Senior administrative assistant jobs in Palm Desert, CA

Job Description Job Brief: Responsible Executive Assistant to support the Executive Director. The job responsibilities include providing high-quality administrative and clerical assistance. To be successful in this role, you should be proactive, meet deadlines, have a strong ability to multi task and excellent communication and organizational skills. Sensitive to confidential information and professional etiquette. Previous Administrative experience and strong competencies in office management and current technology is required. Main Job Responsibilities: arrange and coordinate meetings and events prepare and edit correspondence, communications, presentations and other documents design and maintain spreadsheets and databases file and retrieve documents and reference materials conduct research, collect and analyze data and prepare reports as directed answer and manage incoming calls monitor, screen, and respond to incoming communications as directed receive and interact with staff, vendors, volunteers, and resident coordinate project-based work assist with event planning and marketing efforts as directed other duties as assigned Education and Experience: Minimum of 3 years experience as an Executive and/or Administrative Assistant with excellent computer skills and in-depth knowledge of relevant software. MS Office suite (Excel, Word, PowerPoint) along with Google Suite, email and internet research. High School diploma required; college education preferred. May be subject to background check and random drug testing.

Our client is seeking a professional and proactive Executive Operations Assistant to oversee daily operations in their luxury real estate office. This critical role ensures seamless business operations, exceptional client and agent support, and full coordination and execution of team-sponsored events - all while maintaining a polished office environment that reflects the sophistication of their brand. The ideal candidate is detail-oriented, resourceful, and anticipates the needs of a luxury real estate office managing high-value sales, leasing, marketing, and exclusive community events. Qualifications: Previous experience in real estate office administration, luxury hospitality, or executive support. Strong organizational, time management, and multi-tasking skills. Proficiency with Microsoft Office Suite, Google Workspace, CRM systems, and transaction software. Professional appearance and polished communication skills. Ability to work independently, exercise discretion, and maintain confidentiality. Marketing and design skills (e.g., Canva, Adobe, or similar platforms). Licensed real estate agent is a plus. Personal Attributes: Proactive and solutions-oriented. Highly detail-driven with strong follow-through. Team-oriented but capable of working independently. Confident, approachable, and professional in appearance and demeanor. Passion for luxury real estate and client service excellence. Duties and Responsibilities: Transaction & File Management Maintain compliance-ready transaction files from listing to close. Track escrow timelines, disclosures, and required documents. Manage leasing portfolio, listings, and contracts. Maintain and update a Google Docs timeline for the lease listings portfolio, clearly noting monthly availability for each property. Business Operations & Finance Prepare and track commission reports, invoices, and expense reports. Coordinate weekly Open Houses: Schedule and input days/times into the MLS. Advertise through Constant Contact, Facebook, and Instagram. Manage logistics with agents, guard gate, and placement of open house signs. Manage and maintain inventory of For Sale, Open House, and For Lease signs, ensuring proper signage and lockboxes are available at all times. Keep inventory of listing brochures and marketing materials. Maintain a clean and organized office environment daily. Assist with financial oversight, budgets, and vendor payments. Maintain proper check-in, logging, and accounting for any lease checks received at the office. Maintain accurate records for accounting, vendors, and reporting. Marketing & Communications Create, design, and distribute postcards, flyers, and digital marketing collateral. Manage mailing lists and coordinate direct-mail campaigns. Coordinate and execute team-sponsored events, including planning, logistics, vendor communication, and on-site management. Ensure brand consistency across all marketing channels and community presence. Office Management Oversee office supply inventory and maintain a highly organized supply room. Manage phone calls, front desk inquiries, and visitor reception. Organize and document weekly office team meetings. Promote a professional, positive, and collaborative office culture. Maintain strong professional relationships with Club and HOA management. Agent & Staff Support Provide onboarding support for new agents, including systems setup and training. Serve as the first point of contact for agent and client needs. Anticipate and address future operational needs/issues and report to management. Assist with property inventory, termite inspections, and repair coordination with vendors. Support agents with client reviews and service follow-up. Full-time Pay = $27

