Senior administrative assistant jobs in Rhode Island - 46 jobs

We are seeking a reliable and detail-oriented Executive Assistant to provide administrative and organizational support on a 3-month hourly contract. This role is well-suited for candidates with early-career experience who are comfortable managing day-to-day administrative tasks, supporting leadership, and maintaining accuracy in a fast-paced professional environment. Key Responsibilities Provide administrative support to executives and/or department leadership. Manage calendars, schedule meetings, and coordinate logistics as needed. Prepare, review, and organize documents, reports, and correspondence. Handle data entry, filing, and record maintenance with a high level of accuracy. Serve as a point of contact for internal teams and external stakeholders. Support general office operations and special projects as assigned. Required Qualifications Associate's or Bachelor's degree. 1-2 years of experience in an administrative or office support role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask, prioritize work, and meet deadlines. Proficiency with standard office tools (email, calendars, document management). Preferred Qualifications Associate's or Bachelor's degree. Prior experience supporting executives or senior leadership. Location & Employment Type 3-Month Contract Hourly position Compensation & Benefits Pay Range: $17.00 - $19.00 per hour How to Apply / Next Steps Interested candidates should apply directly. Qualified applicants will be contacted to discuss the role and next steps in the hiring process.

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Status & Special Application Instructions Posting Number NC00811 Benefits Eligible? Yes Section Number of Positions Available 1 Anticipated Start Date or Semester Posting Date 01/15/2026 Position Status Continuing Union Status End of Temporary or Limited Position Priority given to applicants who apply by Closing Date Open Until Filled No Special Instructions/Information for Applicants Posting Details Classification Information Salary Grade / Rank 8NC Proposed Starting Salary Range Low to High $60's Benefits Full-time employees enjoy an array of benefits including: * Health and Wellness - Medical, Dental & Vision * Wellness Incentives and Rewards * Paid time Off - Vacation, Sick & Holiday * Retirement Benefits * Disability and Insurance Benefits * Education Benefits - Tuition waivers for RIC, CCRI & URI For a complete listing, visit Employee Benefits. FLSA Exempt Branch of Service AA / ADA Statement As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application. Position Information Position Title Executive Assistant II to the Office of the Vice President for Administration and Finance Career Ladder Eligible? Career Ladder Path Department Name Administration and Finance Full Time / Part Time Full-time Scheduled Work Week / Hours / Area 35 Hours, Monday - Friday, 8:30am - 4:30pm Academic or Calendar Year Calendar Number of Employees Supervised 0 Position Overview The VPAF Division is a dynamic, fast moving environment that interfaces with nearly every aspect of the College's Operations. The incumbent will perform a vital role in helping the VPAF to integrate the operations of a large and diverse organization with oversight over College operations to include the Campus Police, Human Resources, Information Technology, Donovan Dining Center, Campus Events, Payroll, Budgeting, Accounting and more. Day-to-day life in the position is challenging, exciting and rewarding, with successful performance critical to the educational development of thousands of students. Primary Purpose Provide executive secretarial level support to the Vice President for Administration and Finance, the senior staff including,, Controller, Director of Budget, AVP for Administration, AVP/CIO for Information Services and other professional staff as assigned, by performing organizational, clerical, and office management activities, maintaining the confidentiality and policy level focus of the office, and conducting all affairs of the office with a high level of professionalism, accuracy, precision, quality and efficiency. Work independently receiving a minimum of detailed supervision and guidance. Interact with the members of the College community and various other members of the public. Essential Duties * Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Vice President, and senior staff including,, Controller, Director of Budget, AVP for Administration, AVP/CIO for Information Services, and other professional staff as assigned. * Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations. * Make arrangements for meetings, including scheduling, notification and preparation of materials. * Prepare requisitions, receiving reports, special monthly payroll and related materials for the acquisition and payment of goods and services. * Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes. * Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage. * Organize and maintain all files of a highly confidential nature, such as personnel actions, contracts, and legal documents. * Select or compose letters and emails for transmission to correspondents. * Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment; initiate requests for goods, services or information. * Select, supervise, and evaluate student employees. * Assess clerical workload; plan workflow; assign and monitor clerical task performance in order to manage clerical work in the office. Occasional Duties Perform other duties and responsibilities as assigned. Required Skills, Knowledge, and Abilities * Highly advanced organizational skills including the ability to plan and execute complex meetings/conferences, plan and prioritize assignments, and meeting deadlines. * Excellent executive secretarial skills including evidence of thorough knowledge of office methods, practices, procedures and terms, ability to maintain confidentiality, understand readily and carry out complex oral and written directions. * Demonstrated high degree of competency in typing and the operation of current computerized office technology (e.g. Microsoft Office). * Excellent oral and written communication skills including ability to compose routine correspondence in a clear, concise format, articulate clearly and effectively, and interpret and explain routine policies and procedures to others. * Excellent interpersonal skills including ability to exhibit professional demeanor and tact in interactions with a diverse population. * Ability to remain calm under pressure and maintain a sense of humor. * Ability to sit for the majority of the time with some standing and walking around; occasionally lift, push, pull and carry weights up to 30 lbs. (e.g., mail, books, supplies, materials for meetings). * Ability to convey a positive and professional image worthy of the Office of the Vice President for Administration and Finance. * Ability to adapt to changing priorities, protocols and systems. Required Qualifications Education: High school diploma. Experience: * A minimum of five (5) years' experience in a executive administrative assistant capacity that included varied administrative/fiscal duties. * Proficiency in word processing and general office procedures. * High degree of competency in the operation of current computerized office technology, spreadsheets and word processing software such as Microsoft Office. Preferred Qualifications An advanced secretarial certificate or degree; bilingual. Environmental Conditions The employee is not exposed to known adverse environmental conditions.

