Senior administrative assistant jobs in Pawtucket, RI

The Opportunity: Contribute To The Growth Of Your Career. Support a combination of VPs/AVPs Schedules and maintains multiple calendars of appointments and meetings. Coordinates travel itineraries and process expenses. Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate Associates from other departments or divisions to resolve issues. May provide functional guidance and training to other Associates within Division. Communicates pertinent information among appropriate departments. Involves appropriate Associates from other departments in the resolution of issues. Analyses operating practices and creates/revises systems and procedures as necessary. Organizes and maintains files, record keeping systems, and office layout. Oversees and monitors administrative projects. Performs other duties as required or directed. Organizes meetings (Catering, Booking Rooms, Follow up, etc.) Printing, organizing, and disseminating significant number of Reports on time Timekeeping Back-up Support to other Admins. Manages and administers various documents and spreadsheets Supports all meetings and sessions held in the home office Support training and conferences with prep and coordination needs Plans and participates in division initiatives such Team Building events. Gather and analysis the workforce analytics reports to support HR leadership Supports the managing the operational budget and partners with Finance as needed Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site Works in partnership with leadership to develop and maintain confidential database to support the business needs Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs. Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes. Gathers HR and Financial information to prepare for contract preparation meetings Completes special projects as assigned or directed Who We Are Looking For: You. Administrative experience in a corporate human resource setting preferred 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and be customer service oriented Ability to successfully juggle many things at one time and shift gears to prioritize Strong ability to build relationships and collaborate with local and remote team members and other admins Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Able to effectively manage confidential and sensitive information. Willingness to learn, take direction well and be a team player Ability to focus and get the job done while avoiding distractions Great at being resourceful and leveraging relationships to problem solve Understanding of change management Understanding of the budget process Ability to partner with multiple levels across divisions in North America This position has a starting pay range of $25.60 to $35.20 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to members of the C-suite. The ideal candidate will have a proven track record of supporting senior executives in a fast-paced, global environment, with exceptional attention to detail, professionalism, and discretion. Experience in the life sciences industry is strongly preferred. Key Responsibilities: Provide high-level administrative support to C-level executives, including calendar management, travel coordination, expense reporting, and meeting logistics. Manage complex global calendars, scheduling across multiple time zones and prioritizing competing demands. Coordinate domestic and international travel, including itineraries, visas, accommodations, and ground transportation. Prepare, edit, and format correspondence, presentations, and meeting materials. Serve as a liaison between executives, internal teams, and external stakeholders, maintaining a high level of professionalism and confidentiality. Support board meeting preparation, investor relations activities, and key corporate initiatives as needed. Manage expense reporting, budget tracking, and vendor invoices. Anticipate executives' needs, ensuring seamless daily operations and proactive issue resolution. Assist with special projects, company events, and team coordination. Qualifications: Bachelor's degree required. Minimum of 5+ years of experience supporting C-suite executives (CEO, CFO, COO, or similar) in a corporate environment; life sciences or biotechnology experience preferred. Demonstrated expertise in global calendar management and international travel coordination. Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and virtual meeting platforms (Zoom, Teams). Exceptional organizational skills, attention to detail, and ability to handle multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; professional presence and sound judgment. Proven ability to maintain confidentiality and handle sensitive information.

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Job Title: Executive Assistant III Pharma/Biotech Industry exp is must. Join our client as an Executive Assistant III, where you'll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week. Key Responsibilities: Manage complex calendars, prioritizing engagements to enhance executive effectiveness. Schedule and coordinate internal and external meetings and calls. Organize team meetings and team-building activities. Handle conference registrations and related meeting planning. Process expense reports in line with company policies. Coordinate detailed travel plans, including flights and accommodations. Essential Skills: Proven ability to collaborate across functions and with other Executive Assistants. Strong organizational skills with the ability to manage multiple priorities. Excellent time management and problem-solving abilities. High responsiveness to team needs and requests. Ability to handle sensitive information with discretion and integrity. Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint. Education: Bachelor's degree or equivalent professional experience.