuse sensitive situations in a calm manner. * Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of this position with the ability to resolve issues independently. * Ability to communicate effectively and professionally, both verbally and in writing, to both internal and external customers. * Ability to establish and maintain effective working relationships. * Ability to work in a fast-paced environment and ability to handle many tasks simultaneously. * Ability to effectively address issues and opportunities creatively and strategically. * Ability to represent the President/CEO in a professional and responsible manner internally and to the public. * Demonstrated calendar management skills, including the coordination of complex executive meetings. * Excellent organizational, prioritization, time and project management abilities, and a strong work ethic. * Effective analytical ability in order to analyze, evaluate, and solve problems. * Knowledge of the principles, policies and procedures of executive office management. Education/Licensure/Certifications/Qualifications: Bachelor's degree in Business Administration preferred. Five years of relevant administrative support work experience may be considered in lieu of degree in addition to experience providing executive level support. Experience supporting executives within the health care industry preferred. YORK HOSPITAL IS AN EQUAL OPPORTUNITY EMPLOYER.

Job Details Saco South Office - Saco, ME Non-Exempt $19.00 Hourly Admin - ClericalDescription Living Innovations jobs have purpose built in. They're not ordinary - each day offers something new and extraordinary! Living Innovations provides support to people with disabilities to have a good life at home and in the community. The Administrative Team Leader plays a vital role in ensuring the smooth operation of our Maine offices by supervising, training, and supporting our Administrative Assistants. This role requires excellent communication, leadership skills, and a commitment to providing exceptional administrative support. Responsibilities: Supervision & Leadership: Supervise 4-8 Maine Administrative Assistants, ensuring efficient daily operations across their respective offices. Communication & Customer Service: Maintain a positive, professional, and helpful demeanor with all stakeholders (callers, visitors, individuals, employees, home providers, etc.). Office Support & Administration: Assist with managing new hire onboarding, new hire paperwork, training module assignments, and electronic filing. Perform compliance activities and other administrative duties as needed. Administrative Manager Support: Provide administrative and project support to the Maine Administrative Manager and Administrative Assistants. Benefits Include: $500 Sign on bonus Mileage Reimbursement Health Insurance/Vision and Dental benefits Paid time off Professional development opportunities The satisfaction of making a real difference! Qualifications Qualifications: Proven experience in an administrative support role, with supervisory experience preferred. A patient, caring, and positive attitude. Strong verbal and written communication skills. Ability to provide customer service in and upbeat and cheerful manor. Prior experience using Microsoft Office Suite preferred. Valid state issued driver's license, current vehicle insurance declaration and vehicle registration. A high school diploma or equivalent. The ability to pass comprehensive background checks per state and company regulations/policies