SUMMARY: Under general direction, provides high-level administrative support. Performs functions requiring considerable knowledge and judgment regarding departmental procedures and policies. Researches information, composes correspondence and prepares regular and/or special reports. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Types a variety of materials including correspondence, manuscripts, abstracts, grant proposals, medical and statistical reports, most often utilizing knowledge of medical/technical terminology. Corrects grammar and punctuation, edits for content and revises wording at own discretion. May use word processing and/or dictation equipment, shorthand or speedwriting.Composes rough and final drafts of memos, correspondence and reports according to own knowledge of situation; signs routine correspondence in own name. Designs and prepares new forms.Answers telephone and receive visitors into the area. Ascertains needs, establishes priorities and investigates background material, often resolving matters on own authority.Maintains supervisor's calendar without prior clearance for most appointments, often coordinating supervisor's hospital, private practice and national organization(s) commitments; makes necessary travel arrangements. Schedules, coordinates and attends inter-departmental meetings.Often performs duties related to supervisor's holding office in major nationalnternational organizations such as coordinating symposia and annual meetings (including contacting and coordinating speakers, securing site and facilities, confirming arrangements, preparing all necessary materials), transcribing proceedings of symposia and professional manuscripts submitted for publication by other organization members.Drawing on a wide range of experience and knowledge of supervisor's activities, departmental services, the functions of various departments throughout the hospital, and those of other organizations. Interacts with all levels of personnel. Exchanges information, coordinates schedules, investigates problems and resolves matters within scope of own authority.Maintains departmental records, and often those associated with major national organizations, including such confidential information as budget, payroll, patient and personnel data. Initiates, files, updates and purges records as necessary including data entry, storage and retrieval software.Maintains department statistics as required by the hospital, government and accrediting agencies. Prepares statistical reports, charts and graphs, including tabulating data, performing some statistical analysis, and arranging data in most meaningful format. Assembles, and may perform cost analysis on data for preparation of department budget.Monitors department budgets, reviewing requests for purchase, additional personnel, etc. against budget allowances; authorizes allowable requests and obtains further information on questionable items before discussing with supervisor.Maintains inventory and orders office/medical supplies at own discretion according to knowledge of usage patterns and budgeted allowances. Prepares and follows up on purchase orders. Meets with vendors to review and/or evaluate new supplies or equipment.Performs library research, including literature searches to guide supervisor to appropriate materials and to prepare bibliographies on a given topic as requested. May maintain departmental resource library.Assumes major responsibility for recurring programs or special projects, utilizing a wide range of knowledge and exercising considerable independent judgment in seeing project to its completion.Operates such office machines as CRT, word processor, calculator, photocopier and dictation equipment.Provides functional guidance to new employees regarding the clerical operations, policies and procedures of the department. MINIMUM QUALIFICATIONS: BASIC KNOWLEDGE:High school graduate or General Equivalency Diploma required.Up to one year specialized training including course work in correspondence typing, medical terminology and general business procedures.The ability to exercise considerable independent judgment in the performance of most daily duties.Proficient typing skills are required in order to prepare a variety of materials, some, such as grant proposals and manuscripts, requiring a precise format.Good knowledge of English grammar, punctuation and spelling to correct and edit written materials; understanding of medical terminology is most often required.A high level of organizational skills to coordinate supervisor's schedule and national conference arrangements, and to maintain complex records.Ability to perform analysis of numerical data involving the use of mathematical formulas as well as routine tabulation.A high level of interpersonal skills to effectively represent the supervisor in interaction with all levels of personnel within and outside the hospital.The ability to operate a variety of office equipment is required.EXPERIENCE:A minimum of one to two years experience is required including that period on-the-job to learn procedures specific to the department.Working conditions are generally good with little discomfort due to noise, heat, dust, etc.Considerable walking may be required to gather and distribute materials around the hospital. Pay Range: $21.61-$35.66 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903 Work Type: M-F, 8am-12pm Work Shift: Day Daily Hours: 4 hours Driving Required: No

