Senior Administrative Assistant Jobs in Piscataway, NJ

We are an American luxury lifestyle brand, founded in 2004. Anchored in the casual elegance of American sportswear, Tory's design philosophy is defined by effortless silhouettes, innovative materials, eclectic juxtapositions of color, and the tension of past and present. The collections include ready-to-wear, handbags, footwear, accessories, jewelry, home and beauty. Empowering women is the company's guiding principle, expressed through Tory's collections and reflected in the company culture as well as the work of the Tory Burch Foundation. Established in 2009, the Foundation provides women entrepreneurs in the United States with capital, education and community. You are seeking a work environment where people are encouraged to dream, explore, discover and, as important, laugh together. If you're prepared to work hard, create impact, and have fun while doing it, we would love to have you join #TeamTory. Apply today! Life @ToryBurch is Special Because: When you join us, you're joining a purpose-led company on an exciting growth journey with the best Retail Team in the industry. Our culture is welcoming and inclusive -- everyone is empowered to make a difference. We have the best team in the world and believe in paying competitively and rewarding high performance. Your overall well-being is important to us; we offer benefits to help you take care of your mental and physical health, create financial security, and achieve wellness in all areas of your life. We love seeing our employees wear our beautiful collections. You'll receive a generous employee discount and access to exclusive special offers. We will help you become great at what you love - Our Retail Excellence Programs in Styling, Coaching, Brand Ambassador (just to name a few) and supportive Retail Leaders are there to support you each step of the way We believe in the importance of giving back and you'll have many opportunities to do just that through the Tory Burch Foundation and paid volunteer days. This Role is Tailor-Made for You Because: You have great attention to detail, strong organizational skills, and can juggle multiple tasks while keeping priorities straight. You stay calm and professional under pressure and handle challenges with ease. Your excellent verbal and written communication skills make you a great fit for a fast-paced, dynamic environment. You're proactive, resourceful, and follow through on tasks with a self-driven mindset. Whether working solo or as part of a team, you bring a positive, adaptable attitude-and a good sense of humor is always a plus! A Day in the Life: Calendar & Email Management: Schedule meetings, manage inboxes, and prioritize communications. Meeting Prep: Organize agendas, materials, and take notes for follow-ups. Travel Coordination: Arrange and troubleshoot flights, hotels, and transportation. Task Management: Track deadlines, follow up on projects, and ensure progress. Expense Reporting: Process reimbursements and expenses. Administrative Duties: Organize files, create decks, and manage priorities. Problem-Solving: Address last-minute issues and act as a gatekeeper. Relationship Building: Liaise regularly with the broader team, cross-functional partners, and other leaders Proactive Support: Anticipate needs to ensure the executive's day runs smoothly and support ad hoc requests as needed To Land This Role: BA/BS or equivalent work experience Minimum of 5+ years relevant work experience supporting VP/SVP or C-Level Executives Highly proficient in Microsoft Office Must have a customer service orientation Exceptional interpersonal communication and organization skills, strong attention to detail, strong writing skills, problem-solver, demonstrated ability to interact with Senior Management A high sense of urgency and follow-through Why You'll Want to Join Our Team: We're a tight-knit, collaborative team of Executive Assistants working closely to support our executive leadership team. It's an exciting opportunity for a well-organized multitasker who thrives in a fast-paced environment and whose meticulous attention to detail is balanced by a sense of fun. Join us! HOW WE WORK TOGETHER Adaptable - We change before we have to Entrepreneurial - We own it Collaborative - There's no “I” in Tory Client & Brand Focused - We put ourselves in Tory's shoes Live the Values - We show up for each other Functional Expertise - We're constantly learning and growing #TEAMTORY VALUES We show up with honesty & kindness, act with integrity & compassion, work with passion & humility and lead with excellence & humor. Compensation Range The compensation range for this position is 31.00 USD - 48.00 USD. Our offer will be based on your relevant experience and work location. Benefits Information We offer a generous set of benefits to help you take care of your health, create financial security, and achieve wellness in all areas of your life. Here are highlights of key benefits available to all Tory Burch members that work over 30 hours. Equal Employment Opportunity Statement Tory Burch LLC is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual's age, race, creed, color, religion, national origin, sex (including pregnancy) or sexual orientation, gender expression, military status, marital status, genetic predisposition or carrier status, disability or membership in any other protected class under applicable law. Likewise, we will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring, Ordinance No. 184652. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment. Disability Accommodation Tory Burch is committed to providing reasonable accommodations to applicants and employees with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require assistance or an accommodation with the hiring process, please contact ***************************.

