Senior administrative assistant jobs in San Rafael, CA

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

LHH is currently seeking an Executive Assistant with 3 or more years of experience for a full-time job at an exciting media company in Culver City, CA. This is a contract-to-hire role that offers the opportunity to work with a rapidly growing and lively organization within a creative industry. This role entails providing complete administrative support to a Senior Vice President while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a new and exciting place to work - apply online today! Responsibilities: · Travel coordination and expense reporting · Heavy calendar management and scheduling with Microsoft Outlook · Meeting and event coordination · Report tracking, file management and meeting minutes · Perform other tasks and functions as assigned to provide support to other team members and internal departments Qualifications: · Experience working in a corporate environment · College degree preferred · Ability to work independently and as part of a team · Personable, proactive, and able to work in a fast-paced environment Skills: · Strong attention to detail · Ability to effectively multitask and prioritize · Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook Experience: · 3 - 5 years or more of recent Executive Assistant experience in a corporate environment Work Hours: 8:00am - 5:00pm, 40 hours per week To learn more about this Executive Assistant job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website. Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records. Equal Opportunity Employer/Veterans/Disabled Pay Details: $27.00 to $40.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities Scheduling meetings and coordinate meeting logistics, including luncheons Documenting technical meetings and follow up on action items/commitments Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project Preparing and tracking Purchase Requisitions Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality Coordinates activities between departments and outside parties Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Work with diverse group of employees to assist on projects as assigned by line managers Planning company functions and appreciation activities Overseeing the work of service/supply vendors Escorting visitors/contractors through the building in compliance with Security policy Special projects as assigned Basic Qualifications (Required Skills & Experience) Minimum of 5+ years' experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred. High School diploma or GED Equivalent is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams). Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies Consistently demonstrates effective communication skills - written and verbal Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load Skilled at follow-up/follow-through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one's own interests Physical Demands Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequently) Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally) Clearance Level No Clearance The salary range for this role is: $30 - $43 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: T his position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff for Marine Systems Business Unit (BU). This position will also provide additional support to the broader BU and work cross-functionally with other site and corporate admins as needed. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a business Vice President and their team. This is an onsite position. What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. This person will also be seen as a lead to all other admins for the site to organize site related events and other activities as needed. Keys to success include: Working well under pressure. Ability to solve problems independently. Completing requirements in a fast-paced, multifaceted team environment. Roles and responsibilities of Administrative Assistant 5 will include (but not be limited to) the following: Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs. Manage the VP's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts. Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner. Follow up on actions on behalf of the VP and execute additional tasks as directed. Handle confidential business matters while maintaining an effective and organized administrative system. Coordinate meetings and events-including internal staff meetings and engagements with customers and VIPs-by arranging venue logistics, conference room reservations, setup, catering, and tracking action items. Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors. Address information requests and communications by answering telephones, screening calls, and forwarding messages. Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents. Lead and develop the administrative team, fostering a culture of collaboration and high performance. Basic Qualifications: High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams. Strong organizational and multitasking skills. Strong attention to detail and a proactive approach to problem-solving. Excellent written and verbal communication skills. Manage confidential information with discretion. Prior experience organizing logistics for meetings, conferences, and company events. US Citizenship required. Preferred Qualifications: Associate's/Bachelor's degree (a background in business administration is a plus) Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY. Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities. Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs. Exceptional written and verbal communication skills, including meticulous proofreading and document review. Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development. Primary Level Salary Range: $79,100.00 - $131,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. You bring passion and dedication to your job, and there's no telling what you could accomplish! At Apple, we work every day to create products that enrich people's lives. We're looking for an exceptional Executive Assistant to support a Vice President within Apple's Worldwide Marketing Communications (Marcom) organization. This role ensures the VP's day runs smoothly through expert time management, precise coordination, and thoughtful anticipation of needs. You'll partner closely with teams across Marcom and Apple, contributing to key moments including product launches and large-scale team events. If you thrive in a fast-paced creative environment, excel at navigating complex priorities, and love supporting others in doing their best work, this role is for you. In this role, you will manage a highly dynamic schedule spanning multiple time zones, coordinate in-person and virtual meetings, and oversee complex domestic and international travel. You'll prepare and track expenses, maintain a forward-looking lens on priorities, and ensure the VP is informed, prepared, and on time throughout the day. You will plan and support team events-including staff meetings, offsites, all-hands, and launch-related activities-while collaborating closely with other administrative partners and cross-functional teams. You'll play a meaningful role in major Marcom and product launch moments, helping the VP and leadership team deliver at their best. Experience supporting visionary creative leaders Background in a creative studio, agency, or production environment Ability to maintain a sense of humor and perspective in a fast-paced, high-pressure setting Experience supporting executives with on stage productions 15+ years of experience supporting senior executives in fast-paced or creative environments Exceptional organizational skills with deep attention to detail Strong verbal and written communication skills, with the ability to represent the VP and team professionally Strong business acumen and understanding of Marcom and cross-functional operations Proven ability to manage multiple priorities, deadlines, and urgent situations with composure Highly proactive and able to anticipate needs several steps ahead Skilled at building strong partnerships with senior leaders and executive assistants across Apple Demonstrated discretion in handling confidential and sensitive information Flexible and adaptive when priorities shift Positive, approachable, and diplomatic; able to set boundaries when appropriate Comfortable stepping into last-minute requests or projects outside the traditional EA scope Proficient in Apple software (Calendar, Keynote, Pages, Numbers, eApproval) and collaboration tools like Slack and Quip Experience maintaining robust follow-up systems and managing competing deadlines Willingness to provide occasional after-hours support, especially during travel or peak project periods Comfortable operating behind the scenes to support someone in a highly visible role Experience partnering with internal teams such as Executive Travel, IST, and Wellness Ability to provide light technical support (software, hardware, device setup) in partnership with IT Experience coordinating administrative production activities, including creative reviews and rehearsals Ability to monitor and prepare for travel requirements (visas, vaccinations) well in advance Willingness to travel as needed Strong collaborator with other administrative partners, maintaining professionalism and teamwork

Your work days are brighter here. We're obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we're shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you'll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We're in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you'll do meaningful work with Workmates who've got your back. In return, we'll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in you for the long haul. So, if you want to inspire a brighter work day for everyone, including yourself, you've found a match in Workday, and we hope to be a match for you too. About the Team At Workday, we are committed to bringing passion and customer focus to the business of enterprise applications. We work hard, and we are serious about what we do. Workday is a fast-growing company, and the Senior Executive Assistant will need to navigate ambiguity and multiple priorities. About the Role Workday is looking for a Senior Executive Assistant to support our CIO and 1-2 Senior Vice Presidents. In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive. Key Responsibilities Manage the daily schedule of 2 SVPs and 2 VPs, outlook and calendaring Regularly make decisions on behalf of executives and creatively executes on events, projects, and daily work. Advanced skills in booking domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel. Process expense reports in Workday and ensure spend is within budget. Monitor and predict spending and advise appropriately. Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates). Order catering for internal/external meetings. Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience. Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions. Build relationships and partnerships which are crucial to the success of the organization. About You Basic Qualifications 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives. Other Qualifications BA/BS degree or equivalent experience. Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom. Ability to put yourself in the executive's shoes and handle the schedule in a way that promotes the most effective use of time. Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity. Ability to re-prioritize at a moment's notice with changing needs of the executives and proactively navigate past roadblocks as they arise. Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance. Exceptional written and verbal communication skills. Workday Pay Transparency Statement The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate's compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday's comprehensive benefits, please click here. Primary Location: USA.CA.Pleasanton Primary Location Base Pay Range: $128,200 USD - $192,400 USD Additional US Location(s) Base Pay Range: $108,300 USD - $192,400 USD Our Approach to Flexible Work With Flex Work, we're combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter. Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records. Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans. Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process! At Workday, we value our candidates' privacy and data security. Workday will never ask candidates to apply to jobs through websites that are not Workday Careers. Please be aware of sites that may ask for you to input your data in connection with a job posting that appears to be from Workday but is not. In addition, Workday will never ask candidates to pay a recruiting fee, or pay for consulting or coaching services, in order to apply for a job at Workday.

