Senior administrative assistant jobs in San Buenaventura, CA

Requirements Minimum AA/AS degree or equivalent professional certification; Bachelor's degree preferred Minimum of 5 years of experience in an administrative assistant role, executive-level preferred Excellent references for similar roles Outstanding interpersonal and communication skills, written and oral Proficiency with computers, Microsoft Office Suite, e-signature tools (e.g. DocuSign), and other essential office equipment Ability and aspiration to learn new tools, systems and workflows as necessary Ability to work under minimal supervision, and exercise initiative and independent judgment while managing multiple and simultaneous priorities A keen attention to detail Ability to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality Valid driver's license and auto insurance Experience in aerospace, government contracting and/or engineering firms is a plus WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE! Competitive Industry Pay 100% Employer-Paid Medical Insurance Premium HSA with Employer Contributions Dental and Vision Coverage Options Company Funded 401(k) and Profit Sharing Plans Employee Stock Ownership Plan (ESOP) Life and Disability Insurance Paid Parental Leave The annual pay range for the Executive Assistant position is $65,000 to $105,000. The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate's education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment. Pay Transparency Nondiscrimination Provision Equal Opportunity Employer including Disability and Veterans Applicant Privacy Notice Learn more about our company in our latest video, We are Toyon. Ref #2538-M

Job DescriptionExecutive Assistant Employment Type: Full-time or Part-time (Flexible for the Right Candidate) Compensation: Competitive and Negotiable We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO and COO. This role requires a dynamic professional who excels in managing administrative operations, ensuring smooth day-to-day workflows, and acting as a trusted gatekeeper and communication partner to the Executive Team. The ideal candidate will have a solid background in executive-level support, strong technical skills, and the ability to thrive in a fast-paced, high-responsibility environment. Familiarity with government contracting, proposal writing, and RFP processes is a significant advantage. This position also requires experience in and a working knowledge of Human Resource functions to include Time & Attendance and Payroll transactions. The successful candidate will be our key liaison with our third-party admin provider. Key Responsibilities Calendar Management: Coordinate and maintain complex calendars, prioritize meetings, and ensure schedule alignment with strategic priorities. Travel Coordination: Arrange domestic and international travel, including flight booking, accommodations, itineraries, and logistics. Expense Reporting: Track and submit CEO expenses accurately and in a timely manner. Meeting Support: Plan, schedule, and facilitate internal and external meetings. Prepare agendas, take minutes, and ensure follow-up on action items. Document and File Management: Maintain organized records using DropBox, SharePoint, and company systems. Communication Support: Draft and manage correspondence, proposals, and reports with professionalism and clarity. Project Support: Assist with government proposals, RFP responses, and executive projects as needed. Liaison Role: Act as the first point of contact for internal and external stakeholders on behalf of the executive team. Operational Support: Provide day-to-day administrative and organizational support to help drive company initiatives forward. This includes Human Resource functions, Payroll administration, Vendor Management, Accounts Payable/Receivable. Required Skills & Qualifications 3+ years of experience as an Executive Assistant, Payroll clerk, Accounts, HR or similar role supporting senior leadership. Strong proficiency in Microsoft Office Suite (Excel, Outlook, TEAMS, Word, PowerPoint). Experience with SharePoint and DropBox for collaborative file and document management. Excellent verbal and written communication skills; able to represent the company professionally. Demonstrated ability to manage sensitive and confidential information with discretion. Comfortable with a hybrid work model; must be available for 80% on-site work in Oxnard, CA. Strong time management, prioritization, and organizational skills. Financial reporting experience preferred. Preferred Qualifications Experience in government contracting or working with federal clients. Familiarity with RFP responses and proposal writing. Background in supporting CEOs or C-level executives in small to mid-sized firms. Why Join Us? Flexible hours for the right candidate Mission-driven organization making an impact in federal and public sector logistics Opportunities to contribute directly to strategic initiatives Collaborative, supportive, and growth-oriented environment #hc208567

