Senior administrative assistant jobs in Rocklin, CA - 125 jobs

About Us We are a very profitable and fast-growing healthcare startup-a small and mighty team of 200 helping people find and enroll in ACA health coverage. As the largest health insurance exchange for the ACA, enrolling more individuals than healthcare.gov and all our competitors, we have helped over 15 million people enroll in health coverage to date through 2024. We're a mission-driven team that advocates for and cares deeply about the people we serve. We're a double bottom-line company: revenues and enrollments in ACA coverage. The ACA brings high-quality, comprehensive, affordable health coverage within reach for low-income Americans, and we exist to make that promise a reality. Your contribution will help hundreds of thousands of people navigate the complex and confusing health insurance industry and enable them to access health care when needed. We are committed to building a team balanced in representation to serve best the people who use our products. We believe in creating inclusive and equitable spaces that build trust and respect and foster a sense of belonging. These values are at the core of our culture and will continue to lead our organization to successful outcomes. About the Role We are looking for a Senior Executive Assistant to support our CEO. There is no average day in this role, and you are not an average executive partner. You neutralize chaos before it materializes, rip holes in the space-time continuum for peak productivity, and serve as the bedrock for the CEO's efficiency. This is a hybrid position located in downtown Sacramento. There will be some flexibility with work location depending on the CEO's priorities, with the baseline expectation of four days/week in the office. As a member of the Office of the CEO, you will report to the Executive Assistant Manager. The base salary range is $120,000-$160,000 + equity + benefits. Within the range, individual pay is determined by additional factors, including job-related skills and experience. We are open to candidates from anywhere in the US and will provide relocation support. You Will: Deliver excellence in all foundational EA tasks: calendar management, email handling, travel, expenses, and administrative support Manage the CEO's time and calendar by balancing work and personal priorities, resolving conflicts, and ensuring productive use of time Oversee special projects from initiation to completion Provide personal assistance to the CEO, including managing household vendors, errands, and occasional family logistics, with the goal of reducing personal distractions (Less than 25% time) You Have: 5+ years of proven experience as a senior executive assistant supporting C-level executives, across multiple time zones A solutions-oriented mindset and operational fluency to address unexpected demands and changes in timelines Proficiency in various tech tools, including but not limited to Google Workspace and Slack Must have reliable transportation and be located in or near Sacramento What We Offer (Full-time, Not Temporary/Not Seasonal) Remote-first company (US-based remote only) Great compensation package at a high-growth, profitable company Excellent benefits package that includes health, vision, and dental coverage for you, your spouse, and dependents HSA/FSA options with corresponding contribution limits Monthly grocery stipend and home internet reimbursement 401K w/ a match after a grace period Life and AD&D coverage Disability insurance (Short and Long Term) Parental leave Four (4) weeks of paid vacation in addition to paid holidays Home office budget for remote team members Mental health and other wellbeing support programs through a partner network As an organization, we value creating an inclusive and accessible experience. If you require reasonable accommodations during the application or interview process, please let your recruiter know. We welcome and encourage people of diverse backgrounds, experiences, identities, abilities, and perspectives to apply. We are an equal-opportunity employer and a fun place to work. Come join the team at HealthSherpa!

TITLE: SENIOR EXECUTIVE ASSISTANT STATUS: NON-EXEMPT REPORT TO: MGR - SR EXEC ASST TO PRES CEO DEPARTMENT: ADMINISTRATION PAY RANGE: $50.00 - $60.00 HOURLY GENERAL DESCRIPTION: The Sr Executive Assistant will serve to maintain the credibility, trust, and support of the Executive Suite offices and works as part of a cohesive team of administrative and executive assistant professionals, fostering a collaborative environment to ensure seamless support for senior management. The Sr Executive Assistant will serve as the primary point of contact for all inquiries on matters pertaining to the executive level offices, provide high-level executive support through one-on-one working relationships, and anticipate the needs of senior management by being proactive, organized, and informed. The Sr Executive Assistant possesses the skills to understand and anticipate complex schedules, priorities, preferences, and potential challenges, while being resourceful, efficient, and able to think ahead to provide solutions before issues arise. The Sr Executive Assistant is highly skilled in software and tools, demonstrates strong organizational and communication skills, and can leverage technology to streamline tasks and enhance efficiency. The Sr Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. TASKS, DUTIES, FUCNTIONS: Completes a broad variety of administrative tasks including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Communicates directly, and on behalf of senior management, with Board members, donors, Foundation staff, and others, on matters related to initiatives. Manages and attends management and Board related committees, prepares meeting packets, takes minutes, and tracks action items through to completion. Researches, prioritizes, and follows up on incoming issues and concerns addressed with senior management, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Works closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the needs of the senior management and proactively address them before being asked. This involves a deep understanding of work style, priorities, preferences, and potential challenges to ensure smooth operations and efficient productivity. Maintain clear and concise communication, both verbally and in writing. Ensure information flows smoothly and be mindful of senior management's communication style and preferences. Provide advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook (or similar platforms). This includes advanced formatting, data manipulation, presentation creation, and email management. Streamline tasks and processes through the effective use of technology to increase efficiency and productivity. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact. Provide guidance and coaching to other Executive Assistants on best practices, tools, and processes. Conduct regular team check-ins to share updates, align priorities, and foster collaboration amongst the executive assistant teams. Act as liaison between executive assistants and other departments to ensure smooth continuous communication. Provide feedback and performance input to leadership regarding team effectiveness. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the operations of the Credit Union Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Maintains discretion and confidentiality in all Credit Union, board, and third-party relationships Serves as the administrative liaison to the board of directors, potentially assisting Board members with travel arrangements, lodging, and meal planning as needed Research, collect, interpret, and analyze data, troubleshoot, and/or investigate areas of special interest to the executives and provide evidence-based recommendations for review and/or action as requested. Participates in professional development in order to provide efficiency across the organization and maintain and acquire knowledge of organizational policies and procedures. Performs other assignments as required ORGANIZATIONAL CONTACTS & RELATIONSHIPS INTERNAL: All levels of staff and management. EXTERNAL: Members, regulators, credit union industry associations, community and strategic partners, travel agency personnel, and other individuals and groups contacting management. QUALIFICATIONS: EDUCATION: Minimum of AA degree in business related courses preferred EXPERIENCE: Minimum of seven years' experience in an Executive Assistant role. Minimum of seven years' experience working for senior management positions. KNOWLEDGE/SKILLS: Deep understanding of executive office procedures, protocols, and best practices in supporting high-level executives. Expert knowledge of office management systems, procedures, and best practices, including document control, filing, and record-keeping. Proficiency in various office software applications (e.g., Microsoft Office Suite, project management software) and ability to learn and adapt to new technologies quickly. Understanding of the specific industry and the organization's business operations, allowing for informed decision-making and effective support. Ability to understand and contribute to strategic planning processes, anticipate needs, and proactively address potential challenges. Exceptional written and verbal communication skills, including professional email etiquette, report writing, presentation preparation, and strong interpersonal communication. Highly organized with strong time management skills, able to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively. Ability to analyze situations, identify problems, and develop effective solutions independently or collaboratively, demonstrating strong decision-making skills. Ability to think strategically and anticipate needs, proactively identifying and addressing issues before they arise. Excellent multitasking abilities, efficiently managing multiple tasks, projects, and priorities with a strong focus on accuracy and detail. Strong interpersonal skills, ability to build and maintain positive relationships with executive staff, internal stakeholders, and external contacts. Demonstrated ability to handle confidential information with utmost discretion and professionalism. Ability to adapt to changing priorities, work effectively in a fast-paced environment, and handle unexpected situations with flexibility and composure. PHYSICAL REQUIREMENTS: Prolonged sitting throughout the workday. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc. Corrected vision and hearing within the normal range. A device to enhance hearing will be provided if needed. Occasional bending, stooping, and lifting up to fifteen pounds throughout the workday. Unusually long work hours may be required to accomplish tasks. LICENSES / CERTIFICATIONS: THIS PROVIDES AN OVERVIEW OF THE GENERAL SCOPE AND LEVEL OF WORK EXPECTED TO BE PERFORMED, BUT IT IS NOT AN EXHAUSTIVE LIST OF ALL DUTIES OR RESPONSIBILITIES ASSOCIATED WITH THE POSITION. THE CREDIT UNION RESERVES THE RIGHT TO MODIFY, ADD, OR REMOVE DUTIES AS NEEDED WITHOUT ADVANCE NOTICE. EMPLOYEES MAY BE REQUIRED TO PERFORM ADDITIONAL TASKS AND DUTIES AS DIRECTED BY THEIR SUPERVISOR, PROVIDED SUCH TASKS ARE WITHIN THE EMPLOYEE'S KNOWLEDGE, SKILLS, AND ABILITIES, OR CAN BE PERFORMED WITH REASONABLE TRAINING. NOTHING IN THIS JOB DESCRIPTION ALTERS THE AT-WILL EMPLOYMENT RELATIONSHIP OR LIMITS THE CREDIT UNION'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THIS POSITION AT ANY TIME. REV. 01/14/2026