Administrative Assistant II, Education page is loaded **Administrative Assistant II, Education** **Administrative Assistant II, Education** locations Bar Harbor, Maine posted on Posted 30+ Days Ago job requisition id JR005137 Performs administrative duties for an individual, group, or department. Performs general tasks and completes routine assignments. Receives assistance in the completion of more complex assignments. Works under moderate supervision with some latitude for independent judgment. May make contacts of a sensitive, complex, and confidential nature. **Key Responsibilities and Essential Functions** * Answers and transfers phone calls * Manage schedules, arrange appointments and itineraries * Coordinate meetings, travel, conference calls, and complete expense reports * Create and edit documents, spreadsheets and presentations * Prepare reports, meeting minutes and correspondence. **Knowledge, Skills, and Abilities** * High School Diploma * 2+ years of experience * Communication skills * Organization skills * Interpersonal skills * Computer skills Education Required: High School Diploma or GED Education Preferred: High School Diploma or GED Experience Required: 2 years Experience Preferred: 2 years COVER LETTER REQUIRED Pay Range (hourly): $21.60 - $28.09 #CA-NL6 **About JAX:** The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit. **EEO Statement:** *The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.* **Bar Harbor:** The Jackson Laboratory's 43-acre scenic Bar Harbor campus is nestled between the Gulf of Maine and the mountains of Acadia National Park. Some of the best hiking and biking in the world (over 50 square miles of mountains, lakes, views, and dramatic coastline) is accessible from our campus. We are one mile from downtown Bar Harbor, which offers a vibrant downtown district with a plethora of restaurants, shops, museums, and galleries. **Ellsworth:** The Charles E. Hewett Center in Ellsworth, Maine, is a state-of-the-art facility that serves researchers world wide. The facility represents the culmination of nine decades of unmatched experience and leadership in breeding and caring for laboratory mice. Ellsworth, Maine, is one of Maine's fastest growing cities. With a growth rate of nearly 20%, Ellsworth is a bustling year-round community and acts as a hub for surrounding towns. It is located nearby Acadia National Park and hosts numerous special events, concerts and festivals each year. Residents have access to fabulous shopping, recreation, museums, galleries, and dining at a variety of independent restaurants. **Farmington:** JAX Genomic Medicine is transforming medicine by improving patient care, lowering costs, and increasing life span and health span. JAX Genomic Medicine's research focuses on the complex genetic causes of disease and on the development of genomic solutions tailored to each person's unique genetic makeup. JAX Genomic Medicine sits on a 17-acre site on the campus of the University of Connecticut Health Center. The 183,500-square-foot facility opened in the fall of 2014. Now, it houses over 300 biomedical researchers, technicians, and support staff in state-of-the-art computing facilities and laboratories. In Connecticut, JAX resides in the scenic town of Farmington, in the state's capitol region. The Hartford region, which offers some of the best public schools in the country, is made up of both bigger cities and smaller, charming historic New England towns. JAX Genomic Medicine is also geographically located within 2 hours of Boston and New York and is close to multiple transportation systems, including bus lines, highways, railroads and international airports. **Sacramento:** The JAX Mice, Clinical and Research Services facility is located in Sacramento, the state capital of California. Sacramento is less than a two-hour drive from San Francisco, Napa Valley, and scenic Lake Tahoe, and a short flight to both Los Angeles and Orange County. Sacramento is the birthplace of the nation's Farm to Fork movement, and offers excellent restaurants, gastro-pubs, wineries, theaters, and museums. Outdoor activities are plentiful: Boating, white water rafting, and riding the scenic bicycle trails are popular. Housing and other costs of living are more affordable in Sacramento and its surrounding suburbs than in most other neighboring areas in the North Bay, making Sacramento one of the hottest housing markets in the country year after year. **Augusta:** JAX's Maine Cancer Genomics Initiative (MCGI) is located in Augusta, Maine, in the Harold Alfond Center for Cancer Care (HACCC), at Maine General Hospital. It began operations in 2016 with three overarching goals: to provide cancer genomic testing for Maine cancer patients; to develop and deliver physician education about clinical genomic cancer diagnostics; and to build a network in Maine of oncology practices conducting studies in genomic medicine.

Catholic Charities Maine ESBVIC (Educational Services for Blind & Visually Impaired Children) program is looking for a dedicated and organized Administrative Assistant II. Definition: The Administrative Assistant II is the person responsible for assisting the Catholic Charities Maine administrators and the Education Services for Blind and Visually Impaired Children (ESBVIC) Program Director in processing invoices and compiling data needed for financial and quality performance reports. They are also responsible for supporting the teachers of the Visually Impaired through the acquisition of materials needed to perform their duties. The Administrative Assistant II works primarily in the office setting, using computers and other technology to assist in education of children who are blind and visually impaired. Qualifications: Shall have a minimum of two (2) years in a school of higher education. Equivalent experience may be substituted for the formal training. Must have at least two (2) years experience in a responsible position sufficient to indicate the ability to carry out the responsibilities of this position, as well as the expertise that will supplement that of the Director. Salary: $18.34 - $23.85 per hour. Starting salary contingent with experience and education. Benefits: A generous Earned Time policy to use for sick, personal or vacation time! Up to Six (6) paid agency holidays Short- and long-term disability, basic life insurance ( employer paid !) A choice of three (3) comprehensive medical plans Employee Assistance Program (EAP) 401k agency contribution Bereavement Time off Health and Wellness programs including up to $100 reimbursement per year on health and wellness purchases, as well as access to group & individual wellness coaching. ADP LifeMart Employee Discount program Dental and Vision insurance options Voluntary Accident & Critical Illness Insurance with a paid Health Screening benefit You may apply directly on our Career Center or send your resume and cover letter via email (************************), fax **************, or mail to Human Resources Office, Catholic Charities Maine P.O. Box 10660, Portland, ME 04104. Catholic Charities Maine is a United Way and Affirmative Action/EOE/Minorities/Females/Veteran/Disabled Employer. Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to: ***********************