Information Posting Number SF02110 Job Title Executive Assistant I (College of Education) Position Number 106964 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $59,000 - $65,000 Status Calendar Year, Full-time, Permanent Department Information Department COEDU Dean's Office Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. _______________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _________________________________________________________________________________________________ POSITION SUMMARY: Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets. Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues. Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed. Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. This position requires availability to work a flexible schedule. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator. Required Qualifications REQUIRED: 1. High school diploma or GED. 2. Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. 3. Excellent time management and organizational skills in a multiple priority environment. 4. Proficiency with word processing, spreadsheet, database and scheduling software. 5. Strong interpersonal and verbal communication skills. 6. Proficiency in written communication skills. 7. Supervisory experience. 8. Ability to maintain confidentiality. 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Associate's degree. * Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. * Proficiency with Stenography. * Experience at the University of Rhode Island. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at ************. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/18/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting ***********************************

Job Description Netsimco, a Saalex Company is seeking a Administrative Assistant in Newport, RI. Saalex is an Engineering and Information Technology Services company providing Cyber Security, Information Technology, Strategic Operations Research, Wargaming, Training and Education, Range Operations and Management, Engineering and Logistics Services, Data Analytics and Business Intelligence Services to an array of government agencies across every warfare domain. Position Type: Full-Time Salary: $55k-$60k annually (depending upon experience) Work Location: Onsite. Work Schedule: Monday-Friday, 8:00-4:30, weekend work occasionally. Essential Functions: Word processing Spreadsheet development Documenting management issues Coordination of travel arrangements Data collection Report processing Brief preparation Meeting record keeping Management of milestone schedules Requirements Required: Highly organized, detail-oriented with the ability to manage multiple projects simultaneously, having time-sensitive deadlines Ability to communicate affectively Basic understanding of proper protocol and military structure Proficient in Google Applications, Microsoft Suite, and SharePoint Education: HS Diploma or GED required. High Administrative Assistants must have Defense Travel System User training/certification. Security Clearance: Must be eligible to obtain a secret clearance. Requirements to obtain a clearance include US Citizenship, security investigation, etc. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Wellness Resources Stock Option Benefit

