Senior administrative assistant jobs in Saint Louis, MO

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Dreaming big is in our DNA. It's who we are as a company. It's our culture. It's our heritage. And more than ever, it's our future. A future where we're always looking forward. Always serving up new ways to meet life's moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do? LOCATION: St. Louis, MO or New York, NY SALARY: $52,000 - $61,750, bonus eligible (St. Louis) or $62,400 - $74,100, bonus eligible (New York) COMPANY: Michelob ULTRA. Cutwater Spirits. Budweiser. Kona Brewing Co. Stella Artois. Bud Light. That's right, over 100 of America's most loved brands, to be exact. But there's so much more to us than our top-notch portfolio of beers, seltzers, and more. We are powered by a 19,000-strong team that shares our passion to create a future with more cheers. We look for people with talent, curiosity, and commitment and provide the teammates, resources and opportunities to unleash their full potential. The power we create together - when we combine your strengths with ours - is unstoppable. Are you ready to join a team that dreams as big as you do? ROLE SUMMARY: This role will support Senior Leaders within our Retail Sales team and corresponding employee base. The responsibilities will include handling the executives' calendars, coordinating travel arrangements and itineraries, scheduling and preparing for meetings and other events, managing office budget, and leading critical special projects at the discretion of the leadership team. This role has exposure to senior leaders within our organization and provides excellent growth opportunities within the world's largest beer company. The ideal candidate will have excellent communication skills, the ability to meet tight deadlines and can adapt to constantly evolving priorities and has a strong mastery over the Microsoft Office Suite: Excel, Power Point, and Word. If you are an experienced planner and project manager with a strong work ethic, integrity, discretion, and professionalism - we would love to meet you! JOB RESPONSIBILITIES: Maintain and refine internal processes that support to the executive team, coordinating resources to expedite workflow. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and coordinate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other logistics. Coordinate complex scheduling and extensive calendar management, as well as manage the flow of information to senior executives. Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and coordination. Perform administrative and office support. Uphold integrity and strict confidentiality with all materials, and exercise discretion when interfacing with the business. Coordinate team communications and plan events, both internally and offsite. 5 days in office JOB QUALIFICATIONS: 3+ years' experience in administrative role reporting directly to upper management. Proven problem-solving skills: Able to confront complex situations and bring people together to craft solutions. Strong communicator. Able to influence others through strong, concise written and verbal communication. Anticipate and understand the needs of the team. Highly organized with strong time-management skills and the ability to organize and coordinate multiple projects simultaneously. Proficiency in Microsoft Office and other office productivity tools, with an interest in acquiring skills in new software. WHY ANHEUSER-BUSCH: At Anheuser-Busch, our purpose is to create a future with more cheers. For more than 165 years, we have delivered a legacy of brewing great-tasting, high-quality beers that have satisfied beer drinkers for generations. 99 percent of the products we sell in the U.S are made in the U.S. with more than $700 million in high-quality ingredients sourced from American farmers and more than $7 billion in goods and services purchased from U.S. suppliers, and we have invested nearly $2 billion in our 100 facilities across the country over the past five years. Through these investments, and as a leading American manufacturer and the nation's top brewer, we drive economic prosperity nationwide through investments in our people, facilities, and communities. We are the only brewer that invests in the U.S. at this scale. BENEFITS: Health benefits including Medical, Dental, Vision, Wellness and Tax-Advantaged Savings and Spending Accounts Life Insurance and Disability Income Protection Generous Parental Leave and FMLA policies 401(k) Retirement Savings options with a company matching contribution Chance to work in a fast-paced environment among a company of owners Free Beer!

