Senior administrative assistant jobs in Passaic, NJ

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant. Personal support for firm's Partners - Keep and maintain calendar - Schedule business and personal engagements - Arrange transportation - Perform personal tasks and errands as needed - Take messages and maintain phone log for all calls - Monitor LinkedIn page Administrative - Answer and direct all incoming calls - Greet visitors - Order all office supplies and maintain inventory - Maintain database of all client contact information - Ship all packages and track delivery - Make travel arrangements for the team - Prepare meeting minutes - Register team for industry conferences and seminars - Sort and distribute mail - Maintain common reception area and supply room - Monitor compliance issues on an ongoing basis and make recommendations for implementation - Prepare and maintain the industry events calendar - Maintain and test disaster recovery, cyber security, and document protection plans Marketing - Monitor and update company website and LinkedIn page on a regular basis - Utilize Publisher and Canva to produce company advertisements and event invitations - Produce and compile press releases, newsletters, and company announcements - Create email blasts of newsletters and other marketing correspondence - Organize internal and external events for company - Manage and promote WBENC platform - Produce presentations for client meetings Skills and Qualifications - Minimum of 3 years of experience in an executive assistant and/or marketing role required. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Proficiency with Social Media (including but not limited to LinkedIn). - Highly organized, detail-oriented, and capable of handling sensitive and confidential information. - Excellent verbal and written communication skills. - Experience in supporting senior executives or high-level management. - Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment. - Strong problem-solving skills and attention to detail. - Ability to work independently and as part of a team. - High level of discretion, professional demeanor, integrity, and ethics. - Strong interpersonal skills and the ability to build relationships with stakeholders. - Ability to run errands as needed. * The hours are 8:30am-2:30pm Monday through Thursday, and the position is in-person. Salary Range: $28-$32 / hour, depending on qualifications and experience.

Job Title: Executive Assistant Pay Rate: $30/hr We are seeking a highly organized Admin Assistant to support the Executive Assistant of the President in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Compensation: $115,000-$140,000 base salary + discretionary bonus Firm Type: Private Equity A leading private equity firm in New York City is seeking a highly organized, detail-oriented Executive Assistant to support its Business Development and Investor Relations (IR) team. This individual will play a critical role in enabling efficient fundraising, client communications, and relationship management. The ideal candidate thrives in a fast-paced environment, anticipates needs, and maintains exceptional professionalism across internal and external stakeholders. Key Responsibilities Administrative & Operational Support Provide proactive executive-level administrative support to senior leaders within Business Development and Investor Relations. Manage complex calendars, coordinate internal and external meetings, and handle extensive scheduling across time zones. Organize domestic and international travel logistics, itineraries, and expense reporting. Prepare meeting materials, presentations, and briefing documents for fundraising and investor meetings. Maintain meticulous organization of files, data, and team workflows. Investor Relations & Client Communication Serve as a polished and reliable point of contact for investors, prospective LPs, consultants, and other external partners. Draft, review, and coordinate investor communications, meeting follow-ups, and information requests. Support the execution of fundraising processes, including tracking interest and managing the flow of materials to prospects. Assist with planning investor events, roadshows, and conferences. CRM & Data Management Own and maintain the team's CRM database, ensuring accurate, timely data entry and reporting. Track investor activity, touchpoints, meeting notes, and fundraising pipelines within the CRM. Generate CRM-based reports and dashboards to support decision-making and outreach efforts. Qualifications 3-6+ years of relevant experience, with prior Investor Relations experience required (private equity or broader alternatives experience strongly preferred). Prior CRM experience required (e.g., Salesforce, Dynamo, DealCloud, or similar). Direct experience with client or investor communication is a must, with strong verbal and written professionalism. Exceptional organizational skills, attention to detail, and ability to manage competing priorities. High level of discretion and judgment in handling sensitive information. Proficiency in Microsoft Office Suite; strong PowerPoint and Excel skills preferred. Strong interpersonal skills and ability to build trust across teams and with external stakeholders. What We Offer Competitive base salary of $115,000-$140,000, commensurate with experience. Performance-based bonus. Collaborative, high-performance culture with exposure to senior leadership and key firm initiatives. Opportunities to grow within business development and investor relations functions.