Imagine yourself… Doing meaningful work that makes an everyday impact on the world around you. Growing your expertise and expanding your skillset with every project. Owning your ambition and fueling your career growth. Thriving in a supportive team environment that inspires you to strive for excellence. It's possible with a role at McCrometer McCrometer, a Veralto company, is a global leader in flow instrumentation. We design, develop, and manufacture world-class flow measurement equipment, for far-reaching impact: Our products are used in the oil and gas industry, agriculture and irrigation, water and wastewater systems management, and industrial processes. Behind McCrometer's innovations is a top-notch team with deep expertise in flow physics and real-world operating dynamics. When you join our team and the broader Veralto network, you'll work with products at the forefront of flow technologies that make an everyday impact on resources we all rely on-and along the way, you'll make a powerful investment in your growth through challenging, meaningful work and dedicated opportunities for career development. We offer: Competitive vacation package Flexible working hours Professional onboarding and training options Powerful team looking forward to working with you Career coaching and development opportunities Health benefits 401(k) Reporting to the President the Executive Assistant provides administrative support for the President of McCrometer and performs administrative duties and office procedures supporting the executive L1 staff team. Under the direction of the President, works with minimal supervision to handle details of a highly confidential and critical nature. The Executive Assistant requires in-depth knowledge of company operations, policies, procedures, and functions. This role will also create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety, while being responsible for facilities & space planning for the office- wide initiatives pertaining to space allocation and daily tasks to support executive leadership and associate engagement. This position is located in Hemet, CA and will be onsite. In this role, a typical day will look like: With a primary responsibility of supporting the President, thru understanding of business priorities provides support to the executive team to ensure operational meetings and interactions run efficiently. Completes a variety of administrative tasks for the President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Independently prepares expense reports and purchase orders with a solid understanding of the expense reporting, invoicing and purchase order procedures and budget process. Communicates directly and on behalf of the President; Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Manages and coordinates all aspects of executive meetings including conference room reservations, teleconference & videoconference set-up, catering, and associated meeting logistics including related social activities for both on-site and off-site events. Participates as a member of the team including assisting in scheduling, drafting agenda, preparing and/or consolidating presentation materials (including editing for format and consistency) and attending executive meetings. Maintains professionalism and strict confidentiality with all materials and exercises discretion Provides project management services for design and space planning projects to optimize the efficiency of the site workspaces; Manages aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Provides general support to visitors for the President and executive staff team, including transportation, lodging and any other logistic recommendations to ensure a friendly and personal experience. Responds to requests and questions about office operations and procedures to the executive staff team. Provides direct administrative support as needed, including conference room and event setup, and any document printing needs for the L1 Team Participates actively in the planning and execution of engagement and company events (holiday parties, community events, teambuilding, etc.) The essential requirements of the job include: High School Degree (or equivalent experience) 8+ years C-suite / President level administrative experience that demonstrates an ability to carry out all responsibilities proficiently and to complete quality work on a timely basis Demonstrated strong self-starter, independent, pro-active and self-motivated while having the flexibility to handle change calmly and professionally. Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative. Ability to work well both in team environment as well as operate independently with minimal supervision. Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization. Use appropriate discretion and confidentiality in the management of information. Excellent computer skills: Outlook (e-mail and calendar management), Word, Excel, and PowerPoint and other Microsoft Office products. Exemplary time management and organizational skills and strong ability to set priorities. Strong interpersonal skills and the ability to build relationships with staff, clients, and external partners. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the high level of customer/client service and response. Excellent attention to detail and level of accuracy necessary. McCrometer is proud to part of the Water Quality segment of Veralto (NYSE: VLTO), a $5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto's vibrant global network of 16,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you'll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we're Safeguarding the World's Most Vital Resources™-and building rewarding careers along the way. US ONLY: The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate's position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The compensation range for this role is $75,000.00 - $95,000.00 USD per year. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes. The EEO posters are available here. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at applyassistance@veralto.com to request accommodation. Unsolicited Assistance We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral.