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies. Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Manage the CEO's schedule, travel, and communications. * Attend and take notes in executive meetings; distributing materials as needed. * Coordinate office supplies, office lunches, and manage mail. * Greet visitors, assist at the reception desk, and support other executives as needed. * Prepare and organize reports, presentations, and documents. * Performs other duties as assigned. Required Skills/Abilities * Ability to act with integrity, professionalism, and confidentiality. * Excellent verbal and written communication skills. * Excellent interpersonal skills. * Proficiency in Microsoft Office Suite and related office software. * Strong organizational, time-management, and multitasking skills. * Professional, approachable demeanor. * Strong analytical and problem-solving skills. Required Qualifications * A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications * Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office. The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

Tacony Corporation is on the lookout to find their next talented part-time Executive Assistant. If you are creative, love multi-tasking, are organized, can work a check list like nobody's business and get a lot of personal gratification from that, you will want to find out more. If you are proactive, solution minded and like to make a difference look no further! Being at the heart of the company, while representing senior leadership, professionally and culturally is where one can feel the most contribution to Tacony. Being a family centric business for almost 80 years, we aren't just looking for anybody, we are dedicated to finding someone who enjoys what they do, enjoys the people they work with and for, and want to be part of a growth oriented, people first, purposeful organization that is dedicated to the customer and its mission and vision. What We Do What began in Nick Tacony's basement as a post-war, start-up company over 75 years ago has since grown into an internationally recognized global products company with multiple offices, 300+ employees, and, successful sales in over 100 countries. Now operating under experienced 3rd generation family leadership, the Tacony Corporation (“Tacony”) is ready to write its next chapter as a distributor, manufacturer, wholesaler, and, marketer of diverse and innovative products in the sewing, home floor care, and, commercial cleaning marketplace. For more information on Tacony and its range of retail and commercial product offerings, visit *************** What You'll Do Perform high level administrative support to the Chief Executive Officer and other C-suite leaders on a limited basis. Enhance executive's effectiveness by representing the executive and company to others, providing support by planning dedicated events, preparing reports, handling informational requests, and performing clerical functions such as managing calendars, communications, keeping organizational charts up to date, and scheduling and arranging weekly, monthly, quarterly, and annual meetings. Meeting Duties: Organize, schedule, execute, ensure agendas are complete, compile support materials, and when necessary, ordering catering. Act as a liaison between the Chief Executive Officer and associates, Advisory Board Members, customers, and stakeholders to facilitate the communication of pertinent information. Coordinates Corporate events such as stock appreciation dinner, executive team events, employee milestone anniversary dinner, and monthly Food Trucks, etc. Liaison with the Spirit Committee in coordinating other corporate events, i.e. Company Holiday party, Employee Spring Fling, charity events, etc. Organize, store, and retrieve corporate documents, records, and reports utilizing Microsoft Teams. Manage the company travel platforms/partners and maintain vendor and account relationships. Occasionally, manage travel arrangements for the Executive Team. Coordinate schedules, materials, and communications with Human Resources to onboard and offboard employees. CEO and/or Tacony Family personal support for the organization, such as detail and logistical management as necessary for special events, personal and business related. Communications, coordination, support materials, and scheduling meetings with the Family Office firm, outside boards, and committees. Uphold a strict level of confidentiality and sensitivity. What You'll Need Exposed to a normal office environment Part-time hours (3-1/2 -4 days per week, 6-8 hours/day), depending on agreed upon schedule upon hire. Ability to lift 15-25 lbs. Sits, uses a computer screen and keyboard for most of the day Occasional evening or weekend hours dependent on events or deadlines

