Senior administrative assistant jobs in Pflugerville, TX - 281 jobs

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive's plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position. About the Job Manage the CEO and COO's busy calendars and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO/COO's time and priorities, acting as gatekeeper with warmth and tact Coordinate travel and logistics, including detailed itineraries, personal and professional Personal and professional expense reporting Prioritize emails and craft emails and any other correspondence on their behalf Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items. Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception Assist with internal employee onboarding and offboarding Ensure the routine maintenance of personal residences Run personal errands, ger lunch Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities Special ad hoc projects, personal and professional About You 3-5 years supporting busy executives with a high-touch service mentality Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Very-organized and detail-oriented with great project management skills Google Suite shop; tech savvy Strong communicator, diplomat, and relationship-builder who is a true collaborator Discreet, and trustworthy Must have a driver's license and reliable vehicle A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality. Base salary, Comprehensive health benefits

• Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired. • Prior experience in reception or office services related background preferred. • Service-oriented demeanor. • Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization. • Ability to maintain poise and professionalism in a fast-paced environment. • Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed. • Excellent verbal and written communication skills. • Ability to work independently and in a team environment. • Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel. • Performs other duties, tasks, and special projects as required or as assigned by the management team.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We're seeking a highly organized, proactive, detail-obsessed Executive Assistant to join the Office of the CEO. This role requires exceptional judgement, strong integrity and deep trustworthiness. You will serve as a critical extension of both the Chief of Staff (CoS) and the Senior Executive Assistant and help ensure the CEO Office operates with precision, discretion and world-class execution. This is a high-impact role at the center of executive operations. It's perfect for someone who wants to build world-class EA skills while supporting top leadership. THE PERSON: The ideal candidate demonstrates clear, confident, and frequent communication, excelling at organization while efficiently managing multiple tasks. A proactive approach is essential, with a strong ability to track progress and follow up to ensure that no detail is overlooked. Success in collaborative environments and proven skills in supporting senior executives are highly valued traits. KEY RESPONSIBILITIES: Daily Operations & Meeting Management: * Prepare and print the Chief of Staff's daily calendar and briefing materials. * Maintain an accurate attendance tracker for all meetings involving the CoS. * Manage the CoS calendar with deep understanding of priorities and business cadence. * Partner closely with the Senior EA to support CEO-level operations and alignment. * Coordinate meeting logistics, prep materials, and ensure operational flow. Travel & Expense Management: * Book and manage all domestic and international travel for the CoS. * Prepare comprehensive travel packets with itineraries and hotel/flight information. * Submit all expenses and ensure compliance. * Support the Senior EA during peak travel and calendar cycles. Briefing Document & Executive Workflow Support: * Coordinate briefing document timelines, inputs, formatting, and distribution. * Support briefing needs for CEO-level engagements. * Assist with international travel documentation and cross-functional preparation. Communication, Triage & Follow-Up: * Triage inquiries with discretion and route to appropriate owners. * Follow up consistently to ensure timely resolution. * Serve as a communication bridge across the CEO Office. Operational Partnership: * Provide high-level support to the Senior EA during high-volume periods. * Offer coverage as needed for CEO Office operations. * Assist with special projects, meeting preparation, off-sites, and initiatives. PREFERRED EXPERIENCE: * Education: High school diploma required; completion of business or executive administrative program (or equivalent experience) strongly preferred. * Executive Support: Proven success supporting C-suite executives in a fast-paced, high-performance corporate environment. * Technical Proficiency: Advanced skills in Microsoft Office Suite (PowerPoint, Excel, Word) and