Tax Prose takes great pride in providing tax planning, tax preparation, and tax resolution to our clients with an unparalleled degree of personal service. We aspire to exceed expectations and redefine what a tax firm can be. Our award-winning service is what sets us apart. Integrity is our core value. Our first consideration is "what is best for our clients". To learn more about us, please visit our website - ********************************* Salary: (depending on Experience) Experience: 4+ years of Client Care and Tax Experience.Training: In-depth training provided and potential for career development.Hours: Full-time M-F 8-5 or Prearranged Schedule. Weekends during tax season In person at the office in Thousand Oaks Job Summary: High communication with clients. You will be assigned a roster of clients and be their main point of contact. You will have a production team behind completing work, but you will need to be overlooking the workflow. Key Responsibilities: Ensure all deadline and month-end tasks are met Heavy project management: tracking all tax tasks and reports and communicating with the team to ensure timely processing Implement daily huddle Zoom calls with the Tax dept during the busy season for questions and training. Create or update administrative forms and templates for clients or taxing authorities. Manage projects and deliverables for clients to ensure timely completion; coordinate workflow for efficiency Provide ongoing support and education to clients and internal support teams via video conferencing, phone, and email. Looks after Clients. Manage communications Build and manage client relationships Assist in meeting daily KPI for sales Responds quickly to client and prospect communications Sits with the Senior Client Manager on some sales meetings to double back the meeting. Takes all traffic from clients, and returns queries for example. Connect with clients. Connect with the team. Learns how to manage clients and manage team members from the Senior Client Manager or CEO Assists in how to hire staff members, provide employee performance feedback., and remove staff when needed. Demonstrates delegation skills. Demonstrates leadership skills. Learns how to conduct sales meetings. Learns tax, technical or product knowledge from Team Leader. Manages a small portfolio of fees and growing. Upsell and Cross Sell - offering products. Coached and Mentored by the Senior Client Manager and the Team Leader. If you are a highly organized, detail-oriented individual with a passion for US Tax work, we encourage you to apply for this exciting opportunity. Specific Roles: Win new clients. Nurture current clients Use technology. Meetings with clients over Zoom Meetings with prospects Data management is vital to keep track Monitor and follow up with the team to ensure work is progressing in a timely manner Software Knowledge: (desirable, but not essential) Microsoft. Hubspot Acuity Xero. Thompson Reuters. Tax Dome. About you: CPA or EA required A positive attitude and willingness to be trained and mentored. Well-spoken. People person. Enjoy sharing your knowledge and experience by providing support to other team members. Formal accounting, tax, and bookkeeping qualifications. Strong attention to detail and ability to problem solve. Must be motivated, proactive, and persistent. Willingness to learn and embrace technology. Excellent communication skills. Great Work Ethic. Problem-solving and critical thinking skills are a must. Strong communication skills verbal and written. Leader. Extensive knowledge and experience in Tax. Be able to dedicate at least 25 hours per week exclusively to our firm. Part-Time or Full-Time. What we can offer you: A competitive salary. Direct hire. 5 days of holidays. A great working environment. Training and career growth. Performance Appraisals:You will have a 6 monthly performance review, identifying your strengths and area for improvement. Salary will be formally reviewed annually along with the opportunity for you to provide feedback to improve your position and the firm. If you are a committed, hard-working person who is seeking work-life balance, then please Apply Now! Job Types: Full-time, Part-time Benefits: Retirement Plan Cell phone reimbursement Will provide a list of all of the benefits Experience level: 4 years Schedule: 8-hour shift Monday to Friday Weekend availability Travel requirement: There may be travel to tax conferences or other office locations. We have office locations in Southern CA and the Central Coast Experience: Tax: 4 years (Required) About Tax Prose Tax Prose Inc. is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Requirements & Conditions of Employment Must be a US Citizen with an Active Secret security clearanceorability to obtain a Secret Clearance Advanced working knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook), MS Teams, and Adobe Acrobat Strong interpersonal skills, self-motivated, and a demonstrated ability to multi-task and work independently Strong administrative skills including data entry, call screening, type 60+ wpm, self-starter with the ability to multi-task. Strong written and verbal communication skills. Ability to communicate clearly and effectively. Working Place: Port Hueneme, California, United States Company : Sept 25 - Tria