Compass Healthcare Consulting & Placement is conducting a search for a Senior Executive Assistant to CEO for a Corporate Healthcare Organization with an office in Riverdale, Bronx, NY. Qualified candidates will have a strong background in professional corporate environments with the ability to seamlessly complete calendar, messaging, event coordination, administrative tasks, project management, excellent organizational skills, and the ability to work collaboratively across teams. Must have professional administrative and clerical skills, ability to create and present presentations in front of large groups of people and proven abilities to support the CEO in such tasks even in their absence. Background in corporate or health care setting preferred, superior computer skills, preferred. Senior Executive Assistant to CEO The ideal candidate will have a genuine understanding of professional corporate business administration operations, a strong background in Executive Administration & Operation workflows, excellent organizational skills, and the ability to follow through on multiple projects, calendar management, coordination of meetings and events, tracking of schedules, creating PowerPoint Presentations and the ability to give Company presentations in the CEO's absence. Some Responsibilities: Serve as the main point of contact for the CEO - calendar management, project updates, managing expectations and maintaining strong relationships with employees and stakeholders. Identify areas for administrative improvement and develop strategies to enhance efficiency, productivity, and performance. Ability to manage assigned projects from inception to completion Creating PowerPoint Presentations, Delivering Presentations to groups of people Ability to compose and transcribe comprehensive notes, plans, objectives and step by step processes Additional responsibilities as assigned Qualifications: Travel may be required for business purposes. If so, the employee must have a valid Driver's license issued by the state in which they work and a satisfactory driving record. A minimum of four years in a corporate or health care environment with Senior Executive Assistant responsibilities preferred. Exceptional verbal and written communication skills. Excellent organizational and time-management skills. Superior customer service skills. Ability to work independently and collaboratively in a fast-paced environment. Attention to detail and a commitment to quality. Excellent critical thinking skills. Tech Savvy, Proficiency with Microsoft Visio, Project, Excel, Word and standard computer programs required Excellent organizational and time-management skills. Excellent planning and problem-solving skills Ability to work in-office located in Riverdale, NY, some travel may be required Competitive Salary $110,000 - $118,000 DOE, plus excellent Benefits! Qualified Candidates Please Apply Now for Immediate Consideration!

Sr Administrative Assistant - Contract - Berkeley Heights, NJ Proclinical is seeking a dedicated Senior Administrative Assistant to join a dynamic team. Primary Responsibilities: The successful candidate will provide essential support to the Chief Commercial Office and other Commercial leaders. This role focuses on efficient calendar management, meeting coordination, and travel arrangements. This position requires proactive collaboration across functions in order to be a key to success. Skills & Requirements: Strong organizational and time management skills. Proficiency in calendar management and meeting coordination. Experience in arranging complex travel plans and creating itineraries. Ability to compile and manage travel-related documents. Familiarity with Concur or similar expense reporting software. Excellent communication and collaboration skills. The Sr Administrative Assistant's responsibilities will be: Provide general administrative support to the Chief Commercial Office and other Commercial leaders. Manage calendars and coordinate meetings, including preparing presentations. Collaborate across functions to coordinate calendars, requests, and events. Arrange and book complex travel plans, both domestic and international, including creating itineraries and agendas. Compile documents for travel-related meetings and industry conferences. Create and submit expense reports using Concur for the CCO and other leaders as needed. If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies. Proclinical Staffing is an equal opportunity employer. INDOA