The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: * Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. * Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. * Assists with administrative functions of intakes, completing paperwork and assisting with client files. * Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. * Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: * High School or general education degree (GED). * Two years of administrative support experience. Position/Program Requirements: * Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. * Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. * Must complete a personal background investigation conducted by the State of California. Physical Requirements: * Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. * Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Number of Openings (at the time of posting): 1 Salary: ($3,565 - $4,571 monthly) Length of Work Year: Full-time: 8 hours Work Year: A Work days/year: 245 days Work hours: 8:00 am - 4:30 pm M-F (Work hours subject to change due to internal transfers) Location: District-Wide (Site subject to change due to internal transfers) JOB QUALIFICATIONS Education: High School Diploma or General Education Diploma Experience: Prior job related experience One year of recent experience operating a telecommunications system desirable Skills: Knowledge of Google Applications (preferred) Required Attachment: Typing certificate requirement is currently being waived. OUR DISTRICT: Our mission is to create high-quality relevant learning opportunities for all in a safe and caring environment. We will develop a high-quality, caring staff who will be dedicated to learning, and connect students to their education and potential goals. We will care for all students while developing a growth mindset through collaboration, creativity, communication, and critical thinking. APPLICATION DIRECTIONS: Answer all questions completely and accurately. Failure to fully complete application may result in disqualification. If you attach a drivers license or any document with a photo of yourself and/or indicating your age, your application will be automatically rejected and screened out. Do not attach a driver's license, DMV records or any forms of identification. Employment is contingent upon passing a pre-employment clearance which consists of a live scan fingerprint clearance, a drug screening and a current verification of a negative TB assessment or chest x-ray. A physical exam may also be required depending on the position.

Come work for the leading employer in the Coachella Valley. Agua Caliente offers a comprehensive benefit and compensation package that includes rich medical and dental benefits, a 401k plan with employer match, more than 3 weeks of paid time off per year for newly hired employees, and other great benefits like food and beverage discounts at our three casinos, fuel discounts, tuition and wellness reimbursement, plus much, more. WHO ARE WE: The Agua Caliente Band of Cahuilla Indians is a federally recognized Indian Tribe located in Palm Springs, California, with 32,000 acres of reservation lands that spread across Palm Springs, Cathedral City, Rancho Mirage, and into the Santa Rosa and San Jacinto mountains. The Tribe currently owns and operates two 18-hole championship golf courses, 3 casinos located in Cathedral City, Rancho Mirage, and downtown Palm Springs, two world class spas, and a fuel station. For more information about the Tribe, visit ************************* Job Description Summary Provides clerical and administrative support to designated department to include the production of written/verbal communications, mail distribution, and screening and directing incoming phone calls. Executes various tasks and assignments, as directed by staff, including highly confidential and business sensitive items. Essential Duties and Responsibilities (other duties may be assigned) * Assist with department level tasks as assigned. * Produce and edit a wide range of documents using a variety of software. Copy, distribute and file as required, while maintaining a professional and secure work station. * Open, sort, and distribute incoming correspondence, including faxes and email * Greet visitors and determine whether they should be given access to specific individuals * Answer, screen and direct department incoming calls * File and retrieve documents, records, and reports. * Cash handling of petty cash banks and change banks. * Assists in the processing and mailing out of department minutes, announcements, and special notices. * Draft internal and external communication relating to department projects. * Assists in the tracking and reporting of department expenditures. * Assist with payroll processing including the review of time sheets, VSTL requests and other activities as assigned. * Provide excellent guest service. * Must adhere to all Tribal Ordinance, Regulations, and the ACCRS and SRC System of Internal Controls, and Standard Operating Procedures. Supervisory Responsibilities None Access to Sensitive Areas and Information Confidential Information as it pertains to the department. Signatory Ability None Qualifications Education and/or Experience * High school diploma or GED. * Associates Degree in Business Administration or equivalent preferred. * A minimum of 3 years experience at an Administrative Assistant level or higher or any combination of education, training or experience that provides the required knowledge, skills and abilities. * Must have good PC skills with intermediate ability to use MS Office Suite, including MS Word, Excel, PowerPoint and Project. * Strong English written and verbal communication skill set. Ability to relate to all levels of management, Tribal Membership, visitors and employees in verbal/written form. * Ability to organize/prioritize work, meet deadlines, work with minimal supervision and multiple interruptions. Working Conditions/Physical Demands To perform this job successfully, the individual must be able to stand, move and work throughout the office area and properties, including walking up to 1 ½ mile, climbing stairs and sitting at a desk/work station for the duration of the shift. Typically the individual will be housed in an office environment. The noise level in the work environment is usually moderate, but will escalate when located in the casino environment. Must be able to grasp, bend, lift and/or carry or otherwise move goods weighing a minimum of 25 lbs. on an intermittent basis, and sufficient dexterity of hand in order to use office equipment including, but not limited to: a computer keyboard, calculator, general office equipment and multi-line telephone.

Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities * Prepares correspondence, memoranda, reports, etc. * May initiates routine and non-routine correspondence * May book travel and reconcile expense reports * Answers telephone calls, greets visitors, and resolves routine and complex inquiries * May schedule appointments & meetings * May enter in new job into ServiceMaster CRM, captures relevant customer and job information * May utilize the assistance of one or more support staff members on a reporting or project basis * Operates a personal computer and appropriate software packages or its equivalent * May follow up with customer on work performed * May call customers to collect payments * May assist other departments within the company * Understands ServiceMaster operating systems and the services we offer Job Requirements * High school diploma/GED required * Previous administrative assistant experience preferred but not required * Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required * Comfortable with using multiple types of software * Personal time management and organizational skills * Verbal and written communication skills * Dependable and adaptable to operate within a fast-paced work environment * Ability to manage highly confidential information Physical Demands and Working Conditions The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbent must be prepared to: * Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. * Sitting for long periods of time while using office equipment such as computers, phones etc. * Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. * Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. * Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Compensation: $13.00 - $16.00 per hour

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

Job Details Coachella, CA Coachella, CA Full Time Admin - ClericalDescription This position is responsible for providing administrative support and independently maintaining, organizing and planning all the business affairs of the Travel Center Operations department. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members. This includes being committed to our Service Promise: We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters. ESSENTIAL DUTIES AND RESPONSIBILITIES: The requirements listed below are representative of the knowledge, skill, and/or ability to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide outstanding customer service to guests and all other employees by exceeding our mission statement. Deliver our Five Star Experience to Guests and all Team Members by embodying our Mission Statement and Service Promise while adhering to department service standards. This entails consistency performing our service expectations of: Welcoming, Proactive, Seamless, Personalized and Valued. Manage a calendar, schedule appointments and provide real-time scheduling support by booking appointments and preventing conflicts. Anticipate the needs of others in order to ensure their seamless and positive experience. Screen incoming calls and correspondence and determine what, if any, are subject to direct review. Independently respond to correspondence and telephone calls. Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes. Develops, implements and administers department office systems and procedures. Establishes office procedures, policies and operations. Arrange programs, events, or conferences by arranging facilities and caterer, issue information or invitations. Direct preparation of records such as agenda, notices, minutes and resolutions for meetings. Act as custodian of documents and records and handle sensitive information in a confidential manner. Handles office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies. Offers strategic support to the Travel Center team as required. Compose and prepare confidential correspondence, reports and other complex documents. Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings. Training or mentoring lower-level administrative staff. Demonstrates advanced proficiency in analytical tools and software applications. Possess strong problem solving and decision-making skills. Comply with Twenty-Nine Palms Band of Mission Indians policies and applicable laws. Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS). Present a positive image of the Tribal organization to its guests and vendors and to assist them as required. Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment. Perform any other duties that may be assigned from time to time. SUPERVISORY RESPONSIBILITIES: This job does not require supervisory duties. May have supervisory or lead responsibilities. Qualifications EDUCATION AND EXPERIENCE (MUST BE DOCUMENTED): Must possess a high school diploma or equivalent; Associate's or Bachelor's Degree preferred. Minimum five (5) years related experience and/or training, or equivalent combination of education and experience. Experience with Retail Fuel Accounting is required. Minimum one (1) year of experience using SSCS back office is required. Experience in fuel retail or convenience store operations strongly preferred. CERTIFICATION, LICENSES AND ANY ADDITIONAL REQUIREMENTS: Must pass periodic random drug screens. Must be able to pass background suitability investigation. Must obtain a Tribal Gaming License. Must obtain all other applicable certifications and licenses. Must provide proof of eligibility to work in the United States within 72 hours of employment. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk and hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use upper extremities, including but not limited to, hands and fingers to handle, or feel; reach with hands and arms. They may be occasionally required to climb or balance, stoop, bend, push, pull, twist, kneel, crouch, or crawl. The employee must occasionally lift up to 25 pounds and/or push, pull up to 50 pounds. The employee is occasionally required use repetitive movements to complete tasks. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employee may be occasionally required to work in low light conditions, and may be exposed to loud noise for extended periods. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Multiple locations. Some enterprises are open 24 hours per day, 7 days per week; therefore, you must be flexible to work any and all hours. Must be available for emergency calls 27/7. Must be available to work weekend and holidays. Some enterprises are gaming facilities. Some enterprises are not a smoke-free environment. Surveillance cameras and audio equipment monitor the premises recording activity throughout most of the facilities on 24 hours per day, 7 days per week basis. INDIAN PREFERENCE ACT: The Twenty-Nine Palms Band of Mission Indians has a resolution on file with Human Resources to ensure that Indian Preference will be adhered to in the following order in accordance with IPA: 1. Tribal Members 2. Other Native Americans 3. All other ethnic groups