Job description About Us: Our Commitment: Origin is a technology company with a mission to enable the world's transition to sustainable materials. Our innovations include PET caps and closures that bring recycling circularity and enhanced performance to a ~$65 billion market, specialty materials, and our patented biomass conversion platform that transforms carbon into sustainable materials for a wide range of end products. Innovation and Impact: We have pioneered products that can enhance sustainability. We anticipate that our PET closure solutions can be transformative for packaging by designing for recycling circularity and improving the performance and sustainability of packaging. We have developed a technology that has the potential to replace petroleum-based materials with decarbonized materials in a wide range of end products, such as food and beverage packaging, clothing, textiles, plastics, car parts, carpeting, tires, adhesives, soil amendments, and fuels. People at Origin Materials: We're not just a company, we're a movement for change and our heart beats with the energy of our diverse and dedicated team. We are a group of passionate individuals who are eager to make a positive impact on the world while pushing the boundaries of innovation in our industry. We celebrate creativity, encourage fresh ideas and empower each other to be a catalyst for meaningful change. Diversity and Inclusion: Our commitment is unwavering in the pursuit of attracting, developing and retaining the most exceptional individuals from a broad and diverse pool of candidates. We take pride in celebrating differences, actively fostering collaboration and cultivating an inclusive environment where every voice is not only heard but genuinely valued. We believe that collaboration among individuals with varied insights propels us forward and ensures our ability to tackle challenges with a comprehensive and innovative approach and we are dedicated to creating a space where individuals feel empowered to share their perspectives, knowing that their contributions are integral to our collective success. For more information, visit our website: ************************ Job requirements About the Position: Job Title: Senior Executive Assistant Location: Remote (USA) Eligible for Hybrid Work : Yes Job Type: Full-Time Department: Business Administration Reporting to: General Counsel Expected Travel: 10% of Expected Travel The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset. Responsibilities: Executive Support Managing complex calendars, prioritize fast-changing priority meeting requests for three executives Responding on the executive's behalf when appropriate Bringing items to the executive's attention Scheduling, arranging, and managing domestic and international travel Submitting and reconciling expense reports Organizing internal and external onsite visits Overseeing document management, including project tracking and sensitive files Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations. Cross-Functional Coordination Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently Fostering communications and follow-through to keep teams aligned and supported Developing and drafting reports and dashboards that track Supply Team performance Maintaining confidentiality and managing sensitive information with discretion Communication When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives. Time Management The Senior EA helps to ensure maximum time-efficiency of the Product Supply team's executives, developing a thorough understanding of their priorities, preferences, and ways of working. This enables the Senior EA to anticipate and orchestrate the executives' daily activities by optimizing calendars, scheduling meetings, organizing travel, and other activities. Information Management The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives, their teams, and leaders, with first-time accuracy, efficiency, logical organization and best practice. About You You: Are highly organized and efficient Maintain confidence in personal communication Are energetic and collaborative Take initiative Are analytical Anticipate the needs of the executives you support by operating proactively Exercise sound judgement, discretion, and a commitment to confidentiality Communicate effectively with teams and leadership Have a startup mindset - adaptable, positive, and calm under pressure Required Qualifications: Minimum Qualifications Bachelor's degree and a minimum of 5 years' experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously Experience in a remote work environment Skills and Competencies Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role Professional demeanor appropriate for communicating with Origin's and third parties' executives Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others) Excellent spoken and written English (other languages may be beneficial) Preferred Qualifications: 3+ years' prior experience supporting multiple VPs simultaneously Prior experience in packaging products, manufacturing, or similar industry is strongly preferred Exposure to the beverage business, and caps and closures business Project management experience Strong understanding of production workflows and logistics Experience in NetSuite, Bill Spend & Expense, or Perk Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87,000 -$102,000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, education and other factors. Benefits and Perks Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being, we offer a comprehensive benefits package. Highlights include: Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents. 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation. Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters. Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional. Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions, we are committed to providing flexibility within the scope of the position. Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization. Hiring Process: Application Process: Interested candidates should apply at link. Please reach out to ********************** if you have any questions or require additional assistance. Initial Screening: Qualified candidates will undergo an initial resume screening and phone screening. Interview Process: Shortlisted candidates will be contacted for more in-depth (phone/video/in-person) interviews. Interviews may include technical and cultural assessments / presentations. Final Selection: Successful candidates will undergo a final interview with one of our two Founders. Final selection will be communicated via email. Equal Employment Opportunity (EEO): Origin Materials is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing a workplace that is free from any form of discrimination, including but not limited to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. All done! 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Centenal Tax Group Folsom, CA At Centenal Tax Group, we exist because we help people and solve complex problems. Centenal is a rapidly expanding professional services firm with over 150 collective years of expertise in tax preparation and planning, bookkeeping and accounting, taxing authority audit defense, assurance, and advisory services. We have locations across Californiaincluding Orange County, with our corporate office in Folsom. Centenal offers exceptional benefits and fosters a culture where we put clients first, maintain a positive outlook, and work collaboratively as a team. If you share these values and want to make a meaningful impact with a fast-growing organization, we have an exciting opportunity in our Folsom office. ________________________________________ Position Summary We are seeking a highly professional Client Outreach Professional / Executive Assistant to support our Office Manager, Director of Operations, and leadership team. This role blends traditional administrative support with executive assistant duties, front desk coverage, client interaction, business development support, and marketing/event coordination. The ideal candidate is adaptable, organized, confident communicating with clients, and eager to contribute to a growing, entrepreneurial environment. While the role is primarily MondayFriday during business hours, occasional evenings may be required for networking events and marketing initiatives throughout the Greater Northern California region. ________________________________________ Key Objectives Maintain a polished, pleasant, and professional work environment that supports high levels of organizational effectiveness and communication. Provide exceptional client service by anticipating needs and ensuring all interactions reflect Centenals values and commitment to quality. Protect the confidentiality of client information by following all procedures for secure handling and storage. Serve as a reliable administrative partner to firm leadership and a positive representative of Centenal in all external engagements. ________________________________________ Responsibilities & Essential Functions Front Desk & Client Interaction Cover the front desk and serve as the first point of contact for clients, visitors, and callers. Answer, screen, and route calls professionally and efficiently. Greet clients and coordinate meeting room availability. Maintain a clean, organized, and welcoming office environment. Administrative & Operational Support Assist the Office Manager and Director of Operations with daily functions. Scan, upload, and organize client documents (current and prior-year tax information) into electronic systems. Maintain tax processes, workflows, and procedural documentation. Process, assemble, and package client tax returns and financial statements. Prepare letters, correspondence, and outgoing mail; manage incoming mail. Handle general office support tasks such as filing, document prep, supply management, and organization. Executive Assistant & Project Support Manage calendars, scheduling, and internal coordination for leadership. Support special projects and administrative initiatives led by the Director of Operations. Assist with internal reporting, research, preparation of presentations, and project tracking. Business Development & Marketing Support business development initiatives by helping coordinate outreach, follow-ups, and CRM updates. Assist with marketing tasks, branding initiatives, and go-to-market activities. Attend professional, networking, or marketing events on behalf of the company. Coordinate logistics for firm events, sponsorships, and relationship-building activities. ________________________________________ Required Qualifications Strong organizational skills with exceptional attention to detail and accuracy. Ability to manage multiple priorities and time-sensitive tasks in a fast-paced environment. Superior written and verbal communication skills; professional and positive interpersonal presence. Strong problem-solving abilities with a resourceful, proactive, and self-starter mindset. High level of integrity, discretion, and adherence to confidentiality protocols. Ability to work independently while also collaborating effectively with team members. Professionalism, reliability, and the ability to represent Centenal with maturity and diplomacy. ________________________________________ Technical Skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with Adobe tools. Experience with CCH Axcess Suite is a plus, but not required. Comfort learning new software systems and workflows quickly. ________________________________________ Education & Experience 13 years of professional office administration, front desk, or executive assistant experience preferred. Experience in a tax, accounting, legal, financial services, or professional office environment is helpful but not required. Bachelors or higher level of education preferred ________________________________________ Physical Requirements These physical demands are representative and may be supplemented as needed. Reasonable accommodation may be made. Ability to work at a computer for extended periods using a keyboard, mouse, and office equipment. Close vision required for reviewing documents and digital files. Ability to communicate clearly through speaking and listening. ________________________________________ Why Join Centenal? Opportunity to grow with a rapidly expanding, entrepreneurial professional services firm. Direct involvement in operations, business development, and marketing. A supportive leadership team invested in your development and long-term success. A chance to make meaningful contributions to company culture and client service. Starting Salary: $25-$40/Hour Depending on relevant experience