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

THE CLIENT Our team is partnering with a prominent growth equity investment firm known for its global reach and impressive track record of supporting innovative companies across a wide range of industries. With a collaborative culture and a strong commitment to excellence, the firm continues to expand its footprint and invest in top-tier talent across its offices. Their administrative team is highly respected, cohesive, and deeply embedded in the firm's success. THE ROLE This is an Executive Assistant / Project Manager role supports a small group of senior leaders within a high-impact internal team. The position requires a polished, proactive professional who can manage complex logistics while contributing to broader team initiatives. The ideal candidate will be comfortable balancing traditional EA responsibilities with light project coordination and stakeholder engagement. Key responsibilities include: Managing complex, high-volume calendars across multiple time zones Coordinating meetings with internal and external stakeholders, including board-level scheduling and materials Serving as a liaison with senior leaders, industry peers, and company partners Organizing quarterly virtual roundtables with portfolio companies (20-30 participants) Handling domestic and international travel logistics, including transportation, lodging, and dining Screening and managing phone communications on behalf of executives Preparing and submitting expense reports, and reconciling monthly statements Maintaining CRM data entry and generating reports for internal presentations Tracking executive time allocation and project contributions Managing and updating executive contacts Providing backup support to other executive assistants Participating in ad hoc projects and firmwide initiatives THE CANDIDATE The ideal candidate is polished, proactive, and highly organized. This role is best suited for someone who thrives in a high-performing environment and can seamlessly support multiple senior leaders. Discretion, professionalism, and a collaborative spirit are essential. Qualifications: 5-8 years of experience as an Executive Assistant Background in private equity, investment firms, or similar high-caliber environments Comfortable navigating ambiguity and working closely with senior stakeholders Strong technical skills, including proficiency with Microsoft Office and CRM platforms Bachelor's degree preferred COMPENSATION & BENEFITS Base Salary: Up to $120K Schedule: Hybrid (Monday-Thursday in-office, Friday remote) Core Hours: 9:00 AM - 6:00 PM, with flexibility as needed Benefits: Comprehensive package including overtime eligibility, discretionary bonus, and daily lunch Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a well established and fast-growing luxury brand management firm based in Midtown Manhattan, is seeking an Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic environment. This role is ideal for a candidate with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. This is a full-time, permanent position - offering excellent benefits, bonus as well as company stock in the firm. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced, professional environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation / Significant shares of Company Stock 401K with employer match Comprehensive medical, dental, and vision insurance Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Executive Assistant - IV Duration: Contract This hybrid role involves providing high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and acting as a liaison across global teams. The position requires a proactive individual capable of handling intricate projects, ensuring effective communication, and supporting a fast-paced environment. The role is a contract position with a strong goal of conversion to a full-time employee. Responsibilities: Directly support the Vice President in day-to-day execution with long-term considerations in mind. Manage the executive calendar, anticipating issues and maintaining confidentiality. Partner with the VP on time management and structured, flexible scheduling. Act as an additional point of contact for the VP's office and manage partner contacts. Coordinate travel arrangements and planning across internal functions. Process and maintain expense reports. Ensure adherence to organizational policies and procedures. Screen and prioritize internal and external communications. Schedule and arrange meetings, appointments, and prepare agendas. Resolve meeting room logistics and provide audio/video support for team meetings and town halls. Assist with team recognition programs and manage shared drives and channels. Support leadership team on project administration as needed. Coordinate events to encourage employee engagement at the Basking Ridge Hub. Qualifications: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives. Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites. Knowledge of collaboration tools like Slack. Exceptional organizational, multitasking, and problem-solving skills. Superior written, verbal, and listening communication skills. Ability to work independently, exercise sound judgment, and take initiative. Experience managing sensitive and confidential information. Desired Skills: Strong time management skills and ability to prioritize competing priorities. Experience coordinating complex global teams. A passion for turning ambiguity into order. Education/Certifications: Desired: Bachelor's degree. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $45hr - $50hr on w2 The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Executive Assistant - Financial Services-Hybrid (2 days in office, 3 days remote) Midtown Manhattan $115K base salary + bonus + full benefits (Please note candidates will be tested on MS Office and typing) About the Role: Support a senior Partner at a top financial services consulting firm Fast-paced, project-driven role with high visibility Key Responsibilities: Manage complex calendars across multiple time zones Coordinate detailed domestic and international travel Draft, proofread, and format executive-level communications and presentations Serve as liaison between the Partner, internal teams, and external clients Prepare expense reports and maintain budget tracking Lead and manage time-sensitive special projects Proactively anticipate needs and troubleshoot issues What We're Looking For: 5+ years of EA experience in private equity, investment banking, consulting, or similar Strong résumé stability and demonstrated long-term roles Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Typing speed of 65+ WPM (testing required) Excellent business writing, communication, and organizational skills Ability to handle confidential information with professionalism and discretion Preferred Backgrounds: Experience supporting executives in the financial services field Proven track record with project management and use of MS Office software on a daily basis