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

Wright-Pierce has an exciting opportunity for an assistant based in our Providence, RI, office. As an assistant at Wright-Pierce, you will be part of a collaborative administrative assistant team supporting a growing company. You will be responsible for the day-to-day office needs and will have the opportunity to support interesting engineering projects that directly impact our company's success. If your skills are a match for the position below, we'd love to hear from you. Responsibilities Point person for performing all office administrative tasks including but not limited to: ordering and stocking supplies; accepting and distributing mail; answering phones; scheduling and attending meetings; assisting with travel reservations; ordering lunches for in-house seminars; and photocopying, scanning, and electronic filing. Work with other assistants and engineering teams to support preparation, organization, edit/proofreading, formatting and/or production of project deliverables including but not limited to letters, memos, reports, plans, specifications, contracts, and presentations. Ensure quality control of Wright-Pierce brand standards throughout all deliverables. Work closely with supervisor and administrative team to support company-wide initiatives. Manage supplies and repair services for office printers. Coordinate building maintenance. Support Human Resources, Accounting, and IT departments with various tasks and duties, including onboarding of new employees and processing purchase requisitions and other related tasks. Connect with other assistants company-wide to provide cross-location support. Essential Functions Apply strong organizational and time management skills. Exhibit detail-oriented skills work collaboratively with engineering teams Be able to independently identify and complete tasks that may be overlooked by others but are critical to maintaining an excellent office environment. Demonstrate awareness of individual and team dynamics to effectively support office and company culture. Foster a welcoming and friendly environment to encourage employee engagement. Employ excellent communication skills and assist with relaying technical information clearly. Believe in the core values of Wright-Pierce and personal qualities of integrity and teamwork Experience 3 or more years of office administration. Proficiency with Microsoft Office suite, specifically Word, Excel, PowerPoint, Outlook, and SharePoint. Specific expertise in MS Word layout and formatting is a must. Experience with PDF programs is a plus. Education Associates degree (in related field) preferred. Best in Class Engagement Our recent employee engagement survey, conducted by The Employee Engagement Group, revealed a highly engaged workforce with 87% responding and 94% of respondents indicating they would recommend Wright-Pierce as a place to work. These results are best-in-class for the A/E/C industry and reflect our commitment to creating a positive work environment. The firm's top performing areas, based on employee feedback, include respect for others, opportunities to socialize, career opportunities, and life-work balance. Equal Employment Opportunity At Wright-Pierce we are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws. We strongly encourage women, minorities, people with disabilities, and veterans to apply. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Sponsorship Available: At this time, we will not support sponsorship, i.e. H-1B or TN Visas for this position.

Job Description Administrative Assistant CSP (Full Time) This position is designed to support the Community Support Services program and its leadership relative to daily administrative operations, building issues, and special projects as assigned by program leadership. EDUCATION AND TRAINING REQUIRED: High school graduate or equivalent. Proficiency in Microsoft, Excel, Power Point and other software programs. Ability to participate as a member of a multidisciplinary team. Ability to remain organized while handling multiple priorities simultaneously. Ability to work independently and effectively to solve problems, seeking supervision as needed. At least two years of general office experience, preferably in a health care setting. Skill in the use of electronic communication (i.e., phone, e-mail, fax, etc.) Proficiency in the use of print media Special Qualifications: Excellent public relations and communication skills with individuals and groups, treating all persons with dignity and respect Physical and emotional health and capacity to manage stresses with a busy non-profit community organization Understands and believes in the mission of the organization WORKING CONDITIONS: Standard office environment with frequent use of office equipment. Ability to lift 25lbs. Requires sitting 75% of the time. Travel between sites required. Flexible hours may be required. Benefits Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life. Generous vacation, sick time and holidays. Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle. To apply for this opening please visit our website *********************** and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