collaboration platforms such as SharePoint; ability to leverage complex office automation tools for executive-level reporting, presentations, and coordination. * Digital & AI Tools: Familiarity with AI-enabled productivity tools (e.g., Microsoft Copilot, ChatGPT, Notion AI) to streamline communications, scheduling, and document preparation. LOCATION: Austin, TX with full time in office schedule. This role is not eligible for visa sponsorship. #LI-TK1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Senior Specialist - Client Services (Senior Executive Legal Assistant) position in our Austin, TX office. This position will work onsite at least 3 days per week. The Senior Specialist - Client Services (Senior Executive Legal Assistant) is responsible for providing point of contact executive administrative support to high revenue generating attorneys, ensuring seamless daily operations and enable attorneys to focus on client service and business development. This role will be responsible for successfully managing multiple projects and priorities, including delegating specific duties to other teams. This role works within a Team, sharing overflow responsibility and support to all timekeepers assigned to the team when there is capacity. Further responsibilities will include communicating effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills are required. Essential functions include: Primary Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow up and quality control. Coordinate client communications, manage sensitive information, and serve as a liaison between attorneys, clients, and internal departments. Proactively anticipate the needs of attorneys, manage priorities, and resolve administrative challenges with minimal supervision. Support business development initiatives, including coordinating events, preparing pitch materials, and maintaining client databases. Calendar and schedule management: Assists in coordinating attorney's calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Project management: Coordinate and track ongoing projects, ensuring deadlines and deliverables are met; monitor project milestones, update status reports, and communicate progress to attorneys and stakeholders; assist with the preparation of project plans, timelines, and resource allocation. E-mail management: Proactively manage attorneys' inboxes, prioritizing and flagging urgent communications; draft, review, and respond to emails on behalf of attorneys as directed; organize and archive email correspondence for easy retrieval and reference. Document management: Prepare, edit, format, and proofread legal documents, correspondence, and presentations with a high degree of accuracy; manage version control, file organization, and secure document storage in compliance with firm policies; facilitate the execution, filing, and distribution of legal documents. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files. Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses workflow management software to log and manage workflow. Handle special projects and other duties as assigned to support the efficiency and success of the attorneys' practices. Secondary (as capacity allows) Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Administration Services or Administrative Resource Team as needed. Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. PRACTICE GROUP SPECIFIC Shows proficiently in the assigned Practice Specialty Center (each PST will have specific duties as it relates to the PSC) Position Requirements Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required. 5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment. 3+ years relevant legal assistance experience required. Advanced proficiency in Microsoft Office Suite. Ability to handle confidential information of highest level. Minimum typing speed of 60 wpm; previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #LI-Hybrid #LI-JH1

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Sr. Executive Assistant - Division Coordinator is a trusted assistant to the executive team, providing high-level administrative and strategic support that enables executive effectiveness and organizational alignment. This role operates at the intersection of leadership and operations-managing complex calendars, facilitating key initiatives, and ensuring that executive intent is translated into day-to-day clarity and action.This is a high-trust, high-impact role requiring exceptional judgment, discretion, and the ability to navigate sensitive matters and competing priorities. The ideal candidate is a mission-aligned professional who brings operational rigor, strong communication skills, and a proactive, polished, and solutions-oriented approach to supporting executive leadership. Responsibilities Essential FunctionsExecutive Support & Calendar Management:• Strategically manage and prioritize c-suite executives' calendars, aligning engagements with quarterly objectives and organizational priorities.