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Join a dynamic team supporting the leadership of the Radiation Oncology Physics Division at Massachusetts General Hospital. This high-impact role offers a blend of executive support, program coordination, and communications. You'll manage calendars, organize meetings, and contribute to key initiatives like residency programs, awards, and events. Help elevate the division's visibility through internal communications and website updates, while ensuring smooth operations across recruitment, onboarding, and compliance. Ideal for a proactive, detail-oriented professional who thrives in a collaborative academic medical environment. Job Summary Under the general supervision of the Administrative Manager, and in collaboration with other department staff, this position will perform a wide range of administrative tasks and responsibilities for the Physics Division within the Mass General Brigham (MGB) Department of Radiation Oncology. This includes comprehensive administrative support for the division's leadership team, residency program, and faculty based at Massachusetts General Hospital (MGH). Qualifications Primary Responsibilities: Provides high-level administrative support to the Physics Division's Vice Chair and Chiefs. May be asked to provide cross-coverage for other executive calendars in the department, as needed. Schedules and attends various enterprise-wide physics meetings, preparing agendas, presentations, and meeting minutes. Elevates and promotes the Radiation Oncology Physics Division at large, both within and outside of the department. This includes participating in the department's newsletter committee, tracking awards/honors/publications, and helping maintain the division's website. Monitors the Physics Division inbox and handles any necessary correspondence. Handles logistics for various Physics Division programs and events based at MGH, such as the Karen Doppke Award, the Medical Physics Lecture Series, and the Undergraduate Fellowship. Supports the Harvard Medical Physics Residency Program (HMPRP) with recruitment logistics, onboarding/orienting new residents at the start of the academic year, organizing HMPRP Executive Committee meetings, and various residency events such as the Kent Riley Lecture, graduation, and AAPM reception. Assists with recruitment, onboarding, and offboarding of the physics faculty and staff within the MGH network. Updates physics on-call directory and helps distribute/collect radiation badges for the MGH Main Campus. Assists with mail and package distribution and coordination related to physics operations. Process payments for and keep a record of physics division and residency expenses, ensuring compliance with MGB policy, with support from the Finance team. Orders items through the eBuy Marketplace, as needed. May be assigned additional tasks or projects by department leadership, as needed. Education: High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience: Experience in an administrative role, preferably in a healthcare setting (5-7 years required) Experience supporting senior-level staff (1-2 years preferred) Knowledge, Skills and Abilities: Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. Demonstrated ability to handle sensitive and confidential information with discretion Ability to work independently with minimal supervision. Strong attention to detail and problem-solving skills. Familiarity with hospital administration processes and healthcare regulations. Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Remote Type Hybrid Work Location 100 Blossom Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.43 - $29.21/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Salary USD $36.06/Hr. Description and Responsibilities Open Sky is seeking an Executive Assistant to provide executive-level support to the Executive Vice President, Chief Operating and Financial Officer with a goal to enhance the EVP's effectiveness and meet the needs of the organization. The ideal candidate will provide advanced support and operate independently to ensure successful administration of the systems, polices, procedures, and practices. They will demonstrate tact and critical thinking as they collaborate with a variety of customers both internally and externally. Other Key Responsibilities: Manage project timelines, deliverables, and stakeholder communications to ensure project objectives are met efficiently. Develop and maintain project plans, status reports, and risk logs as needed. Flag forthcoming deadlines, track deliverables, and manage priorities for ongoing projects and executive initiatives. Prepare materials such as presentations, agendas, and meeting minutes for both executive and project meetings. Provide executive-level administrative support to the Chief Operating and Financial Officer. Qualifications High School Diploma, GED or equivalent, required. Valid Drivers License and acceptable driving history, required. Must be able to provide advanced administrative support, utilizing a broad and comprehensive knowledge of company policies, procedures and practice. Strong Microsoft Office experience, required. Ability to operate independently and think critically, required. About Us At Open Sky Community Services, we open our doors, hearts, and minds to the belief that every individual, regardless of perceived limitations, deserves the chance to live a productive and fulfilling life. Open Sky is on an anti-racist journey, committed to learning, living, and breathing inclusion, opportunity, diversity, racial equity, and justice for ALL. At Open Sky, you'll join over 1,300 compassionate and highly trained professionals who put innovative, evidence-based practices to work in ways that positively impact our communities across Central Massachusetts and beyond. As a trauma-informed organization, Open Sky strives for transparency and sensitivity to the experiences of those we interact with. Self-care is encouraged, and we are committed to providing a positive work culture that is focused on continuous learning and the value of diverse perspectives. Open Sky is proud to be an industry leader in pay and benefits. Open the Door to Possibility and begin your career with Open Sky today! Benefits of Working for Open Sky Include: Excellent Supervision (Individual and Group), Professional Development, and Training Opportunities Generous paid time off plan - you start with 29 days (almost 6 weeks!) in your first year, including 12 paid holidays. Increases to 32 days in your 2nd year, and the current maximum is 43 days (OVER 8 WEEKS!) We pay for your higher education! Ask about our Tuition Reimbursement Program, and reimbursement for a variety of Human Services certifications. Medical, Dental and Vision Insurance with Prescription Plan 403b Retirement Plan with Employer Match Life Insurance (100% Employer-Paid) Eligible employer for the Public Student Loan Forgiveness Program And more! Open Sky celebrates diversity and is proud to be an Equal Opportunity Employer. In compliance with federal and state employment opportunity laws, qualified applicants are considered for all positions without regard to race, gender, national origin, religion, age, sexual orientation, disability, veteran, or disabled Veteran status.