Bangor Area Staffing Solutions Job Description Bangor - BASS is seeking an experienced Administrative Assistant for our client's long term temporary need. In this position, you will assist with office communications while supporting day-to-day operations. Responsibilities include answering calls and greeting visitors, maintaining office areas, scheduling, coordinating meetings, and assisting with administrative tasks. Schedule: Monday thru Friday, 8 am to 5 pm. **Key Responsibilities:** * Organize documents and workflow records. * Coordinate travel, meetings, and office events. * Prepare correspondence and manage client files. * Assist other teams as needed and back up reception duties. **Qualifications:** * Proficient in Word, Outlook, and data entry. * Organized, detail-oriented, and capable of multitasking under pressure. * Strong communication and writing skills. * Professional demeanor with a focus on confidentiality. This role requires reliability, initiative, and the ability to prioritize tasks effectively while working both independently and collaboratively. This is a great opportunity to work in a friendly, professional office. Send your resume today. Job Type: Full-time Pay: $18.00 - $20.00 per hour Contact Information * 18 Penn Plaza, STE 24A Bangor , ME 04401 * ************** * ************** * *************************** Other Postings

* **Subject:** Administrator * **Hours:** Full Time * **Contract:** Fixed Term * **Salary Type:** Annually * **Language:** Welsh **Administrative Assistant** Grwp Llandrillo Menai For further information and an application form go to the Grŵp Website - *************************** The Administrative Assistants will be responsible for supporting the Multiply team (an exciting project that will provide numeracy courses for adults in Gwynedd, Anglesey, Conwy and Denbigh in order to increase their confidence and numeracy skills or to work towards a qualification). This role includes managing documentation, organising internal and external meetings with partners and stakeholders and assisting the project manager in keeping accurate records, ultimately contributing to the efficiency and success of the project JOB REQUIREMENTS See below DOCUMENTATION

Energy Aspects| Salesforce Administrator Intern | Off campus Hiring | 0 - 1 Years **Energy Aspects| Salesforce Administrator Intern | Off campus Hiring | 0 - 1 Years** Eligibility CriteriaJob Role Salesforce AdminEducationBE, B.Tech, ME, M.Tech, MCA, BCA BatchAny BranchAnyCTC/StipendDepend on The InterviewLast DateASAPExperience0 - 1 YearsJob LocationKolkata Join us On Telegram Founded in 2012, Energy Aspects is an independent research consultancy that provides industry-leading analysis and forecasts of the energy markets. We are dedicated to supporting our clients in trading, investing, financing, and planning within the energy sector. With the recent acquisition of macro research firm Medley Global Advisors, our services have been further strengthened, offering comprehensive insights into both global macro policy analysis and deep energy market expertise. Role Overview: Energy Aspects is seeking a motivated and talented individual to join our team as a Salesforce Administrator Intern. This role offers a unique opportunity to gain hands-on experience in software development while working closely with experienced professionals. Upon successful completion of the internship program, the individual will be considered for potential permanent roles within the Salesforce team. Key Responsibilities: * Handle fundamental Salesforce.com administration tasks, including user management, access control, profile and permission sets management, data handling, and system maintenance. * Configure Salesforce settings, including Workflow, Process Builder, Lightning Flow, approval processes, custom objects, fields, page layouts, record types, and more. * Develop, customize, and maintain reports and dashboards to meet business requirements. * Provide initial support to end-users, including issue logging, identification, and resolution. * Collaborate with internal teams to gather requirements, test enhancements, and assist with Salesforce rollouts. * Identify and translate business requirements into scalable solutions with a focus on exceptional user experience. * Collaborate cross-functionally with teams in Sales, Sales Ops, Marketing, and Finance. * Stay updated on new Salesforce features and functionalities. Requirements: * Excellent team orientation and strong process orientation. * A keen desire to understand problems and develop solutions. * Ability to perform detailed analysis of business and technical requirements and document them effectively. * Bachelor's degree in computer science or related field, or equivalent experience. * 0-1 years of Salesforce Administrator experience or Salesforce Administrator Certification. * Experience/Knowledge of Salesforce components like Workflow, Process Builder, Lightning Flow, etc. * Certification in Salesforce (e.g., Certified Salesforce Administrator, Advanced Administrator, Platform App Builder) is a plus. Desirable Skills: * Knowledge of 3rd party tools and plugins. * Advanced Excel manipulation capabilities. * Good sense of humor. * Culture & Benefits: * Energy Aspects is an equal opportunity employer that values workplace diversity. We foster a fast-paced, collaborative, and dynamic working culture where contributions are recognized and rewarded. Our compensation packages include generous commission structures, share options, health insurance, life assurance, pension contributions, and ample holiday time. Application Process: Interested candidates should submit their resume Experience : 0 - 2 Years **** Experience : Fresher **** Experience : 0 - 2 Years **** Experience : 0-1 Years **** Experience : 0 - 2 Years **** Experience : 0 - 2 Years **** Experience : 0 - 2 Years **** Experience : 0 - 2 Years **** Experience : Fresher **** Experience : 0 - 2 Years **** Experience : 0-1 Years **** Experience : 0 - 2 Years ****