UNorth, established in 1999, is a global leader of innovative consumer products and services. Our products range across many industries including Electronics, Aviation, Fashion, Toys, Pet Supplies, and Information Technology. The underlying principle of all operations is the same: be the most innovative, provide an exceptional customer service, and earn results by working hard. UNorth offers a fun, highly-intelligent, flexible, and informal working atmosphere. We'll challenge you, involve you, and celebrate your contributions. Build your future by joining a winning team that wants you to succeed. There is a wide range of pay, health, and benefit programs available that include wellness benefits, retirement benefits, paid time off, career development, and more. Job Title: Executive Assistant Job Description: We are looking for a super sharp, bright, and organized individual to join our team in Sunnyvale, CA for Executive Assistant position. Type: Full-time General Working Hours: Minimum of 40 hours per week. Irregular hours, after hours as needed. Availability: Immediate Opening Qualifications REQUIREMENTS FOR IDEAL CANDIDATE: EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED Able to manage projects on behalf of executive, operations and direct others "Get things done" Attitude Be able to work independently or as a team. Motivated with good interpersonal skills. Good research skills Able to multi-task and prioritize in a fast-paced environment Able to manage others, organize schedule, and make quick decisions. Able to work under time pressure/deadlines Strong internet skills (Searching online, Internet, Shopping online, etc) Proficient in Excel, Outlook and Word Legal to Work in the United States and be able to pass background check and screening Have a valid california driver license RESPONSIBILITIES (Include but not limited to):): Managing aspects of Executive staff daily activities Operate and Manage no behalf of executive on wide range of tasks Manage Prepare meeting materials or take notes Manage schedules, emails, including confirming appointments and preparation for meetings Be point of contact (POC) and direct and manage calls, emails and schedules Draft general correspondence, including letters, memos, emails, and reports Booking Flights and travel arrangements Create word and power point presentations or analyze and present as needed Perform other tasks as required by management PREFERRED QUALIFICATIONS: Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus ______________________________________ IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD: Consider yourself a sharp and internet savvy person You're the person who get things done You are currently keeping detail track of your tasks you do not forget your tasks. Consider yourself a punctual person Consider yourself a very detailed-oriented and amazingly organized person (As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis." (As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc ______________________________________ Additional Information This is an on-site position. Please do not apply if you are looking for remote work. General Rate for this position is: DOE and hours. UNorth offers a wide range of pay, health, and benefit programs. __________________ Keywords keywords: assistant, executive, ceo, paralegal, legal, law, help, desk, it, intern, cfo, technician, outlook, office, technical assistant,

Intapp provides cloud software solutions that address the unique operating challenges and regulatory requirements of the global professional and financial services industry. Our customers are the largest law, accounting, consulting and financial services firms in the world. We are a public company trading on the NASDAQ exchange under the stock symbol INTA. We are looking for an outstanding Senior Executive Assistant to play a key role in our company's growth and success. In this position you will work primarily with our Chief Marketing Officer. We are looking for someone with integrity and discretion in handling confidential information; a high degree of professionalism in dealing with senior professionals both inside and outside of the company; composure and confidence under pressure, with the expertise and agility to juggle conflicting demands and optimize outcomes; exceptional attention to detail; and the habit of clear, consistent, and reliable follow-up. Our expectation is for you to build strong relationships with your colleagues, represent Intapp professionally in all venues, think ahead and anticipate issues before they arise, and provide support as and when needed, with no task too small, and always in the interests of Intapp. We need you to be able to react with urgency and work at speed in certain situations, and in other situations, to drive complex tasks to completion over time. You should be adept at working with multiple people, perspectives, and technical systems and applications. What you will do: Provide support for the CMO Expert in planning, scheduling, and coordinating skills to create a smooth workflow Meet deadlines, anticipate needs, demonstrate initiative, and independently complete tasks Use good judgment in setting work priorities, planning and organizing workload Handle multiple projects with the possibility of changing priorities Handle domestic and international travel arrangements for executives and other staff members Protect the confidentiality of information related to the organization and assist with sensitive matters Assist with special meetings and event planning Manage Concur for expenses and travel platform Evaluate and streamline processes and procedures Finance management, including budgeting and assisting with budget planning and forecasting Purchase request management and generation Vendor management, including contract management, agreement renewals, and the acquisition of vendor quotes for purchase request General project and task management Generating, capturing, and presenting metrics, as needed Schedule and organize activities such as meetings and conferences Assist with preparation for meetings and presentations, including organization of meeting materials and logistics What you will need: 5-10 years of experience supporting high tech executives and working in a startup environment Bachelor's degree (preferred but not required) Proficiency in use of collaboration tools including Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Experience using SharePoint for internal documents Knowledge of Microsoft Office 365 (Word, PowerPoint, Excel, Teams, SharePoint, Zoom, etc.) Demonstrated attention to detail, flexibility, reliability, resourcefulness, and creative problem-solving skills Exceptional ability to work independently as well as with all levels of management and staff Ability to relate and maintain calm in high stress situations Experience making independent decisions following standard policies and procedures Diplomatic, with the ability to exercise proper discretion and judgment Excellent organizational skills, strong attention to detail, flexibility to handle new tasks and shifting deadlines and priorities Possess common sense and professionalism with strong work ethic Analytical with ability to problem-solve and work to effectively manage multiple projects and shifting priorities Willingness to explore creative and innovative ways to organize team, improve processes, etc. Strong oral and written communication and interpersonal skills Highly discrete with confidential information and diplomatic What you'll gain at Intapp: At Intapp, you'll get the opportunity to bring your talents and intellectual curiosity to create better outcomes for our people and our clients. You'll be part of a growing public company, with a modern work environment that's connected yet flexible and where your professional growth and well-being are top priorities. We'll collaborate and grow together, supporting each other in a positive, open atmosphere that fosters creativity, innovation, and teamwork. Here, you will have the opportunity to: ·Expand Your Skills: Unlock your potential with professional development opportunities supported by a community of experienced professionals. We offer reimbursement for training and continuing education to help you stay ahead in your career. Enjoy Where You Work: Thrive in our modern, open offices designed to inspire creativity and collaboration. Our complimentary lunches and fully stocked kitchens ensure you have everything you need to stay energized throughout the day. Support What Matters Most: Our comprehensive wellness and flexible time off programs and our benefits are designed to care for you and your family. Our family-formation benefits and support during your family-building journey ensure you have the resources you need when it matters most. We believe in giving back and supporting our communities with paid volunteer time off and a donation matching program for the causes you care about. Join us and be a part of a collaborative and welcoming culture where your contributions are valued, and your professional growth is a priority. Together, we are building a company of long-term value that we can all be proud of. Intapp provides equal employment opportunities to all qualified applicants and will make hiring decisions without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristic protected by federal, state or local laws. Please note: Intapp will not hire through text message, social media, or email alone. We will never extend a job offer unless you have been contacted directly by an Intapp recruiter and have participated in the interview process which will generally consist of 3 or more virtual or in person meetings. Please note that Intapp only uses company email addresses, which contain “@intapp.com” or “@dealcloud.com” to communicate with candidates via email. Intapp will never ask for financial information of any kind or for any payment during the job application process. We post all legitimate job openings on the Intapp Career Site at ****************************************** If you believe you were a victim of such a scam, you may contact your local authorities. Intapp is not responsible for any claims, losses, damages, or expenses resulting from scammers.

Calling all originals: At Levi Strauss & Co., you can be yourself - and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit - and your future. We're looking for a highly organized professional to support the Senior Executive Assistant to our President & CEO.You'll serve as a trusted partner and liaison, helping to streamline communication, foster cross-functional collaboration, and ensure daily operations run smoothly. This is a great opportunity for someone who excels in a fast-paced environment and is passionate about delivering high-level support. About the Job Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners Partner with senior-level leaders and team members across Levi's & Co. and cultivate relationships between departments and improve communication across teams Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders Manage demanding Outlook calendaring requests, while also keeping executives accessible Handle and maintain confidential information Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests Initiate purchase orders, reconcile invoices, and complete/track expense reports Coordinate complex travel and expense reporting using Concur Maintain impeccable standards of confidentiality and information security You will report into our Sr. Executive Assistant to our President & CEO About You Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives Experience with international and domestic travel arrangements Experience supporting C-Suite Leaders Must have a high degree of integrity when dealing with confidential information Can work with individuals at all levels Can work with different personality types and leadership styles Be on-call, beyond standard business hours. Google Slides or PowerPoint experience to refine & integrate existing presentations This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs. The expected starting salary range for this role is $78,800-$120,900 per year . We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs. Levi Strauss & Co. (LS&Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here. LS&Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&Co. a collective success. #LI-hybrid EOE M/F/Disability/VetsLOCATIONSan Francisco, CA, USAFULL TIME/PART TIMEFull time FILL DATE This position is expected to be filled by 01/11/2026.Current LS&Co Employees, apply via your Workday account.