Centenal Tax Group Folsom, CA At Centenal Tax Group, we exist because we help people and solve complex problems. Centenal is a rapidly expanding professional services firm with over 150 collective years of expertise in tax preparation and planning, bookkeeping and accounting, taxing authority audit defense, assurance, and advisory services. We have locations across California including Orange County, with our corporate office in Folsom. Centenal offers exceptional benefits and fosters a culture where we put clients first, maintain a positive outlook, and work collaboratively as a team. If you share these values and want to make a meaningful impact with a fast-growing organization, we have an exciting opportunity in our Folsom office. ________________________________________ Position Summary We are seeking a highly professional Client Outreach Professional / Executive Assistant to support our Office Manager, Director of Operations, and leadership team. This role blends traditional administrative support with executive assistant duties, front desk coverage, client interaction, business development support, and marketing/event coordination. The ideal candidate is adaptable, organized, confident communicating with clients, and eager to contribute to a growing, entrepreneurial environment. While the role is primarily Monday Friday during business hours, occasional evenings may be required for networking events and marketing initiatives throughout the Greater Northern California region. ________________________________________ Key Objectives Maintain a polished, pleasant, and professional work environment that supports high levels of organizational effectiveness and communication. Provide exceptional client service by anticipating needs and ensuring all interactions reflect Centenal s values and commitment to quality. Protect the confidentiality of client information by following all procedures for secure handling and storage. Serve as a reliable administrative partner to firm leadership and a positive representative of Centenal in all external engagements. ________________________________________ Responsibilities & Essential Functions Front Desk & Client Interaction Cover the front desk and serve as the first point of contact for clients, visitors, and callers. Answer, screen, and route calls professionally and efficiently. Greet clients and coordinate meeting room availability. Maintain a clean, organized, and welcoming office environment. Administrative & Operational Support Assist the Office Manager and Director of Operations with daily functions. Scan, upload, and organize client documents (current and prior-year tax information) into electronic systems. Maintain tax processes, workflows, and procedural documentation. Process, assemble, and package client tax returns and financial statements. Prepare letters, correspondence, and outgoing mail; manage incoming mail. Handle general office support tasks such as filing, document prep, supply management, and organization. Executive Assistant & Project Support Manage calendars, scheduling, and internal coordination for leadership. Support special projects and administrative initiatives led by the Director of Operations. Assist with internal reporting, research, preparation of presentations, and project tracking. Business Development & Marketing Support business development initiatives by helping coordinate outreach, follow-ups, and CRM updates. Assist with marketing tasks, branding initiatives, and go-to-market activities. Attend professional, networking, or marketing events on behalf of the company. Coordinate logistics for firm events, sponsorships, and relationship-building activities. ________________________________________ Required Qualifications Strong organizational skills with exceptional attention to detail and accuracy. Ability to manage multiple priorities and time-sensitive tasks in a fast-paced environment. Superior written and verbal communication skills; professional and positive interpersonal presence. Strong problem-solving abilities with a resourceful, proactive, and self-starter mindset. High level of integrity, discretion, and adherence to confidentiality protocols. Ability to work independently while also collaborating effectively with team members. Professionalism, reliability, and the ability to represent Centenal with maturity and diplomacy. ________________________________________ Technical Skills Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with Adobe tools. Experience with CCH Axcess Suite is a plus, but not required. Comfort learning new software systems and workflows quickly. ________________________________________ Education & Experience 1 3 years of professional office administration, front desk, or executive assistant experience preferred. Experience in a tax, accounting, legal, financial services, or professional office environment is helpful but not required. Bachelor s or higher level of education preferred ________________________________________ Physical Requirements These physical demands are representative and may be supplemented as needed. Reasonable accommodation may be made. Ability to work at a computer for extended periods using a keyboard, mouse, and office equipment. Close vision required for reviewing documents and digital files. Ability to communicate clearly through speaking and listening. ________________________________________ Why Join Centenal? Opportunity to grow with a rapidly expanding, entrepreneurial professional services firm. Direct involvement in operations, business development, and marketing. A supportive leadership team invested in your development and long-term success. A chance to make meaningful contributions to company culture and client service. Starting Salary: $25-$40/Hour Depending on relevant experience