This position will provide essential operational support for the School of Engineering and Dean's Office. The position works directly with the Dean, Department Chairs, Business Manager, UMSL unit leads and external constituents to accomplish College objectives. The position performs a broad variety of executive-level administrative tasks for the Dean including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for meetings; and preparing and delivering professional business communications on behalf of the Dean. Key duties include: * Plan and coordinate events such as the Engineering Advisory Board, Engineering Summer Camp, Explore Engineering, Engineers Week, and Lunch and Learn activities * Coordinate the logistics associated with hiring new faculty and staff * Assist with ordering lab equipment and supplies, and student competitions * Make travel arrangements. * Coordinate with faculty on data collections for ABET accreditation * Assist student organizations and clubs with scheduling, room reservations, and refreshments * Perform day-to-day clerical and administrative functions in support of the school. This includes processing requisitions for purchase orders, processing reimbursements and expense reports, reconciling credit card statements, reconciling grant statement of accounts, processing transfer requests, purchase order change forms, and creating vendor relationships for new vendors. * Perform any combination of clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation, and receptionist duties * Screen office calls, visitors, and mail; provide information and assistance including responding to sensitive requests for information and assistance; researching information and office policies; assisting the students, faculty, staff, vendors or visitors * Ensure that all required office supplies are available as needed * Coordinate with faculty and staff, and MarCom on website updates * Assist with the School of Engineering Newsletter and reports to US News & World Report * Act as a College contact for UCP program * Various other duties as assigned Shift 40 hours/week. Monday thru Friday. Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications * Experience working in higher education setting * High level of integrity in managing confidential information * Experience managing complex calendars, travel arrangements, and meeting logistics * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and productivity tools Anticipated Hiring Range Salary Range: $23 - $25 hourly Grade: GGS-008 University Title: Executive Assistant Internal applicants can determine their University title by accessing the Talent Profile tile in my HR. Application Materials * Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. * Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: **************************************************** * Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email ******************* . If you are experiencing technical problems, please email **************************. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at *********************************************** Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of Human Resources at ***************. Apply for Job * Explore Jobs * Sign In * New User

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Contract Description The Executive Assistant serves as a trusted assistant and provides high-level administrative support to the Senior Pastor of the organization. This role requires professionalism, discretion, and a commitment to maintaining complete confidentiality. The Executive Assistant acts as a caring point of contact, interfacing warmly and effectively with all members of the community. This position is 90-day Contract to Hire. Essential Duties and Responsibilities Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks. Assist with preparation of materials for weekly services, programs, and special events. Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor. Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials. Receive and respond to speaking engagement requests, inquiries, and incoming communications. Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially. Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents. Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements. Provide consistent, professional customer service and collaborate with staff and volunteers at all levels. Perform additional responsibilities as assigned by the Senior Pastor. Requirements Minimum Qualifications A clear testimony of faith and a personal, growing relationship with Christian beliefs demonstrated through conduct and character. Sound judgment with the ability to maintain confidentiality, demonstrate sensitivity, and provide leadership. Ability to develop positive working relationships with diverse individuals and volunteers across varying backgrounds, identities, and skill levels. Strong work ethic and a commitment to excellence. Required Qualifications 5 - 7 years of experience in office administration and executive-level support. Proficiency in Microsoft Office Suite and comfort with database and software systems. Experience in a church or nonprofit environment preferred. Flexibility to work occasional evenings and weekends as needed. Excellent customer service, interpersonal, verbal, and written communication skills. Demonstrates the following core competencies: hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.