Fuse is on a mission to accelerate the world's transition to limitless clean energy. We're builders, breakers, and fixers who get sh!t done - building pulsed-power and fusion devices. The team moves fast, iterates faster, and sweats the details. If “impossible” sounds like a to-do list, you'll fit right in. This is not a regular job. Fusers are on a mission to change the world. About the Role Fuse is searching for our operations sherpa. A unique Fuser that can keep pace with our founder's velocity. You'll guard time, kill friction, and turn chaos into clean execution. Calendar athlete. Comms router. Travel ninja. Ops whisperer. All in one. About You Trusted gatekeeper: Discretion first. Polished communicator: Impeccable grammar, no typos. Chief Time Officer: You enjoy planning vacations and events down to the minute. Own the tech stack: Notion, Slack, Google, and Microsoft. Driving these platforms are second nature. Protect the momentum: Anticipate needs, surface blockers early, coordinate cross-team actions, and keep decisions moving. Master logistician: Travel that works, meetings that start on time, rooms that are ready, documents prepped. Project-management instincts: you notice what's missing and add it before anyone asks. Minimum Requirements 3+ years supporting C-level leaders in high-velocity environments. Ruthless prioritization, exceptional written brevity, and calm under shifting constraints. Mastery of calendar tooling, travel platforms, and productivity stacks. On-site bias and willingness to handle “whatever it takes” moments. Bonus points Startup experience in defense/energy/advanced hardware.

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team. We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups. What does a work environment look like at Clerk Chat? Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We're small enough that every individual has a big impact, but we're growing fast enough that there's tremendous room for career advancement. Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale. You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos-you create calm from it. What you will do: Move at "founder speed"-anticipate needs, solve problems, and clear obstacles before they slow down leadership Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls Build and optimize operational systems-from expense management to document organization-that scale with the company Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders Take on special projects that extend beyond traditional EA scope-research, vendor negotiations, event coordination, and more What you will need: 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations Exceptional organizational skills with obsessive attention to detail and follow-through Strong written and verbal communication-you can draft executive-level correspondence and represent leadership professionally Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus) Entrepreneurial mindset-you take ownership, anticipate what's next, and don't wait to be told what to do Nice to have: Experience in B2B SaaS, telecom, or AI-focused companies Familiarity with early-stage startup environments and comfort with ambiguity Experience supporting executives through fundraising, board meetings, or M&A processes Background coordinating across distributed or remote teams Clerk Chat provides several benefits to help you bring your best self to work: Competitive compensation and equity packages Health, dental, and vision insurance Flexible vacation time (Unlimited PTO) Catered lunch in the office 401k with 4% match Salary Range: The annual base pay range for this role is: $130,000 - $180,000 Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future. We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.