The Administration Support position is responsible for providing administrative support to leadership, managers, and other staff, as needed, through a variety of tasks related to the organization conducting business. This position will also be responsible for providing graphic development, page layout design support, and product coordination for marketing and proposal material created in support of business and/or proposal development. Bristol Alliance of Companies (Bristol Industries) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native culture, land, and people of the Bristol Bay region. Our values: People, Communities, Reputation, Teamwork, Trust, and Truth. Essential Roles and Responsibilities: · Ensure that all administration and marketing tasks are completed accurately are completed accurately and delivered with high quality and in a timely manner. · Answer and direct phone calls. · Organize and schedule meetings, appointments, and events. · Order office supplies and maintain inventory. · Arrange for shipping or deliveries. · Arrange travel as needed. · Provide general support to visiting colleagues and visitors as needed. · Maintain a neat and orderly office environment. · Assist the Office Manager as needed. · Perform miscellaneous job-related duties as assigned. · Organize, manage, and maintain business records kept in office. · Other duties as assigned. Knowledge, Skills, and Abilities: · Ability to work independently and unsupervised. · Ability to gather and analyze data, reason logically and creatively, draw conclusions and problem solving. · Ability to make appropriate recommendations. · Basic understanding of finance and accounting procedures. · Ability to prioritize and organize, work under stress, meet deadlines. · Ability to be flexible and adapt to constant change. · Ability to flexible hours as required to meet deadlines. · Skilled in interpersonal and written communication to assist with interactions with all levels of staff and clients. · Skilled in Microsoft Office. · Knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop and Adobe Acrobat). · Knowledge of traditional office equipment such as copiers, scanners, shedders and postage machines. · Ability to perform tasks in a safe and responsible manner. · Possess excellent team working spirit. · Ability to occasionally travel. · Other duties as assigned. Required Qualification: · High school diploma or GED is required. · Minimum of one-year of recent experience in an Administrative Support role is required. · Valid driver's license is required. Preferred Qualifications: · Associate degree in business or three years of recent experience in an Administrative Support role is preferred. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · This position may require close visual acuity to perform activities such as viewing a computer terminal and extensive reading. · Position may require specific physical requirements include, but are not limited to, balancing, stooping, sitting for long periods of time, reaching, walking, lifting, talking, hearing, and performing repetitive motions. · Position is subject to inside environmental conditions. Physical Qualifications: The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. · Mobility: Must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions. · Hearing: Must be able to hear audible safety alarms. · Visual Acuity: Must be adequate to perform above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading. · Lifting: Must be able to exert up to 20 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Benefits: Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health insurance plan including medical, dental, vision, life insurance, long-term disability insurance, 401(k) plan with employer match. Contingency Continued employment is contingent upon passing security clearance, drug screen, and background check. Equal Opportunity Employer Statement Bristol Industries, LLC is an equal opportunity employer and offers any available positions to all, without regard to race, color, religion, sex, nation origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applied to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment. As an Alaska-Native owned company, Bristol Industries seek out and hire qualified Alaska Native and other minorities.