• Coordinate and optimize a hybrid meeting ecosystem (virtual, in-person, cross-departmental), including premeeting briefs, agenda development, stakeholder communications, and post-meeting follow-up.• Capture meeting notes, track decisions and action items, and ensure follow-through on deliverables with appropriate discretion and urgency.• Serve as a liaison between the Clinical Services Office and internal/external stakeholders, ensuring executive visibility and responsiveness.Executive Coordination and Strategic Support:• Partner on high-priority projects and initiatives led by Clinical Services and Operation's executives, contributing administrative capacity, operational foresight, and timely execution.• Provide emergency backup support to other Executive Assistants or division coordinators during critical absences or high-priority needs to ensure continuity of executive operations.• Coordinate executive travel logistics, internal communications, and event planning with professionalism and foresight.• Assist with onboarding of new administrative staff, Clinical Services and Operational leaders ensuring a seamless and high-standard introduction to Central Health's systems and culture.• Offer informal guidance to fellow administrative staff when appropriate, helping foster a collaborative and mission-focused administrative community.Expense Management & Budget Support:• Reconcile and process monthly business expenses for designated leaders, ensuring accuracy, timeliness, and compliance with internal financial controls.• Coordinate coding and submission of purchase requests and financial documentation across departments.• Maintain confidentiality and document integrity in accordance with legal and organizational guidelines. Knowledge, Skills and Abilities: * Best practices in customer service, executive assistance, office management, and business administration functions. * Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. * Proficiency in database, spreadsheet, scheduling/calendaring, and word processing applications. * Must have good writing and verbal communication skills. * Must be proactive and anticipate changes to schedules and processes. * Administrative and clerical procedures and systems such as word processing systems, filing and records management systems, note-taking, transcription, and other office procedures and terminology. * Confidentiality methods and techniques for the proper handling and precautions for classified, confidential, and sensitive information. * Records management processes and/or methods for inventorying, verifying, logging, preparing, filming/scanning, and filing of records. Skill in: * Strong problem-solving skills with effective follow through, analyzing information and evaluating results to choose the best solution and solve problems. * Strong listening, verbal, presentation, and written communication skills. Listening to what other people are saying and asking questions to clarify or gather more information. * Strong emotional intelligence and respect for internal and external stakeholders and co-workers. * Knowing how to find information and identifying essential information. * Performing complex operations in Microsoft Office 365, Adobe Acrobat Pro, web-based software applications, and the internet. * Performing executive administrative functions including scheduling travel, meeting planning, and coordinating calendar activities. * Actively learning by working with new material or information to grasp its implications. * Actively looking for ways to help people, establishing and maintaining effective working relationships. * Managing one's own time and the time of others. * Taking and/or transcribing notes of meetings. * Finding ways to structure or classify multiple pieces of information. * Identifying and utilizing resources to complete tasks. Ability to: * Efficiently shift back and forth between two or more activities or sources of information. * Regularly and effectively manage competing priorities and meet deadlines. * Develop strong interpersonal skills with the ability to interface effectively both externally and internally with a wide range of people in a professional manner. * Correctly follow a given rule or set of rules to arrange things or actions in a certain order including procedures, orders, or logical operations. * Develop approaches for implementing an idea. * Utilize independent discretion and judgment. * Exhibit a sense of urgency when resolving problems and working with critical deadlines. * Exhibit a calm and flexible attitude in a fast-paced, swiftly changing environment. Qualifications Minimum Education: * High School Diploma or equivalent (higher degree accepted) Minimum Experience: * 6 years of administrative experience supporting managers, directors and executives with complex meeting and calendar needs. Sixty (60) college hours may substitute for up to two years of work experience.