Our Mission Our mission is to restore cell health and resilience through cell rejuvenation to reverse disease, injury, and the disabilities that can occur throughout life. For more information, see our website at altoslabs.com. Our Value Our Single Altos Value: Everyone Owns Achieving Our Inspiring Mission. Diversity at Altos We believe that diverse perspectives are foundational to scientific innovation and inquiry. At Altos, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining a diverse and inclusive environment. What You Will Contribute To Altos Reporting directly to the General Counsel and Chief Compliance Officer, the Senior Executive Assistant provides executive support in a one-on-one working relationship. They will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Legal and Compliance department. The Senior Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations correspondence as needed; and oversees special projects. The Senior Executive Assistant has a strong professional presence, a bias to action, the ability to interact effectively with all levels of the organization and represents Altos accurately and positively in all settings. We seek a creative individual who enjoys working within a fast-paced, entrepreneurial environment that is mission-driven and collaboration-oriented. The ideal individual exercises good judgment in a variety of situations, is a clear and effective communicator, demonstrates excellent and adaptable administrative and organizational skills, and maintains a realistic balance among multiple, shifting priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, to work under pressure at times to handle a wide variety of activities, and to handle sensitive and confidential matters with highest level of discretion. Responsibilities Completes a broad variety of administrative tasks for the GC/CCO including managing an active calendar of appointments and at times, complex meetings; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; prepares and manages meeting minutes, and compiling documents for internal and external meetings. Provides a bridge for smooth communication between the GC/CCO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, and other department needs. Lead for, and manager of, administrative programs and projects across the department. Organize, plan, and execute team events. Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned. Maintains a consistent, full-time physical presence in the office (five days a week) to facilitate critical in-person coordination. Who You Are Minimum Qualifications Bachelor's degree desired. Strong work tenure: 8+ years of experience supporting Senior Executives. Experience in C-suite support, particularly General Counsel, is a plus. Experience interacting with and managing board of directors logistics a plus. Experience and interest in biotechnology and science a plus. Strong experience developing internal and external communications and cross-functional and global partnerships. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Expert level written and verbal communication skills. Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information. Highly resourceful team player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively. Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment. Experience working with all levels of management, employees, vendors, external business partners, and high-level officials. Unwavering commitment to integrity. Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. The salary range for Redwood City, CA: Senior Executive Assistant: $158,950 - $215,050 Exact compensation may vary based on skills, experience, and location. For UK applicants, before submitting your application: - Please click here to read the Altos Labs EU and UK Applicant Privacy Notice (bit.ly/eu_uk_privacy_notice) - This Privacy Notice is not a contract, express or implied and it does not set terms or conditions of employment. #LI-NN1 Equal Opportunity Employment We value collaboration and scientific excellence. We believe that diverse perspectives and a culture of belonging are foundational to scientific innovation and inquiry. At Altos Labs, exceptional scientists and industry leaders from around the world work together to advance a shared mission. Our intentional focus is on Belonging, so that all employees know that they are valued for their unique perspectives. We are all accountable for sustaining an inclusive environment. Altos Labs provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Altos prohibits unlawful discrimination and harassment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Thank you for your interest in Altos Labs where we strive for a culture of scientific excellence, learning, and belonging. Note: Altos Labs will not ask you to download a messaging app for an interview or outlay your own money to get started as an employee. If this sounds like your interaction with people claiming to be with Altos, it is not legitimate and has nothing to do with Altos. Learn more about a common job scam at ***************************************************************************

From Fivetran's founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We're proud that more organizations continue to leverage our technology every day to become truly data-driven. About the Role Fivetran is building data pipelines to power the modern data stack for thousands of companies. We are seeking a seasoned and proactive Senior Executive Assistant to provide high-level support to our Chief Product Officer (CPO) and other senior leaders across the Product organization. Reporting directly to the CPO, this role will serve as a trusted partner in optimizing executive time and priorities, ensuring alignment across product leadership, and driving operational excellence. In addition to executive support, this role will own key department rituals, contribute to department-wide operations, and support initiatives that enhance organizational effectiveness. This is a full-time, hybrid position based out of our Oakland, CA office, with two days per week required in-office to foster collaboration, executive partnership, and team engagement. Our hybrid work model offers a