Job Description REPORTS TO: President BACKGROUND: USI is a national nonprofit with extensive experience in the design and implementation of place-based human capital development strategies in communities that are undergoing comprehensive physical revitalization. Founded in 1978, USI is a leader in community development, supporting about 30,000 economically stressed families, approximately 100,000 individuals, in 53 communities in 28 major metropolitan areas. USI represents a movement towards a future where all children and families will be stable and thriving, supported by our unwavering dedication to being results-based, data-driven, and equity-centered. JOB SUMMARY: The Executive Assistant is responsible for managing the President and Executive Vice President's meeting and travel schedules as well as coordinates events travel for the entire team. Acts as the on-site office manager and is the liaison for ordering computers for the entire company. Performs all office manager duties. JOB RESPONSIBILITIES: Executive Assistant to the President & Executive Vice President Report to the President. Manage all aspects of the president and executive vice president's work, including travel, meetings, coordination of events, correspondence, and follow-up. Performs VISA reconciliation Maintain first-response relationships with the executives of partner organizations in the public, private, corporate, government, and philanthropic sectors; Office Manager Acts as primary liaison to the Information Technology Division with regard to ordering computer equipment assigning user access and tracking work requests. Manages contracts for office equipment and supplies. Arranges and coordinates team travel for conferences as needed. Coordinates all aspects of printing and the contract. Work closely with the Finance Team for billing designation and banking deposits QUALIFICATIONS: Education and/or experience required: Five years related work experience required with a preference for experience in the not-for-profit, government, public relations or organizational management. Five years expert experience in Microsoft Suite Ability to maintain strict confidentiality Skills and/or competencies required Impeccable communication skills, good judgment, a strong sense of political savvy An ability to manage multiple tasks accurately and efficiently. An Associate's or Bachelor's degree is preferred Ability to collaborate with colleagues to achieve a desired result Must have strong organizational, planning and time management skills Must excel in a fact paced environment with multiple service locations and a broad set of stakeholders Ability to work in a variety of settings with culturally diverse persons and communities with the ability to be culturally sensitive and appropriate Ability to work independently and with initiative. Urban Strategies, Inc. is an Equal Employment Opportunity Employer

Responsibilities is Contingent Upon Contract Award** Peraton is seeking a Contracts Administrator to support the Cyber Mission Sector. In this role, the Contracts Administrator will play a key part in managing a wide range of contract types while ensuring compliance with Government and defense industry contracting requirements. The position is responsible for full life-cycle (cradle-to-grave) contract administration, from pre-award to closeout, including subcontracts issued to Peraton by prime contractors as well as government-issued contracts. This role will provide direct support to project teams by guiding them through contract management processes, negotiations, and compliance, while also driving process improvements and optimization. The role may also include oversight and administration of Other Transaction Agreements (OTAs), ensuring compliance while enabling flexibility and innovation in acquisition strategies. Manage a diverse portfolio of contracts and subcontracts, ensuring compliance, accurate invoicing, and budget monitoring to prevent cost overruns. Ensure adherence to government contracting regulations, across all projects, providing guidance to maintain compliance. Collaborate with Project Managers to address contractual obligations and resolve challenges efficiently. Oversee the full contract lifecycle, from initiation to closeout, ensuring smooth transitions and successful contract completions. Support cost proposal development for new business and pre-award activities. Build strong customer relationships through regular communication, fostering collaboration and timely resolution of issues. Draft, review, and negotiate agreements, including Teaming Agreements, Non-Disclosure Agreements (NDAs) Memorandums of Understanding (MOUs), and other business agreements. Thrive in a dynamic, cross-functional environment by working with diverse teams to address complex challenges and deliver innovative solutions. Promote operational efficiency by applying sound business practices and driving process improvements. Ensure compliance with company policies, procedures, and regulatory requirements. Utilize strong interpersonal, written, and verbal communication skills to collaborate with internal teams and external stakeholders. Qualifications USA Citizenship required Current Top Secret security clearance required. Bachelor's degree in business or related field, plus a minimum of 2 years of relevant experience. 