Our client, a global Investment firm, is seeking an Executive Assistant to support an awesome Investor Relations team of executives. Candidates must be very collaborative and have a minimum of 3 -7+ years of experience working in a corporate office, ideally within financial services. Ideal candidates should be extremely polished and professional, highly organized, proactive, resourceful, hardworking, calm under pressure, accustomed to working in a fast-paced, ever-changing environment, and possess excellent interpersonal and communication skills, both verbal and written. This is a hybrid role (3 days in office, 2 days from home). Salary: $105 - $110K based on experience, plus built-in paid OT bringing the compensation package to 135-140k + bonus. Responsibilities: Schedule and organize meetings, conferences and off-sites including all related logistics/materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed Prepare and reconcile expense reports Set up conference rooms, order food and beverages Prepare/coordinate materials for meeting, calls and follow ups Coordinate event registration, travel arrangements and itineraries for team Keep team on track and know how to prioritize Assist with special ad hoc projects as needed Qualifications: Minimum 3-7 years corporate experience Bachelors degree Ability to recognize time sensitive projects Team - oriented and collaborative attitude a must Must work well under pressure Excellent written and verbal communications skills Proficient in MS office and CRM If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit:?solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Mid-size Private Equity firm with magnificent offices in the heart of NYC is seeking an extremely professional, loyal, and pro-active college educated Executive Assistant with 5+ years-experience supporting senior executives. Coordinate international travel, process expense reports, balance meeting schedules, manage calendars and keep the ship running smooth. Must possess a college degree, proficiency in MS Outlook, Salesforce and CRM, and have hands on administrative experience out of either a hedge fund, asset management or private equity firm. Great culture. Cohesive group.

Job Details: Job Title: Senior Administrative Assistant Duration: 4Months Contract (Without any benefits) Background : Retail Background only Job Description Responsibilities Schedules and maintains multiple calendars of appointments and meetings Coordinates travel itineraries and process expenses Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature Analyses operating practices and creates/revises systems and procedures as necessary Organizes and maintains files, record keeping systems Oversees and monitors administrative projects. Performs other duties as required or directed Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.) Manages and administers various documents and spreadsheets Communicates pertinent information among appropriate departments Minimum Qualifications Administrative experience in a corporate setting required Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word Excellent communication manner, solid written and verbal communication skills and be customer service oriented Able to effectively manage confidential and sensitive information Must thrive in a very busy atmosphere Proven success of juggling many things at one time and ability to shift gears and prioritize Willingness to learn, take direction well and be a team player Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical Strong ability to build relationships and collaborate with team members and other admins Great at being resourceful and leveraging relationships to problem solve Regards, Tanya Saluja Sr. Recruiter ************** *************************

This Executive Assistant role will be responsible for assisting with the management and coordination of the administrative functions in support of the Energy Infrastructure Credit business. Participates in ongoing production processing and performs basic operational tasks under direct supervision. Key Responsibilities and Duties Manage scheduling for EIC team Draft, review and send communications on behalf of senior EIC team members Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls, communicate messages and information to EIC team Prioritize emails and respond when necessary Coordinate travel arrangements for EIC team (domestic and international) Educational Requirements High School Preferred Work Experience 2+ Years Preferred About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Zeeshan Email: ********************************** Internal Id: 24-28521