Evergreen Subaru is seeking a highly motivated professional with superior customer service skills to join our team. Answering incoming calls for the service department in a courteous and professional manner. Scheduling appointments for new and previous service customers. Verifying and collecting customer information for accurate entry into the customer database. Additional Duties Contacting customers about special order parts that have arrived. Special projects as assigned. Qualifications Prior customer service experience is required. Outstanding communication skills and a high attention to detail are necessary. Saturday availability is required. (5pm-7pm schedule during the week) This is a part-time position, 15-20 hours per week. Evergreen Subaru provides a supportive and friendly atmosphere. We are an equal opportunity employer, and we encourage women and people from different backgrounds to apply. We are looking to hire inwardly motivated, driven individuals to help us grow our business and share in our cherished culture of community, integrity, customer satisfaction, and quality.

Secretarial/Clerical/Administrative Assistant: Athletics : Athletic Administrative Assistant Reports to: Athletic Director Essential Duties and Responsibilities: Scheduling of facilities, transportation allocation, purchase orders and requisitions. Respect the confidential nature of the position and provides confidential administrative support. Work collaboratively with school-based administration, school staff, and other District staff members. Work independently and problem solve. Work with children, parents, and the public in a manner appropriate of an educational institution that provides services to children. Support administrative procedures and directives Handle incoming calls appropriately, ascertains the nature of the caller's business, and provides information or direct inquiries, as required. Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, scanning, faxing, laminating, and other related duties. Schedule appointments, interviews, etc, as appropriate. : • Produces written communication such as general correspondence, school communication, forms, school programs, student handbooks, newsletters, schedules, and other documents and reports as requested as well as required materials for SMAA & MPA reporting and requirements. • Operates the electronic mail system and the communication alert system, and coordinates the flow of information internally and externally. • Prepares state and federal reports, as required. • Maintains accurate files and records, manages information in the student information system and other District soltware programs, retrieves data and generates reports as required. • Maintains student and staff records in accordance with Board policies and state statutes. • Performs the financial functions required to maintain school financial records and adheres to the District's established accounting procedures. such as purchase orders, checking accounts, petty cash accounts, school check registers, fundraising activities and student activities accounts. • Maintains, orders, tracks, and distributes supplies and equipment. • Serves as liaison to substitute personnel. • Provides minor first aid as required and dispenses prescribed medication as directed by the school nurse. • Schedules the use of the facilities as needed. • Continues to grow through participation in appropriate staff developmentand workshop programs. • Performs any additional duties that may be assigned by the Athletic Director. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: High School Diploma or Equivalency and three (3) ot five (5) years related experience. Prior experience in sports management, business administration Required Skills: LANGUAGE SKILLS: Ability ot read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability ot speak effectively before groups of students, parents, and/or employees of the District. MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete viable situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or scheduled form. OTHER SKILLS and ABILITIES: Personal computer experience and experience with all types of office equipment. Experience with Google Suite, proficiency in creating spreadsheets, and knowledge of beginning and advanced formula creation. Ability to speak clearly and concisely in both oral and written communication. Ability to work independently. Ability to perform duties with awarenessof all district requirements and Board of Education policies. TERMS OF EMPLOYMENT: Hourly. Working conditions to be established by the RSU 57 School Board. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to sit, stand, climb stairs, lift (ranging from 25-75 lbs), bend, pull, push, walk, kneel, crouch, and perform other physical tasks that may be required from time to time. Note: The above job description reflects the general requirements necessary ot describe the principal functions or responsibilities of the job identified and shall not be interpreted as a detailed description of all work requirements that may be inherent in the job, either at present or in the future.

Title: Academic Administrative Assistant - Roger Williams Hall The Academic Administrative Assistant (AAA) position provides professional, administrative, and creative support to individual faculty and their Departments and Programs. This particular position supports the faculty in the programs of Asian Studies (Chinese and Japanese) and European Studies and the departments of French and Francophone Studies, German and Russian Studies, and Spanish. Job Duties: * Provides administrative support to the faculty's teaching, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and the general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports departments and programs under review, including clerical assistance with self-studies and alumni surveys; scheduling student and faculty meetings for internal and external committees; and securing room reservations and ordering catering. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for maintaining current content on the departmental websites, and those that advertise the featured events, as well as maintenance of department and program faculty expertise sites. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * Supports the administrative business functions of the department or program which may include obtaining and processing textbook adoptions and creating brochures and newsletters. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the college. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred but not required. * An equivalent combination of education and experience will be considered. * Bi-lingual preferred. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.