At WHOOP, we're on a mission to unlock human performance. WHOOP empowers members to perform at a higher level through a deeper understanding of their bodies and daily lives. As an Executive Assistant at WHOOP, you will work closely with executives to help manage and coordinate schedules, events, projects, and various operational work streams that unlock executive function within the company.RESPONSIBILITIES: Manage dynamic calendars proactively, ensuring smooth scheduling even with frequent changes. Handle daily office organizational tasks. Coordinate travel arrangements/itineraries and submit related expense reports. Take notes in key meetings and follow up on action items. Actively maintain team communication channels in Gmail, Slack, etc. Assist with team social activities, offsites, and meetings. Assist with company events working closely with other Executive Admins and office management. Support department operations administration, such as expense tracking, legal document tracking, and other continuous process improvement initiatives. Build strong relationships with all stakeholders. Handle shipping, receiving, and management of prototypes as needed. Willingness to travel internationally if required to support executives and company initiatives. QUALIFICATIONS: Proven experience (3-5 years) supporting multiple executives. Proactive organizational skills and calendar management. Excellent communication skills, both written and verbal; strong team player. Experience with collaboration software such as Google Docs, Sheets, Slides, etc. Ability to juggle multiple, simultaneous projects and deadlines; responds quickly. High level of professionalism and commitment to privacy and confidentiality. Willingness to contribute on tasks of all sizes. Efficient, fast-paced, and highly productive. Ability to work from our Boston HQ a minimum of 4 days per week. Passion for the health, wellness, and fitness space a plus. Handle shipping, receiving, and management of prototypes as needed. Willingness to travel internationally if required to support executives and company initiatives. This role is based in the WHOOP office located in Boston, MA. The successful candidate must be prepared to relocate if necessary to work out of the Boston, MA office. WHOOP is an Equal Opportunity Employer and participates in E-verify to determine employment eligibility.

Job DescriptionWe are representing a premier organization in search of a sophisticated Executive Assistant to provide high-level support to their senior leadership team. This role is designed for a career administrative expert who takes pride in being the central hub of a dynamic office and a reliable right hand to busy executives. The ideal candidate is a proactive problem-solver who remains poised under pressure, adapts quickly to changing priorities, and handles sensitive information with the utmost integrity. Company Highlights: Renowned Organization: A prestigious firm known for its professional, team-oriented atmosphere. Visionary Leadership: Work alongside a tenured executive team focused on sustainable growth. Dynamic Workflow: An engaging environment that rewards independence and initiative. Strategic Impact: A high-profile position at the heart of the office with significant influence on daily success. Competitive Compensation: $70,000-$90,000 annually. Responsibilities of the Executive Assistant: Deliver comprehensive administrative assistance and strategic support to the executive suite. Act as the gatekeeper for complex calendars, meeting schedules, and detailed travel logistics. Compose professional correspondence and curate high-impact presentations and reports. Monitor project milestones, capture meeting minutes, and ensure all follow-up tasks are executed. Facilitate the digital execution of contracts and approvals via electronic signature tools. Serve as the welcoming face and voice of the firm for guests, partners, and external inquiries. Maintain peak office efficiency by managing facilities, supplies, and vendor relationships. Orchestrate corporate events, internal team-building activities, and large-scale meetings. Manage financial administrative tasks, including expense reconciliation and reimbursement filing. Contribute to specialized research projects and various administrative growth initiatives. Provide occasional local logistical support and errands to ensure smooth executive operations. Qualifications of the Executive Assistant: Experience: 5+ years of dedicated service in an Executive Assistant or senior-level support capacity. Environment: Demonstrated success navigating fast-moving, high-stakes professional settings. Skill Set: Exceptional organizational talent with the ability to manage competing deadlines flawlessly. Character: A reputation for extreme discretion, professional maturity, and excellent decision-making. Logistics: Must have a valid driver's license and dependable vehicle for local errands. Education: An Associate or Bachelor's degree is valued, though not strictly required. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces , City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match! IND123

At DraftKings, AI is becoming an integral part of both our present and future, powering how work gets done today, guiding smarter decisions, and sparking bold ideas. It's transforming how we enhance customer experiences, streamline operations, and unlock new possibilities. Our teams are energized by innovation and readily embrace emerging technology. We're not waiting for the future to arrive. We're shaping it, one bold step at a time. To those who see AI as a driver of progress, come build the future together. The Crown Is Yours As a Senior Administrative Assistant, you'll play a pivotal role in keeping our fast-moving leadership team focused and efficient. In this dynamic position, you'll provide high-level support to VP and SVP leaders, managing complex calendars, coordinating travel, and ensuring seamless communication across teams. You'll be trusted with sensitive information, quick decision-making, and the autonomy to solve problems before they surface. If you thrive in fast-paced environments and enjoy being two steps ahead, this is your opportunity to make a direct impact. What you'll do as a Senior Administrative Assistant Manage complex executive calendars, strategically prioritizing and resolving scheduling conflicts across multiple time zones. Coordinate all aspects of domestic and international travel and process related expense reports. Plan and execute meetings and events-virtual, hybrid, and in-person-including logistics, tech setup, catering, and materials. Keep leadership informed of critical deadlines, deliverables, and meeting prep with timely updates and follow-ups. Collaborate closely with the Senior Leadership Team, cross-functional partners, and fellow Executive Assistants to ensure alignment. Respond to shifting priorities with sound judgment and efficiency. Provide backup support for other Executive Assistants as needed. What you'll bring At least 4 years of experience supporting senior leaders in high-growth, fast-paced environments. Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint. Strong organizational skills, attention to detail, and a proactive, solutions-oriented mindset. High emotional intelligence and professionalism, especially in high-pressure situations. Flexibility to adapt and reprioritize on the fly, with a “no task too small” mindset. Based in the Boston area with the ability to work a hybrid schedule and be in-office as needed. Willingness to support leadership outside standard business hours when required. #LI-SW1 Join Our Team We're a publicly traded (NASDAQ: DKNG) technology company headquartered in Boston. As a regulated gaming company, you may be required to obtain a gaming license issued by the appropriate state agency as a condition of employment. Don't worry, we'll guide you through the process if this is relevant to your role. The US hourly rate for this full-time position is 30.00 USD - 37.50 USD, plus bonus, equity, and benefits as applicable. Our ranges are determined by role, level, and location. The compensation information displayed on each job posting reflects the range for new hire pay rates for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific pay range and how that was determined during the hiring process. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionCLIENT HIGHLIGHTThe Client you will be working for is a Fortune 150 global leader in the Renewable Energy industry. They specialize in Utility Scale Wind and Solar Development. This opportunity will give you experience in the growing Offshore Wind industry in the United States with a company that is a globally recognized leader in sustainable energy. LOCATIONNorth Kingstown, RI 02852 COMPENSATION$42-47/hr Benefits offered CONTRACT TERM1 year with high likelihood of extension or going on full-time with the client SCHEDULEMonday-Friday, 40 hours/week Part-time can be considered for the right candidate POSITION OVERVIEW: Senior Construction Administrative Assistant -The Senior Construction Administrative Assistant supports the Site Manager with a broad range of administrative and practical tasks, essential for making the site operate efficiently, safely and in an organized manner. Responsibilities will vary depending on the needs of the Site Manager, the wider team and specific site and local conditions. RESPONSIBILITIES Facility and reception support Receiving guests, office deliveries and offshore cargo, keeping logbook of visitors. Being the single point of contact for visitors on site. Managing lunch on site, handling keys, ordering stationary and other supplies, office interior decorations, maintenance and repairs, finding local suppliers etc. IT-system/support Support of DORECO, SAP, CONCUR and all Microsoft and specialist software Keeping track of IT inventory. Ordering new IT equipment. Point of contact for IT Services and service desk. Expense management on site Checking of invoices, doing accounts, responsible for/assisting with purchases and budget. Raising PO´s. Handling of petty cash if needed. Planning and execution of events and team building Organizing team events and social activities for site personnel and/or construction package. Plan VIP visits to the site. Book venues and accommodation. Safety/PPE-coordination Booking and following up on safety and training courses; ordering and managing PPE. Registering incidents in Synergy and conduction site inductions. Ad-hoc support to Site Manager or the site team Book meetings, help with translations, calendar assistance, planning of training for the site team, etc. REQUIREMENTS Min 5+ years experience in similar position on-site office Fluent in English oral/written Preferred candidate with local address close to site Ideally some HSE experience, such as satefy walks, site induction etc.

Integrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in four specialty areas: Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing. This role is for an Executive Assistant supporting the President on all administrative support. The individual in this position will be responsible for diverse administrative tasks, research and special projects, as needed. Candidate must have the ability to work well cross-functionally, including outside consultants and vendors, in a professional, efficient, and confidential manner. Successful candidate will be assertive, motivated and have excellent communication skills. Candidate is extremely organized with the ability to work autonomously, take initiative and follow through. Has the ability to prioritize and apply sound judgment, and the ability to juggle multiple demands simultaneously. Candidate must demonstrate strong attention to detail, and be able work effectively with minimal direction. Responsibilities: Calendaring, meeting coordination and logistics, travel arrangements, expense reports, filing, organization of the office, document preparation and copying, arranging IT and facilities support. Researching, coordinating and preparing drafts on presentations and documents as required. Formulate travel arrangements and prepare detailed itineraries while ensuring ownership throughout the travel planning being prepared to address contingencies and last minute changes. Use a high degree of judgment and discretion in the handling and maintenance of materials of a confidential and/or sensitive nature. Other responsibilities as assigned by President ***Please note that this is not intended to be all-inclusive. The candidate hired will also perform other reasonable related business duties as assigned by supervisor. The company reserves the right to revise or change job duties as needed. This job description does not constitute a written or implied contract of employment. Qualifications Bachelor's Degree 5 + years related experience; Executive level support a plus. Candidate must possess strong administrative skills including knowledge experience with Outlook, Excel, Power Point, and Word, and be willing to learn new technologies. Strong internet skills, social networks and comfortable with technology. Develop and maintain relationships with Staff and other Executives and ensure the utmost professionalism and confidence. Must be able to handle multiple tasks with attention to detail and excel in a fast-paced environment. Flexible, able to deal with change and uncertainty. Strong interpersonal skills. Ability to work well with all levels of management, staff, governance, clients and vendors. Candidate must be confident and have good decision making skills. Excellent communication skills both verbally and written. Execution and follow through on tasks a must. Additional Information Feel free to forward my email to your friends/colleagues who might be available. We do offer a referral bonus!! Thank you for your time and for consideration. I look forward to hearing from you Thanks!! With Regards, Shiva Kapoor Technical Recruiter Direct: 732-429-1929