The Company: The Global Association of Risk Professionals is a non-partisan, not-for-profit membership organization focused on elevating the practice of risk management. GARP offers the leading global certification for risk managers in the Financial Risk Manager (FRM ), as well as the Sustainability and Climate Risk (SCR ) Certificate and ongoing educational opportunities through Continuing Professional Development. Through the GARP Benchmarking Initiative and GARP Risk Institute, GARP sponsors research in risk management and promotes collaboration among practitioners, academics, and regulators. Founded in 1996 and governed by a Board of Trustees, GARP is headquartered in Jersey City, N.J., with offices in London and Hong Kong. For more information, visit garp.org or follow GARP on LinkedIn, Facebook, and Twitter. Job Description: Reporting to the President and CEO, and working with other members of GARP's senior management team, the Senior Administrative Assistant will provide administrative and organizational support to members of the company's C-Suite. The position is a shared senior staff resource and will require the successful candidate to develop strong relationships with C-Suite members, to prioritize and coordinate varying assignments, manage varying and multiple daily activities, meetings, and engage in other undertakings as assigned. This role is expected to be performed 30 hours per week. The Senior Administrative Assistant should enjoy working in an entrepreneurial environment that is results oriented. The ideal individual should exercise good judgment, have strong verbal communication, administrative, presentation, and organizational skills. Roles and Responsibilities: Completes a broad variety of administrative tasks for C-Suite members, including but not limited to the following: Coordinate and support as necessary internal and external meetings Prepare meeting rooms as necessary Develop as required, and make copies of presentations, correspondence, or other materials On occasion coordinate and maintain travel schedules and reservations. Assist with scheduling, billing, filing, copyright certificates, and administrative activities relating to the contracts database for the office of the General Counsel Participate in development of SME database Drop Box/file management cleanup Curate and maintain a list of conferences, workshops, etc. for the BD team Assist in study administration, entering study information, participants, and roles in Salesforce For the examination and certification group, in consultation with the head of the group support activities such as item writer workshops, practice analysis meetings, FRM and SCR Committee meetings, and other activities Help in identifying and securing venues Process payments and reimbursements Prepare and ship materials Order and maintain US lunch benefit Board Support and Liaison: As required by the President, serve as the President's administrative liaison to GARP's board of directors Coordinate the scheduling of Board and Board Committee meetings, liaising with Board member assistants and/or Board members Engage in such other Board-related activities as assigned by the President Qualifications: Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly Excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including board members Expert written and verbal communication skills Demonstrated proactive approach to problem-solving with strong decision-making capability Highly resourceful team-player Proven ability to handle confidential information with discretion, be adaptable to various demands, and demonstrate the highest level of client service and response Education and Experience Requirements Bachelor's degree required Strong work tenure: five plus years of experience supporting C-Level Executives Proficient in Microsoft Office 365 (Outlook, Word, Excel, Power Point and Teams), Adobe Acrobat, Zoom, WebEx and other videoconferencing software packages Working at GARP: GARP offers competitive benefits and compensation. We will only reply to candidates suitable for the role. Please send resumes to adrienne.rosenfeld@garp.com. Candidates must be authorized to work in the USA. EEO Policy: GARP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or any other characteristic protected by law.

Williams Lea is hiring for a Legal Practice Associate for our New York City office to work Monday to Friday 9:00 am to 6:00 pm! Pay: $38.00 to $45.00 per hour Benefits: Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug) 401k Retirement Savings Plan Including Employer Match Paid Time Off (PTO) Life Insurance Paid Parental Leave Short-term & Long-term Disability Healthcare & Dependent Care Flexible Spending Accounts Domestic Partner Coverage Commuter Benefits Legal Assistance Employee Assistance Program (EAP) Additional Employee Perks and Discounts The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as expense reports, time entry, invoice entry, calendar and phone management and opening client matters. The Senior Administrative Associate will be a proven subject matter expert that will assist with training, operational process improvements, and provide thought leadership to the wider team of Admins. Job qualifications High school diploma or equivalent education Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client Familiar with other software programs for providing administrative support Strong attention to detail; able to work on multiple projects simultaneously Must have good organizational skills Must be able to meet deadlines and complete all projects in a timely manner Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion Able to exercise good judgment to make decisions that conform to business needs and policy Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level Ability to maintain professional composure when working with immediate deadlines Ability to work both independently and collaboratively as part of a team Ability to work in a fast-paced environment Ability to communicate professionally both verbally and in writing Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions Must be self-motivated with a positive attitude Proven customer service skills are required to create, maintain and enhance customer relationships Job duties (* denotes an “essential function”) *Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge) *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc. *Utilize appropriate logs and/or tracking software for all administrative support work *Ensure that job tickets are properly filled out before beginning work *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues *Meet contracted deadlines for accepting, completing, and delivering all work *Troubleshoot basic equipment problems *Assist in developing training plans and process maps for the administrative operation *Deliver training plans to a team of Admins *Serve as a subject matter expert and resource for junior employees *Interact with clients in person, over the phone, via video or electronically Prioritize workflow Performs Quality Assurance on own work and work of others Answer telephone, emails, and place service calls when needed Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We're always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Our client, an investment firm, is seeking an Executive Assistant in NYC. The hours are 9am-6pm five days a week in their Midtown Office. Responsibilities: Heavy calendar management for a team, including complex scheduling Travel coordination, including ground transportation and hotels Expense report processing Ad hoc Executive Assistant duties Qualifications: BA/BS required 5-10+ years of experience Must be incredibly organized, able to multi-task and detail oriented Exceptional communication skills Compensation/Benefits: Up to $175K base dependent on experience 100% employer covered health care Free lunch On-site gym Work phone Stocked kitchen 401K Generous PTO Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)