Barton Creek Resort & Spa's success is due to its dedicated, intelligent and self-motivated family of associates who work together to maintain the company's trademark high standards. If you would like to be a part of an environment where teamwork is emphasized and individual excellence is encouraged then this is the place for you. Omni Barton Creek Resort and Spa's associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Barton Creek may be your perfect match. Job Description Omni Hotels & Resorts is seeking a Senior Administrative Assistant | Food & Beverage and Rooms for the beautiful Barton Creek Resort & Spa! About Omni Barton Creek Resort & Spa Nestled in the rolling hills of Austin, Texas, Omni Barton Creek Resort & Spa is a premier destination offering 76,000 square feet of event space, nine culinary outlets, an extravagant spa, outdoor pool experiences, and two championship 18-hole golf courses. We proudly serve both our valued guests and local community with exceptional experiences in dining, events, recreation, and relaxation. Senior Administrative Assistant To administratively assist the Food and Beverage Director and Director of Rooms in maintaining a well-organized office operation as it effects the operational departments Responsibilities Be the face of the department demonstrating genuine hospitality Process AP invoices for different vendors Maintain up to date Resume Binders Coordinate & Attend Food and Beverage and Rooms meetings and produce minutes Produce and consolidate weekly management schedules for all F&B and Rooms departments Coordinate, set and confirm interviews/appointments Coordinate new hire onboarding process, system requests and communications Coordinate serve-safe and TABS certifications Assists with receiving & returning phone calls Responsible for ordering supplies and equipment, as assigned by the Director of Food & Beverage and Rooms Manage operational checkbooks Assist in coordinating leadership presence during VIP arrivals or site visits Assists with creation of content for social media posts, weekly Resort Guide and email communications. Maintain files, schedules, and calendars for management members of the Food & Beverage and Rooms Division Assist in completing special projects which may include mailings, competitive surveys, menus or other assigned duties Coordinating and Tracking CEP and Capital projects Follow up on guest resolution and recovery efforts Maintain policy and standard manuals; update and distribute as necessary. Assist in the preparation and completion of other administrative duties deemed appropriate by the Director of Rooms and F&B Work harmoniously and professionally with co-workers and supervisors. Assist with Word Records to ensure appropriate hours are inputted, accounted for and approved. POE tracker and organizer MOS monitor and tracker Real time All Tother Get Together monitor and tracker 60-day onboarding organizer sending reminders Be able to pass a drug screen and able to drive company vehicles Will be coordinating month end processes, follow up and collecting and organizing operational department P&L critiques Qualifications Must be able to sit for long periods of time. Must have significant mobility of arms and hands. Must be able to bend, squat and push, pull and lift up to 25-30 pounds. Must be able to see, hear and communicate verbally in writing. Minimum 3 years of Food & Beverage, Rooms or Hotel Administrative experience 2-3 years' experience with computers and various computer programs. High School graduate or GED equivalent. Mid-scale or upscale hotel/resort experience preferred Ability to multitask and prioritize in a fast-paced environment. Detail oriented. Will be expected to meet deadlines, work with little supervision and be flexible to handle interruptions. Must be literate, have extensive verbal, mathematical and writing skills. Must have strong, positive guest and employee relation skills. Strong communication and interpersonal skills; fluent in English. Ability to manage stressful situations with professionalism. Meets Omni grooming and appearance standards. Strong organizational and problem-solving abilities. Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Please Note: To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State. At CesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team. We are looking to add a highly organized and detail-oriented Senior Administrative Assistant to join our team. The Senior Administrative Assistant will play a crucial role in supporting the day-to-day operations of our organization. You will be the face of our company to our employees, visitors, and vendors. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the ability to manage multiple tasks efficiently. This role requires someone who can work independently while also collaborating effectively with team members across multiple departments.JOB DUTIES AND RESPONSIBILITIES Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness. Support senior leaders, managers and employees on multiple teams through a variety of tasks related to organization, communication, and coordination. Greet all visitors and help set up conference rooms for meetings. Schedule meetings, manage calendars, and book travel. Order, organize, and maintain inventory of office supplies and drinks/snacks. Facilitate onsite catering for lunches and for special events such as board meetings or birthdays. Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.). Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements. Completing expense reports for designated members of management team. JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS A minimum of 7 years office administration and/or receptionist experience is required. Associate's degree required, bachelor's degree preferred. Outstanding organization skills, with solid attention to detail and critical thinking. Prior experience managing complex travel arrangements and coordination of calendars for meeting management. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Strong telephone/communication and interpersonal skills. Positive "can do" attitude, must be flexible and accommodating with a strong customer orientation. The ability to work as part of a team and to build strong working relationships. CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans. CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Would you describe yourself as: A thorough, understanding, patient caretaker? Proud of your ability to anticipate needs? Having a flexible and adaptable personality? A natural organizer who loves a label maker? Highly efficient and able to make things happen quickly, and correctly? Knowledgeable of the Austin area, travel, and all-around resourceful? Ready to work for a really fun, understanding, and motivating boss with the highest standards of excellence? At Lottery.com we're assembling a team of world-class brilliant minds like you who are resourceful doers and crave creative problem-solving. Founded in 2015 and based in Austin, Texas, Lottery.com is creating the world's number one digital lottery brand. We're bringing digital sales of official lottery games to the world and launching global charitable sweepstakes. SALARY: $65,000-$85,000* BENEFITS: Health, Dental, and Vision Insurance Paid 100% by Employer *UNLIMITED VACATION DAYS We are looking for an Executive Assistant to support the President of the company. This person will contribute to his efficiency by providing personalized and timely support. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you should be ready for anything. Responsibilities: * * Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage calendars and set up meetings Assist in Ad Hoc projects Research and preparing information for a multitude of needs and projects Organizing travel arrangements Manage personal needs at home, car, gifts, shopping, etc. Overall providing administrative support, which has no limits. * * Requirements* * 5+ years of Proven experience as an executive assistant or personal assistant Excellent MS Office skills Proficient in technology (Zoom, Google, Outlook, Scheduling tools, Phones, Websites) College Graduate. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Personality Traits We Admire* *Grit: We are resilient marathoners who finish what we start and love tackling problems of all sizes. We take critical feedback and push through to get the job done. Rigor: Data-driven, analytical and exhaustive in decision making. We take in the evidence, integrate information from multiple sources quickly, draw conclusions and take action - quickly. Collaboration: We leave our egos at home, we challenge each other and we work together to find the best solutions, every day, day in and day out. Ownership: We sign up for the hard stuff and take extreme ownership to see it through. We make lemonade out of lemons when we have to and don't let attitude get in the way of getting it done. Curiosity: Most of us dork out over non-work-related topics at a ridiculous level of detail, because that's how we're wired. We're naturally inquisitive, ask tough questions, and aren't afraid to ruffle feathers to find better answers. Honesty: We're transparent and honest because that's the right way to treat other people. Integrity is the basis of trust, and trust is everything when you're creating the future together. *

Job Description: La Copa Ventures is seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be a skilled multitasker, able to manage a variety of responsibilities in a fast-paced environment, and possess excellent communication and problem-solving skills. Responsibilities: Provide administrative support to senior executives, including calendar management, and meeting coordination. Draft and proofread correspondence, reports, and presentations. Organize and maintain filing systems, both digital and physical. Assist with special projects and ensure deadlines are met. Handle confidential information with discretion and professionalism. Support day-to-day office operations and other duties as assigned. Qualifications: Proven experience as an executive assistant or in a similar administrative role. Excellent organizational and time management skills. Ability to multitask and prioritize tasks effectively. Excellent communication and interpersonal skills. Proficiency in Microsoft Office suite (Word, Excel, Outlook) Smart sheets. QuickBooks experience. Strong written and verbal communication abilities. Ability to work independently and manage multiple priorities. Strong attention to detail, accuracy and problem-solving skills. Ability to handle sensitive and confidential information with professionalism and integrity. 3 years experience as an Executive Assistant. Benefits: Health, dental, and vision insurance options. Paid time off and holidays. Opportunity for career growth and development.