About Generate:Biomedicines Generate:Biomedicines is a new kind of therapeutics company - existing at the intersection of machine learning, biological engineering, and medicine - pioneering Generative Biology™ to create breakthrough medicines where novel therapeutics are computationally generated, instead of being discovered. The Company has built a machine learning-powered biomedicines platform with the potential to generate new drugs across a wide range of biologic modalities. This platform represents a potentially fundamental shift in what is possible in the field of biotherapeutic development. We pursue this audacious vision because we believe in the unique and revolutionary power of generative biology to radically transform the lives of billions, with an outsized opportunity for patients in need. We are seeking collaborative, relentless problem solvers that share our passion for impact to join us! Generate:Biomedicines was founded in 2018 by Flagship Pioneering and has received nearly $700 million in funding, providing the resources to rapidly scale the organization. The Company has offices in Somerville and Andover, Massachusetts with 300+ employees. The Role: The Senior Executive Assistant will autonomously manage diverse assignments and provide dedicated support to executives at Generate Biomedicines. This role requires a high degree of professionalism, discretion, and adaptability, particularly in handling complex calendars, executive communications, and high-level meetings. The successful candidate will be a proactive problem-solver with the ability to thrive in a fast-paced environment, managing both routine and specialized responsibilities. This is a non-exempt, office-based role, requiring a regular (4 days a week) presence on-site. Here's how you will contribute: Strategic Support: Provide high-level administrative support to executives, including managing complex calendars, coordinating executive communications, and facilitating high-level meetings. Assist in strategic planning by preparing presentations, managing confidential information, and contributing insights. Autonomous Management: Handle diverse assignments independently, ensuring that tasks are completed efficiently and to a high standard. Support executives in strategic initiatives and manage specialized responsibilities as needed. Problem-Solving and Decision-Making: Apply strong problem-solving skills to proactively identify and address potential challenges, showing adaptability and effective decision-making. Anticipate the needs of executives by identifying opportunities for support and streamlining processes before issues arise. Stakeholder Communication: Develop and maintain productive relationships with internal and external stakeholders, including collaborators, stakeholders, and subject matter experts (SMEs). Exhibit professionalism and discretion, especially in challenging situations requiring cross-functional or external communication. Project Contribution: Actively contribute to projects, with a primary focus that may vary depending on the needs of the executives (e.g., supporting 3 C-levels, 2 SVPs + team, or 2 SVPs with specialized responsibility). Ensure alignment and efficient execution of tasks that directly contribute to organizational goals. Teamwork and Leadership: Work as a collaborative member of the Executive Assistant team, partnering closely with peers to achieve what is best for the enterprise. Lead by example, demonstrating best practices in executive administration and strategic planning. Technology and Data Management: Leverage digital technologies and data analytics to enhance business outcomes. Representation and Communication: Represent the organization in professional forums and meetings, ensuring effective communication and collaboration. Demonstrate a comprehensive understanding of the business model, including financial and competitive dynamics, and apply this knowledge to support executive decision-making. Attention to Detail: Accurately complete day-to-day activities including, but not limited to, meeting planning, managing expense reports, managing travel arrangements and managing multiple executives' calendars. The Ideal Candidate will have: 8+ years of administrative experience providing support to executives, with experience at the C-Suite level preferred. Strong organizational skills and keen attention to detail. Demonstrated ability to handle sensitive information and maintain confidentiality. Proactive and resourceful approach to managing a dynamic and demanding work environment. Excellent interpersonal and relationship-building skills, with outstanding verbal and written communication abilities. Strong work ethic and ability to manage multiple priorities independently. Proficient in MS Office Suite; experience with data analytics and advanced technology tools is a plus. High level of commitment, with availability after hours and on weekends as needed. Biotech industry experience preferred. Bachelor's degree preferred. #LI-HM1 Generate:Biomedicines is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Recruitment & Staffing Agencies : Generate:Biomedicines does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Generate:Biomedicines or its employees is strictly prohibited unless contacted directly by the Company's internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Generate:Biomedicines and the Company will not owe any referral or other fees with respect thereto. Compensation: The hourly pay range provided reflects our current estimate of what we anticipate paying for this non-exempt position. Your actual hourly rate will be based on several factors, including job-related skills, experience, internal equity, relevant education or training, and market dynamics. In addition, you will be eligible for an annual bonus, equity compensation, and a competitive benefits package. Per Hour Pay Range$51.44-$66.87 USD

