Senior administrative assistant jobs in San Antonio, TX

Pay Rate: $35/hr (+ benefits ) Work Environment: Medical Institute Under general supervision, responsible for providing advanced administrative support for senior management and executives. Knowledge, Skills and Abilities Ability to be self-directed in accomplishing the coordination and decision-making responsibilities of administrative processes. Efficiently uses time to identify short- and long-term priorities; fulfills realistic goals; and responds to schedules of others. Ability to maintain confidentiality of information, documents and materials. Demonstrated ability to effectively communicate verbally and in writing, to include writing and preparing memorandums, letters, and other official correspondence. Detail oriented with meticulous planning and organizational skills while balancing multiple priorities. Proficiency with Microsoft Office Suite. Job Duties Prepares correspondence, memoranda, reports, or related documents and materials. Initiates routine and non-routine correspondence/memoranda as needed. Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff. Monitors emails and assist with timely and appropriate responses for priority matters. Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries. Utilizes assistance of one or more lower-level secretaries on a reporting or project basis. Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements accordingly. Assists in directly organizing and obtaining documents needed for meetings. Drafts agendas, and prepares and distributes meeting minutes. Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes. Organizes and maintains files and key documents for appropriate record keeping. Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures. Performs all other duties as assigned. Qualifications Education - Bachelor's degree in related field is required Experience - Five (5) years of related experience is required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to 3 to 4 HR executives. This role demands exceptional time management, strategic prioritization, and the ability to thrive in a fast-paced environment. The successful candidate will authoritatively handle schedules, communications, and logistics, while also contributing to team culture, onboarding, and financial oversight. Responsibilities include coordinating meetings, drafting communications, maintaining confidential records, and ensuring efficient information flow to support executive goals and HR operations. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position will be based in our San Antonio, TX office location. Relocation assistance is not available for this position. What you'll do: * Comprehensive Administrative Support: Handles schedules, emails, call routing, and ensures appropriate record retention for assigned Executive Management Group (EMG) members within HR. Coordinates activities and facilitates timely information flow to and from EMGs. * Strategic Prioritization and Time Management: Collaborates with EMGs to understand and prioritize daily activities, meeting deadlines, and achieving goals. Identifies critical items (meetings, emails, people, data) requiring prioritization and effectively manages executive time by offering constructive challenge. * Communication and Presentation Support: Prepares and updates presentations, ensuring accuracy and compliance with relevant standards. Drafts internal communications and other materials on behalf of leaders for various audiences, including department leaders, employees, and stakeholders. Prepares correspondence as requested, treating all information with the highest level of confidentiality. * Information Dissemination and Awareness: Maintains awareness of applicable intranet pages, messaging channels, and other information platforms. Proactively disseminates reminders to leaders and employees for critical deadlines, such as check-in completions or training requirements. * Meeting Coordination and Management: Monitors executive calendars to coordinate meetings, ensuring alignment on all aspects. Creates agendas, takes minutes, documents action items, manages attendees, and delegates tasks, ensuring all meetings have a clear purpose. Coordinates meeting logistics, including scheduling, planners, dates, and secures content for presentations. * Team Culture and Employee Experience: Understands the importance of team culture and prioritizes employee connection points like 1:1s, staff meetings, and skip levels. Creates positive employee experiences through coordinated efforts. * Onboarding and Transition Support: Partners with hiring managers to enhance the employee experience by proactively planning and onboarding new EMGs or team members. Develops effective transition plans to minimize negative impacts on the incoming executive-to-assistant relationship. Updates organizational charts and distribution lists promptly following employee hires or exits. * Resource Provision and Logistics: Ensures new hires have access to necessary resources and knowledge of department operations. Coordinates desk/seating logistics and may provide oversight for on-site events. * Financial Management: Handles travel and expense reporting in a timely manner. Oversees team budgets and confirms adherence to individual budget plans by people leaders. Maintains an inventory of office supplies with an expense-management focus. * Document Management and Reporting: Maintains a systematic filing system for key documents and generates reports as requested by assigned EMGs. * Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: * High School Diploma or General Equivalency Diploma required. * 4 years directly related work experience providing administrative support to executives or leadership teams. * Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher. * Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. * Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. * Ability to effectively build strong relationships and work with all levels within the organization. * Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: * US military experience through military service or a military spouse/domestic partner. Compensation range: The salary range for this position is: $63,590.00 - $121,530.00. USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.). Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

San Antonio's largest automotive company has an opening for an Executive Assistant to the President of the Company. This is a high-level position that involves business and personal affairs management while interfacing with Kahlig Auto Group executives. Candidates must have strong organizational and computer software skills, as well as the ability to plan travel. Advanced written and verbal communication is necessary. The ideal candidate will have an Accounting background with automotive experience. A 4-year college degree is preferred, but executive assistant experience is not necessary. This position requires high character, confidentiality, and a strong work ethic. Pay is commensurate with education and experience level. Compensation Package $70,000-$90,000 annually, dependent on experience 5-day work week with 24/7 on call requirements 2 weeks paid vacation BCBS Medical, MetLife Dental, & EyeMed Vision 401k with match component Life insurance and disability 9 paid holidays per year Special vehicle purchase benefits Kahlig Auto Group is a drug free workplace, so all candidates must pass a hair follicle drug test and background check.