Job DescriptionBenefits: IRA with employer match Bonus based on performance Dental insurance Health insurance Paid time off Vision insurance About BW&O CPAs Beebout, Williams & Olds CPAs is a growing, tech forward, and mission driven public accounting firm serving individuals and a range of businesses including privately held companies, affordable housing and not-for-profit organizations. We value innovation, team collaboration, and meaningful work. The Role Our founders lead a firm that is scaling fastand they need an Executive Assistant who will help the firm achieve its goals for growth by directly supporting the two firm owners. This role is not traditional admin support. It is the firewall that keeps the principals focused on high-level work, protects revenue, and ensures every day runs with intention instead of reaction. We want someone who makes each day intentional, proactive, and productive so we can navigate through complex roles with clarity and control, instead of a constant state of urgency and shifting demands. If you can bring order to intense environments and love being the person who makes everything workthis role is built for you. What Youll Own Executive Support & Calendar Management Manage and optimize two executives calendars (deep-work blocks, prep windows, buffers, meeting sequences). Prepare executives for each week and day with agendas, priority tasks, meeting preparation, and help track action items for completion, and close loops on any follow-up. Ensure proactive planning so leadership moves smoothly throughout the day. Communication, Gatekeeping & Routing Triage and manage email inboxes, draft and send executive-level communication, and ensure all client inquiries are addressed in a timely manner. Gatekeep relentlesslyno one reaches leadership without going through proper channels to ensure focus on daily and weekly agenda and goals. Maintain a polished, on-brand voice in all internal and external correspondence. Excellent written and verbal communication skills are a must. Business Development Support Ensure new business leads are carried through the sales cycle by the Principals so that no leads are left behind. Draft proposals for principals to review to help with the administrative burden of new business procurement. Attend all sales meetings to ensure that the correct action items are documented using tools and creating the follow up tasks. Operational Flow Monitor and manage work assigned to leadership in our practice management platformschedule and/or ensure completion. Track statuses, deadlines, and follow-up so no ball drops on leadership tasks. Ensure the exec team is always working on the correct next priority. Light Personal Support (Occasional & Optional) When the calendar is packed or the firm is in surge periods: Help schedule appointments (repairs, doctor, dentist, etc.) Scan/sign personal documents Run small errands (e.g., office groceries) (All compensatedthis is not a personal assistant role.) What You Bring 48 years supporting C-suite/founders in a high-intensity environment (CPA, law, consulting, finance, or tech ideal). Exceptional use of Microsoft 365 apps (Outlook, Teams, Excel) and fast adoption of new platforms at a tech forward business A calm, unshakeable presenceconfident, thoughtful, and trustworthy. Motivated by teamwork, schedules, and organization. Ability to protect time, energy, and focus without being abrasive or dismissive to coworkers. You thrive in a high-demand professional environment and genuinely enjoy making your executive team more effective. Compensation & Benefits $85,000$100,000 base salary depending on experience Performance bonus tied to operational impact Full benefits (Healthcare, Dental, Vision, PTO, and IRA with employer match) How to Apply Email your resume to ******************.