The Administrative Assistant - Executive Plant Leader is responsible for providing general administrative support to the Executive Site Leader at our Lynn, MA site. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. **Job Description** **Essential Responsibilities** **:** + Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. + Provides a bridge for smooth communication between the leader's office and internal & external departments; Able to maintain credibility, trust and support with senior management. + Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. + Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. + Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. + May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events including Air Shows. + Develop and prepare agendas for various organization meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. + Maintain filing and records management systems and other office flow procedures which may be confidential. + Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints + Helps support community responsibility events/activities. + Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. + Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. + Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. **Minimum Required Qualifications** : + High school diploma / GED + Minimum of 5 years' experience as an executive administrator, preferably within a large global organization. **Desired Experience and Characteristics** **:** + Knowledge of general office management and current computer/office communications technologies; Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook. + Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases. + Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. + Effective time management and organizational skills; able to balance multiple priorities. + Able to effectively interact and communicate with senior level management, corporate contacts and external customers. + Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. + Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. + Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. _This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3))._ **Additional Information** GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (****************************************************************************************** . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). **Relocation Assistance Provided:** No GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov's mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com. Job Summary: We are seeking a highly skilled Senior Executive Assistant to provide strategic and operational support to the R&D Organization reporting directly to the Senior Vice President of Engineering (SVP, Engineering). This role requires a proactive and detail-oriented professional who thrives in a fast-paced, cross-functional environment. The ideal candidate will be responsible for managing executive priorities, facilitating communication across departments, and ensuring the smooth execution of key business initiatives. The Senior Executive Assistant will play a critical role in enhancing productivity, streamlining operations, and supporting strategic decision-making. This is an exciting opportunity for a high-performing EA who is adept at handling complex tasks, maintaining confidentiality, and leveraging AI-driven tools to improve efficiency. Responsibilities: Email & Calendar Management Daily calendar management, including proactive adjustments for changing priorities. Inbox triage and email drafting/responding. Prepare agendas and take detailed notes during key meetings, ensuring action items are well-documented and followed through. Ensure the CPO and R&D leaders have all necessary briefing materials before meetings. Manage complex scheduling across multiple time zones, prioritizing business needs and executive availability, travel planning (domestic and international) with detailed itineraries. Utilize AI tools to assist with scheduling automation, meeting transcription, and summarization. Project & Task Coordination Track key product and engineering initiatives to ensure deadlines and milestones are met. Assist in organizing and coordinating R&D projects to drive business impact. Maintain and update action items for the CPO and R&D leaders, ensuring accountability and timely execution. Stakeholder & Team Coordination Serve as a liaison within the R&D organization, supporting communication between Product and Engineering teams. Coordinate logistics for leadership team meetings, town halls, and offsite events. Travel planning (domestic and international) with detailed itineraries. Information & Document Management Manage confidential files, contracts, and documents related to the R&D organization. Organize and maintain key reports, roadmaps, and product documentation. Assist in the preparation of board and executive presentations. AI & Automation Assistance Utilize AI tools to enhance productivity (e.g., scheduling automation, AI-driven meeting transcription or summarization, and workflow optimization). Stay informed on emerging AI and automation trends to improve administrative and operational efficiencies. Requirements and Preferred Experience: Required: 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior executives in a fast-paced environment. Proven ability to support C-suite executives with confidentiality, discretion, and professionalism. Strong project management skills with experience coordinating executive priorities. Excellent organizational skills, attention to detail, and ability to manage multiple priorities. Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar), Microsoft Office, and productivity tools. Experience working with AI-powered automation tools to enhance efficiency. Exceptional written and verbal communication skills, with the ability to craft executive-level materials. Preferred: Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience). Experience in SaaS, Technology, or a high-growth startup environment. Familiarity with project management tools. Understanding of product development and engineering processes to support the CPO and R&D leaders effectively. Compensation: $94,800 - $118,000 On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance. The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate's geographical location. Why OpenGov? A Mission That Matters. At OpenGov, public service is personal. We are passionate about our mission to power more effective and accountable government. Government that operates efficiently, adapts to change, and strengthens public trust. Some people say this is boring. We think it's the core of our democracy. Opportunity to Innovate The next great wave of innovation is unfolding with AI, and it will impact everything-from the way we work to the way governments interact with their residents. Join a trusted team with the passion, technology, and expertise to drive innovation and bring AI to local government. We've touched 2,000 communities so far, and we're just getting started. A Team of Passionate, Driven People This isn't your typical 9-to-5 job; we operate in a fast-paced, results-driven environment where impact matters more than simply clocking in and out. Our global team of 800+ employees is united in our commitment to challenge the status quo. OpenGov is headquartered in San Francisco and has offices in Atlanta, Boston, Buenos Aires, Chicago, Dubuque, Plano, and Pune. A Place to Make Your Mark We pride ourselves on our performance-based culture, where every employee is encouraged to jump in head-first and take action to help us improve. If you have a great idea, we want to hear it. Excellent performance is recognized and rewarded, and we love to promote from within.