blend of remote flexibility and in-person collaboration, including two days in the office each week to connect and build as a team. What You'll Do Executive Support: Provide comprehensive support to the CPO, VP of Product, and senior product leaders, including complex calendar management, inbox prioritization, expense processing, and drafting executive-level communications. Strategic Prioritization: Partner with the CPO to manage priorities and commitments, ensuring focus on the most critical initiatives. Own key department meetings and rituals, including: Lead the planning, coordination, and flawless execution of quarterly business reviews and other strategic cadences. Prepare agendas, materials, and executive briefings, ensuring outcomes and action items are well-documented and communicated. Support leadership meetings, roadmap reviews, department all-hands and offsites, and ELT-level events. Operations Support: Collaborate closely with product leadership on operational processes, documentation, reporting, and process improvements that enhance team performance. Project & Task Management: Track high-visibility projects and cross-functional initiatives, providing updates and ensuring deliverables are met. Communication Coordination: Draft, refine, and distribute sensitive communications while maintaining confidentiality and executive tone. Travel & Logistics: Manage complex domestic and international travel, balancing efficiency, cost, and executive preferences. Relationship Management: Build trusted relationships across internal and external stakeholders, acting as a liaison on behalf of the CPO and Product leadership team. Culture & Engagement: Drive cultural initiatives, team-building events, and engagement activities across the Product organization. Hiring & Talent Support: Partner with recruiting and executives to coordinate interview loops, candidate evaluations, and culture-add assessments. Special Projects: Take ownership of ad hoc initiatives and departmental priorities, contributing to continuous improvement and organizational effectiveness. What You'll Bring 7+ years of executive administrative experience, including at least 3 years supporting C-level executives in high-growth, fast-paced environments. Proven ability to act as a strategic thought partner and trusted advisor to executive leadership. Strong organizational and project management skills, with a record of managing QBRs, operational cadences, and executive-level reporting. Exceptional communication skills (written and verbal), including experience drafting executive correspondence and presentations. High discretion, professionalism, and judgment in handling confidential information. Expertise with collaboration and productivity platforms: Google Workspace, Slack, Zoom, and project/task management tools (e.g., Jira, or similar). A proactive, solutions-oriented mindset with the ability to anticipate needs, resolve challenges, and improve processes. Strong relationship-building and influence skills across executives, teams, and stakeholders. Commitment to a hybrid model, with consistent in-office presence two days per week in Oakland. Bonus Skills Visual design skills for creating polished, executive-ready presentations and documents. A strong professional network and experience leveraging relationships for organizational success. #LI-HYBRID #LI-SR1 The compensation range displayed on this job posting reflects the minimum and maximum target for new hire compensation for the target position and level, and may include sales incentives or target bonuses depending on the role. Our compensation ranges are determined by role, level, and location. Our job titles may span more than one career level. Within the range, individual compensation is determined by additional factors, including job-related skills, experience, relevant education or training, business need, market demands. The compensation range is subject to change and may be modified in the future. Your recruiter can share more about the specific compensation range for your location during the hiring process. Oakland Pay Range$130,295-$162,868.75 USD Perks and Benefits 100% employer-paid medical insurance* Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off RSU stock grants* Professional development and training opportunities Company virtual happy hours, free food, and fun team-building activities Monthly cell phone stipend Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents. *May vary by country and worker type - please reach out to your recruiter for more information Click here to learn more about Fivetran's Benefits by Region. We're honored to be valued at over $5.6 billion, but more importantly, we're proud of our core values of Get Stuck In, Do the Right Thing, and One Team, One Dream. Read about us in Forbes. Fivetran brings together high-quality talent across the globe to make data access as easy and reliable as electricity for our customers. We value and recognize that our customers benefit from having innovative teams made of people from many backgrounds, experiences, and identities. Fivetran promotes diversity, equity, inclusion & belonging through attracting, recruiting, developing, and retaining a diverse workforce, not only because it is the right thing to do, but because it helps us build a world-class company to better serve our customers, our people and our communities. To learn more about Fivetran's culture and what it's like to be part of the team, click here and enjoy our video. To learn more about our candidate privacy policy, you can read our statement here. We are committed to ensuring that all candidates have an equal opportunity to participate in our interview process. If you require accommodations at any stage of the process due to a disability, medical condition, or any other circumstance, please don't hesitate to submit your request by filling out this form. We will work with you to provide reasonable accommodations to facilitate your participation and ensure a fair and accessible interview experience. Your request and any information provided will be kept confidential and will not impact your candidacy. We look forward to hearing from you and accommodating your needs to the best of our ability.