Sr. Executive Assistant to the Executive Chairman JOB SUMMARY: The Sr. Executive Assistant (Sr. EA) plays a critical role in enhancing the efficiency, productivity, and effectiveness of the Executive Chairman, with additional support to other senior executives as needed. The Sr. EA serves as a strategic partner and extension of the Executive Office, exercising independent judgment in managing priorities, information flow, and executive-level coordination on behalf of the Executive Chairman. The Sr. EA is accountable for directly enabling the Executive Chairman to focus on high-level initiatives, strategic leadership, and decision-making, while also serving as a key liaison to the Senior Manager of Corporate Administration. The Sr. EA operates with a high level of autonomy in managing the Executive Chairman's priorities in close alignment with the Senior Manager of Corporate Administration to ensure seamless coordination across the Executive Office. The Sr. EA handles executive-specific tasks such as scheduling, communications, and confidential information management in support of broader corporate administration functions (e.g., board, shareholder, governance, and global reporting) as led by the Senior Manager of Corporate Administration. The Sr. EA supports these broader functions by preparing materials, coordinating information, and ensuring effective execution under the Senior Manager of Corporate Administration's direction. This role requires strong judgment, discretion, and adaptability, balancing independent ownership of Executive Chairman-facing responsibilities with collaborative execution of corporate administration priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Support (Direct to the Executive Chairman; and to other executives as needed): Calendar Management: Independently manage the Executive Chairman's calendar; support other senior executives' scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities. Communications: Act as a first point of contact for the Executive Chairman's correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration. Travel Arrangements: Manage Executive Chairman's travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events. Task Prioritization: Independently assess, prioritize, and manage the Executive Chairman's priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities. Executive Operations & Information Management: Meeting and Report Preparation: Prepare agendas, briefing materials, and notes for Executive Chairman's meetings. When materials relate to governance, board, or shareholder issues, work under the Senior Manager of Corporate Administration's direction to ensure consistency and compliance. Confidential Information Management: Independently handle highly sensitive information for the Executive Chairman. Maintain strict confidentiality and coordinate with the Senior Manager of Corporate Administration to align document management systems. Financial Oversight: Provide analysis and updates to the Executive Chairman regarding budgets and CAPEX projects. Collaborate with the Senior Manager of Corporate Administration and Finance team to ensure consistency with corporate reporting. Document Organization: Maintain systematic records for the Executive Chairman's Office; align filing practices with the broader structure overseen by the Senior Manager of Corporate Administration. Stakeholder Management: Board & Headquarters (Yokohama) Relations: Collaborate with and support the Senior Manager of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring Executive Chairman's requirements are met Relationship Management: Serve as a liaison between the Executive Chairman and internal/external stakeholders. Collaborate closely with the Senior Manager of Corporate Administration when relationships intersect with board, governance, or corporate administration functions. Advanced Executive Support Functions: Gatekeeping and Access Management: Manage access to the Executive Chairman, exercising judgment to prioritize requests, balancing competing demands with strategic priorities; escalate sensitive or governance-related requests to the Senior Manager of Corporate Administration for coordination. Executive Presence: Represent the Executive Chairman in interactions with stakeholders. Ensure consistency with the standards and protocols established by the Senior Manager of Corporate Administration for corporate administration. Compliance & Strategic Planning: Keep the Executive Chairman informed of relevant legal and compliance matters; support strategic planning discussions. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with company-wide governance processes. Organizational Coordination and Development: Leadership Team Support: Facilitate information flow and reporting between the Executive Chairman's functional teams and the Senior Manager of Corporate Administration, ensuring accurate consolidation for corporate reporting. KPI Tracking & Reporting: Assist in preparing leadership team KPI reports; ensure submissions are provided to the Senior Manager of Corporate Administration for review and corporate integration. Event Coordination: Plan and coordinate events/meetings for the Executive Chairman; support broader corporate events under the Senior Manager of Corporate Administration's guidance. Professional Development & Process Improvement: Independently pursue growth opportunities and suggest improvements to enhance efficiency within the Executive Chairman's Office. Collaborate with the Senior Manager of Corporate Administration to implement process improvements at the broader Executive Office level. Additional Duties: Perform other responsibilities as assigned by the Executive Chairman or Senior Manager of Corporate Administration to support organizational success. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information. Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks. Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions. Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus. Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative. Efficiency: Excels in organizational and time management capabilities with a proactive work ethic. Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions. Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities. Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities. Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations. Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools. EDUCATION/EXPERIENCE/BACKGROUND: Education: A Bachelor's degree (BA or BS) in a related discipline is required. Administrative Experience: A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively. Industry Experience: Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable. Language Proficiency: Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required. WORKING CONDITIONS/PHYSICAL DEMANDS Must be able to sit for long periods. Must be able to work at a computer terminal for long periods. Must be able to travel periodically throughout the year. Must be able to work long and/or irregular hours. BENEFITS: Health & Wellness Medical, Dental & Vision Insurance Monthly Wellness Stipend Employee Assistance Program (EAP) Disability Insurance (plans vary by location) Financial Benefits 401(k) Program + Company Match Profit Sharing Program (via 401K) Holiday Bonus Performance Incentive Bonus Program Tuition Reimbursement 529 College‑Savings Plan Company-Paid Basic Life & AD&D Insurance Time Off & Flexibility Paid Vacation Paid Sick Leave 14 Paid Company Holidays 2 Floating Holidays *To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

JOB INFORMATION Job Title Executive Assistant to the President & CEO Reports To President & CEO

We are seeking an experienced Executive Assistant to support a high-performing department within our Sacramento-based client's organization. This role delivers advanced administrative, operational, and project coordination support in a fast-paced healthcare environment. The ideal candidate is proactive, highly organized, adept at managing complex workflows, and confident partnering with leaders, staff, and cross-functional teams. Pay: $36/hour Sacramento - Onsite Temp to Hire PRIMARY RESPONSIBILITIES: Build effective working relationships across teams by sharing information, seeking feedback, mentoring less-experienced staff, and adapting to changing priorities and non-routine situations. Complete routine and varied work assignments by following established procedures, collaborating on solutions to issues, escalating risks when needed, and contributing to continuous improvement efforts. Prepare and distribute presentations, reports, spreadsheets, correspondence, and other materials; maintain organized department files; and use software systems to retrieve information and produce accurate documentation. Support departmental workflow by responding to requests, assisting with problem-solving, managing office supplies and equipment, handling communications, processing timecards, and helping with onboarding activities. Assist with meeting and event coordination by scheduling, preparing materials, arranging logistics, securing rooms and equipment, coordinating travel, and providing on-site support; perform basic data maintenance and analysis to ensure accuracy and integrity of departmental information. SKILLS AND QUALIFICATIONS: High school diploma or GED (or equivalent) required, with 2+ years of experience in communications, business, healthcare, or a related field, or 3-4 years of experience in a corporate or business office environment. Advanced administrative experience supporting leaders, teams, or complex operations; healthcare experience preferred. Strong communication skills with the ability to prepare clear documents, presentations, and correspondence. Proficiency with Microsoft Office and comfort working with databases, spreadsheets, and reporting tools. Strong organizational and problem-solving skills, with the ability to manage multiple priorities and adapt to changing needs. Demonstrated ability to work independently while contributing to a collaborative, team-based environment.