Title: Executive Assistant Type: Direct Hire Compensation: $90,000-$95,000 base Schedule: Hybrid, 2-3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities Manage calendars, coordinate meetings, interviews, and travel logistics. Oversee project timelines, ensuring all deliverables and milestones are met. Prepare, edit, and format client-facing materials, including reports and presentations. Serve as the liaison between clients, consultants, and internal team members. Handle billing, expense reports, and related administrative processes. Maintain accurate data and documentation within internal systems. Support consultants with business development efforts, proposals, and client correspondence. Qualifications Minimum of three years of experience in project coordination, executive support, or a client-service administrative role. Bachelor's degree Strong communication and interpersonal skills with the ability to interact effectively at all levels. Exceptional organizational skills and a proven ability to manage multiple priorities. High attention to detail and accuracy in all deliverables. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Reports To: Chief Executive Officer About the Organization First Responders Children's Foundation is a national nonprofit dedicated to supporting the children and families of first responders through scholarships, mental health programs, emergency assistance, and community engagement. With nearly 25 years of impact, the Foundation partners with law enforcement, fire departments, emergency medical personnel, and community leaders-as well as corporate, philanthropic, and government partners-to strengthen those who serve on the front lines. Position Summary The Executive Assistant (EA) to the CEO plays a pivotal role in ensuring the effectiveness of the Foundation's top executive. This high-trust position provides administrative, operational, and communications support to maximize the CEO's time and focus on strategic priorities. The ideal candidate is proactive, detail-oriented, and composed under pressure. They bring excellent judgement, exceptional writing skills, and emotional intelligence-capable of representing the CEO with board members, senior leaders, elected officials, and first responder leadership. This is an opportunity to shape a new role during a time of rapid growth as the organization approaches its 25th anniversary. Key Responsibilities: Executive Operations & Calendar Management • Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight. • Prepare all materials in advance-agendas, talking points, and briefing memos-ensuring the CEO is well-prepared for every engagement. • Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives. • Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues. Email, Correspondence & Communications • Manage and prioritize the CEO's inbox, drafting and responding to communicationswith clarity, professionalism, and sound judgement. • Prepare polished letters, acknowledgments, and board correspondence that reflect the organization's tone and values. • Manage the CEO's social media accounts including posting for all relevant events and activities. • Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor. Technology & Administrative Support • Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management. • Coordinate with IT and vendors to maintain smooth operation of the CEO's digital tools and access. • Keep systems organized for tracking tasks, documents, and key deadlines. • Admin support for the development and marketing teams as needed. Stakeholder & Board Relations • Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders. • Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking. • Maintain organized records of executive communications and board documentation for institutional continuity. Work Schedule & Expectations • Flexibility and responsiveness are essential to align with the CEO's schedule and travel. • Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination. • Maintain the highest standards of professionalism, confidentiality, and reliability at all times. Qualifications • 3-5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization. • Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure. • Exceptional written and verbal communication skills, with impeccable grammar andattention to tone. • Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva). • Professional, discreet, and committed to representing the CEO and organization with integrity. Preferred Attributes • Experience supporting leaders who rely on strong administrative and digital support. • Familiarity with nonprofit governance, board communications, and fundraising events. • Deep respect for first responders and public service. To Apply Please submit: • Your resume • A brief cover letter • A sample of formal written communication (e.g., a letter or board memo prepared on behalf of an executive; anonymized if needed)

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Established in 2021, Anka Foods is a leading manufacturer and wholesaler specializing in Turkish, Middle Eastern, and Mediterranean cuisine. The company offers a diverse catalog of over 250+ frozen, refrigerated, and dry items, with a focus on the US market. Role Description This is a full-time on-site role for an Administrative Assistant located in Fairfield, NJ. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with proper etiquette, communication, executive administrative assistance, and utilizing clerical skills in a fast-paced office environment at Anka Foods. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Strong Clerical Skills Experience in office administration Attention to detail and organizational skills Proficiency in Microsoft Office Suite Ability to multitask and prioritize tasks effectively Previous experience in the food or manufacturing industry is a plus

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

• Minimum of 1 year of related hospitality or office support experience, preferably in a corporate, hospitality, service-oriented, or customer-centric environment