The Executive Assistant to the CEO & President will provide high-level administrative and analytical support in a dynamic, fast-paced food manufacturing environment. This role requires a highly engaged, detail-oriented, and proactive professional who is passionate about food and thrives in a collaborative environment. In addition to administrative support, the successful candidate will leverage advanced data analysis and reporting skills to provide insights that support executive decision-making and process improvement. Strong proficiency with Mac products and platforms is essential. Must be willing to adapt to executive priorities and comfortable working in a role that requires flexibility and responsiveness. Essential Job Duties and Responsibilities • Provide direct administrative and operational support to the CEO & President, including calendar management, correspondence, travel coordination, and meeting preparation. • Develop, analyze, and interpret data to create meaningful reports and presentations for executive decision-making. • Track KPIs and performance metrics across departments; present findings and recommend improvements. • Support process improvement initiatives by identifying inefficiencies and proposing solutions. • Manage sensitive information with the utmost confidentiality and discretion. • Coordinate cross-functional communications to ensure alignment with company goals and priorities. • Draft, edit, and proofread reports, policies, and executive-level communications. • Anticipate the needs of the CEO & President, proactively addressing potential issues before they arise. • Assist in special projects, business reviews, and strategic planning sessions. • Ensure smooth operations in a fast-paced, deadline-driven environment. Education and Experience • Bachelor's degree in Business Administration, Food Science, or related field preferred. • 5+ years of experience supporting C-level executives; food manufacturing industry experience highly desirable. Skills and Abilities • Advanced proficiency in Microsoft Office Suite and Excel (data analysis, pivot tables, dashboards), plus strong experience with Mac products and platforms. • Solid grasp of manufacturing operations, regulations, and industry best practices. • Exceptional organizational, multitasking, and prioritization skills. • Excellent written and verbal communication abilities, with strong report-writing skills. • Proven track record of process improvement and project management. • Highly engaged and able to thrive in a collaborative, fast-paced environment. • High level of professionalism, discretion, and integrity. Working Environment and Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; use hands to finger, handle, and feel; reach with hands and arms; and type. The role is primarily office-based (sedentary) but also requires walking around campus, standing, lifting supplies, bending, stooping, and occasional climbing or balancing. The employee may also be required to stoop, kneel, crouch, or crawl. As part of job responsibilities, the employee will be required to taste and smell food products, which may contain food allergens. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be exposed to a noisy environment with varying temperatures from hot to cold. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. To apply: Send cover letter and resume to ***********************

Lockton Dunning Benefits is currently seeking an Executive Assistant to provide administrative support to two executive level associates. The ideal candidate will demonstrate a high level of professionalism; possess the ability to work well in a fast-paced environment and the flexibility to easily adapt to changing priorities. * Prepare a variety of correspondence, reports, spreadsheets, and other documents ensuring accuracy for proper content, format, grammar, spelling, and punctuation. * Provide support to upper-level executives, including interaction with and providing assistance to clients, Associates and vendors. * Proactively manage and monitor calendar appointments and meetings. * Meet regularly with executives to receive and provide updates on work assignments. * Schedule and arrange internal and external meetings and appointments as requested. * Coordinate special events; arrange for catering and clean up after events. * Arrange all phases of travel, including monitoring travel delays and changes. Maintain and prepare records, itineraries, and travel credits. * Responsible for all expense report-related activities, such as receipt collection and follow up, preparation and submission of expense reports, and corporate credit card billing reconciliation. * Attend meetings, take minutes, and distribute as needed. * Receive and read daily mail, paying special attention to items requiring immediate attention. Prepare outgoing mail and special mailings as assigned. * Answer and respond to incoming calls, as applicable. * Maintain and keep current on all filing required by executive.