Temp We are seeking an experienced Executive Assistant to support a high-performing department within our Sacramento-based client's organization. This role delivers advanced administrative, operational, and project coordination support in a fast-paced healthcare environment. The ideal candidate is proactive, highly organized, adept at managing complex workflows, and confident partnering with leaders, staff, and cross-functional teams. Pay: $36/hour Sacramento - Onsite Temp to Hire PRIMARY RESPONSIBILITIES: Build effective working relationships across teams by sharing information, seeking feedback, mentoring less-experienced staff, and adapting to changing priorities and non-routine situations. Complete routine and varied work assignments by following established procedures, collaborating on solutions to issues, escalating risks when needed, and contributing to continuous improvement efforts. Prepare and distribute presentations, reports, spreadsheets, correspondence, and other materials; maintain organized department files; and use software systems to retrieve information and produce accurate documentation. Support departmental workflow by responding to requests, assisting with problem-solving, managing office supplies and equipment, handling communications, processing timecards, and helping with onboarding activities. Assist with meeting and event coordination by scheduling, preparing materials, arranging logistics, securing rooms and equipment, coordinating travel, and providing on-site support; perform basic data maintenance and analysis to ensure accuracy and integrity of departmental information. SKILLS AND QUALIFICATIONS: High school diploma or GED (or equivalent) required, with 2+ years of experience in communications, business, healthcare, or a related field, or 3-4 years of experience in a corporate or business office environment. Advanced administrative experience supporting leaders, teams, or complex operations; healthcare experience preferred. Strong communication skills with the ability to prepare clear documents, presentations, and correspondence. Proficiency with Microsoft Office and comfort working with databases, spreadsheets, and reporting tools. Strong organizational and problem-solving skills, with the ability to manage multiple priorities and adapt to changing needs. Demonstrated ability to work independently while contributing to a collaborative, team-based environment.

About the RoleIn this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.What You'll Do Provides administrative support to a department, management group or executive on the Senior Leadership Team and below. Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports. Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks. Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature. Ability to handle multiple tasks/projects, concurrently, with tight deadlines. Who You Are Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.) Strong sense of urgency with the ability to handle multiple tasks High degree of professionalism and confidentiality Experience in customer service and/or a high-pressure, multitask environment

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title/ Designation: Admin Assistant Duration : 3 months (Possible extension) Location : Harold, CA 95638 Work hours M-T 10/hrs per day -- 6am- 4:30pm with ½-hour lunch Project start date Immediate Qualifications Mandatory Requirements: Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426 amrita.s@)360itpro.com

Pay: $23/hour Full -Time Shift: 8:00am - 4:30pm Monday - FridayUrgently Hiring - Immediate Start! Are you an organized, detail -oriented individual with excellent multitasking skills? We're looking for a reliable Personal Assistant/Administrative Assistant to support our team and help keep operations running smoothly. What You'll Do: Manage schedules, appointments, and travel arrangements. Handle emails, phone calls, and correspondence on behalf of the team. Organize and maintain files, records, and documentation. Perform general office duties, including data entry, invoicing, and supply management. Assist with personal errands and tasks as needed. Coordinate meetings, prepare agendas, and take meeting minutes. RequirementsWhat We're Looking For: Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Ability to work independently and prioritize tasks effectively. A proactive attitude and problem -solving mindset. Previous experience in a personal or administrative assistant role is required. URGENT START! 8:00PM -4:30 PM Monday - Friday

WHO WE ARE: Nicholas Pension Consultants specializes in quality 401(k) pension plan administration with local service at a reasonable cost. We are a third party pension administration and consulting firm that does not handle any investments or insurance. Our main office is in Rancho Cordova, CA, and we also have an office in Corona, CA. Our privately held TPA firm has over 80 employees with hundreds of years of combined experience and a dedicated ownership team with decades in the industry. We have steadily grown to administer over 4,000 retirement plans, which represent over 50,000 participants and over 5 billion in assets. We continue to hire as our client base continues to increase organically. Our growth has resulted in recognition by INC 5000 as one of the fastest growing companies in America. To accommodate our growth we have purchased and remodeled our office building, including a recreation/exercise room, in order to create a comfortable and permanent home for our staff. We have a positive and focused team of employees and enjoy occasional off-site events and community service projects together. Visit our website at *********************** and reference the following videos to learn more about our company - TPC Cycle, NPC Staff, Summer Party, & NPC Games. - TPA Cycle: ******************************************** - NPC Staff: ******************************************** - Summer Party 2021: ****************************************** - NPC Games: ************************************** WHAT WE ARE LOOKING FOR: We are looking for people who want to be members of a fast growing company, and who will complement our thriving office environment in Rancho Cordova, CA. This position is the entrance point into the retirement industry and offers an excellent career path, a collaborative team environment, and a formal training program. Administrative Associates (also referred to as Associates or Accounting Assistants) are responsible for assisting our Administrators in leading their clients through the annual cycle of retirement plan administration. Through training on the below job responsibilities, Associates are equipped for promotion to obtain their own clients, generally within 1-2 years. Once the Administrator role is mastered, multiple career paths are available, including the roles of Senior Administrator, Compliance Administrator & Team Lead. Job Responsibilities/Duties: Correspond with clients over phone and email Collecting payroll data and investment statements from clients Balancing the payroll data against investment statements Calculating the employer matching and profit sharing contributions Preparing the 5500 tax filing form BENEFITS: We offer competitive compensation, bonus program, 401(k) plan with employer contributions, health, vision, life, long-term disability insurance, paid vacation, sick pay, and more. Requirements Qualifications: Character and integrity Aptitude toward math and accounting Minimum 2 years professional office experience Previous banking experience a plus Desire to take ownership of the position and put in hard work Team-oriented personality with the ability to also work independently Good organizational skills and attention to detail Strong verbal and written communication skills Display discreetness, awareness and confidentiality of work Strong multi-tasking capabilities, flexibility, and adaptability. Salary Description Starting at $26/hr