Job DescriptionLuxury Presence is the leading growth platform for high-performing real estate agents, teams, and brokerages. The company provides agent-branded websites, advanced marketing tools, and Presence CRM, the AI relationship engine that transforms an agent's sphere into a proactive source of new business. More than 17,000 real estate businesses rely on Luxury Presence to elevate their brand, attract clients, and grow their business, including 30% of the Wall Street Journal RealTrends top agents and teams. As Executive Assistant to the Chief Revenue Officer, you'll be at the center of our company's growth engine. The CRO leads teams responsible for driving revenue, partnerships, and customer success-and your partnership will ensure that strategy turns into execution. You'll bring order to complexity by managing priorities, meetings, and communications across sales, operations, marketing, and client success. Your ability to anticipate needs, organize information, and follow through on key initiatives will amplify the CRO's effectiveness and help the entire go-to-market organization move faster and more efficiently. This role is critical in enabling the CRO to focus on what matters most: leading high-performing teams and driving company growth.Here's What We're Looking For Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proactive problem-solving mindset Experience supporting executive leadership Ability to manage confidential information with discretion Skills and Experience Proficiency in office management software and tools Experience with calendar and travel management Strong written and verbal communication skills Ability to coordinate cross-functional teams Experience in handling confidential and sensitive information Familiarity with real estate industry a plus What You'll Do Manage executive calendars and schedule meetings Coordinate travel arrangements and itineraries Organize and prepare materials for meetings and presentations Serve as a liaison between executives and internal/external stakeholders Handle confidential information with discretion Support office operations and administrative tasks Assist in project management and follow-up Facilitate communication across teams and departments Join us in shaping the future of real estate The real estate industry is in the midst of a seismic shift, and the future belongs to those who break new ground. As one of the fastest-growing companies in the proptech and marketing sectors, Luxury Presence challenges the status quo of what technology can do for real estate agents, leaders, and brokerages. We're a team of agile and tenacious innovators working collaboratively to drive the industry forward. Together, we build game-changing products that empower modern real estate entrepreneurs to dominate their markets. From award-winning web design to agile SEO solutions to cutting-edge AI tools, we deliver tech that anticipates market shifts and keeps our clients ahead of their competition. Founded in 2016 by Stanford Business School alum Malte Kramer, Luxury Presence has grown to a global team ranked on the Inc. 5000 fastest-growing companies list three years in a row. We're backed by world-class investors, including Bessemer Venture Partners, Toba Capital, and Switch Ventures, and have raised $52.6 million to date. More than 17,000 real estate businesses rely on our platform, including 30% of the Wall Street Journal RealTrends top agents and teams. Additionally, many of the industry's most powerful brokerages - including Compass, Coldwell Banker, and Sotheby's International Realty - rely on Luxury Presence as a trusted business partner. Every year since 2020, Luxury Presence has ranked on BuiltIn's Best Place to Work lists. HousingWire named our founder and CEO a 2024 Tech Trendsetter, we've received several Tech100 Awards, and our lead nurturing tool just scored an Inman Innovation Award for Best AI-Powered Platform. Luxury Presence is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

About INTX INTX is on a mission to modernize the Property & Casualty (P&C) insurance space by delivering powerful, intuitive SaaS solutions. As a growing startup, we're helping carriers, reinsurers, MGAs and Captives transform the way they work with cutting-edge technology that brings efficiency, auditability, seamless integration, insight, and simplicity to complex processes. About the Role The Office Administrator will play a critical role in supporting the four-person executive team and ensuring smooth, efficient business operations. This position requires a proactive, solution-oriented individual who can manage day-to-day administrative functions, coordinate schedules and travel, oversee service providers, and maintain high standards of organization and communication. Discretion and professionalism are essential, as some support may include sensitive and private matters. Requirements Executive Support & Coordination • Manage executive schedules, logistics, and operational needs • Handle travel arrangements, including flights, accommodations, meeting space, and transportation • Screen calls, manage correspondence, and prepare communications as required • Format internal and external communications (emails, memos, reports, presentations) • Assist with meeting preparation and documentation, including minutes when required • Coordinate company wide-events such as social gatherings or client offsites Office & Vendor Administration • Serve as the primary point of contact for all service providers • Oversee outsourced vendor performance to ensure operational efficiency • Maintain office supplies, company fuel cards, and inventory management • Manage keys, access rights, and office security permissions • Support the onboarding of new hires (equipment setup, onboarding kits, account access, etc.) • Ensure all business support systems (internet, phone, printing, communication tools) remain fully functional • Work with vendors to troubleshoot and resolve any technical or operational issues • Coordinate website and social media content updates with external providers • Work with vendors to troubleshoot and resolve any technical or operational issues Financial & Record Management • Support the Finance Director with basic bookkeeping, invoice tracking, and reconciliation of company cards • Maintain accurate filing systems for both physical and digital records • Organize important business documents and ensure data confidentiality Skills & Qualifications • 2+ years administrative or office management experience (tech or SaaS environment advantageous) • Highly organized with strong attention to detail • Excellent written and verbal communication skills • Able to multitask and prioritize in a fast-moving environment • Professional discretion and ability to handle confidential information • Strong proficiency in Microsoft Office • Experience coordinating travel and managing vendor relationships • Tech-savvy and quick to learn new business systems Personal Attributes • Proactive and solutions-driven mindset • Strong interpersonal skills and teamwork orientation • Calm under pressure and adaptable to changing priorities • Energetic, positive, and client-focused attitude Benefits Why Join INTX? Opportunity to work directly with the executive leadership in a dynamic insurance software start-up Fast-paced, collaborative culture where your contribution has visible impact Exposure to diverse responsibilities and career growth potential Benefits Competitive compensation Health, dental and vision insurance Health savings account (HSA) 401k matching

Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Liaise with visitors - Act as point person for office guests. Communicate policies and procedures - Alert employees of new processes, rules and regulations. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an administrative assistant, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

We are looking for a high-caliber Executive Assistant & Office Administrator who thrives on organization and seamless execution. This role will report and provide support to the VP Line of Business in addition to the Chief Financial Officer and Chief Clinical Officer. In this dual impact role, you will support our executives and be the face of our office environment. From mastering complex calendars to ensuring our physical space is ready and welcoming, your work will directly enable our executives to stay focused and our daily operations to run without a hitch. If you are a proactive communicator who takes pride in "owning" the details and creating a professional atmosphere, we want to meet you! Essential Job Functions In this role, you will: Provide administrative support to executives by: Owning and optimizing complex calendars; prioritize meetings, resolve scheduling conflicts, and ensure time is aligned with the highest priorities. Serving as the primary point of contact for internal and external stakeholders on behalf of executives. Drafting, editing, and proofreading presentations, reports, and company-wide correspondence. Coordinating all aspects of business travel, including air, hotel, and ground transportation. Process expense reports. Handling highly sensitive information (personnel, financial, and strategic) with absolute integrity and professional judgment. Researching, compiling, and analyzing data for special projects. Track deliverables to ensure executive-led initiatives stay on schedule. Assisting with routine business tasks and providing extra hands-on support for various departmental needs as they arise. Serve as the primary office administrator by: Maintaining a clean, professional, and fully functional office environment, including conference room readiness. Serving as the main point of contact for the property management company and third-party vendors (cleaning, repairs, security, and equipment maintenance). Handling the logistics for in-house and off-site activities, including scheduling, catering, and on-site hosting for meetings or team events. Tracking and ordering office stationery, breakroom supplies, and general equipment to ensure seamless daily operations. Managing daily incoming and outgoing mail, packages, and deliveries. Providing a professional and welcoming "first impression" for all visitors, guests, and candidates. To be successful in this role, you must have: A high school diploma or any equivalent combination of education, training, and experience. At least 2 years of experience as an executive assistant or similar role or any equivalent combination of education, training, and experience. Excellent verbal and written communication skills Proficiency in Microsoft Office and other relevant software Strong organizational, time management, and problem-solving skills Ability to work independently and under pressure Attention to detail and accuracy Knowledge of the health insurance industry and its regulations Ability to work from our Austin, TX office 5 days a week Benefits Automatic 4% employer contribution to retirement plan 401k plan with 100% match up to 6% Flexible time off for vacation, illness, etc. Nine paid holidays Day one health, Rx, vision, and dental insurance Life and disability insurance Flexible spending account Pet coverage and pet Rx discounts Free identity theft protection Free 2nd medical opinion service Location Texicare offers a flex-hybrid environment centered around collaboration and connection. All employees must reside in Texas. Team members living in the Austin area are expected to work from our office at least two days per week. Those based outside the greater Austin area may work remotely within Texas, with occasional travel to Austin as needed. Texicare is an equal opportunity employer.