The Right Candidate Identifies With This We have two of these roles to fill. In one of them, we need someone to be the right hand of the CEO. In the other, we need strong support for our Co-CIOs and Director of Impact. In either, you are a skilled multitasker, highly communicative, and quick thinking individual who also has deep empathy and prioritizes our team culture. Your job will range from the day to day of helping schedule meetings/manage the calendar, organizing notes and follow ups, designing slide decks, event planning and coordinating across departments. There isn't much that would not fall in your job description, and you are excited by that. You are a jack of all trades with a keen eye for detail and design. You love working with people and are a strong collaborator. You thrive in an environment with clear expectations but with autonomy and creativity to get things done in the best way possible. You are interested in using technology strategically and consider yourself a lifelong learner. Mostly, you are looking for a role that can become a career. You want to put down roots and work for a purpose-driven company. The starting salary range for this role is $75k - $90k. Primary Responsibilities Professional calendar juggler. Not just logistics, but being able to gauge meeting priority (or heck, even if that meeting is necessary), make sure there is time for things like lunch and a bathroom break. Builds slide decks for internal and external presentations. Not afraid to use a gif where appropriate. Manages assigned projects and timelines for key meetings and presentations, like staff, partner, and board meetings. Ensures efficient project meetings by preparing agendas, sending calendar invites, taking notes, and following up with everyone on deadlines and assignments. Keeps themselves and their executive organized by creating and using Trello boards and other tools. Communicates regularly and clearly via emails to the members of the firm and key project owners. Gathers firm feedback by proactively touching base with team members, providing status updates, and sending out Google Forms. Keeps abreast of upcoming internal meetings, attending as a departmental representative and taking notes/providing follow up as needed. Prepares documents, spreadsheets, and presentations as needed by their executive, including but not limited to staff meetings, data tracking, and executive-level presentations. Keys to Success Alignment with our Core Values - not just on your resume, but in your daily actions and decisions. 3+ years of professional experience (in any field). Experience with administrative tasks and tools is most helpful. Experience as an Executive Assistant is not required, but provides a strong competitive edge. Strong comfort in a Mac environment and in using the G Suite (email, forms, and slides in particular). Ability to multitask and juggle competing priorities. Strong sense for design for creating documents and presentations. You may have dabbled as a graphic designer. Ease with technology and comfort in learning new skills/software, such as G-Suite apps, Trello, SalesForce, Zoom, and learning management software . Outstanding communication and facilitation skills, with the ability to write clear emails, create masterful agendas, read the room, and redirect conversation in real time. Ability to problem solve, with an aptitude for resourcefulness. When something unexpected arises, you remain calm and find the right solution. Excellent organization skills and attention to detail, with the ability to prioritize deadlines and keep track of people, workload, and moving targets. Marketing acumen and adept in social media platforms. Embraces a spirit of self reflection and growth. Takes initiative to tactfully identify, callout, and amend areas of improvement within firm processes and protocols. Prior project management experience or certifications is very helpful, but not required. Prior experience with Trello and/or Salesforce, is helpful, but not required. Comfort with being self-motivated in a remote environment. This role is remote, but preference will be given to candidates local to the Santa Monica, CA area. Appreciation for our B Corp certification - we're committed to people and planet, not just profits (revolutionary, we know). We care about your privacy and do not sell any information you share with us during the application process. Click here if you would like more information about our privacy policy.

Our client is redefining the EV charging experience by providing cutting-edge solutions for forward-thinking enterprises. Combining hardware and software expertise with a deep understanding of Enterprise SaaS, they offer an end-to-end EV charging platform tailored to meet the needs of diverse businesses. They are seeking a qualified and highly motivated Executive Assistant to support the executive team and oversee the general day-to-day operations of their office in Santa Monica. The ideal candidate will have top-tier communication skills, with the ability to serve as a trusted partner to the leadership team while not hesitating to roll up their sleeves and handle administrative operations and tasks. This is an in-person role in Santa Monica (Los Angeles), CA. Responsibilities: - Support the executive team with all administrative tasks, such as calendar management, scheduling meetings, expense reports, and meeting preparation - Draft and edit internal and external emails, memos, and notes on behalf of executives as requested - Oversee and improve upon day-to-day operations in the office, ensuring a well-organized and efficient work environment, including relationships with building staff and service providers - Greet guests and visitors, arrange logistics, and facilitate a friendly and professional front-of-house experience - Handle confidential or sensitive information with discretion, professionalism, and tact - Proactively anticipate needs, and keep track of follow-ups, action items, and priorities - Support People Operations team by assisting in setting up new hires with appropriate hardware, software, and additional IT/tech support - Work with internal teams to develop strategies for increasing impact and effectiveness with internal processes, business development, and delivery of client work - Handle travel arrangements for executive team as needed, including itineraries, booking flights, and arranging accommodations and ground transport - Keep track of office needs, such as supply orders, vendor relationships, and facility maintenance requests - Play a key role in logistics for meetings, lunches, and events by preparing agendas, confirming meeting attendees, reserving space if needed, and coordinating with IT and operations teams - Be available outside of standard office hours for time-sensitive or urgent needs Qualifications: - 3-6+ years of experience as an Office Manager, Operations Manager, or high-level Executive Assistant, required - Bachelor's degree strongly preferred (high school diploma or equivalent, required) - Comfortable working in a fast-paced environment - prior startup/high-growth company experience is a big plus - Extremely detail-oriented with best-in-class written and verbal communication skills - Highly organized, with the ability to remain calm under pressure, juggle competing priorities, and wear multiple hats as needed - Proficient in both G-Suite and MS Suites, with the ability to create documents, presentations, and spreadsheets - Happy to work both independently and as part of a team - Ability to handle confidential/sensitive information with discretion - Proactive problem solver with a “get things done” mentality and strong sense of initiative - Ability to very occasionally lift or move heavy office equipment up to 70 lbs - Excitement about the company's mission and desire to make a difference as the company grows and the role evolves Compensation: Targeting a base salary of $70-$85k, depending on experience