Job Details San Diego, CA - San Diego, CA Full-Time High School Diploma/GED $24.00 - $28.00 Hourly Less than 10% DaysDescription JOB PURPOSE: Provide administrative support to Endeavors Workforce Wellness Program staff and U.S. Customs and Border Protection (CBP) clients through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records. Qualifications ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly. Prepares/modifies documents including correspondence, reports, drafts, memos, and emails. Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary. Respond to INFO emails and requests for information. As requested, track and manage overall expenses in Expense Management systems. Receive, enter, and manage expenses, invoices, receipts, and submissions. Submit completed expense report in system according to deadlines. Perform administrative duties in a timely and accurate manner. Answer phones and take/forward messages. Type, print and proofread documents. Photocopy, scan and fax materials. Distribute general client correspondence. Schedule appointments for clients. Maintain legal records and files for organization. Manage travel. Handle all details associated with travel arrangements including flights, local transportation, and accommodations. Track and submit receipts. Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned. Provide presentation support, Excel Spreadsheets, or other presentations. Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports. Organization of files and records Manages files and makes copies. Ensures documents are filed and maintained on SharePoint. Serves as keeper/tracker of organizations documents. Other Key Duties Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary. Other duties as assigned. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities." Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

Temp This position provides high-level admin, clerical, and project support to the Vice President or assigned team member/physician. Job Functions: Greets and assists visitors. Operates a multi-line telephone. Use best discretion in responding to questions and requests from employees, physicians, patients, and family members. Main contact point for vendors. Must maintain vendor certification. Interpret and evaluate policies and procedures pertaining to departmental/functional areas. Direct activities of assigned personnel, conduct research, gather information for presentations and reports. Manages and maintains assigned VP or Physician's schedule, make travel arrangements. Compose and type confidential and routine correspondence. Make arrangements and prepare agendas for committee and follow up meetings. Maintain paper/electronic confidential files and fiscal records. Adhere to all ethical and safety provisions.

Become an integral part of J.P. Morgan Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Senior Executive Assistant in J.P. Morgan Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Job Details San Antonio - San Antonio, TX Full Time Associate's degree $64355.83 - $77227.00 Salary/year Little to none (0- 25%) Executive Description The Executive Assistant for Leadership & Governance is a critical administrative partner to the Chief Executive Officer (CEO) and the entire executive team (CFO/COO & CEAO, and other chief officers). This role serves as the primary operational hub for the executive office, ensuring seamless coordination, strategic scheduling, and effective communication across the organization's top leadership. In addition, this position acts as the primary administrative liaison to the Board of Directors, facilitating effective governance. This role requires the constant exercise of discretion and independent judgment in matters of significance, particularly in handling sensitive and confidential information related to executive strategy and labor relations. The ideal candidate is a highly adaptive and proactive professional who excels at managing the complex needs of multiple executives. Responsibilities Executive Leadership Team Support (50%) Calendar and Priority Management: Provide comprehensive and proactive calendar management for the CEO, while coordinating across the calendars of the entire senior leadership team to schedule complex, high-priority meetings. Exercise judgment to prioritize demands and ensure the executives' time is allocated strategically. Meeting and Project Coordination: Orchestrate and prepare for all senior leadership team meetings, cross-departmental strategy sessions, and other high-level convenings. This includes developing agendas in collaboration with leaders, compiling briefing materials, and tracking action items to ensure project continuity. Communications Hub: Serve as a central point of contact for the executive office. Manage and triage communications with a high degree of professionalism, draft correspondence on behalf of the leadership team, and ensure key information is disseminated appropriately. Travel and Logistics: Orchestrate complex travel arrangements and detailed itineraries for the CEO and other members of the senior leadership team as required. Prepare and submit timely expense reports Confidential Labor Relations Support: Provide confidential administrative support for management's labor relations functions. This includes assisting with the drafting, dissemination, and electronic filing of: (1) responses to Union information requests; (2) grievance responses; (3) documents pertaining to planning for contract negotiations; and (4) documents pertaining to compliance with or implementation of labor contract provision. Board Governance and Liaison (40%) Board and Committee Logistics: Serve as the primary administrative partner to the Board of Directors. Manage all logistics for board meetings, committee meetings, and retreats, including scheduling, agenda development, and coordination with presenters. Meeting Materials and Minutes: Develop, compile, and distribute confidential board packets and presentation materials. Attend all board meetings to record, draft, and maintain the official meeting minutes on behalf of the Board Secretary. Governance and Compliance: Ensure compliance with all rules and regulations set forth in the organization's bylaws. Maintain and manage critical corporate records, including governance documents, board orientation materials, and board rosters. Board Effectiveness Support: Provide direct support to the Governance and Executive committees. This includes facilitating board member onboarding, administering board assessments, and managing special projects