Administrative Assistant is to complete general office administration duties. Administrative Assistant, is in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department. Answer phones, manage office calendars, update databases and complete general clerical work and recordkeeping tasks. This individual will provide clerical support and assistance to the Higher Education and Sponsorship Coordinator DUTIES AND RESPONSIBILITIES: Although other duties may be assigned, the essential duties include the following: Complete receptionist and office administration duties, including calendaring, invoicing, scanning documents, performing data entry, and arranging travel. Answer phones and respond to emails Organize file systems using a computer Communicate with other departments as needed Front office organization of forms, flyers, resources, etc. Processes incoming/outgoing mail (prepare mail for the postal service, courier or overnight service). Maintain inventory/order office supplies and prepare purchase orders as needed. Assist in the generation of reports, meeting minutes, etc. Assist with program recruitment as needed. General clerical duties and administrative support activities Answer phones and assist in the assigning work orders Coordinate meetings with vendors, students, and sponsorship recipients Assist in Planning and implementing events Interact with Soboba Tribal Members and higher education institutions Assist the Coordinator in meetings and other Tribal Administration areas Prepare documents, including mailings from correspondence drafted Perform copying and filing; various office projects and tasks Performs other duties as directed Utilizes in other departments as needed for various task Attend trainings and workshops related to the job duties EDUCATION High school diploma or equivalent. EXPERIENCE Three (5 years' experience in related field or equivalent combination of education and experience in the field of general office duties and responsibilities. QUALIFICATIONS Excellent administrative, organizational, and communication/customer service skills. Demonstrated knowledge and skills of office machinery and automation, including any applicable software packages such as database and spreadsheet programs. Ability to develop and maintain professional working relationships with management, co workers, program participants, and the general public. Knowledge and understanding of basic organization procedures. REQUIRED A current California Driver's License. All applicants are required to complete the pre-screen Background Clearance and Drug Testing. Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to stand and frequently required to walk; use hands and arms. Must be able to sit for extended periods of time performing administrative duties. Some minor lifting may be required (up to 20-25 pounds).

Job Description The Executive Administrative Assistant will provide high-level administrative support to the Director and other senior staff. DUTIES/RESPONSIBILITIES: Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. EDUCATION AND EXPERIENCE: Bachelor's degree in Business Administration or related field required. Minimum of 4 years of related experience required.