Grant Consultants Ltd is currently seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to our executive team. In this pivotal role, you will be responsible for a range of administrative and clerical tasks, ensuring that company operations run efficiently and effectively. The ideal candidate is self-driven, detail-oriented, and able to anticipate the needs of senior leadership while adhering to company policies and procedures. Key Responsibilities: Serve as a liaison between executives, staff, and external stakeholders, ensuring smooth information flow. Handle internal and external communications, including memos, emails, reports, presentations, and more. Oversee the work of clerical and administrative staff, ensuring tasks are completed accurately and on time. Manage executive schedules, including arranging meetings, travel, and speaking engagements. Answer and direct phone calls, and manage incoming and outgoing correspondence. Organize and maintain office filing systems. Monitor and manage office supplies and inventory. Requirements: Minimum of 3 years' experience as an Executive Assistant or in a similar senior administrative role. In-depth knowledge of office management systems, procedures, and commonly used office equipment. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent command of the English language (spoken and written). Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High level of professionalism, discretion, and confidentiality. High school diploma required; a PA diploma or certification is a plus.

At Botanic Tonics, we know our world is fast, noisy and distracting. It can easily leave us feeling tied up, strung out and not ourselves. Maybe you think the more supercharged you are, the better you'll be. Maybe escape is the only way for you to truly feel free. We're not judging - we just have a different point of view. Because we're not a fuel for keeping pace with the rat-race of every day. We're not an elixir that transports you through the clouds to a tranquil place. We're kava products with blends of other naturally active ingredients, designed to bring you down to earth and into the present, so you can make the most of every moment. Why waste effort trying to quiet the noise when you can tune into it, to hear the one voice that matters? We believe choosing to engage with the here and now is more fulfilling. It makes us feel good, enriches our lives, and brings out our best selves. Be Present. Be You. When you can truly be there, you feel free. Overview We're seeking an experienced Executive Assistant to provide comprehensive administrative and project support to the Chief Executive Officer (CEO) and Chief Sales Officer (CSO). This highly visible role requires exceptional organizational skills, strong judgment, and the ability to anticipate needs in a fast-paced, high-growth environment. The Executive Assistant will serve as a trusted partner to senior leadership, ensuring seamless scheduling, event planning, office management, and cross-functional coordination. Key Responsibilities: Scheduling, Planning & Coordination Own and manage the complex calendars of the CEO and CSO; assist with prioritization and time management. Arrange all car services, transportation, hotel reservations, and travel accommodations for the CEO and CSO. Schedule and coordinate leadership team meetings, company-wide meetings, and monthly board updates; develop agendas, capture minutes, and track follow-ups. Partner with functional leaders to coordinate presenters and topics for monthly all-hands meetings; create and manage the shared PowerPoint deck. Lead weekly coordination with the Leadership Team and manage agendas for meetings Event Planning & Support Lead the planning and execution of small-scale events (10-25 attendees), including site reviews, travel arrangements, agenda development, vendor negotiations, and onsite management. Support planning and logistics for the company's two major bi-annual all-company meetings. Manage logistics for all off-sites, workshops, and team-building activities. Office & Administrative Management Oversee day-to-day operations of the Calabasas, CA office, including mail/package delivery, cleaning services, building support, and kitchen stocking. Provide ad hoc project management support as needed. Qualifications Prior experience directly supporting a CEO, President, or other top company executive is required. Bachelor's degree and relevant experience required. 5+ years supporting senior executives in a fast-paced, high-growth environment. Mastery of Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. Strong event planning and vendor management skills. Exceptional organizational skills with strong attention to detail. Proven ability to manage multiple priorities and work with minimal supervision. Excellent written, verbal, and interpersonal communication skills. High level of discretion, integrity, and professionalism in handling confidential information. Willingness to travel approximately 2x per quarter. Benefits Overview: Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule. Botanic Tonics is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identify, sexual orientation, national origin, liability for military service, or any other characteristic protected by applicable federal, state, or local law. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. Botanic Tonics reserves the right to defer or close a vacancy at any time.