that enhance board effectiveness. Administrative Leadership (10%) Design and produce complex documents, reports, and presentations for internal and external audiences that reflect the unified vision of the leadership team. Lead and manage special administrative projects that span multiple departments as assigned by the CEO or leadership team. Maintain an organized system of confidential records and documents for the executive office and corporate files. Other duties as assigned by the executive team Qualifications Minimum Qualifications A minimum of 5 years of progressive professional experience in a high-level administrative role (e.g., Executive Assistant, Office Manager) requiring significant discretion and confidentiality while directly supporting senior leadership. Direct experience supporting a Board of Directors and a strong understanding of board governance principles are required. Exceptional ability to exercise discretion, judgment, and maintain the highest level of confidentiality in all matters, including those related to executive strategy and labor relations. Superior organizational and project management skills; ability to masterfully manage competing priorities from multiple stakeholders without compromising quality. Highly adaptive and resourceful problem-solver with the ability to work independently and anticipate the needs of a busy executive team. Outstanding interpersonal and communication skills (written and verbal), with the ability to interact professionally with senior leaders, board members, donors, and staff at all levels. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams). Demonstrated ability to interact effectively and appropriately with executive and senior leadership, boards, committees, and staff; Highly computer literate with capability in emails and related business and communication tools such as Google Suite, Microsoft Office, Zoom and other conference call setup applications Preferred Qualifications Experience in a nonprofit environment is highly preferred. Experience responding to media and public inquiries, including diplomatic handling requests for information releases or press releases; An associate degree or its equivalent in business management or a related field, or training in secretarial skills, office management, and/or administrative studies Attributes Must demonstrate behavior that aligns with RAICES mission, vision, and values - Proactive, Inclusion, Empowerment, Compassion, and Excellence. Comfortable working in a cross-cultural environment, compassionate toward individuals served, and a basic understanding of immigration and refugee services. Sound judgment and sensitivity to highly confidential information. Highly organized and able to work collaboratively and autonomously in a fast-moving environment. Ability to work collaboratively and creatively while inspiring and motivating others to achieve common goals. Physical requirements may include carrying up to 25 lbs., loading and unloading donated items, and standing and carrying items. Highest level of professional and ethical conduct. Willingness to travel, as needed, for RAICES meetings and events as needed. Please Note: Employees are expected to live within the assigned geographic location to commute to and from the office or assigned on-site location(s) as business or client needs require. Currently, all interviews are virtual. This position will require working in-office at the assigned work location(s). RAICES is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law

About Us Forward Edge-AI, Inc. is a leader in artificial intelligence, cybersecurity, and advanced technology solutions for national security, defense, and commercial innovation. We deliver mission-critical products and services that drive operational excellence and strategic impact. Position Summary We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our CEO. This position requires exceptional attention to detail, proactive problem-solving, and the ability to manage multiple priorities in a fast-paced, high operational environment. The ideal candidate will be a seasoned professional with a proven track record supporting C-level executives in dynamic organizations. The Executive Assistant will serve as a trusted partner to the CEO, managing daily operations, coordinating complex schedules, facilitating communication, and ensuring efficient execution of strategic priorities. This role requires discretion, professionalism, and the ability to handle confidential information with integrity. Key Responsibilities Manage and optimize the CEO's daily calendar, including scheduling meetings, appointments, and travel arrangements Coordinate domestic and international travel logistics, itineraries, and expense reporting Prepare and edit correspondence, reports, presentations, and other documents Serve as the primary point of contact between the CEO and internal/external stakeholders Manage meeting logistics, including agenda preparation, note-taking, and follow-up actions Track and prioritize incoming requests, ensuring timely responses and resolution Support special projects, reports, and strategic initiatives as assigned Maintain filing systems, records, and databases with a high degree of accuracy and confidentiality Anticipate executive needs and proactively identify opportunities to increase efficiency Maintain confidentiality and handle sensitive information with discretion Collaborate with other administrative and operations staff to support overall organizational efficiency Willing to travel domestically and internationally as needed Qualifications U.S. Citizenship is required Must be eligible to obtain and maintain a U.S. security clearance Bachelor's degree or equivalent professional experience 10+ years of experience as an Executive Assistant supporting C-level executives, preferably in technology, defense, or high-growth environments Proven ability to manage complex calendars, travel, and communications with precision and professionalism Demonstrated ability to thrive in high-pressure, fast-paced environments while supporting a CEO with an exceptionally high operational tempo Skilled in anticipating executive needs, managing competing priorities, and maintaining composure and efficiency under demanding conditions Advanced proficiency with Microsoft Office Suite, Google Workspace, and communication tools Exceptional organizational and time management skills Strong written and verbal communication skills Ability to work independently, manage competing priorities, and meet tight deadlines High level of