Temp Our client is looking for a detail-oriented Executive Administrative Assistant. Duties and Responsibilities: Preparation of Agenda and Minutes for Commission meetings; Prepare reports to regulatory agencies; Prepare materials for outreach, education, and programs; Research; Budget management; Bid solicitation and procurement; Working with constituents, both residents and businesses; Calendaring; Management of community garden, including rentals and renewals; Assisting with code compliance; Updating website pages; Preparing for and assisting with events Must be proficient in Excel and Word. Full-time Pay = $25/hr

Support the Transportation department in daily reporting, tracking, and scheduling. Enhance the distribution center administrative function by providing a strong, well-rounded administrative skill set and work ethic. Occasional overtime may be required. This position manages a high volume of work in a moderately pressured but friendly environment. Attention to detail and sense of urgency is critical. Must manage conflicting priorities of various people you support through excellent time management and excellent internal communication.

Job Description Job Title: Administrative Assistant III Period: 10/28/2024 to 10/28/2025 - Potential to convert Hours/Week: 40 hours - Hours over 40 will be paid at Time and a Half Rate: $25/hour Contract Type: W-2 Scope of Services: The Administrative Assistant III provides high-level administrative support to three or more department managers and their staffs, ensuring smooth operation across various functions within the organization. This position requires proficiency in three or more vendor software programs specific to department needs, along with advanced experience in managing office services functions, coordinating budgets, overseeing records management, and executing special projects. The role also includes preparing correspondence, creating and managing databases, managing calendars and emails, and creating reports and presentations. The ideal candidate will possess strong clerical skills, hi-level secretarial experience, and the ability to work with minimal supervision. Role, Responsibilities, and Deliverables: Clerical Support: Provide comprehensive clerical support to three or more department managers, including preparing correspondence, reports, and presentations. Software Proficiency: Utilize proficiency in three or more vendor software programs required by the department to manage various administrative tasks. Office Management: Oversee office services functions, including records management, budget coordination, and supervising clerical staff. Calendar and Email Management: Manage calendars and emails for department managers, ensuring effective scheduling and communication. Meeting Coordination: Prepare agendas, coordinate meeting arrangements, take meeting minutes, and provide logistical support for meetings. Project Support: Assist in executing special projects and initiatives as directed by management. Visitor Management: Greet and direct visitors, organize team events, and manage incoming phone calls. Expense and Travel Coordination: Coordinate travel arrangements and manage expenses for department managers. Experience: Secretarial Experience: Previous high-level secretarial experience. Administrative Support: Minimum of two years of relevant experience in administrative support roles. Office Management: Experience in managing office services functions, coordinating budgets, and overseeing records management. Project Management: Experience in managing projects, with graphic design skills considered highly desirable. Skills: Software Proficiency: Proficiency in Microsoft Suite applications (Word, Excel, PowerPoint) and three or more vendor-specific software programs. Attention to Detail: Strong attention to detail and exceptional oral and written communication skills. Time Management: Ability to prioritize and manage multiple tasks effectively. Communication: Excellent communication skills, both verbal and written. Organizational Skills: Exceptional organizational skills to manage the needs of multiple department managers and their staffs.

TempToFT Our client is looking for a permanent part-time Administrative Assistant that can multi-task and is well organized. Duties and Responsibilities: Answering phones Scheduling Zoom meetings and sending out calendar invites Mail processing UPS system for larger distributions of documents (create label lists for document distribution in Word and/or Excel, maintain tracking for documents) Tracking/logging of reimbursable expenses for client billables (this includes scanning and digital filing into the project files) Process outgoing client invoices and track payables (Excel and Word used in processing invoices) File Maintenance; electronic and paper (FileMakerPro to digitally catalog files) Office Supply maintenance (ordering (e.g. Staples), stocking etc.) General office upkeep (water plants, take out recycling, keep communal areas of the office tidy, etc.) Requirements and Skills: Office 365 knowledge (WORD and Excel) - can compile emails and short transmittals Good communication (oral and writing - grammar, spelling, etc.) Simple accounting knowledge (i.e. simple excel formulas etc.) Detail oriented (record keeping) Ability to multi-task Part-time: 22 hrs per week (some flexibility for full-time days to cover for vacations etc.) Mondays: 8am - 2:30pm (1/2 lunch) Tuesdays - Fridays: 10am - 2pm Pay = $20-22/hr (DOE)