At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned. Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion. NOTE: The current vacancy is in the Department of Transportation. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits. Representative Duties Conducts field investigations and surveys of various organizational and administrative studies. Gathers, complies and conducts analysis of data for departmental studies and/or projects. Prepares charts, tables and diagrams. Maintains applicable records and files, as assigned. Performs administrative and clerical duties, as assigned. Performs other related duties, as assigned. Requirements Knowledge of: Principles and practices of public administration General research and analysis methods and techniques Basic office procedures and standard office equipment Effective customer service techniques Ability to: Follow oral and written instructions Communicate effectively both in writing and orally Research and interpret complex technical information Write clear and concise reports Perform mathematical calculations Provide effective customer service Establish and maintain effective and cooperative working relationships with City employees and the general public Skill in: The use of a personal computer and applicable software applications Reading, writing and communicating in English at an appropriate level Basic mathematics Education, Training and Experience: Graduation from high school or the equivalent. Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. You must attach a copy of your college level transcripts to your online application. Applicants who indicate receipt of college level coursework from a foreign institution must provide United States credential equivalency verification along with a copy of your college transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so will result in your application being evaluated without the education being considered. NOTE: Be sure to include volunteer experience, if applicable, when completing your application. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call **************, TDD ************** (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. This is a temporary hourly position without benefits. The City of Santa Monica provides a deferred compensation (457) retirement plan for its as-needed (temporary) employees who are not eligible for coverage under the California Public Employees Retirement System (CalPERS). The City and as-needed employee are each required to contribute 3.75% of wages to the deferred compensation plan. As-needed employee contributions will be deducted from paychecks on a pre-tax basis. 01 The Administrative Intern (As-Needed) position requires you to be a student in good standing at an accredited college or university with a major in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. If you meet this requirement, you are required to submit a copy of your college level transcripts (official or unofficial) with your online application that demonstrates you are a current student. Failure to do so will result in your application being disqualified. Did you attach a copy of your college level transcripts? * Yes * No 02 Administrative Interns must be a student in good standing at an accredited college or university and maintain full-time student status (minimum 9 semester units). Please indicate your current student status. * I am currently a full time student (Minimum 9 semester units or 12 quarter units) * I am currently a part time student (Less than 9 semester units or 12 quarter units) * I am not a current student 03 What college or university are you currently attending? If you are not a current student, please mark not applicable (N/A) 04 If you are a current undergraduate student, please indicate your year of study. * Freshman * Sophomore * Junior * Senior * I am currently a graduate student (or above) * I am not a current student 05 If you are a current graduate student (or other), please indicate your degree program. * MA/MS/MBA * PHD * JD * I am currently an undergraduate student * I am not a current student 06 What is your field of study (major)? If you are not a current student, please mark not applicable (N/A). 07 What is your anticipated date of graduation? If you are not a current student, please mark not applicable (N/A). 08 The Administrative Intern position requires that you still retain student status next semester (or quarter). Will you be returning to higher education in Spring 2026? * Yes * No 09 Please indicate what interests you in the Administrative Intern position for the City of Santa Monica. Required Question Employer City of Santa Monica Address 1685 Main Street, Room 101 P.O. Box 2200 Santa Monica, California, 90401 Phone ************ Website *******************************************************

Job DescriptionBenefits: Dental insurance Health insurance We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team , ensuring they have all the information and resources they need to perform their best. Your responsibilities will include scheduling appointments, planning meetings, and writing correspondence, etc. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Job Title: Admin Assistant Client: Medtronic Location: 125 Cremona Drive Goleta CA USA 93117 Pay: 15/hour depending on administrative experience Hours: 8am-5PM Monday-Friday Must have: Experience with Excel. Resumes must show that candidates have experience with Microsoft Excel. This is a contract to possible hire opportunity. Additional Job Responsibilities Include: Support the Quality Manager to complete records Update Excel spreadsheets and provide customer service over the phone Perform tedious data entry tasks Participate in meetings and projects as assigned Job Requirements High school diploma or equivalent At least 2 years of recent office administration experience required Strong knowledge in the use of MS Word and Excel Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