GZA GeoEnvironmental, Inc. (GZA) is seeking an Administrative Assistant in our Providence, RI office to support our team of Principals, Project Managers, and staff engineers/scientists. This position provides the opportunity to learn and grow from seasoned professionals and has a clear path for career advancement. The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skills are crucial in this role. Key Responsibilities: Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports using Microsoft Office software. Assisting Principals and Project Managers in preparing qualification packages and proposals for prospective work. Responsible for calendaring, making travel arrangements, coordinating meetings and seminars and providing phone/reception coverage when needed. Contract administration; generation of project submittals; preparation and distribution of paperwork for regulatory agency compliance, permits and reporting. Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile. GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities. Qualifications: Associates Degree plus 2 years' office support experience, or High School Diploma plus 4 years of experience in a similar position. Comfortable supporting multiple team members and interacting with internal and external clients. Strong verbal and written communication skills. Excellent attention to detail. Ability to maintain confidentiality. Has a ‘can do' attitude in learning new skills and a strong sense of teamwork. Intermediate knowledge of MS Office products. Experience working in an engineering consulting environment is a plus. Availability to work 40 hours per week on site (Monday through Friday 9 am to 5 pm). The hourly rate for this position may range between $25.00 and $31.74. The salary and total compensation will depend on many factors, including candidate experience, education, professional licensure, and other qualifications. About GZA: 100% Employee Owned Professional development and enrichment opportunities Exciting work environment Opportunity for company ownership Generous company-subsidized benefits package, including medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses GZA is an employee-owned multidisciplinary engineering consulting firm with a history of more than 60 years of providing innovative engineering solutions to improve the natural and built environment. We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services. With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations. GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status. Note to Staffing Agencies: GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.

Tiverton Public Schools is seeking a highly organized, detail-oriented, and professional Confidential Administrative Assistant to the Assistant Superintendent for Student Services. This position provides high-level, confidential administrative and compliance support to the Student Services Department, including special education, Early Childhood (ages 3-5), related services, Section 504, special education census coordination, Medicaid reimbursement activities, and compliance support aligned with Rhode Island Department of Education (RIDE) special education monitoring indicators. The successful candidate will demonstrate discretion, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced educational environment while handling sensitive student and staff information. Essential Duties and Responsibilities Administrative & Operational Support Provide confidential, high-level administrative support to the Assistant Superintendent for Student Services Manage calendars and schedule meetings, including Child Find meetings, evaluations, eligibility determinations, IEP meetings, annual reviews, and re-evaluations Prepare, proofread, and maintain correspondence, reports, and confidential student records Serve as a professional point of contact for families, staff, outside agencies, and community partners Arrange student transportation for in district and out of district students Responsible for purchasing and inventory of testing/curriculum materials and general department supplies Coordinate and process outside placement and evaluation referrals Special Education Compliance & RIDE Monitoring Support Support compliance with RIDE special education monitoring indicators by assisting with documentation, organization of records, and tracking of required timelines (evaluations, eligibility, IEP reviews, and re-evaluations) Utilize the ASPEN Student Information System to enter, maintain, reconcile, and verify special education and related services data, ensuring accuracy for compliance, reporting, and monitoring Assist with maintaining documentation that demonstrates implementation of IEP services, including service schedules, provider documentation, and related records, as directed Support preparation for RIDE monitoring, audits, corrective action plans, and follow-up documentation, under the direction of Student Services leadership Provide technical support to special education teachers and support staff Special Education Census Coordinate and support the district's Special Education Census, including data verification, reconciliation within ASPEN, collaboration with building administrators, and preparation of documentation required for RIDE submission and monitoring Ensure alignment between census data, IEP documentation, and state reporting requirements Early Childhood (Ages 3-5) & Child Find Maintain records related to Early Childhood special education and Child Find, including referrals, evaluations, eligibility documentation, and service timelines Assist with documentation organization required for RIDE Early Childhood monitoring and reporting Handle all aspects of preschool tuition payments and record keeping Medicaid & Fiscal Support Support Medicaid billing and reimbursement processes, including documentation tracking, coordination with providers, and compliance with state and federal Medicaid requirements Coordinate contracts, invoices, purchase orders, and budget-related paperwork for Student Services Homeschooling Requests & Oversight Serve as the primary point of contact for homeschooling notifications and requests submitted to Tiverton Public Schools Receive, log, track, and maintain homeschooling intent forms and required documentation in accordance with TPS Policy & Rhode Island General Laws Review submissions for completeness and compliance, flagging missing information and coordinating follow-up with families as needed Coordinate communication between families, building administrators, Student Services staff, and the Assistant Superintendent regarding homeschooling approvals, questions, and timelines Maintain accurate records of homeschooled students, including enrollment status, documentation, and correspondence Support administrative processes related to re-entry into district schools, including record reconciliation and notification to appropriate staff Ensure homeschooling documentation is organized and readily available for audit, monitoring, or reporting purposes, as required Confidentiality & Professional Standards Maintain confidentiality in accordance with FERPA, IDEA, RIDE regulations, Early Childhood requirements, Medicaid guidelines, and district policies Perform other duties as assigned by the Assistant Superintendent for Student Services