discretion and judgment in handling confidential information Preferred Working knowledge of Confluence and Jira Experience supporting executives in defense, aerospace, or government contracting industries Familiarity with secure communications and data handling protocols Background coordinating across multiple time zones and organizations Application Process Interested candidates should submit: A cover letter highlighting experience supporting executives and working in fast-paced environments A detailed résumé or CV Visa Statement: We do not provide visa sponsorship for this role. Candidates requiring immigration support (e.g., H-1B, TN, OPT, or similar) should not apply. Why Forward Edge-AI This is a key support role for a high-impact leader driving innovation in national security and advanced technology. As Executive Assistant, you'll play a pivotal role in enabling organizational success through operational excellence, precision, and proactive support. Forward Edge-AI, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Executive Assistant II - Fleet Operations Division - (2503262) Position Information The Fleet Operations Division of the Texas Department of Transportation is seeking a highly organized, proactive and detail-oriented individual for an Executive Assistant position reporting to and supporting the Division Director to be based in Abilene, Amarillo, Atlanta, Austin, Beaumont, Bryan, Beaumont, Bryan, Childress, Corpus Christi, El Paso, Houston, Laredo, Lubbock, Lufkin, Odessa, Pharr, San Angelo, San Antonio, Tyler, Waco, or Wichita Falls. The Fleet Operations Division supports TxDOT's mission in all 25 Districts across the state of Texas. As a result, this position helps with travel plans, calendar management, event planning, meeting attendance with travel around the state of Texas. This individual should have exceptional communication and interpersonal skills, along with leadership capabilities and exceptional ability with Microsoft Office applications. If this sounds like you, please apply! Minimum Salary: 54,278. 00 Maximum Salary: 87,046. 00 Pay Basis: Yearly FLSA Status: Nonexempt Work Locations: Stassney Hq - Main 6230 East Stassney Lane Austin 78744 Other Locations: UST-Texas-Bryan, UST-Texas-Tyler, UST-Texas-El Paso, UST-Texas-Lubbock, UST-Texas-Corpus Christi, UST-Texas-Amarillo, UST-Texas-San Antonio, UST-Texas-Abilene, UST-Texas-Laredo, UST-Texas-Atlanta, UST-Texas-Odessa, UST-Texas-Pharr, UST-Texas-Childress, UST-Texas-Wichita Falls, UST-Texas-San Angelo, UST-Texas-Houston, UST-Texas-Beaumont, UST-Texas-Waco, UST-Texas-Lufkin Travel: Yes, 50 % of the Time Shift: Day Job Shift Details: 40 Location Flexibility: Onsite Benefits and Perks At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:Retirement PlansAlternative and/or Flexible Work SchedulesPaid Leave and HolidaysHealth Premiums paid at 100% for Full-Time EmployeesOn-the-Job TrainingTuition Assistance ProgramHolistic Wellness Program with Leave IncentivesCareer Development and Advancement OpportunitiesFamily-Friendly Policies and ProgramsIn 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance. For a complete list of our total compensation package please visit our website at: Total Compensation PackageTo view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas. gov) Position Description Performs professional assistance work in support of a District Engineer or Division Director. Reports directly to a District Engineer or Division Director. Work requires extensive contact with middle and high-level managers, executives, officials and private entities. May serve as a lead worker. Employees at this level are virtually self supervising and assume direct accountability for the work product. Division/District limited to one Executive Assistant in total. Essential Duties: Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist. Collects information from the files for routine inquiries; refers non-routine requests to supervisor or appropriate staff. Compiles information and reports summarizing statistical data. Develops, executes and completes a wide spectrum of special projects. Initiates and composes responses to requests for general information. Maintains files/records/logs, tracks progress of activities and coordinates work to meet due dates. Prepares and verifies time sheets, vacation/sick leave forms, career planning profiles, travel statements and other personnel forms for a Division Director. Oversees and/or prepares letters, memos and/or reports; proofs and edits for grammar, punctuation, sentence structure and clarity. Schedules and coordinates meetings/appointments; makes travel arrangements; completes travel expense accounts/vouchers. Performs other job responsibilities as assigned. Minimum Qualifications:Education: High School Grad or Equivalent in general education. Experience: 5 years of experience in administrative support or administrative management experience (Experience can be satisfied by full time or prorated part time equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum QualificationsLicenses and Certifications: Valid driver's license. This position requires driving a state vehicle. Competencies:Extensive knowledge of office practices and administrative procedures Scheduling work assignments Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area Public relations for maintaining effective working relationships with individuals and groups, both internal and external Coordinating and scheduling activities/resources Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing and maintaining confidential and sensitive records, files and reports Using computers, applicable programs, applications and systems Show initiative and action beyond what is required to improve products or services; is self-starting and completes assignments independently without constant supervision Protects sensitive and confidential information Physical Requirements and Working Conditions:Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs Sitting - prolonged periods of time Standing - prolonged periods of time Repetitive Motion - substantial movements of the wrists, hands, and/or fingers Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading Conditions of Employment:Please read the Standard Conditions of Employment for all positions Job: Exec/Admin/Clerical/Legal Schedule: Full-time Employee Status: Regular Job Type: Standard Job Level: Non-Management Job Posting: Nov 18, 2025, 11:02:05 PM Unposting Date: Dec 5, 2025, 5:59:00 AM State Job Title/s: Executive Assistant III State Job Code/s: 0164 Military Occupational Specialty (MOS) TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U. S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category. Click on the appropriate occupational category to view the MOS codes. Applicant Information The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990. Additional Applicant Information for applicants