About the Role The Administrative Assistant to the Garden Directors provides essential administrative, technical, and clerical support to department leadership, with a primary focus on the Directors of Horticulture/Operations and Conservation/Research - the Garden's two largest departments. This role requires exceptional organizational and interpersonal skills, strong attention to detail, and the ability to handle sensitive information with discretion. This is a full-time (40 hours per week), non-exempt, benefited position. A Day in the Life You'll be the go-to person who helps keep things running smoothly for our directors. Your work will ensure meetings are prepared, communication is clear, and projects move forward efficiently. Every day is different, but you can expect to: Keep schedules and meetings running seamlessly - from coordinating logistics and preparing agendas to taking minutes and ensuring follow-up items don't fall through the cracks. Be a trusted point of contact for directors, managing calendars, fielding routine emails and calls, and helping keep priorities in order, as requested. Handle sensitive information with discretion and professionalism. Support special projects that advance the Garden's mission, working with the directors . Keep administrative tasks humming - from processing invoices to scanning, filing, and preparing documents. Make sure internal meetings and events are set up for success. Schedule committee meetings and ensure they do not conflict with Garden wide events. Provide logistical support for programmatic committee meetings including managing invitations and attendance, technology, setup, note taking, and follow-up Work in partnership with the Conservation Department to complete the monthly WEX fuel bill Ensure the Board of Trustees are invited to Garden-wide events Respond to requests from the Senior Leadership team to submit invoices in Ramp. Running errands, e.g. snacks and drinks for meetings, as needed. What You'll Bring At least two years of administrative and clerical experience. Strong organizational skills with a sharp eye for detail and accuracy. Excellent time management; you're great at juggling priorities and meeting deadlines. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Top-notch interpersonal skills with the ability to communicate clearly, concisely, and professionally. A collaborative mindset - you enjoy supporting others and contributing to shared success. You're Someone Who Can Communicate comfortably with staff, leadership, volunteers, and external partners. Work independently while thriving as part of a team. Adapt quickly to shifting priorities in a fast-paced environment. Keep calm, focused, and detail-oriented while handling multiple moving parts. Requirements Certificates & Licenses Valid California Driver License with an acceptable driving record. Physical Functions Sit for up to two hours at a time; use computer and phone for extended periods. Stand and walk for extended periods, including on stairs and Garden trails. Occasionally lift and carry up to 40 lbs.; bend, squat, and perform other physical tasks. This role is 100% on-site and does not qualify for remote work. More About Us The Garden is a beautiful place to work! In addition to beautiful views, outdoor work environments include exposure to extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, wildlife, and sun exposure. Disclaimer: You must be able to perform the essential functions of the position satisfactorily, and if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Santa Barbara Botanic Garden retains the right to change or assign other duties to this position.

Join a Nationwide and Multi-Regional Top Workplace of 2024! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about!Please note that this position is based out of Santa Monica, CA. As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude. Duties: Administrative support on active construction site to the site-based project team Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities Data entry: Daily reports, RFI and Submittal Logs Track DSA inspection logs, Skilled & Trained workforce, and contractors insurance Maintain job site-specific SDS and postings Ability to take meeting minutes Maintain the physical and electronic filing system for each job adhering to company standards Follow up with responsible parties to obtain/coordinate project information Requirements: Excellent attention to details and facility with numbers Ability to prioritize and multi-task, in a busy office environment Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies Self-starter with strong multi-tasking and follow-up skills Identifies and resolves problems in a timely manner Good judgment, logic, and ability to learn new things quickly Responds to requests for service and assistance Superb organizational skills and desire to get it right Must have good communication, teamwork, and organizational skills Proficient knowledge of Microsoft Office Suite. Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus. Typing of at least 50 wpm with emphasis on accuracy A valid driver's license and acceptable driving history is required Must possess a high school diploma or GED Benefits: Employee Stock Ownership Plan (ESOP) Profit-Sharing 100% employer-paid Health/Dentalpremiumsfor team members Generous Vacation and Sick Time off Nine(9) Paid Holidays - Including your Birthday! 100% employer-paid Life, AD&D, and Long Term Disability insurance Retirement plans with company contribution Subsidizedtuition on Child Care Health/Dependent care FSA's Making a difference in the communities you serve Acknowledgments Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.

Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house. With headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We're committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You'll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done. We're looking for a motivated Administrative & Content Assistant to help keep our office running smoothly while supporting our in-house brand content. This is an entry-level role, ideal for someone organized, proactive, and eager to gain hands-on experience in both operations and creative work. Job Description Administrative: Provide administrative assistance, including data entry and document preparation as needed Maintain and clean kitchen areas including loading and emptying dishwasher, cleaning refrigerators, and restocking beverages Greet clients and vendors ensuring a welcoming, professional environment. Ensure conference rooms and showroom are set up for meetings, including providing beverages for guests. Purchase and stock office, kitchen, and restroom supplies. Oversee maintenance and inventory of all office equipment. Order supplies as needed. Ensure new hires have all necessary equipment Assist with special events, holiday parties and company meetings. Assist sales and project management teams as needed. Handle mailing, shipping, and receiving packages. Perform ad hoc tasks and run errands as needed. Content: Support social media and basic content tasks for our in-house brand. Manage orders and ship accordingly Manage content calendar Assist with photography, styling, or simple design projects (bonus if you enjoy content creation or graphic design). Qualifications What you bring: Exceptional organizational and time management skills to manage & complete multiple tasks efficiently. Maintain a professional demeanor when interacting with clients, colleagues, and other team members. Familiarity with social media platforms, specifically Instagram and TikTok Enthusiasm for photography, content creation, or design is a bonus. Ability to thrive in a fast paced work environment and maintain strict confidentiality Positive attitude, adaptable, and a team player. Prior administrative experience is a plus Why You'll Love This Role: Hands-on experience in both office operations and creative projects. Exposure to brand-building, social media, and content creation. Collaborative and supportive work environment. The Admin and Content Assistant position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays. Compensation: $26-28 per hour based on experience Additional Information All your information will be kept confidential according to EEO guidelines.

Full-time Description Job Description: Administrative Assistant Position: Full-Time Immediately Schedule: Full-Time, Monday-Friday, 8:30am to 5pm Professional Attire Required Valid Driver License Required We are seeking a dynamic Administrative Assistant for our Santa Monica, CA location! We are looking for someone who embodies first-class service and professionalism, and takes pride in exceeding clients' expectations. In this role, you will be the heartbeat of our office, providing a warm welcome and exceptional hospitality to clients. Your polished demeanor and excellent interpersonal skills will ensure every client feels valued and supported. Responsibilities include managing reception, handling phone calls, and maintaining the smooth operation and appearance of our workspace. Your enthusiasm and commitment to excellence will help create an environment where business thrives. If you have a passion for service and fostering professional relationships, we want to hear from you. Join a national leader in flexible workspaces with over 22 years of experience and 85+ locations nationwide. Apply today and become the new face of our thriving workspace community! Administrative Assistant Responsibilities: Answering & Screening Telephone Calls for several different companies (Experience with multi-line phone system a must) Great Customer Skills (Can Do Attitude) Mail Distribution, Process Postage and Deliveries Photocopying and Filing for clients Conference Room Scheduling for clients Word Processing for clients Handling requests from clients Requirements Necessary Skills Must have the ability to take general directions and apply to diverse and unique situations. Must have good understanding of business etiquette. Must have manual dexterity. Must have a pleasant telephone voice, handling all calls in a professional manner using clear and concise pronunciation of clients' names. Must be detail oriented. Must have basic Word and Excel Skills Personal Requirements Professional business appearance, manner, and attitude Cooperative attitude that is compatible with others Must show incentive and ingenuity be prompt, reliable and dependable. Demonstrates communication and organizational skills. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Customer Service - Responds promptly to requests for service and assistance; Meets commitments. Oral Communication - Articulate and speaks persuasively in positive or negative situations; listens and gets clarification; responds well to questions. Diversity - Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works ethically and with integrity; upholds organizational values. Organizational Support - Follows policies and procedures; Ensure completion and accuracy of tasks correctly and on time; support organization's goals and values. Professionalism - Approaches others in a tactful manner; Ability to Multitask; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Successful delegation and oversight that instructions are followed, responds to Executive management direction; Takes responsibility for own actions; Keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Driving Records Clearance Background Check Clearance Authorized to work in the United States Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak clearly and effectively before groups of customers or employees. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to solve problems using common sense decision skills. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Office programs, Yardi, and the Internet. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to walk; sit; use hands to handle or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Job DescriptionBenefits: 401(k) Bonus based on performance Company parties Competitive salary Dental insurance Opportunity for advancement Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications An associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects At EMpathyhands Homecare LLC, we are committed to delivering compassionate, personalized home care services that enhance the quality of life for our clients. We are currently seeking a friendly, organized, and highly communicative Homecare Manager to lead our team and ensure smooth operations in both client services and staff support. Position Overview: The Homecare Manager plays a central role in performing in-home client assessments, managing new client intake, onboarding new employees, and overseeing care delivery. This role requires someone with excellent interpersonal skills, a background in HR or team management, and strong written and verbal communication abilities. Key Responsibilities: Perform in-home assessments to determine care needs and develop service plans Manage the intake process for new clients, ensuring a smooth and welcoming experience Oversee onboarding and orientation for new employees, including caregivers and support staff Serve as a key point of contact for clients, families, and employees Monitor care quality and address any issues or client concerns promptly Maintain accurate client and employee records in compliance with regulations Support recruitment and employee engagement efforts as needed Foster a positive, team-oriented work culture Manage day-to-day operations Scheduling, client and Employee Support, Attendance Tracking, Yearly evaluations, posting job ads Interviewing/background Check Employees terminations Workmans Comp/EDD paperwork Performance evaluation Qualifications: Experience in home care, case management, or home care coordination Background in HR, employee onboarding, or team supervision preferred Strong people skills and a friendly, professional demeanor Excellent communication skills both written and verbal Organized, detail-oriented, and capable of managing multiple tasks Proficient in Microsoft Office and comfortable learning new systems Valid drivers license and reliable transportation What We Offer: Competitive pay and benefits package A supportive and people-first workplace culture Opportunities for growth and professional development The chance to make a meaningful impact in the lives of clients and families How to Apply: Please send your resume and a brief cover letter to [your email address] with the subject line Homecare Manager Application to Emapthyhands Team Job Types: Full-time / Part-time Pay: competitive