6+ years of relevant experience may be considered in lieu of degree. Proven success supporting Requests for Proposals (RFPs), including drafting responses, participating in proposal reviews, conducting pre-award meetings, negotiating terms, and finalizing contracts. Background managing Government Contracts and Subcontracts with industry partners under FAR, DFAR, and other agency regulations. Skilled in preparing, maintaining, retrieving, and communicating documentation to support corporate and contract management requirements. Experience in resolving outstanding issues, issuing final modifications/invoices, and coordinating contractor performance evaluations. Strong ability to collaborate across internal and external teams, representing the project team as needed. Proficiency in reviewing, editing, and negotiating a variety of agreements, including Teaming and NDAs. Familiarity is U.S. Government contracts performed overseas (OCONUS), including compliance considerations and unique contractual requirements. Position is on-site, located at Scott Air Force Base, Illinois. Desired Qualifications Proficiency in creating and maintaining Excel spreadsheets and other Microsoft Office tools. Basic or higher-level knowledge of Artificial Intelligence (AI) Tools. Experience with Contract Lifecycle Management (CLM) systems such as UNISON. Strong organizational and computer skills; able to work independently as a self-starter Experience with Deltek (preferred but not required). Solid understanding of contract types, terms, and conditions. Ability to interpret, implement, and follow established policies and procedures. Excellent written and verbal communication skills. Proven ability to self-motivate and thrive in a collaborative team environment National Contract Management Association (NCMA) Certification(s) highly desirable Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

Job DescriptionLafayette Academy, a mission-driven classical school in St. Charles County, is seeking a highly organized and proactive Executive Assistant & Administrative Coordinator to serve as the right hand to the Founder & Head of School. This is an opportunity for a seasoned executive assistant to step into a role where your strengths will directly impact a growing, high-performing educational institution. As a classical, content-rich, liberal arts school, Lafayette Academy is committed to cultivating academic excellence and virtuous character in students. The Executive Assistant plays an essential role in advancing that mission by supporting executive leadership, coordinating operations, and ensuring the school runs smoothly each day. Key Responsibilities: Executive Support: Manage a dynamic, fast-changing calendar; prepare agendas; coordinate meetings and events; handle travel and logistics; draft and manage communications. Operational Administration: Maintain organized systems for documents, contracts, and confidential files; manage email and correspondence; complete personal and professional administrative tasks that free the Founder to focus on strategic priorities. Team & Stakeholder Coordination: Serve as liaison to faculty, families, board members, and community partners; support leadership meetings with preparation, notes, follow-up, and clear action tracking. HR & Compliance Support: Assist with onboarding/offboarding tasks, employee data entry in ADM, and accurate record-keeping. Project & Event Management: Support school events, donor/fundraising activities, and operational projects as needed; ensure smooth logistics and timely execution. Culture & Mission: Model a positive, professional, mission-aligned presence; contribute to a solutions-oriented, collaborative culture. What We're Looking For: Experienced EA: 5-10 years supporting senior executives in fast-paced, nonprofit, school, or entrepreneurial environments. Exceptionally Organized & Detail-Oriented: Able to manage multiple moving parts, maintain impeccable systems, and handle confidential information with discretion. Flexible & Adaptable: Thrives in a changing environment, pivots quickly when priorities shift, and remains calm under pressure. Proactive & Anticipatory: Stays “five steps ahead,” anticipates needs before being asked, and exercises strong judgment and initiative. Tech-Savvy: Fast learner with confidence using Microsoft 365, OneDrive, ClickUp, Teams, Google Drive, and Mac/PC systems. Excellent Communicator: Strong writing, grammar, verbal communication, and the ability to represent the Founder professionally. Mission-Aligned & Team-Oriented: Understands or supports classical education, values collaboration, and contributes positively to school culture. On-Site Commitment: Must be fully on campus Monday-Friday, 8:00 AM-5:00PM, with occasional evening/weekend event support. Many Lafayette employees have children at the school. Thus occasionally, hours after 3:30 PM can be completed virtually or at home if one has children to accommodate. To the qualified candidate, we offer a salary of $70k to $90k. While our traditional benefits are limited, this position does include a monthly contribution toward your medical costs. Powered by JazzHR 5JapUSqHTN

Join a tradition of excellence and innovation at the Winco Window Co. and associated companies. In this unique position you will work with the intake and issuance of materials across several related companies. You will be a vital part of the life blood of our operations, our material. Work with a motivated and capable team and become part of a 4 th generation family owned and operated manufacturer. Job Functions: Perform office duties as directed, including, but not limited to, filing paperwork, answering telephones, running reports, copying materials, operating the label machine, tracking/reporting data, etc. Updating/Creating spreadsheets and various records. Support internal needs and direct questions they may have to the appropriate person. Invoice completed glass orders. Process new glass orders for production Print, sort, and prepare store orders for the production and distribution teams, as required. Monitor weekly order guides and assist with weekly, month end inventory. Generate process improvement ideas that enhance