Provide administrative and operational support to the PIM/DAM team, handling scheduling, communications, data entry, and general administrative tasks that enable the team to focus on strategic and technical work. Key Responsibilities Administrative Support Handle correspondence and communication with internal stakeholders Maintain team documentation and filing systems Prepare meeting agendas and take meeting minutes Handle routine administrative tasks and correspondence Other duties as assigned Data Entry & Basic System Support Perform basic data entry tasks in PIM/DAM systems under supervision Assist with routine content uploads and organization Support basic quality assurance testing for system updates Generate standard reports and data exports as requested Capture and record accurate product weights and dimensions Military Insignia Certification Administration Maintain database of military insignia certification dates and documentation Track certification expiration dates and manage renewal process Coordinate submission of products for recertification with appropriate agencies File and organize certification letters and compliance documentation Generate certification status reports for management and compliance audits Minimum Qualifications High school diploma or equivalent Two or more years of experience with administrative and clerical tasks Proficient in Microsoft Office programs Detail oriented, strong organizational and time management skills Effective problem-solving skills including decision making and immediate prioritization of tasks assigned Ira Green, Inc. is an Affirmative Action/Equal Opportunity Employer Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

North Kingstown, RI Full-Time (40 Hours) Responsibilities include : Assisting weatherization auditors as needed; may include help with work order management, billing concerns, client file management; Assisting clients: may include greeting applicants with appointments/walk-ins, addressing/resolving any inquiries, scheduling appointments. Assisting in the implementation of programs (Weatherization, and if necessary LiHEAP, Food Bank) by taking/completing/filing applications; Utilizing office equipment; Basic knowledge of computer programs; Conversing with vendors/contractors; Completing purchase orders for Contractors once weatherization has been completed; Maintaining necessary case notes and relevant spreadsheets. Qualifications: High school diploma or GED equivalent. Basic knowledge of computer programs. Flexible. Good Communicator. Team Player. Application Process : Please visit our website at ******************* to apply and view other current openings. Click on the Career Opportunities link on the bottom of the page. Tri-County Community Action Agency is an Equal Opportunity and Affirmative Action Employer. Tri-County is committed to treating all applicants and employees fairly based on their abilities, achievements, and experience without regard to race, color, national origin, religion, sex, age, disability, veteran status, sexual orientation, limited English proficiency (LEP), gender identity, or any other classification protected by law.