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Responsibilities Peraton's Cyber Mission supports the United States Air Force by delivering mission-critical Cyber professionals who defend our nation's security. Our team of experts provides innovative engineering, logistics, sustainment, and customer support to ensure the functionality of network infrastructure, while addressing the most complex cyber operations and national defense challenges. Peraton is seeking a Network Administration, Senior Associate to support our mission to defend and protect our national security. The Network Administration, Senior Associate performs day-to-day administration of network devices to maintain operational stability, security, and connectivity. They monitor performance, apply changes, and assist in troubleshooting to support mission readiness and end-user requirements. Responsibilities may include: The Network Administration, Senior Associate will be responsible for the following, but not limited to: Perform daily monitoring of network devices to verify performance and availability. Apply routine updates, patches, and configuration changes to maintain compliance and stability. Assist with basic configuration of routers, switches, and firewalls. Troubleshoot common connectivity issues for users and escalate complex problems as needed. Maintain accurate network documentation including configuration records and change logs. Monitor security alerts and support the enforcement of access control policies. Qualifications Required Qualifications: Bachelor's degree with 2 years of experience, Master's degree with 0 years of experience, 6 years of experience with no degree US Citizenship and a current active TOP SECRET Clearance with SCI. Must comply with DoD 8140/DCWF Work Role 441 requirements, holding an approved baseline certification and meeting all KSAs related to network monitoring, fault isolation, and performance optimization. Experience supporting network device operations in a production environment. Familiarity with basic networking concepts such as TCP/IP, VLANs, and routing fundamentals. Ability to apply configuration changes, patches, and updates under supervision. Basic troubleshooting skills for diagnosing and resolving connectivity issues. Desired Qualifications: Exposure to enterprise networking equipment from vendors such as Cisco or Juniper. Basic knowledge of IPv6 addressing and migration planning. Understanding of wireless network configuration and troubleshooting. Experience supporting hybrid cloud or virtualized network environments. Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

Connoisseur Media - San Antonio is looking for a highly organized, proactive, and resourceful Executive Assistant to support our VP/General Manager in a fast-paced media environment. This role is ideal for someone who thrives on variety and is comfortable managing everything from high-level administrative tasks to hands-on event execution. The Executive Assistant will play a key role in keeping operations smooth, supporting teams, managing communications, and handling time-sensitive projects with discretion and attention to detail. Key Responsibilities: Administrative & Executive Support Provide high-level support to the VP/GM, anticipating needs and ensuring smooth daily operations Manage scheduling, meetings, travel arrangements, and correspondence Handle confidential information with integrity and discretion Support accounting-related tasks, including invoicing and expenses Office & Errand Support Run occasional errands and handle ad hoc tasks as needed Assist in office organization, supplies management, and vendor coordination Proposal & Project Support Assist in the preparation, editing, and formatting of client proposals, decks, and internal reports Track deadlines and deliverables, ensuring timely completion of key projects Technology & Software Support Use (and/or learn) programs such as Google Workspace (G Suite), Microsoft Office (Word, Excel, PowerPoint, Outlook), and other relevant tools Provide basic tech and admin support to internal teams as needed Social Media & Communications Potential to assist with light company social media management, content scheduling, and community engagement (as directed) Support internal and external communication initiatives Events & Holiday Planning Plan and coordinate company events, holidays, team-building activities, birthdays, and seasonal celebrations. Provide on-site support during events to ensure seamless execution Qualifications: No experience as an executive assistant or high level is needed. Media experience or admin experience preferred. Strong organizational and multitasking skills; able to pivot between projects easily. Excellent written and verbal communication. Ability to maintain confidentiality and professionalism at all times. Willingness to learn new tools and systems quickly. Positive, can-do attitude with a proactive approach to problem-solving. Valid driver's license and insurance. We are Connoisseur Media, a broadcast and digital media company serving audiences, advertisers, and local communities. Recognized as one of the top 10 radio broadcasters in the U.S., we operate 216 radio stations in 47 markets and run a growing digital marketing business. From music and news to community events, we create media that matters. Through Connrex Digital, we help brands thrive with smart strategies, engaging stories, and expert PR. At our core, people are our passion and the heart of the Company, and we're proud to be community-minded, with employees who love getting involved and making a difference. Our benefits are designed to support employees' overall well-being and success both at work and beyond. We offer a competitive benefits package that includes health coverage (Medical, Dental, and Vision), an Employee Assistance Program, 401(k) retirement savings, and a generous time-off policy. Connoisseur Media is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need an accommodation to complete the application process, please contact us at ************** or ************************* and include your full name, contact information, and the accommodation needed to assist you with the application process.