productivity. Maintain a clean and organized work area. Ability to work in a warehouse environment that is not climate controlled. Qualifications: Computer proficiency and knowledge of Excel, Word, PowerPoint, and Outlook with ability to learn in-house computer programs. Proficiency in typing and data entry. Ability to handle multiple tasks and meet deadlines with a sense of urgency. Proficiency in completing administrative tasks with strong organizational skills and attention to detail. Ability to work independently and meet scheduled deadlines. Interpersonal/Personal Skills Demonstrates a positive attitude, integrity, honesty and fosters teamwork. Is open minded, flexible and highly adaptable to change with a tolerance for stress Demonstrates a positive attitude, integrity, honesty and fosters teamwork. Is open minded, flexible and highly adaptable to change with a tolerance for stress. Good listening, verbal and non-verbal communication skills with the ability to effectively communicate in person and on the telephone. Demonstrates superior customer service skills. We offer A competitive benefit package Vacation after 6 months of continuous full time employment Paid sick time after 90 days of full time employment Health, dental and vision Insurance available Employer paid Life and Disability, 401(k) 10 paid Holidays A Drug/Smoke free environment We are Close to Metro Link and bus stops Centrally located, minutes from many entertainment venues 6:00 am - 2:30 pm 6:00 am to 2:30 pm

Administration Date Available: 06/01/2026 Summer School K-12 Administrative Intern Supervisor: Assistant Superintendent of Curriculum and Instruction Primary Responsibilities: The Summer School K-12 Administrative Intern will play a crucial role in supporting the efficient and effective operation of our summer school program for students in grades K-12. This position offers an excellent opportunity for an aspiring educational administrator to gain valuable hands-on experience in a dynamic and fast-paced educational environment. The successful candidate will work closely with the summer school leadership team (Assistant Superintendent of Curriculum, Instruction and Assessment and Coordinator of State and Federal Programs) to ensure the smooth execution of the program, provide administrative support, and assist in the achievement of program goals. Qualifications/Education/Experience: Minimum of a bachelor's degree in education or related field. Preferred certification in educational administration while not employed as an administrator Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Google Workspace. Ability to work independently and as part of a team. Willingness to adapt and learn in a dynamic educational setting. A genuine passion for K-12 education and a commitment to supporting student success. Terms of Employment: Temporary, Full-Time, summer school dates Essential Functions: Administrative Support: Assist with administrative tasks such as data entry, record-keeping, and document preparation to ensure the smooth operation of the summer school program. Communication: Serve as a point of contact for parents, students, and staff, addressing inquiries and providing timely information about the program. Scheduling: Assist in creating and maintaining schedules for classes, activities, and events, ensuring that all logistical details are well-organized. Student Enrollment: Support the enrollment process, including collecting and verifying student information, processing applications, and ensuring accurate student records. Program Logistics: Assist in coordinating the logistics of program activities, including transportation, meals, and facilities management. Collaboration: Collaborate with teachers, staff, and administrators to support the program's goals and objectives. Reporting: Prepare regular reports on program attendance, student progress, and other relevant data. Special Projects: Participate in special projects or initiatives aimed at enhancing the overall summer school experience for students. Goals for the Program: Academic Achievement: Ensure that all students have the opportunity to make meaningful academic progress during the summer program. Engagement: Foster a positive and engaging learning environment that encourages students to actively participate in their education. Smooth Operation: Provide staff support for the smooth and efficient operation of the supper school, minimizing disruptions and challenges. Parent and Community Engagement: Facilitate communication between the program and parents/community to create a supportive network for student success. Professional Development: Provide opportunities for interns to gain valuable administrative and educational experience to support their future career goals. Any qualified person who would like to be considered as a candidate for this position should apply online at: ************************************************ Notice of Non-Discrimination The Maplewood Richmond Heights School District is committed to maintaining an educational and workplace environment that is free from discrimination, harassment, and retaliation in admission or access to, or treatment or employment in, its programs, services, activities and facilities. The District is committed to providing equal opportunity in all areas of education, recruiting, hiring, retention, promotion and contracted service. In its programs and activities, the District does not discriminate on the