EXECUTIVE ASSISTANT COMMUNICATIONS AT LEADING PHILANTHROPIC ORGANIZATION Base Salary is $85K to $95K (based upon candidate and experience); Discretionary Bonus; and Excellent Benefits Hybrid with Three (3) Days in Office and Two (2) Days Remote | 9am-6pm Daily Leading philanthropic organization looking for an experienced executive/administrative support professional to join its organization as an Executive Assistant supporting the VP of Programs, Senior VP of Communications and Public Affairs, and Senior Director, Policy Communications and Chief Writer by providing administrative support to each executive and their respective teams as needed. The position involves interaction with a variety of counterparts, both internal and external; it also entails an understanding of the organization's administrative and strategic needs, a willingness to take initiative, and the ability to help manage the executives' priorities with confidentiality. The Executive Assistant will work independently on special and ongoing projects as assigned. In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person presence in accordance with the organization's hybrid schedule of working in the office Three (3) Days (Mon, Tue & Thu) per Week and Two (2) Days (Wed & Fri) Remote with the flexibility to accommodate additional day in the office on an as-needed basis. Hours are 9am-6pm. RESPONSIBILITIES & DUTIES Provides executive administrative support to the Senior Vice President and Vice President by undertaking a wide range of delegated tasks and assignments, including, but not limited to: Managing busy calendars and scheduling logistics, including prioritizing and rescheduling meetings and calls as needed and being mindful of individual scheduling preferences. Coordinating logistical arrangements for major events and meetings and taking notes when necessary. Overseeing the production of materials for internal and external meetings. Managing all travel arrangements. Preparing expense reports, and other expense documentation and filings. Managing the processing and verification of all department invoices. Managing itemized task lists for specific programs and projects, as well as task lists related to general operational management needs. Proofreading documents. Maintaining contact database. Maintaining document directory in File Explorer (e.g. contracts) for the Communications and Programs teams. Coordinating with Communications and Program team members in order to effectively perform administrative duties. Maintaining organized physical and digital files, templates, trackers, records, and contacts. Collaborating and developing strong relationships with other administrative staff and employees across the organization. Assisting with any ad hoc projects and tasks as directed by managers. Providing back up support for the reception desk on an exception basis and assisting other administrative staff members with meeting and event set up as requested. Coordinating orientation activities for new hires with oversight by department leads. Registering visitors in the building portal and bringing them to meeting room upon arrival. Working as a team member and providing back-up for the organization's other administrative staff in the Foundation as needed. REQUIREMENTS & SKILLS Bachelor's Degree required .Minimum of Ten (10) years of experience providing administrative and operational support to senior level executives or teams with demonstrated increases in responsibility over time.Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively. Experience handling multiple schedules and accommodating individual preferences. Proven ability to handle confidential information with integrity and discretion. Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook required .Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills. Possess a friendly and professional demeanor, positive attitude, and willingness to partner with other team members. Must have strong verbal and written communication skills. Possesses a growth mindset and openness to learn and take on new responsibilities over time. Research and proofreading skills desired .Interest in learning about and supporting the mission and goals of the Foundation is desirable .Ability to forge productive working relationships with managers and colleagues at all levels. ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Hybrid Schedule - onsite 3x per week (Tue, Wed, Thu) The Executive Assistant provides administrative support to the ERP team. The ideal candidate will be a collaborative partner who strives to make it easier for the team to do their jobs better. Summary: The Executive Assistant role serves as the primary point of contact for internal colleagues and external constituencies. We are looking for candidates who exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Responsibilities: Prioritizing and managing a busy and dynamic calendar of meetings and events. Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements. Maintaining a central repository for project-related documents, ensuring version control and accessibility. Collaborate closely with team members to organize workshops, training sessions, and other related activities. Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. Preparing documents, spreadsheets, slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Preparing expense reports. Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events. Completing ad hoc projects as assigned. Assisting with event coordination. Qualifications: 5+ years of experience in executive support or administrative assistance. Skilled in calendar management, travel arrangements, scheduling meetings, expenses, document preparation and event coordination. Previously held the title of Executive Assistant, Executive Administrative Assistant or Senior Administrative Assistant. Able to work in a fast-paced environment. Strong technical skills, able to navigate new systems. Proficiency in Google Suite - highly preferred.