The primary task of the Executive Administrative Assistant is to support the business development and feasibility teams for Meridian. The assistant acts as a contributor in winning new business by supporting the administrative functions related to new clinical trial opportunities, organization of opportunities and associated data entry requirements. Support Feasibility Process Organize and file feasibility questionnaires for all sites/PIs. Assist team by preparing information to distribute feasibility questionnaires to the sites for their input, and provide deadlines for completion. Compile all data that is returned to Business Development and track deadlines for completion. Input all data related to Sponsor/CROs into Sales Force/ SharePoint. Support Salesforce Development Communicate with internal team to support new trial opportunities and eliciting interest. Enter data from internal teams for new business opportunity submissions. Organize and communicate with internal teams related to timelines and opportunities. Ensure accurate, confidential, and complete compilation of data related to trial opportunities in Salesforce. Support all external client databases. Organize and file/store CDA agreements for Meridian Clinical Research, LLC. Requirements High school diploma or equivalent. Bachelors degree is preferred. Strong time management skills to complete all deliverables within required timelines. Strong organizational skills with attention to details. Excellent written and verbal communication skills. Strong computer skills (Word, Excel, document management systems). Ability to manage and prioritize numerous tasks and projects. Ability to adapt to a fast-paced, dynamic environment. Excellent interpersonal skills. Ability to work in teams and in close collaboration with others; ability to work independently with limited supervision from management. Regular and punctual attendance. Perform other duties as assigned.

Fish Window Cleaning is currently hiring for an administrative assistant in San Antonio, TX. We are looking for courteous, self- motivated, and friendly individuals that pay attention to detail. NO EXPERIENCE IS NECESSARY!! Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 44 states, yet we still maintain the traditional values we were founded on. We clean glass from 1 to 3 stories at commercial and residential locations including retail locations, office buildings and malls. We will always treat every customer as though they are our only customer. This position is responsible for accounts receivable, customer service and day to day office duties. Typical Schedule: Monday-Friday, 8am-5pm Please click the link to see the video on: The Day In the Life of a Window Cleaner. ************************************************ Essential Duties and Responsibilities: Answering Phones A++ Customer Service Creating bank deposits Collecting current and past due accounts Entering payments and processing credit card payments into a database Creating and maintaining relationships with National Maintenance Companies and their payment processes. Scheduling jobs and confirming job services. Training window cleaners on completing invoices and work orders properly. Filing all necessary paperwork. Friendly, outgoing personality, love helping people. Good organizational skills and ability to follow-through Excellent communication skills on the telephone and in person Demonstrates self-confidence and trustworthiness. Reliable transportation Working knowledge of Word, Excel, and Outlook Office related experience is preferable. MUST pass Drug Screen and Background Check Qualifications: Must have working knowledge of Word, Excel, and Outlook. This position requires proven customer service skills. Office related experience is preferable. High School diploma/GED required. Compensation: $850.00 per week Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Requirements Required Education & Experience: HS diploma or equivalent 2 years of related experience; to include data entry, data processing, and skills in Microsoft office and property management software Experience in a property management or apartment community preferred Successful completion of a background check and drug screening required. Bilingual strongly preferred Vesta is an Equal Opportunity/Affirmative Action Employer. Vesta has an ongoing commitment to a diverse workplace free of discrimination and harassment. Vesta recruits, hires, trains, and promotes individuals in all job titles without regard to any protected characteristic, including but not limited to race, color, creed, religion, ancestry, sexual orientation, genetic information, national origin, age, sex, physical or mental disability, being a disabled veteran, veteran of the Vietnam era, or other eligible veteran, or any other protected category under any state or Federal laws. At Vesta, we are committed to a fair and equitable workplace . Salary Description $18.00-20.00/hr.