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Job Description Sr. Executive Assistant to the Executive Chairman JOB SUMMARY: The Sr. Executive Assistant (Sr. EA) plays a critical role in enhancing the efficiency, productivity, and effectiveness of the Executive Chairman, with additional support to other senior executives as needed. The Sr. EA serves as a strategic partner and extension of the Executive Office, exercising independent judgment in managing priorities, information flow, and executive-level coordination on behalf of the Executive Chairman. The Sr. EA is accountable for directly enabling the Executive Chairman to focus on high-level initiatives, strategic leadership, and decision-making, while also serving as a key liaison to the Senior Manager of Corporate Administration. The Sr. EA operates with a high level of autonomy in managing the Executive Chairman's priorities in close alignment with the Senior Manager of Corporate Administration to ensure seamless coordination across the Executive Office. The Sr. EA handles executive-specific tasks such as scheduling, communications, and confidential information management in support of broader corporate administration functions (e.g., board, shareholder, governance, and global reporting) as led by the Senior Manager of Corporate Administration. The Sr. EA supports these broader functions by preparing materials, coordinating information, and ensuring effective execution under the Senior Manager of Corporate Administration's direction. This role requires strong judgment, discretion, and adaptability, balancing independent ownership of Executive Chairman-facing responsibilities with collaborative execution of corporate administration priorities. ESSENTIAL DUTIES AND RESPONSIBILITIES: Administrative Support (Direct to the Executive Chairman; and to other executives as needed): Calendar Management: Independently manage the Executive Chairman's calendar; support other senior executives' scheduling as requested. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with board, governance, and corporate administration activities. Communications: Act as a first point of contact for the Executive Chairman's correspondence; draft, review, and route communications as appropriate. Escalate corporate-level or governance-related communications to the Senior Manager of Corporate Administration. Travel Arrangements: Manage Executive Chairman's travel logistics; provide additional support for other executives if assigned. Coordinate with Senior Manager of Corporate Administration for travel related to board or GTB events. Task Prioritization: Independently assess, prioritize, and manage the Executive Chairman's priorities, ensuring deadlines and commitments are met, while keeping the Senior Manager of Corporate Administration informed of overlaps with broader corporate priorities. Executive Operations & Information Management: Meeting and Report Preparation: Prepare agendas, briefing materials, and notes for Executive Chairman's meetings. When materials relate to governance, board, or shareholder issues, work under the Senior Manager of Corporate Administration's direction to ensure consistency and compliance. Confidential Information Management: Independently handle highly sensitive information for the Executive Chairman. Maintain strict confidentiality and coordinate with the Senior Manager of Corporate Administration to align document management systems. Financial Oversight: Provide analysis and updates to the Executive Chairman regarding budgets and CAPEX projects. Collaborate with the Senior Manager of Corporate Administration and Finance team to ensure consistency with corporate reporting. Document Organization: Maintain systematic records for the Executive Chairman's Office; align filing practices with the broader structure overseen by the Senior Manager of Corporate Administration. Stakeholder Management: Board & Headquarters (Yokohama) Relations: Collaborate with and support the Senior Manager of Corporate Administration by preparing and reviewing governance documents, board materials, and shareholder communications, ensuring Executive Chairman's requirements are met Relationship Management: Serve as a liaison between the Executive Chairman and internal/external stakeholders. Collaborate closely with the Senior Manager of Corporate Administration when relationships intersect with board, governance, or corporate administration functions. Advanced Executive Support Functions: Gatekeeping and Access Management: Manage access to the Executive Chairman, exercising judgment to prioritize requests, balancing competing demands with strategic priorities; escalate sensitive or governance-related requests to the Senior Manager of Corporate Administration for coordination. Executive Presence: Represent the Executive Chairman in interactions with stakeholders. Ensure consistency with the standards and protocols established by the Senior Manager of Corporate Administration for corporate administration. Compliance & Strategic Planning: Keep the Executive Chairman informed of relevant legal and compliance matters; support strategic planning discussions. Coordinate with the Senior Manager of Corporate Administration to ensure alignment with company-wide governance processes. Organizational Coordination and Development: Leadership Team Support: Facilitate information flow and reporting between the Executive Chairman's functional teams and the Senior Manager of Corporate Administration, ensuring accurate consolidation for corporate reporting. KPI Tracking & Reporting: Assist in preparing leadership team KPI reports; ensure submissions are provided to the Senior Manager of Corporate Administration for review and corporate integration. Event Coordination: Plan and coordinate events/meetings for the Executive Chairman; support broader corporate events under the Senior Manager of Corporate Administration's guidance. Professional Development & Process Improvement: Independently pursue growth opportunities and suggest improvements to enhance efficiency within the Executive Chairman's Office. Collaborate with the Senior Manager of Corporate Administration to implement process improvements at the broader Executive Office level. Additional Duties: Perform other responsibilities as assigned by the Executive Chairman or Senior Manager of Corporate Administration to support organizational success. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: Confidentiality: Maintains the highest levels of discretion and confidentiality when handling sensitive information. Attention to Detail: Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks. Effective Communication: Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions. Resilience: Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus. Autonomy: Effectively prioritizes tasks and operates independently with self-motivation and high initiative. Efficiency: Excels in organizational and time management capabilities with a proactive work ethic. Emotional Intelligence: Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions. Strong Interpersonal Skills: Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities. Resourcefulness: Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities. Technical Proficiency: Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations. Analytical Expertise: Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools. EDUCATION/EXPERIENCE/BACKGROUND: Education: A Bachelor's degree (BA or BS) in a related discipline is required. Administrative Experience: A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively. Industry Experience: Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable. Language Proficiency: Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required. WORKING CONDITIONS/PHYSICAL DEMANDS Must be able to sit for long periods. Must be able to work at a computer terminal for long periods. Must be able to travel periodically throughout the year. Must be able to work long and/or irregular hours. BENEFITS: Health & Wellness Medical, Dental & Vision Insurance Monthly Wellness Stipend Employee Assistance Program (EAP) Disability Insurance (plans vary by location) Financial Benefits 401(k) Program + Company Match Profit Sharing Program (via 401K) Holiday Bonus Performance Incentive Bonus Program Tuition Reimbursement 529 College‑Savings Plan Company-Paid Basic Life & AD&D Insurance Time Off & Flexibility Paid Vacation Paid Sick Leave 14 Paid Company Holidays 2 Floating Holidays *To perform this job successfully, an individual must be able to perform each essential duty (as described above) satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