Job Title PT Administrative Associate III (KLM Library) Agency Texas A&M International University Department Killam Library Proposed Minimum Salary $14.43 hourly Job Type Temporary/Casual Staff (Fixed Term) Job Description Works under general supervision and provides complex administrative support work. Essential Duties and Responsibilities * Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. * Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. * Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. * Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents. * Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. * Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials. * May coordinates activities and assign work to student workers and support staff. May participate in the hiring training, and supervision of student workers and other support staff. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Requirements * Education - High school diploma or GED * Experience - Three years of related experience. * May not be currently enrolled as a Texas A&M International University student. Knowledge and Abilities Knowledge of: * Word processing, spreadsheet, and database applications. Ability to: * Multitask and work cooperatively with others. * Strong verbal and written communication skills. * Work with sensitive information and maintain confidentiality. * Strong interpersonal and organizational skills. Licensing / Professional Certification - None. Physical Requirements - General Office Environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision of Others This position generally does not supervise employees. Other Requirements * Evening and weekend work may be required. * Position requires on campus, face-to-face interactions. * Position requires maintaining a regular schedule of attendance on campus and in the workplace. Pay of Rate: $14.43/hour for up to 19 hours weekly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: * Resume/CV * Cover Letter * At least 3 references and their full contact information Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. "See resume" is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential-s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: * Education/Training: * High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. * Experience/Knowledge/Abilities: * Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. * A self-starter with excellent telephone skills. Good organizational skills. * Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20 - $26 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-DNI #I-HR1 Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. #LI-EV1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process. AMD may use Artificial Intelligence to help screen, assess or select applicants for this position. AMD's "Responsible AI Policy" is available here. This posting is for an existing vacancy.

Job Description Please Note: To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State. At CesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team. We are looking to add a highly organized and detail-oriented Senior Administrative Assistant to join our team. The Senior Administrative Assistant will play a crucial role in supporting the day-to-day operations of our organization. You will be the face of our company to our employees, visitors, and vendors. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the ability to manage multiple tasks efficiently. This role requires someone who can work independently while also collaborating effectively with team members across multiple departments.JOB DUTIES AND RESPONSIBILITIES Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness. Support senior leaders, managers and employees on multiple teams through a variety of tasks related to organization, communication, and coordination. Greet all visitors and help set up conference rooms for meetings. Schedule meetings, manage calendars, and book travel. Order, organize, and maintain inventory of office supplies and drinks/snacks. Facilitate onsite catering for lunches and for special events such as board meetings or birthdays. Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.). Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements. Completing expense reports for designated members of management team. JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS A minimum of 7 years office administration and/or receptionist experience is required. Associate's degree required, bachelor's degree preferred. Outstanding organization skills, with solid attention to detail and critical thinking. Prior experience managing complex travel arrangements and coordination of calendars for meeting management. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Strong telephone/communication and interpersonal skills. Positive "can do" attitude, must be flexible and accommodating with a strong customer orientation. The ability to work as part of a team and to build strong working relationships. CesiumAstro considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. Full-time employment offers include company stock options and a generous benefits package including health, dental, vision, HSA, FSA, life, disability and retirement plans. CesiumAstro is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note: CesiumAstro does not accept unsolicited resumes from contract agencies or search firms. Any unsolicited resumes submitted to our website or to CesiumAstro team members will be considered property of CesiumAstro, and we will not be obligated to pay any referral fees. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.