basis of race, color, national origin, ancestry, religion, sex, disability, age, genetic information, or any other characteristic protected by law and as required as required by Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and Title II of the Americans with Disabilities Act of 1990. In addition, the District provides equal access to the Boy Scouts of America and other designated youth groups. Further, no person shall be excluded from participation in, be denied the benefits of, or otherwise be subject to discrimination based on the above listed characteristics under a school nutrition program for which the District receives federal financial assistance from the U.S. Department of Agriculture (USDA Food and Nutrition Service). The following person is designated and authorized as the District's Non-Discrimination and Title IX Coordinator to coordinate compliance with the laws identified above, including to handle inquiries or complaints regarding the District's non-discrimination policies: Dr. Shonda Ambers-Phillips, Assistant Superintendent 2650 S Hanley Suite #300 St. Louis, MO 63144 ************ ************************************* For information regarding how to report or file a claim of discrimination, harassment, or retaliation, see Board of Education Policy AC. Policy and Regulation AC shall govern the grievance procedures, process, and response for complaints and concerns by parents, patrons, employees, or students of the District related to discrimination, harassment, or retaliation on the basis of race, color, national origin, ancestry, religion, sex, disability, age, genetic information, or any other characteristic protected by law. Inquiries or concerns regarding civil rights compliance by school districts should be directed to the local school district's Non-Discrimination and Title IX Coordinator. Inquiries and complaints may also be directed to the Kansas City Office, Office for Civil Rights, US Department of Education, 8930 Ward Parkway, Suite 2037, Kansas City, MO 64114; **************; TDD **************. Posting: 10/09/2025 *MRH School District reserves the right to close any job posting when a suitable applicant has been found before the deadline date.

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies . Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage the CEO's schedule, travel, and communications. Attend and take notes in executive meetings; distributing materials as needed. Coordinate office supplies, office lunches, and manage mail. Greet visitors, assist at the reception desk, and support other executives as needed. Prepare and organize reports, presentations, and documents. Performs other duties as assigned. Required Skills/Abilities Ability to act with integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills. Proficiency in Microsoft Office Suite and related office software. Strong organizational, time-management, and multitasking skills. Professional, approachable demeanor. Strong analytical and problem-solving skills. Required Qualifications A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office . The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/ shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt, full-time Administrative Assistant on the St. Louis, MO campus. This position reports to the Director of Clinical Operations of ATSU-MOSDOH. The administrative assistant will provide assistance to the Director of Clinical Operations. S/he will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in a professional manner. As such, s/he will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The administrative assistant will represent the Director of Clinical Operations in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies and other professionals within the academic community and general public. Duties & Responsibilities * Daily duties include organizing data and reports; typing; distributing and answering patient inquiries to website, maintain copies of clinic forms; arrange and facilitate faculty interview schedules and itineraries, escort candidates on interview day, coordinate student and alumni functions for Mid Continent. * Coordinate the scheduling of D1/D2 rotations to STL. * Provide tours to prospective students and other organizations. * Arrange shadowing experiences. * Maintain files, reports, and records. * Coordinate meetings. * Assist with ADEX planning. * Maintain stock of practice burs. * Provide summary of clinic/didactic calendar activities. * Oversee the simulation clinic operations. * Assist the Director with preparation for meetings, presentations. * Coordinate calendars for the Director. * Coordinate/manage assigned projects and initiatives. * Maintain agenda and minutes for EBD committee. * Maintain log and annual report for Clinic Fee adjustments. * Maintain crown referral list and assignment to students. * Other duties as assigned. Requirements Education & Experience * Two year college certificate or equivalent is required. A Bachelor's degrees is desired, or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired. * Must have excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint. * Knowledgeable of Google email functions, electronic calendars, and Internet search engines. * Experience in a university or health care professional institution is helpful, project/program management experience, secretarial/office management experience and proven track record in a highly productive professional setting. * Polished written, oral, and interpersonal communications skills; effective time management; organizational skills; detail oriented; writing, proofing and editing abilities; professional office and phone etiquette. * Ability to multi-task. ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits. A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