A global consulting firm is looking for an experienced Administrative professional to join their Southern California office. As one of the integral team members on the Corporate Support team, you will be providing administrative support - including but not limited to managing their complex calendars, travel booking, expense report and vendors screening - to 5 business consultants. More about the company: It is one of the largest consulting organizations in the world, with over 40 offices globally, providing different services to key industries such as Pharmaceutical and Biotech, Financial Services, Tech & Communications. Qualifications Qualifications: High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred; At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a corporate/office setting; Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; Strong oral and written communication skills; Additional Information All your information will be kept confidential according to EEO guidelines.

U.S. Citizenship is Required. Ability to qualify for a US Department of Defense security clearance required. Toyon Research Corporation is seeking an experienced, highly capable and personable administrative professional to support the company leadership and administrative team at our headquarters in Goleta, CA. Reporting to the President/CEO, the executive assistant will provide multi-faceted administrative support to our outstanding professionals at the forefront of company operations, executive initiatives, and business development. Toyon is an employee-owned small business, supporting defense sector clients with systems analysis, technology development and specialized manufacturing. This is a wonderful opportunity for a confident and dynamic Executive Assistant to build responsibility and independence in performing a range of tasks, and be rewarded with the trust and appreciation of fellow employee shareholders. Responsibilities Generate, review and transmit correspondence, charts, tables, reports, and presentations Manage and maintain files, databases and records associated with assigned tasks Maintain the company-wide event calendar Coordinate, organize and host meetings and events Provide proactive personal assistance to assigned staff, including travel arrangements, expense reports, and special projects as necessary Coordinate engagements and build corporate relationships with external parties (e.g., consultants, teaming and legal agreements) Requirements Minimum AA/AS degree or equivalent professional certification; Bachelor's degree preferred Minimum of 5 years of experience in an administrative assistant role, executive-level preferred Excellent references for similar roles Outstanding interpersonal and communication skills, written and oral Proficiency with computers, Microsoft Office Suite, e-signature tools (e.g. DocuSign), and other essential office equipment Ability and aspiration to learn new tools, systems and workflows as necessary Ability to work under minimal supervision, and exercise initiative and independent judgment while managing multiple and simultaneous priorities A keen attention to detail Ability to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality Valid driver's license and auto insurance Experience in aerospace, government contracting and/or engineering firms is a plus WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE! Competitive Industry Pay 100% Employer-Paid Medical Insurance Premium HSA with Employer Contributions Dental and Vision Coverage Options Paid Holidays Paid Vacation and Sick leave Company Funded 401(k) and Profit Sharing Plans Employee Stock Ownership Plan (ESOP) Life and Disability Insurance Paid Parental Leave Discretionary Bonus Eligibility The annual pay range for the Executive Assistant position is $65,000 to $105,000. The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate's education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment. Pay Transparency Nondiscrimination Provision Equal Opportunity Employer including Disability and Veterans Applicant Privacy Notice Learn more about our company in our latest video, We are Toyon. Ref #2538-M