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs is a central member of the Office of the Provost's administrative support team. Reporting to the Chief of Staff to the Provost, with day-to-day direction from both the Provost and the Chief of Staff, the Executive Assistant independently coordinates a wide range of complex, confidential, and high-visibility administrative functions. The successful candidate will demonstrate exceptional organization, judgement, tact, and the ability to manage shifting priorities in a fast-paced executive environment. This position also provides administrative support for designated senior leaders within the division and serves as a primary point of contact for administrators, faculty, staff, students, and external partners seeking information from the Provost's Office. This is a confidential staff position that requires discretion, sound judgement, and a high level of professionalism. DUTIES AND RESPONSIBILITIES Executive Support Manages and coordinates all aspects of the Provost's schedule, including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up. Provides scheduling support for other leaders within the Provost's Office as assigned. Develops, edits, and disseminates correspondence and documents on behalf of the Provost and Chief of Staff. Makes and coordinates travel arrangements, prepares travel authorizations, processes reimbursements, and completes associated documentation for the Provost and designated senior leaders. Reviews, routes, and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners. Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions, communications, and administrative processes comply with institutional requirements and established governance structures. Office Operations & Project Coordination Contributes to project management efforts for initiatives led by the Provost's Office, including setting timelines, monitoring progress, and coordinating resources to support unit priorities. Assists with the development and refinement of division procedures and operational practices to improve efficiency, consistency, and service to campus partners. Maintains the Office of the Provost's procedural records, documentation, and shared repositories in both physical and digital formats. May compile and prepare data for decision-making. Provides reception and general administrative support, including supervising and training student employees, greeting visitors, maintaining public areas, and monitoring office supplies. Communication Support Serves as a principal source of information for the Office of the Provost, providing accurate and diplomatic communication to administrators, faculty, staff, students, and external partners. Triages inquiries from students, families, and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention. Drafts, edits, and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the office's routine correspondence and web content. Event, Committee and Meeting Coordination Coordinates logistics and programming for events, programs, committees, and strategic initiatives overseen by the Provost and Chief of Staff, including but not limited to: executive searches, academic reviews, advisory committees, University ceremonies and recognition activities. Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required. Arranges in-person and virtual events involving professional staff, faculty, students, and external guests. MINIMUM QUALIFICATIONS Bachelor's degree. Three to five years' professional experience in higher education administration or a related administrative capacity. Proven business acumen commensurate with the needs of an executive office, including the ability to work independently, exercise sound judgment to resolve complex issues, and prioritize routine and high-level tasks and demands. PREFERRED QUALIFICATIONS Master's degree in Business Administration, Public Administration, Higher Education, or related content area. Experience supporting an executive administrator. Demonstrated interpersonal skills and ability to establish relationships with a variety of constituents. Proven verbal and written communication skills. Experience with Microsoft Office applications, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook. APPOINTMENT TERMS This is a full-time, permanent position. The hiring range for this position is $68,000 to $73,000 based on the successful candidate's qualifications and experience. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at https://hr.uconn.edu/jobs, Faculty and Staff Positions, Search #499383 to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 16, 2026. All employees are subject to adherence to the State Code of Ethics which may be found at https://portal.ct.gov/Ethics/Statutes-and-Regulations. All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

POS-30033 We are seeking a Senior Executive Assistant to join HubSpot's Product Pillar to support our Chief Product & Technology Officer. This Senior EA should be passionate about providing exceptional support, acting as a valued member of the CPTOs support team and intentionally representing their office with enthusiasm. In this role, you'll get to: Manage their daily calendar and global travel needs, handling all incoming/outgoing meeting requests. Coordinating a high volume of meetings with senior external stakeholders. Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives. Provide proactive support, seeing around corners, predicting upcoming roadblocks and helping your executive navigate seamlessly through. Support in the preparation of All Team meetings and team offsites - this may include ownership of the agenda, managing logistics and pulling content together. Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors. Collaborate with a team of HubSpot Executive Assistants, acting as a mentor for more junior team members and supporting cross-team backup support / broader company initiatives. We are looking for people with: Proven track record of success providing administrative support in a high-performing, fast-paced, global environment. Experience supporting senior leadership and managing multiple stakeholders. High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions. Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request. Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication. Outstanding organizational skills. Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts. The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests. Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail. Flexible and able to handle ad hoc issues that may arise outside of core business hours. Availability to travel, approximately 20% of the time to support executive onsite needs. A passion for HubSpot's commitment to our culture and goal of creating exceptional employee experiences. Pay & Benefits The cash compensation below includes base salary, on-target commission for employees in eligible roles, and annual bonus targets under HubSpot's bonus plan for eligible roles. In addition to cash compensation, some roles are eligible to participate in HubSpot's equity plan to receive restricted stock units (RSUs). Some roles may also be eligible for overtime pay. Individual compensation packages are tailored to your skills, experience, qualifications, and other job-related reasons. This resource will help guide how we recommend thinking about the range you see. Learn more about HubSpot's compensation philosophy. Benefits are also an important piece of your total compensation package. Explore the benefits and perks HubSpot offers to help employees grow better. At HubSpot, fair compensation practices aren't just about checking off the box for legal compliance. It's about living out our value of transparency with our employees, candidates, and community. Annual Cash Compensation Range:$82,400-$123,600 USD We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don't hesitate to apply - we'd love to hear from you. If you need accommodations or assistance due to a disability, please reach out to us using this form. At HubSpot, we value both flexibility and connection. Whether you're a Remote employee or work from the Office, we want you to start your journey here by building strong connections with your team and peers. If you are joining our Engineering team, you will be required to attend a regional HubSpot office for in-person onboarding. If you join our broader Product team, you'll also attend other in-person events such as your Product Group Summit and other gatherings to continue building on those connections. If you require an accommodation due to travel limitations or other reasons, please inform your recruiter during the hiring process. We are committed to supporting candidates who may need alternative arrangements Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Germany Applicants: (m/f/d) - link to HubSpot's Career Diversity page here. India Applicants: link to HubSpot India's equal opportunity policy here. About HubSpot HubSpot (NYSE: HUBS) is an AI-powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot's connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer-obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We're building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. Recognized globally for our award-winning culture by Comparably, Glassdoor, Fortune, and more, HubSpot is headquartered in Cambridge, MA, with employees and offices around the world. Explore more: HubSpot Careers Life at HubSpot on Instagram By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot's Recruiting Privacy Notice for details on data processing and your rights.