We are dedicated to providing exceptional care to every patient, every time. St. Luke's Hospital is a value-driven award-winning health system that has been nationally recognized for its unmatched service and quality of patient care. Using talents and resources responsibly, we provide high quality, safe care with compassion, professional excellence, and respect for each other and those we serve. Committed to values of human dignity, compassion, justice, excellence, and stewardship St. Luke's Hospital for over a decade has been recognized for “Outstanding Patient Experience” by HealthGrades. Position Summary: The Administrative Executive Assistant provides administrative and secretarial support to the Chief People Officer and Chief Strategy Officer. The Administrative Executive Assistant is able to work independently, using own judgment and Initiative, to determine appropriate action on both routine and non-routine situations. Ensures St. Luke's Values are reflected in all aspects of operations. Education, Experience, & Licensing Requirements: Education: High school diploma or equivalent required. Experience: Minimum of two years' executive secretarial level experience . Benefits for a Better You: Day one benefits package Pension Plan & 401K Competitive compensation FSA & HSA options PTO programs available Education Assistance Why You Belong Here: You matter. We could not achieve our mission daily without the hands of our team. Our culture and compassion for our patients and team is a distinct reflection of our dynamic workforce. Each team member is focused on being part of something much bigger than themselves. Join our St. Luke's family to be a part of making life better for our patients, their families, and one another.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Description St. Louis Post Dispatch "Top Workplace Award Winning" JNI Hauling LLC is the parent company of A2B Towing, Bolin Towing, A&A Towing Services, Cardinal & Hoods. Our mission is to deliver dedication to the highest quality of customer service and to do so with a sense of warmth, friendliness, individual pride, and company spirit. Job Summary: The Lot Impound Administration Associate is responsible for overseeing and maintaining impounded vehicles, ensuring accurate record-keeping, and assisting customers with vehicle retrieval. This role involves monitoring the lot, verifying vehicle information, enforcing company policies, and maintaining a secure and organized impound area. Key Responsibilities: Vehicle Management: Maintain records of impounded vehicles, ensuring accurate documentation and proper storage. Customer Assistance: Provide information to customers retrieving their vehicles, explain impound fees, and process payments. Security & Compliance: Monitor the lot to prevent unauthorized access and ensure all vehicles remain accounted for. Record-Keeping: Update databases with vehicle status, dates of impound, and release information. Inspection & Maintenance: Regularly inspect impounded vehicles for damages or unauthorized access. Communication: Coordinate with law enforcement, towing companies, and other agencies regarding impounded vehicles. Policy Enforcement: Ensure compliance with local laws, company policies, and safety regulations. Qualifications: High school diploma or equivalent. Prior experience in vehicle impound, towing, or security preferred. Experience working with vehicle titles preferred. Strong communication and customer service skills. Ability to handle disputes and difficult customer interactions professionally. Basic computer skills for data entry and record-keeping. Ability to work in outdoor conditions as needed. Work Conditions: Exposure to varying weather conditions. Some physical labor, including walking and lifting up to 25 lbs. FT Monday-Friday 7am-5pm, rotating Saturday mornings, some holidays as needed. **We Offer Competitive Benefits** Medical, Dental & Vision Incentive Pay & Shift Differential for night and weekend drivers Paid Time Off Company Match 401(k) Company Sponsored Life Insurance Supplemental Accident, STD & Critical Illness coverage Work Life Balance

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies. Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage the CEO's schedule, travel, and communications. Attend and take notes in executive meetings; distributing materials as needed. Coordinate office supplies, office lunches, and manage mail. Greet visitors, assist at the reception desk, and support other executives as needed. Prepare and organize reports, presentations, and documents. Performs other duties as assigned. Required Skills/Abilities Ability to act with integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills. Proficiency in Microsoft Office Suite and related office software. Strong organizational, time-management, and multitasking skills. Professional, approachable demeanor. Strong analytical and problem-solving skills. Required Qualifications A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office. The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.