Substitute Administrative Assistants play a vital role in maintaining the smooth operation of our school offices. They provide essential support to staff, students, and families by ensuring effective communication and efficient administrative processes. Qualifications: Proficiency in Google and Microsoft applications Strong communication and interpersonal skills Ability to handle interactions with parents, staff, and students in a professional and friendly manner Reliable, organized, and able to manage multiple tasks in a busy office setting If you're dependable, detail-oriented, and enjoy working in a school environment, we encourage you to apply!

Lincoln Public Schools is seeking an Administrative Assistant to join their Business Office team. . Hours are 8:30am-4:00pm (35 hour work week) 1.Perform administrative and clerical duties as assigned. 2.Compose, type, and process correspondence, reports, notices and recommendations as instructed. 3.Obtain and organize pertinent data and reports as needed. 4.Maintain a regular filing system and maintain pertinent school records. 5.Place and receive telephone calls, record messages. 6.Perform all receptionist duties. 7.Arrange and maintain a schedule of appointments, conferences and interviews. 8.Assist administration in special projects/awards ceremonies, as needed/necessary. 9.Perform all duties related to the school nutrition program. 10.Assist business office staff as needed/necessary. 11.Prepare computerized “List of Bills” for School Committee approval. 12.Process mail for the school district, i.e., centralized posting. 13.Process working papers for applicants. 14.Open all mail and dispense as necessary. 15.Prepare computerized bid specifications and newspaper advertising. 16.Order and distribute textbooks to private & parochial students. Maintain computerized textbook inventory. 17.Perform all related tasks as assigned by the School Business Administrator or his/her designee. This is a 260-day (12 month) position. Hours are 8:30am-4:00pm (35 hour work week) Salary, benefits and hours of work are in accord with the contract in force.

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Maintain the Assistant Superintendent's calendar as well as the calendar of monthly responsibilities and tasks as related to Rhode Island Department of Education [RIDE]/District requirements. Responsible for the inventory and access to District curriculum, resources and related materials. Responsible for organizing, maintaining, and communicating all matters related to homeschooled students, homebound instructed students and homeless students. Maintain applicable budget(s) (via Google Sheets); to be presented monthly to the Assistant Superintendent. Complete and enter electronic purchase orders into the District's financial system. Assist in coordinating instructional technology acquisition and repair. Assist in coordinating grant applications and their implementation. Maintain accurate records of personnel assignments for each school which includes a database of current rosters at all times. Assist with the student registration process as requested. Create and maintain data-driven reports within the student information system as requested by the Assistant Superintendent and/or their designee(s). Work cooperatively and ensure efficient communication between all stakeholders. Work closely with District administrators, coordinators, coaches and other District-wide personnel as requested by the Assistant Superintendent and/or their designee(s). Work closely with Special Education Administrative Assistants as related to shared transportation costs and other related supports (McKinney-Vento). Assist with organizing all professional development activities as requested by the Assistant Superintendent and/or their designee(s). Maintain and dispose of records in compliance with the established retention schedule. Operate computers, copiers and other office machines. Obtain, gather, and organize pertinent information/data as needed to put into usable form (i.e., information needed for all federal grants.) Remain proficient and conversant with relevant District software as updated/changed. Utilize District contracted translation services as needed. Assist Administration Office staff as directed by the Superintendent, Assistant Superintendent and/or their designee(s). Perform other office functions including but not limited to receiving and routing calls, recording and delivering messages, preparing letters, forms, documents and reports as needed, etc. Demonstrate the highest standards of honesty, integrity, flexibility, and responsiveness. Assume other generally related responsibilities as may be assigned by the Assistant Superintendent and/or their designee(s). Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other office technology is essential. Specific vision ability required by this job includes close vision with the ability to review hard copy and electronic-based data for extended periods of time. Frequently, the employee must meet deadlines with severe time constraints and interact with state agencies, school districts, coworkers, students and other community members. The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Ability to lift 35 lbs.