JOB INFORMATION Job Title Executive Assistant to the President & CEO Reports To President & CEO SUMMARY This position is primarily responsible for providing, in a team environment, high level and confidential support and assistance to the President & CEO, including travel planning, expense report preparation and auditing, and calendar management. The nature of the position requires the ability to work closely and collaboratively with others, manage and prioritize multiple projects, and handle frequent priority changes. A high level of initiative, professionalism, discretion, judgment, and excellent team-enhancing and communication skills are essential. This is an exempt-level position. The person in this position works in close collaboration with the Executive Assistant & Governance Administrator and Senior Vice President, Executive Operations. MAJOR DUTIES AND RESPONSIBILITIES 1) Model for others our One Team behaviors and serve as a critical connector Success in this role involves an approach, set of behaviors and attitude including the following: Service mentality Humility Professionalism Integrity Discretion Good humor, especially under stress Pleasant disposition Willingness to help and problem solve Reliability Punctuality 2) Serve as an ambassador, not gatekeeper, for the CHA President & CEO through relationship building Establishes, maintains, and grows effective working relationships internally and externally and embodies behaviors that are an extension of the President & CEO. Build internal relationships with members of the Leadership Team and other key association team members Build external relationships with: CHA Board members' executive assistants Assistants of other hospital and health system CEOs Executive assistants at key health care and related organizations and within the executive and legislative branches in Sacramento and Washington, DC with whom the Office of the President interacts Executive assistants and CEOs at the Regional Associations Executive assistants and CEOs at other California hospital associations Manage the CHA President & CEO's member engagement strategy through meetings and calls Manage CHA team members' access to the organization's Golden1 Center tickets in a fair, equitable and discreet manner 3) Assist in making most efficient use of the CHA President & CEO's time, expressed through: Managing the President & CEO's calendar, including scheduling and confirming internal and external meetings and coordinating speaking engagements (including allocating time for reviewing materials and preparing for presentations). Managing the influx of information into the President and prioritizing urgent and important matters. Managing the tracking of items requiring the President's action, attention and follow up and supporting the President in completion of those tasks. Anticipating and assembling daily materials and information in advance of meetings and appointments, including meeting agendas and briefing documents, for the President. Arranging travel for the President, including booking flights, reserving accommodations and restaurants, and securing ground transportation, ensuring accuracy and completeness. Identifying inefficiencies, proposing improvements, and implementing administrative best practices. 4) Provide administrative support to the President & CEO Draft, proofread/edit, produce, and disseminate a variety of business documents, spreadsheets, and PowerPoint slides. Prepare and audit expense reports and code invoices for payment, as requested. Solicit, compile, and disseminate agendas, follow-up item trackers, and other materials for meetings. Accurately and proactively maintain the President's contact list. Open, sort, and process incoming mail, identifying items for urgency, action, review, or further delegation. Screen, flag, respond, and/or redirect emails and telephone calls for the President. Other duties/projects as assigned 5) Serve as part of an integrated team in the Office of the President including: Closely coordinate with, and serve as backup for, the Executive Assistant and Governance Administrator, who has responsibilities related to governance and executive operations support. Provide administrative support for the Senior Vice President, Executive Operations, including scheduling, travel arrangements, and expense reports. REQUIREMENTS High school graduate or equivalent; bachelor's degree preferred. Minimum of ten years of administrative support experience in a professional setting with at least five years as an executive-level assistant. Experience in a health care, legislative, or association environment preferred. Working knowledge of the legislative process preferred. Advanced-level proficiency with Microsoft Windows-based software including, but not limited to, Outlook, Word, Excel, PowerPoint, and SharePoint. Strong technical aptitude with the ability to learn, navigate, and master software and productivity platforms such as Zoom, Dynamics 365, and Adobe Acrobat. Able to plan and coordinate offsite retreats, events, and meetings. Must be consistently able to: Accurately compose and/or proofread documents and reports. Organize, plan, and work on multiple projects while meeting strict deadlines. Operate with speed, accuracy, and a mindset of service and problem-solving Complete a high volume of tasks with minimal guidance. Work in a fast-paced environment with shifting priorities and timelines. Demonstrate excellent initiative and time management skills. Maintain cooperative, collaborative, and effective interpersonal relationships with others. Develop and maintain familiarity with a variety of complex and changing issues. Follow directions and work efficiently with minimal supervision. Communicate professionally and effectively (in both written and verbal correspondence). Demonstrate a customer-focused, pleasant, and professional demeanor. Serve as a CHA/CAHHS team member and demonstrate effectiveness in doing so. Demonstrate a high level of professionalism, discretion, and integrity in managing confidential and sensitive information. Work long hours, when needed, and complete multi-dimensional activities. Travel overnight on an occasional basis. ONE TEAM CULTURE EXPECTATIONS Culture is everything, and we work hard at being a unified One Team. All team members must consistently demonstrate the following behaviors: We assume the Positive Intent of our team members first. No Hoarding Rule - We believe in open and transparent exchange of the information. We believe our relationships with each other are an important component of our success. We-ism - We operate with an associations-first mindset, which includes a strong commitment to our team members. All for One - We strive to be great and reliable team members for each other. We actively work to appreciate and value the contributions of all team members. We practice pausing to acknowledge and celebrate our significant successes. We are committed to straight and courteous communication between team members. No Beach Balls - We are committed to maintaining strong and trusting relationships. We actively work through issues before they become barriers. We have the necessary crucial conversations with each other. We believe that a respectful culture is the foundation of a safe, effective, and supportive environment for all. We believe in the importance of exploring innovative ideas and solutions that help solve problems, improve our effectiveness, and increase member value. To err is human. Mistakes are opportunities to learn and improve. We believe in the importance of a diverse and inclusive culture, where differences and similarities are valued equally, and team members listen without judgment to learn and grow from one another's strengths and perspectives. PHYSICAL REQUIREMENTS With or without reasonable accommodation(s), the essential functions of this position require certain physical and mental abilities. These abilities include, but are not limited to sitting, standing, walking, bending, stooping, pushing, pulling, lifting (up to 25 lbs.), typing, writing (in English), reading (English), speaking (English), seeing, hearing, driving, basic mathematical calculations, problem solving, reasoning, composition, and decision-making.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title/ Designation: Admin Assistant Duration : 3 months (Possible extension) Location : Harold, CA 95638 Work hours M-T 10/hrs per day -- 6am- 4:30pm with ½-hour lunch Project start date Immediate Qualifications Mandatory Requirements: Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426 amrita.s@)360itpro.com