DOWC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure success. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals. DOWC prides itself on taking care of its employees. We were voted NJ's “Best Places to Work” two years in a row, and we also offer award-winning products! All of our positions are fully on-site in Parsippany, NJ. Job Overview: The C-Suite Executive Assistant provides high-level administrative support to senior executives within the organization, ensuring the smooth operation of their daily activities and facilitating effective management of the executive office. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. Key Responsibilities: Executive Support: Manage and prioritize the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and review correspondence, reports, and presentations, ensuring accuracy and professionalism. Screen and handle incoming communications, including phone calls, emails, and mail, and ensure timely follow-up. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, booking venues, and arranging catering if needed. Attend meetings, take detailed minutes, and track action items and follow-ups. Facilitate communication and coordination with internal and external stakeholders. Travel and Logistics: Arrange complex travel itineraries, including flights, accommodations, and transportation, and ensure all arrangements align with the executive's preferences and needs. Prepare travel documentation and manage travel expenses and reimbursements. Project Management: Assist with special projects and initiatives as directed by the executive, including research, data collection, and coordination of project tasks. Monitor project progress and ensure deadlines are met. Conduct independent research on essential business needs. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Maintain discretion regarding executive matters and organizational issues. Client and Stakeholder Relations: Serve as a liaison between the executive and clients, board members, and other key stakeholders. Foster and maintain positive relationships with external partners and internal teams. Required Skills and Experience Bachelor's Degree required in Business Administration or related field Minimum of 3-5 years of experience as an executive assistant supporting C-Suite executives Legal experience strongly preferred Proficiency in Microsoft Excel, ability to create pivot tables and VLOOKUPS Strong organizational and multitasking abilities. Strong time management and project management skills Excellent customer service abilities and professional business acumen Ability to communicate with external and internal stakeholders on a daily basis Superior computer skills and proficiency with Microsoft Office Suite Experience with WestLaw legal software is highly preferred Excellent written and verbal communication skills. Ability to work independently Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for two years in a row, we offer: Competitive compensation Medical, Dental, Vision, 401k matching, Life Insurance, Medical Expense Card PTO and Sick Time Corporate events, team and culture building activities, employee awards and recognition, company trips and more! DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.

Reliable. Efficient. Connected. Lion-Heart Logistics is a supply chain solutions provider based in Monmouth County, NJ, specializing in trucking, drayage brokerage, Warehousing and cross-docking services. The company focuses on simplifying logistics for clients by bridging gaps in their supply chain, offering seamless solutions to keep pace in a fast-moving market. Role Description This is a part-time on-site role as an Executive Assistant / Office Coordinator at Lion-Heart. This position will be responsible for providing administrative assistance, managing office equipment, delivering exceptional customer service, and maintaining effective communication within the organization. 20-25 hours per week Qualifications Prior Administrative Assistance Experience Prior QuickBooks Experience Strong Phone Etiquette and Customer Service abilities Effective Communication skills Ability to multitask and prioritize tasks Attention to detail and organizational skills Proficiency in Microsoft Office suite Experience in logistics or supply chain industry is a plus

Join Our Dynamic Team as an Executive Assistant! Are you a detail-oriented, proactive professional with a passion for supporting executives and driving organizational success? We're seeking a highly motivated and experienced Executive Assistant to join our team and play a pivotal role in ensuring seamless operations at the executive level. About Us: Our company is a leader in our industry. As we continue to grow, we are committed to maintaining a supportive and inclusive work environment. Responsibilities: Provide comprehensive administrative support to the executive team, managing calendars, travel arrangements, and meeting logistics. Prepare and edit documents, reports, and presentations with a high level of accuracy and professionalism. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and information flow. Handle confidential information with discretion and maintain a high level of professionalism in all interactions. Proactively identify opportunities for process improvement and implement efficient systems to enhance productivity. Qualifications: Minimum of 5 years of proven experience as an Executive Assistant or similar role. Exceptional organizational and multitasking skills, with a keen eye for detail. Strong communication skills, both written and verbal. Proficient in MS Office Suite and other relevant tools. Ability to anticipate needs, problem-solve, and work independently. Discretion and confidentiality are crucial aspects of this role. What We Offer: Competitive salary and benefits package. Opportunities for professional development and growth within the organization. A collaborative and inclusive work environment. Work with a passionate team dedicated to making a positive impact. How to Apply: If you are ready to take on a challenging and rewarding role as an Executive Assistant, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position. Submit your resume for immediate consideration. We are an equal opportunity employer.

TPH Capital is a diversified Private Equity Firm based in New York City, overseeing a portfolio of partially owned companies across various technology sectors. Our portfolio encompasses businesses with employee sizes ranging from 40 to 500, operating on a global scale. These companies span a wide array of industries, including Direct-to-Consumer and B2B SaaS, demonstrating our commitment to innovation and growth in the tech space. Notable companies within our portfolio include Praxis EMR, Holafly, MapVX, FullFlld, and Orchid Black, among others. We are hiring a skilled Logistics and Inventory Coordinator / Manager to oversee our Inventory Purchasing Processes, Accounts Payable, Shipping / Fleet Management, and Payment Processing and Record Keeping. This position requires on-site presence in Brooklyn, NY, and a proactive approach to ensure efficiency within a fast-paced environment across our sales teams, finance team, and warehouse team. Responsibilities: Oversee inventory purchasing processes to ensure stock availability while minimizing excess inventory. Manage accounts payable related to inventory and logistics operations. Supervise shipping, receiving, and storage processes to maintain efficiency and accuracy. Coordinate with suppliers, vendors, sales teams, finance teams, and warehouse staff to ensure timely deliveries and seamless operations. Track and analyze inventory data to identify trends and prepare detailed reports for management. Implement and maintain best practices for logistics and inventory management to optimize workflows and reduce costs. Oversee fleet management and shipping logistics to ensure timely and cost-effective delivery. Process payments and maintain accurate record-keeping for all transactions. Requirements: Proven experience in logistics, inventory management, or a related operational role. Familiarity with accounts payable and payment processing in the context of inventory management. Strong analytical and problem-solving skills to evaluate inventory and logistics data effectively. Proficiency in inventory management systems and tools. Excellent organizational and time management skills to handle multiple priorities in a fast-paced environment. Ability to coordinate effectively across departments, including sales, finance, and warehouse teams. Flexibility and proactive approach to adapt to evolving business needs. On-site availability at our Brooklyn, NY location (a car is required given the location within Brooklyn).

The NYC office of a global digital advertising company is looking for an Executive Assistant to support the CEO and CMO. They need someone who is very professional and buttoned up, but also someone who has a “no job is too small” attitude, who thinks proactively and who can keep the CEO on track and on time. Responsibilities include the following: Maintaining calendars (using Google Calendar & Gmail), Scheduling meetings, Helping to coordinate events, Coordinating extensive travel arrangements, including booking hotels, flights, and cars, and creating itineraries Creating expense reports (in WorkDay), Assisting with event planning, Handling some light personal assistant work, as requested (travel arrangments and/or reservations), Ad-hoc projects, and Providing backup coverage for the Receptionist if needed.

The Executive Assistant to the Co-Founder/CEO serves as the right hand to the CEO, playing a vital administrative role requiring exceptional attention to detail, the ability to multitask effectively, and adaptability in a fast-paced time sensitive environment. The role involves managing calendars and tasks, conducting research, coordinating travel, and providing comprehensive support across an unlimited variety of areas. Along with these key responsibilities, the Executive Assistant will also support the CEO's office on special projects, new ventures, and initiatives critical to the CEO's priorities. The ideal candidate possesses excellent organizational skills, superior written and verbal communication, and a strong proficiency in creative research. Familiarity with the entertainment and advertising industry, including film, television, pop culture, immersive experiences, awards shows and festivals, is a plus. The Executive Assistant works primarily with and exclusively for the CEO and the Chief of Staff to the CEO. By streamlining daily operations, the Executive Assistant ensures that the CEO is accessible to the right people, informed of critical matters, and supports both professional and personal priorities. This position requires availability outside standard hours, the ability to manage shifting priorities, and a commitment to professionalism, discretion, and excellence in all tasks. Responsibilities: Manage the CEO's calendar, schedule meetings, and coordinate personal appointments Prioritize daily and long-term tasks for the CEO Optimize the CEO's time management, anticipate needs, and minimize downtime Oversee and streamline information flow to and from the CEO across various communication platforms Maintain relationships with directors, clients, partners, vendors, and investors Conduct research and prepare material for meetings and presentations Collaborate on special projects and new ventures across SMUGGLER divisions Provide coverage and summaries of books, scripts, and plays as needed Manage travel arrangements including flights, ground transportation, accommodations, etc. Support personal errands and family-related matters as required Keep track of company and industry events, ensuring necessary preparations Assist with awards and festival submissions Prepare and manage expense reports Handle other administrative tasks and ad hoc projects as needed Required Knowledge and Skills: Exceptional verbal and written communication Strong organizational, planning, and critical thinking abilities; proactive and results-oriented Proficiency in Google Workspace, Adobe Creative Cloud (e.g., InDesign, Premiere, Photoshop), and Apple software/hardware Able to interact comfortably with C-suite, celebrity, high-level media; can demonstrate discretion and the utmost respect for confidentiality Composed and calm demeanor in a high pressure, deadline-oriented environment You are a proactive self-starter and resourceful problem solver Have a finger on the pulse of New York; able to recommend restaurants and venues Preferred Knowledge, Skills, and Experience: College degree or equivalent Prior administrative experience within the entertainment industry (a plus but not required) A creative perspective and ability to discuss industry-related topics thoughtfully Common Issues Addressed in the Position: Anticipating and resolving scheduling conflicts Acting as a gatekeeper while managing competing priorities Adjusting travel arrangements and plans with little notice Handling unexpected requests and tasks in both professional and personal contexts This position requires being in the office 5 days a week. We believe that an in-office presence is critical for this role and fosters strong collaboration with colleagues and external partners. This position is non-exempt, which means eligible for overtime pay. Don't worry if you don't hear from us immediately. We're carefully reviewing all resumes to find the best fit for SMUGGLER. SMUGGLER is an equal opportunity employer and is committed to providing a workplace that is inclusive and free of discrimination. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.

JTC Team is a dynamic and innovative communications firm dedicated to delivering strategic and impactful communication solutions to our diverse range of clients. We are seeking a proactive and organized Executive Assistant to support our team and contribute to the efficient functioning of our firm. Job Summary: The Executive Assistant will provide high-level administrative support to the team, ensuring smooth daily operations, managing schedules, coordinating meetings, note taking and task management and handling confidential information with discretion. The ideal candidate will be detail-oriented, highly organized and able to work in a fast-paced environment, demonstrating excellent communication skills and a proactive approach to problem-solving. Key Responsibilities: Executive Support: Manage and maintain the schedules, including meetings, travel arrangements, and appointments. Serve as the primary point of contact for internal and external communications Prepare and edit correspondence, presentations, and other documents as needed. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure meeting materials are prepared and distributed in advance. Project Management: Assist with special projects, including research, data collection, and analysis. Track progress and provide regular updates on project timelines and deliverables. Administrative Support: Manage and prioritize incoming communications, including phone calls, emails, and other correspondence. Maintain accurate and organized filing systems for documents and records. Event Planning: Coordinate company events, team-building activities, and client meetings, including logistics, invitations, and follow-up communications. Office Management: Assist with office management tasks, including supply inventory, equipment maintenance, and liaising with vendors as needed. Qualifications: Education: Bachelor's degree in Communications, Business Administration, or a related field preferred. Experience: Minimum of 3-5 years of experience as an Executive Assistant, preferably in a communications, public relations, or marketing firm. Skills: Excellent written and verbal communication skills. Strong organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and prioritize multiple tasks. High level of professionalism and discretion. Strong attention to detail and problem-solving skills. Benefits: Competitive salary Comprehensive health, dental, and vision insurance 401K plan Paid time off and holidays Professional development opportunities A collaborative and supportive team environment How to Apply: Please submit your resume and a cover letter outlining your qualifications and interest in this role to ************. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview. Equal Opportunity Employer Statement: JTC Team is an equal opportunity employer and welcomes applications from all qualified individuals. We celebrate diversity and are committed to creating an inclusive environment for all employees.