Job DescriptionSalary: JOB SUMARY The Administrative Assistant for Outreach will provide administrative support for all Missions, Church Planting, Young Adult Communities, and University Ministry efforts. The Administrative Assistant for Outreach is a part-time position that works 20 hours per week and is classified as a non-exempt position. This position does not qualify for the ministerial exception. MINIMUM SKILLS AND QUALIFICATIONS Desire to serve others and the ability to be a team player. Ability to receive, summarize, and act upon instructions. Ability to organize multiple tasks and complex projects, often simultaneously. A teachable, caring, and compassionate spirit with a high degree of integrity, responsibility and confidentiality. Able to graciously interact with and respond to church members and others in a personable and professional way. Excellent skills of coordination and communication. Excellent relational skills. The ability to maintain confidentiality. Proficiency in MS-Office (Word, Excel, Outlook, PowerPoint) DESIRABLE SKILLS Experience working in a large church setting Five or more years of administrative experience in a nonprofit environment. Canva Sign up genius Touchpoint or other database management software RESPONSIBILITIES & DUTIES: Provide administrative and logistical support to the Directors of Young Adults, University, Missions, and Church Planting, as well as the City Connectivity Coordinator. Including, but not limited to: Database management, including the tracking of committee members, volunteers, and other outreach related ministry groups. Event coordination, including the oversight and management of registrations, facility communications, and payments Communication with Committees, FPC ministry partners, and FPC Covenant Partners Food pickup/ordering for Young Adult Ministry, University Ministry, Zbinden Center Cohorts, and Missions events Manage check requests, annual funding applications and quarterly reporting (Missions and Church Planting), and accompanying letters for checks. Attend Committee meetings to take minutes, submit to Committees for approval, and submit to Session. Print documents and materials for ministry team as needed Prepare slides for ministry events as needed REPORTS TO: This position reports to the Associate Pastor for Outreach. SUPERVISES: N/A

The administrative assistant is a part of the Student Health and Wellness programs department which includes the following functional areas: Student Counseling Center, Student Accessibility Services, Student Health Center, and Wellness Programs. The team is a dynamic and holistic care model office within the division of Student Development. This position will provide general administrative support to the Executive Director and the respective areas of responsibility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides comprehensive administrative support in daily activities for all areas of the department. Handles all incoming and outgoing correspondence and inter-office communications, and visitors, answers telephones, manages mail, makes copies, files, maintains general office supply inventory, submits facilities service requests. and processes work orders. Schedules and monitors appointments and emails for health and wellness programs. Answers basic questions regarding Health and Wellness Programs services and programs; loops in department leads as needed; Maintains and secures accurate confidential departmental student files and databases as needed; process reports with statistical information on clients and year-end data; Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per department policy; Assembles and disseminates information as requested for internal and external individuals or organizations. Assists with the monitoring and reporting of departmental budgets; manages/tracks invoice payments, purchasing of office supplies, payroll and personnel procedures, conference/ travel arrangements and expense reimbursements; Plans, arranges and secures resources and logistical details for various special events, special projects, student programming or meetings by securing room(s), virtual resources and managing digital requirements. Provides support for set-up/execution, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. Arranges, supports, and attends meetings, events or conferences. Invites required participants, documents meeting results to include attendance logs, minutes, and/or action items. Consults with directors and professional staff on action items and ensures materials are timely distributed. Hires, guides and supervises the student workers. Creates and fosters collaboration efforts with other student staff members housed within the front office area by working and communicating with their direct supervisors; Supports department functions via various student service software programs (RattlerTracks; GivePulse; Maxient; Banner; Catertrax, etc.) as needed; Assists with coordination of department efforts to provide for student welfare and access to student wellness resources; Provides direct support to departmental, divisional and institutional programs, as needed, to manage time-sensitive projects and to ensure priorities are handled with a high degree of professionalism and confidentiality; Serves as a point of contact project person and takes on non-routine projects that generally require coordinating between various offices. Works closely with Business Manager in Student Health Center, to help coordinate holistic care to our students, and promote good communication across all areas of Student Health and Wellness. Fosters a collaborative approach and maintain good relations with all members of Student Health and Wellness and other University offices and departments; Performs any other duties as assigned. QUALIFICATIONS: High school diploma or GED required; Bachelor's degree is preferred. Must have three (3) years of demonstrated administrative support experience; experience in office management, bookkeeping, paralegal/legal assistant, or medical office experience strongly preferred Experience and or proficient skillset with spreadsheets, database management, data formatting and reporting, and/or Enterprise Resource Planning Systems (Banner or similar) is highly preferred Must clear and maintain a favorable background investigation and clearance Must have the ability to demonstrate high proficiency in MS Office (Word, Excel, Outlook, and PowerPoint), Teams, Zoom, or similar online/virtual meeting platforms. Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; ability to maintain effective communication with all staff in Student Development area in order to maintain a welcoming environment and well-informed team approach; Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. Must have strong discretion to complete work assignments. Initiative is frequently required to complete work assignments. Decisions are made regarding policy interpretation and individual work priorities Must have commitment to work collaboratively with a diverse and dynamic community. Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines; Ability to manage, follow-up, work in collaboration and finalize projects, crisis situations and other issue that may arise; May be required to work more than 40 hours a week to accommodate University events and projects. Bilingual Preferred (English/Spanish with the ability to understand and to make one's self understood to Spanish speaking individuals) PHYSICAL DEMANDS: Working conditions are in an office environment and university campus setting. Must be able to move across the university campus to conduct day to day business. While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. Constantly operates a computer and other office productivity machinery. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.