Country: United States of America Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance Security Clearance: Secret - Current At Raytheon, the foundation of everything we do is rooted in our values and a higher calling - to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today's mission and stay ahead of tomorrow's threat. Our team solves tough, meaningful problems that create a safer, more secure world. The Systems Engineering and Test Capabilities (SE&TC) Discipline organization is the central focus for Mission Systems Integration activities within Raytheon, responsible for defining customer needs, functional and product architecture, requirements definition and decomposition, Model Based Systems Engineering (MBSE), system performance, and System Security Engineering (SSE). We are seeking a talented Electronic Attack / Electronic Protection (EA/EP) Systems Engineer to join a team of engineers that designs and develops world-class Sensor systems in our Tewksbury, MA or Marlborough, MA location. This position can be located in either Tewksbury, MA or Marlborough, MA and may require occasional travel. What You will Do: The EA/EP and SP Systems Engineer will be responsible for the definition of radar system architectures, the development of concepts of operations for the radar system, the design of radar processing algorithms, and the development and decomposition of system, hardware and software requirements. Opportunities also exist to perform statistical analysis of the radar system performance using real and/or simulated data. Work is performed in a dynamic development environment in support of multiple research and development efforts, working with internal and external customers across related product lines. Focus areas for these radar systems include: Algorithm Development Signal Processing and Waveform Design Electronic Protection Methods Phased Array and Digital Beamforming Technology Radar Search, Track and Discrimination Design Statistical and Numerical Analysis of Radar Performance Data Target and Threat Modeling Integration and test of large systems Model Based System Engineering Development Qualification You Must Have: Typically requires a Bachelor's in Science, Technology, Engineering, or Mathematics (STEM preferred) and a minimum of 10 years of prior engineering experience or equivalent experience. An active and transferable Secret U.S. government issued security clearance is required prior to start date. U.S. citizenship is required, as only U.S. citizens are eligible for the required security clearance. Experience with design, development, and analysis of radar system and software architecture Experience in writing and evaluating requirements for digital signal processing functionality Strong background in modeling and assessing threat air and ground, RF, Electronic Attack (EA) capabilities, and advanced weapon system concept performance and employment Design, implementation and testing of algorithms for detection, discrimination and tracking systems Qualifications We Prefer: Minimum of 3 years of experience with design, development, and analysis of radar system and software architecture Ability to perform statistical modeling of radar signals and analyze detection and track performance Experience with signal processing techniques in complex propagation environments Experience interfacing with customers and lead technical solutions to complex user requirements Experience with digital beamforming, adaptive cancellation techniques, clutter filtering and Doppler processing, ambiguity resolution, maximum likelihood estimation, CFAR processing Define algorithms to support the optimization of system performance and operations by applying fundamental radar principles and modeling electronic countermeasure (ECM) techniques Experience with advanced processing algorithms for clutter and jamming suppression Knowledge of RF communications and/or radar systems to generate realistic models and simulations of threat systems and apply these models to quantify the effectiveness of EA concepts and designs against such threats in operational environments EA technique development EA simulation tool familiarization EA subsystem/system development and integration experience Familiarity with beamforming architectures and techniques Ability to design and analyze multi-target track filtering algorithms Experience with RF Systems Engineering including knowledge of RF performance analysis Familiarity with the Navy, Air Force and Army Customers Experienced with completing designs on schedule and within budget Master's Degree in Engineering What We Offer: Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Safety, Trust, Respect, Accountability, Collaboration, and Innovation. Learn More & Apply Now! Please consider the following role type definition as you apply for this role. Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. The salary range for this role is 124,000 USD - 250,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms