Senior administrative assistant jobs in Pittsburgh, PA - 119 jobs

Job Description Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life-changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. Learn more about working at Goodwill by clicking here. We don't just offer jobs - we invest in people. From medical coverage and our retirement plan to confidential support through our Employee Assistance Program, we're committed to helping our team thrive both inside and outside of work - because we believe your success is our success! POSITION SUMMARY: The Executive Assistant to the President & CEO serves as the primary administrative and strategic support resource to the President & CEO, ensuring the CEO's time, priorities, and communications are managed with exceptional accuracy, confidentiality, and efficiency. This role anticipates the CEO's needs, manages complex and high-stakes scheduling, prepares sophisticated communications and briefing materials, and supports decision-making through research, analysis, and project coordination. The Executive Assistant acts as the CEO's trusted partner in facilitating relationships with the Board of Directors, internal leaders, and external stakeholders. This position requires superior judgment, discretion, and the ability to represent the CEO and the organization with professionalism and clarity. The Executive Assistant plays a critical role in enabling the President & CEO to operate at maximum effectiveness and to advance the mission, vision, and strategic priorities of Goodwill SWPA Duties will also include but are not limited to: Support the CEO's internal and external relationships by preparing talking points, managing stakeholder communications, and ensuring timely, accurate follow-up. Coordinate CEO travel, speaking engagements, and external commitments, ensuring meticulous planning and seamless execution. Serve as the CEO's primary administrative partner, coordinating workflows, tracking follow-up items, and ensuring that executive directives are implemented effectively across the organization. Coordinate all Board and Committee meetings, including scheduling, logistics, agenda development, and preparation of briefing packets aligned with the CEO's directives. Maintain Board records, bylaws updates, and governance documentation, ensuring the CEO has ready access to needed information. Draft, refine, and distribute communications, talking points, and executive messages that accurately reflect the CEO's voice and strategic priorities. Ensure that confidential files, records, and documents are organized and maintained to support the CEO's decision-making Be knowledgeable of and follow all applicable regulations, procedures and policies for Goodwill of SWPA as the employment sites, including but not limited to attendance, training requirements, and safety policies and procedures. Support the President & CEO by remaining informed of organizational and departmental initiatives, policy updates, and procedural changes, and ensuring accurate communication and alignment within the Executive Office. Draft, edit, and produce high-quality correspondence, presentations, reports, and communications on behalf of the CEO using advanced Office tools and AI-enabled technologies. Schedule: This is a full-time, daylight position; start and end times may vary occasionally based on business needs. Travel: This position requires occasional travel, and the individual must be willing to travel as needed. Salary: $75,000-$85,000/year QUALIFICATIONS: Required Education & Experience: Associates degree in Human Resources, Business Administration, or a related field plus 6+ years of professional experience in the areas outlined below OR Bacherlor's degree in Human Resources, Business Administration, or a related field plus 4+ years of professional experience in the areas outlined below OR Master's degree in Human Resources, Business Administration, or a related field, plus 3+ years of professional experience in the areas outlined below Required Skills/Experience: Experience providing high-level administrative or executive support to senior leadership (Director level or above) in a complex or fast-paced environment Demonstrated ability to manage complex, dynamic calendars, competing priorities, and high-volume communications for a senior leader. Proven experience in managing or mentoring HR professionals, with the ability to guide and develop team members. Proven ability to handle confidential and sensitive information with discretion, sound judgment, and professionalism Experience with project coordination or project management, including tracking deadlines, deliverables, and stakeholder communication Exceptional communication, interpersonal, and leadership skills with a focus on collaboration and problem-solving. Experience supporting a senior leader across a high volume of competing deadlines, requiring exceptional organization, attention to detail, and follow-through Advanced proficiency in Microsoft Office applications, including preparing polished reports, presentations, and executive-ready documents Preferred Skills/Experience: Direct experience supporting a President, CEO, Executive Director, or C-suite executive Experience with project management systems (e.g., Asana, MS Planner, Monday.com, Smartsheet) Experience interacting with external stakeholders, such as community partners, funders, donors, or public officials Experience in a non-profit, human services, education, or mission-driven organization a plus. REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI, and PA PATCH) Notary (After Hire)

Pay: $17/hour We are seeking an experienced Executive Administrative Assistant for a real estate development company. This role supports daily office operations and executive leadership. Schedule: 20-30 hrs/week: Mon-Wed-Fri 30-40 hrs/week: Mon-Fri or Mon-Tue-Thu-Fri Office hours are Monday-Friday. Requirements: Minimum 3 years of administrative experience Excellent computer and typing skills Data entry experience required Efficient, detail-oriented, and dependable Works well independently and with a team Hardworking and professional Must have a personal vehicle Responsibilities: Executive and administrative support Data entry and document management Email, phone, scheduling, and general office duties Job Type: Part-time with potential for full-time Work Location: In office - Shadyside, PA #INDPIT

Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We're searching for an Executive Assistant. In this role, you will: Manage leaders' dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders' time for internal and external commitments using sound judgment Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy Assess necessity, urgency, and frequency when arranging candidate interviews with leaders Gather agenda topics for internal meetings Assist with preparation of presentation decks and internal documentation and communications Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items Take appropriate follow-up actions as necessary with little guidance Manage and submit leaders' expense reports Review and approve leaders' teams' expense reports, ensuring submissions are aligned with company's expense policy Plan and coordinate leaders' team offsites and onsites Greet and situate visitors with a friendly and professional demeanor Assist with new hire onboarding of leaders' direct reports Act as strategic partner, facilitator, and liaison for leaders and their teams Become a knowledgeable information resource for leaders, their teams, and the company at large Uphold strict level of confidentiality while promoting an atmosphere of transparency Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams' priorities and projects Drive continual process improvement, including introducing new processes when appropriate Lead and/or support special projects for leaders and Administration (EA) Team Support cultural initiatives, promote team building and morale, and exemplify company values Required Qualifications: Excellent calendar management skills, including the coordination of complex meetings Great verbal and written communication skills Exceptional attention to detail Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations Creative problem solver and self-starter Able to work collaboratively and calmly, especially in stressful circumstances Able to adapt to competing demands in a dynamic business environment Exceptional judgment and active foresight Good decorum, discretion, and presence in dealing with internal teams and external partners Highly resourceful team-player with the ability to also be extremely effective independently Ability to achieve high performance goals and meet deadlines in a fast paced environment Project coordination experience Flexibility to perform job duties outside of normal business hours as necessary Ability to handle confidential information with discretion Occasional travel required The base salary range for this position is $84,000 - $150,000 per year. Aurora's pay ranges are determined by role, level, and location. Within the range, the successful candidate's starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits. #LI-MS1 #Associate

Associate, Senior Administrative Assistant At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID. In this role, you'll make an impact in the following ways: • Gather information and data for various reports and prepare spreadsheets for manager(s) • Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing • Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database • Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members To be successful in this role, we're seeking the following: • Minimum 5 years as an Administrative Assistant • Microsoft Office experience preferred At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2024 World's Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024 “Most Just Companies”, Just Capital and CNBC, 2024 Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg's Gender Equality Index (GEI), 2023 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

* High School Diploma or equivalent required * 3 years of administrative experience * Proficient with Microsoft Word and Excel, experience with CRM tool, e.g., Salesforce is a plus. * Financial Industry and/or mutual fund industry experience is a plus. MAJOR DUTIES: * Provide administrative support to Regional Sales Representatives. * Responsible for calendar management, weekly itineraries, schedules appointments. * Make travel arrangements, prepare seminar/conference registrations for regional sales representatives. * Opens, sorts, prioritizes, and forwards mail. * Generate reports, presentations, or other documents as requested. * Order supplies for the sales representatives and department. * Receive and respond to routine correspondence following established procedures not requiring management review. * Prepares special or one-time reports, summarizes, or replies to inquiries, selecting relevant information from a variety of sources. * Enter data into Salesforce CRM database. * Perform other specific administrative duties as assigned by the unit, department, or division. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (overtime as required) * Federated Hermes Tower - Pittsburgh, PA 15222 (hybrid) EXPLANATORY COMMENTS: * Customer service orientation * Demonstrated ability to multitask and prioritize * Cooperative attitude and effective interpersonal and communication skills * Demonstrate decision-making, problem solving and analytical skills with particular attention given to detail and accuracy * Demonstrate flexibility and the ability to work as a member of a team * Ability to exercise independent judgment and employ reasoning skills

Benefits: 401(k) matching Health insurance AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team! We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed. Responsibilities: Manage daily tasks. Communications and organization of tasks. Proficiency and comfort with various software and technology applications. Work as a team member in a collaborative work environment. Assist with preparation of presentations. Liase with supporting Leadership Team admin needs. Organize personnel files and stay current on culture influence. Assist with contact and communication with customers and vendors. Schedule appointments, facilitate meetings, travel arrangements, and events. Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail. Handle confidential and sensitive information using discretion and integrity. Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO's needs and act with foresight. Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life. Perform other duties as assigned. Requirements: Required: Bachelor's degree or equivalent work experience. Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects. Support writing and communications. Experience solving problems and developing strategies for completing tasks. Excellent organizational, time-management and multitasking skills. Excellent analytical, problem-solving, decision-making skills. Strong interpersonal skills with a strong, proactive and responsive demeanor. Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools. Excellent verbal and written communication and presentation skills. Proven work ethic. Ability to exercise good judgment. Ability to work overtime as needed. Must be able to work in office during regular business hours. Must love dogs, black pugs  At AlphaGraphics, we offer careers for everyone! Whether you are just starting out, looking for that next great growth opportunity, or seeking a change, we have exciting roles to suit you. We pride ourselves on our training programs in management, sales, operations, print, signs, design, and marketing. Join us with or without experience, and we will succeed together as a team! We invite EVERYONE to apply! *AlphaGraphics centers (locations) are independently owned and operated. The posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business.

Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people. The individual will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important. Responsibilities: Be responsible for administrative and personal support to two company principals including: Correspondence Scheduling meetings Personal errands Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders HR & Recruiting - assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner Facilitate executive-level operations - Arrange travel schedule and reservations for executive management MUST HAVE: 5+ years' experience supporting at the executive level Strong organizational, communication, and time-management skills Experience assisting busy executives with day-to-day activities Strong proficiency in Microsoft Office (especially MS Excel and PowerPoint) Experience successfully creating and/or modifying processes Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily) At Techstra Solutions, we help top companies and brands achieve the business value of Digital and Talent Transformation. We believe there are three components in successful business transformation: Business Strategy, Technology and Talent. It is the coming together of these three disciplines that enable companies to take full advantage of opportunities. It differentiates us. Our approach is holistic and all encompassing. We consider the full picture as we guide our clients on this journey. We are experts in transformation, business strategy, technology, innovation, and human capital management. We deliver our expertise through client consulting, innovative staffing solutions and software development. From strategy through implementation, we are dedicated to bringing our clients world-class business and talent solutions that fit strategic requirements and most importantly, deliver results. Equal Employment Opportunity Statement Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender,, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics.

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products and related services. We are seeking a versatile full\-time Administrative Assistant for our Pittsburgh, PA office to manage front\-desk reception and provide support across our operating divisions. This role serves as the primary point of contact for incoming communications and office logistics, including supply inventory, shipping, and travel coordination. Beyond general office management, you will play a supporting role in project accounting and data integrity by processing AP\/AR invoices via Deltek Vantagepoint, performing Excel\-based data entry, and managing professional document formatting. The ideal candidate is a proactive multitasker who can balance high\-volume administrative duties with precise financial record\-keeping and a professional front\-office presence. Required Qualifications: Education and Experience: Associate degree with 2+ years of direct experience in a business\-related field preferred; however, a combination of a high school diploma and 4+ years of direct experience in office administration and project billing will be considered. Software Proficiency: Skills in Microsoft Excel and Word (formatting\/data entry); previous experience with Deltek Vantagepoint or similar ERP\/accounting software is a significant plus Communication: Excellent verbal and written communication skills with a professional demeanor for front\-desk reception and customer AR calls. Organizational Skills: Proven ability to manage multiple priorities, from maintaining office inventory and equipment to facilitating employee onboarding and travel. Technical Aptitude: Comfortable troubleshooting office equipment (copiers) and navigating shipping platforms like FedEx\/UPS. Attention to Detail: High level of accuracy in document editing, record\-keeping, and matching invoices to purchase orders. Must pass drug screen, criminal background check and motor vehicle record review. Salary Range: $21 - $27 per hour, commensurate with experience. Benefits: Superior medical, 401(k), prescription drug plan, short\- and long\-term disability, tuition reimbursement, vacation pay and life insurance. CleanAir is an equal opportunity\/affirmative action employer, offering challenging career opportunities, training, competitive compensation, and a drug\-free\/smoke\-free working environment. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"698156847","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Engineering"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"$43,680 \- $56,160"},{"field Label":"City","uitype":1,"value":"Pittsburgh"},{"field Label":"State\/Province","uitype":1,"value":"Pennsylvania"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"15275"}],"header Name":"Administrative Assistant","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00274096","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********08703001","FontSize":"15","google IndexUrl":"https:\/\/cleanair.zohorecruit.com\/recruit\/ViewJob.na?digest=OXxFnfqSAsX3VG2KE26h6U..gW5rpmjjOkOkS9TpqYo\-&embedsource=Google","location":"Pittsburgh","embedsource":"CareerSite","logo Id":"d0axwaa61511d4aa24c429c84c974579ca761"}

Take your career to the next level with this unique opportunity for growth and development within a dynamic national company! ISG provides national claim and litigation support to the insurance and legal communities. We help our clients achieve optimal claim outcomes. We are looking for an administrative assistant to join our Record Retrieval team. Job Description As an administrative assistant, your main responsibility is to review the CDs and USB Drives received by our office, then supply those back to the requesting party in a timely manner. You may also be asked to duplicate materials received. As an administrative assistant, you would be part of a small team that is responsible for all CDs and USB drives received by our office and the duties surrounding those files, which may include: Reviewing each set of materials for content and accuracy Logging materials received in each file Uploading materials to our client portal Duplicating materials per client request/protocols ISG is a technology-driven company that believes superior customer service is the core of a business relationship. We are fueled by technology and powered by people. If this opportunity is a match for you, we welcome you to apply! This is a hybrid role, requiring daily visits to the Pittsburgh office. Qualifications Essential Duties and Responsibilities All duties and responsibilities are essential job functions and are subject to possible modifications to reasonably accommodate individuals with disabilities. Required Skills: Excellent written and verbal communication Strong work ethic Strong computer skills Effective organizational skills Ability to Multi-Task Detail-oriented Ability to work independently Knowledgeable of basic Microsoft Office Programs (preferred) Ability to appropriately document the work being completed Ability to adhere to multiple client protocols Responding to inquiries in a timely and appropriate manner

Job Title: Project Administrative Assistant Type: Contract to Hire Pay: $28 - $35/hr Industry: Industrial construction As a Project Administrative Assistant, you will support multiple projects by partnering with Group Managers and Project Managers to ensure smooth execution, accurate documentation, and efficient daily operations. Responsibilities * Provide administrative support to Group Managers and Project Managers on multiple ongoing projects * Maintain and update project management software to track progress, timelines, and deliverables * Assist with project scheduling, meeting coordination, agenda preparation, and action item tracking * Prepare, organize, and format project documentation, reports, and presentations * Perform general administrative duties including data entry, file management, and correspondence Qualifications * Previous experience in an administrative or project support role, preferably in an industrial construction environment * Strong proficiency in Microsoft Office Suite, with advanced skills in Excel * Experience using project management software (Monday.com or MS Project) preferred * Basic knowledge of project scheduling and coordination principles * Excellent organizational and time-management skills with the ability to manage multiple priorities All applicants must be able to work in the U.S. without current or future sponsorship #LI-AD1

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Primary Office Location: 626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. regulars a 5 day, in-office, schedule and will support several executive leaders. Administrative Assistant 3 Business Unit: Multiple Reports To: Various Position Overview: This position is responsible for supporting the administrative needs of the department. Primary Responsibilities: Composes and types memos, e-mails and letters, records, posts and maintains and organizes records. Greets and gives information to callers and visitors, screens and transfers calls as necessary. Copies, scans, e-mails documents, routes various communications, distributes mail and maintains office supplies. Arranges meetings and prepares necessary meeting materials. Prepares management reports by consolidating information, formats reports, handles multiple projects and monitors invoices, receipts and expense reports and processes payments. Handles travel arrangements. Copies and binds presentation materials and brochures. Provides assistance with organization of files and work flow within the department. Performs other related duties as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Education: High School or GED Minimum Years Experience: 5 Special Skills: Excellent communication skills, both written and verbal Detail-oriented Ability to work and multi-task in a fast paced environment Ability to use general office equipment Ability to use a personal computer and job-related software MS Word - Basic Level MS Excel - Basic Level MS PowerPoint - Basic Level Special Licenses and Certificates: N/A Physical Requirements: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

Provide administrative support to all directors and/or managers. Duties include general clerical, receptionist, and project based work. Project a professional organizational image through in-person and phone interaction. ESSENTIAL DUTIES AND RESPONSIBILITIES (including the following; other duties may be assigned) * Assist in answering telephones and transfer to appropriate staff member. * Assist with general office duties: opening, sorting, distributing incoming mail and faxes; sign for and distribute UPS/FedEx delivered packages; copying, faxing, mailing, and filing. * Interact with clients, vendors, and visitors. * Assist in maintaining office calendar to coordinate workflow and meetings. * Type letters, reports, documents, memos, etc. from hand written drafts, dictated sources, or original documents into draft or final form as requested by directors or managers. Type information from copy onto forms, form letters, cards, envelopes, labels, charts, etc. * Compose letters or memos in reply to requests or questions on work processes or related information. * Assist in establishing filing system when new files are to be set up. Assist in designating files for periodic purging and/or storage. * Maintain and complete spreadsheets for cash receipts, maintain spreadsheets for payees. * Assists in supporting the programs * Assist in forwarding faxes for referrals for services to appropriate sites. * Assist HR Department with new hires in orientation when needed * Comply with all applicable federal, state, local laws and regulations, policies and procedures and reports any concerns about compliance practices. * Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual. * Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed. * Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary. * Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed. * Greets and welcomes visitors * May be required to resolve complaints or answer inquiries. * Collaborates with other departments to complete some office functions. * Performs other related duties as assigned. SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma and at least two years of experience and/or training in business applications, or any other combination of education and experience. MATHEMATICAL SKILLS Ability to calculate figures and amounts including, but not limited to, discounts, interest, commissions, proportions and percentages. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. CERTIFICATES, LICENSES, REGISTRATIONS Act 33 / 34 clearances

Part-time Description The Duquesne Club is among the most recognized private city clubs in the United States and internationally. We provide our members and guests with social, business, and recreational experiences marked by superior service and exceptional personal attention. We are currently seeking a part-time administrative assistant to join our talented team in delivering extraordinary experiences to our members. The part-time administrative assistant will play a key role in office coverage and support the team during absences and vacations. One should have the ability to work a flexible weekly schedule tailored to office needs. The work schedule will be discussed in the interview process. Candidate should have availability to work Mondays and Fridays as needed. Candidates with office and phone experience in hospitality or private clubs are especially encouraged to apply. This role enables learning new software, handling member requests, and providing administrative support for Committee and Board meetings. Duties include: · Answer and screen phone calls, take messages, transfer calls, provide general information and assist with requests. · Assist with incoming and outgoing mail and packages. · Assist with board/committee meeting preparation which include use of IPads, printing, copying, scanning, collating, shredding, etc. · Organize and maintain office supplies. · Assist with special projects, data entry, and mailings in the office as well as with other departments. · Greet members, guests, and staff who come to the office. Skills required: · Ability to communicate clearly, calmly, and professionally. · Proficient use of Microsoft Office including Outlook, Word, and Excel. · Capacity to learn and develop skillful use of Northstar software - membership database, as well as a strong understanding of the other modules. · Previous use or capacity to learn other office software tools such as Adobe and Avery as well as other equipment, i.e., postage meter machine, printer/copier/scanner, shredder. · Ability to multi-task and adjust workload based on various/changing deadlines. · Possess strong organizational skills and attention to detail. The above job description reflects the essential functions and qualifications for the position identified. However, the position may have additional duties and requirements. Salary Description $20.00/hour

Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions * Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. * Maintains filing systems as assigned and supports applicable software systems as required. * Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. * Performs duties associated with special project assignments. * Provides clerical support to various hospital and system wide committees. * Responds to and resolves administrative inquiries and questions. * Coordinates and schedules travel, meetings and appointments as needed. * Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. * Maintains calendar appointments allowing maximum time efficiency. * Maintains office supplies and coordinates maintenance of office equipment. * Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. * Coordinates payroll functions and assists in staff scheduling as needed. * Works with manager to identify opportunities for department performance improvement and monitors activities. * Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience * High School Diploma, GED or higher level of education. * One (1) to three (3) years of experience in administrative role. * Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. * Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. * Knowledge of basic office equipment. * Proficient in modern office practices and procedures. * Ability to multi-task and prioritize assignments with attention to detail. * Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience * Associates Degree in related field. * Experience in Healthcare setting. * Completion of medical terminology course. * Completion of transcription course. License, Certification & Clearances * Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work * Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). * Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hr/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. DUTIES & RESPONSIBILITIES: * Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department. * Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department. * Orders installation and removal of signs, as well as maintains office sign inventory. * Accurately maintains the Lock Box inventory and logs. * Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents. * Processes checks for funds involved in real estate transactions. * Processes documents for new agents, including dues, board fees and applications. * Updates real estate transaction data into computer system. * Answers telephone and greets visitors. * Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner. * May perform other duties as assigned. Transaction Support: * Process earnest money and commission check deposits * Co-ordinate and process files in conjunction with the TC team KNOWLEDGE, SKILLS & ABILITIES REQUIRED: * Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills. * Ability to communicate professionally in oral and written fashion. * Must possess strong clerical, statistical and administrative skills. * Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy. * Prior experience in an office administrative role is preferred. * High school diploma required; business school education desirable; * Knowledge of basic accounting, bookkeeping and computer skills required. * Ability to work independently on confidential material * Must possess good judgment and problem solving skills. * Ability to maintain skills required through training offered by the company or outside sources. HowardHanna.com Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.