AMS.NET is seeking a highly motivated Administrative Assistant to join its Administrative Department in the Livermore office. Ideal candidates will have 5 years' experience in general administrative work. The Sr Admin Assistant provides overall corporate administrative support and will report directly to the Vice President of Administration. Duties/Responsibilities: Acts as receptionist and answers main phone line Receives and distributes mail Makes all travel arrangements Provides sales support for binders and bids Provides project management support for binders Orders office supplies for all buildings Orders office furniture for all buildings Orders and maintains kitchen supplies Monitors shredding bins for all buildings Monitors janitorial services for all buildings Maintains conference room and AMS.NET Solution Center calendars Completes meter readings for, printers, copiers and postage machines (supplies and maintenance) Writes weekly thank you letters to customers Manages printing for bids and marketing literature Maintains office supply inventory all offices Sets up room for all meetings and cleans up afterwards Provides backup for other administrative positions as needed Attends monthly Admin Department meeting Skills/Qualifications: Ability to type 60 words per minute Ability to write legibly Good customer service skills including professional telephone etiquette skills Ability to establish and maintain positive work relationships with both internal and external customers Ability to learn and adapt to new technologies related to office procedures Maintain confidentiality of all company related information Possess good attention to detail Has good working knowledge of basic office equipment and machines including computer, copiers, fax machines, scanners, postage machines and company telephone system Ability to train other employees on basic office equipment and machines listed in #7 Education and Experience: High school diploma (or equivalency) 5 years of experience in general administrative work Additional Requirements: Must be able to lift 30 lbs. Pre-employment background check required Compensation will be commensurate with experience and salary is flexible depending on the candidate. AMS.NET provides a great working atmosphere and culture. To hear more, please send an updated resume and salary expectations to **************** or apply online.

Executive Assistant to CEO @ Revi The Revi Mission 🚀 Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online. That one technological advancement, though simple, changed the world. Now, the internet is so robust that there are things you can do online that you cannot do in a physical location. This is the next great shift in the market that Revi is calling Web 3.0.Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems. For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores. Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally. Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers. With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity. The Revi Role 👩 💻 👨🏾 💻 This position is in person full-time in our San Francisco CA headquarters. Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him. The focus of the role is to make the CEO as efficient as possible each day. The Executive Assistant will be the CEO's shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately. The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn't shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture. We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective. If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success. What You'll Do: 👷🏾 ♂️ -Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead. -Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels. -Serve as the gatekeeper for the CEO's schedule. This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO's time is used efficiently. -Develop, implement, and execute projects within the executive's area of responsibility, identifying resources and managing projects to completion.-Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address. -Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality. -Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence. -Will provide supervision and guidance to the admin support team. -Manage department budgets and associated processes. -Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company. -Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment. He will have on-site meetings, off-site meetings, and virtual meetings. -Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members. -Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise. Your Impact in this role means you are a: 💥 -Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role. -Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page. Change-Change Agent: As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same. -Project & Stakeholder Management: You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable. You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency. -Event Planning & Project Management: You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events.-Operational Optimization: Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board. -Meeting Logistics: Manage logistics for CEO's meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed. -Culture Leader: Promote our company culture actively and act as an arm of the leadership team. -Personal Tasks: Beyond the professional scope, you'll also sometimes tackle personal tasks for the CEO. What we expect you'll bring to the role: 😎 - Based in the San Francisco/ Bay Area.- 7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments. - 3+ years of experience working as an executive assistant for C-Suite (preferably CEO).- Forward-thinking - executing things the CEO needs before he knows he needs it - High energy Proactive mindset. - Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity. - Emotionally Intelligent: Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease. (Cool, calm, and collected) - Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).- Ability to problem solve independently and through strong partnerships with business partners across Revi. -This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.- Excellent verbal and written communication skills. - Ability to communicate and build partnerships with all levels of management. - Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role. - Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously. - Confidentiality is a must; Discreet and Trustworthy: Handling tasks with the utmost discretion and integrity. Ideal candidates agree with the following: 💭- Nothing is impossible. - The key factor is more resourcefulness not just more resources. - Hard things bring out greatness. - The job of an EA is to be in the mind of the CEO before the CEO has time to think it. Our Values ❤️ Heart - A team that is passionate about what they do, with a heart of giving 🔨 Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch. 🏆 Excellence - A team committed to excellence in all we do, with integrity and supreme service. Perks and Benefits of Joining the Revi Team- Equity package - Competitive salary, bonus - Professional development - Excellent and comprehensive health plans (Medical, dental, vision, etc.)- Unlimited PTO - Organized volunteer events to give back to our community - Off-sites, events, happy hours- Salary 100k-140k

A growing investment organization focused on long-term, high-impact strategic work in a fast-moving technical landscape. The firm operates in a collaborative, data-driven environment and partners closely with industry leaders to support informed decision-making and operational excellence. Position Summary This role provides advanced administrative and operational support to senior leaders and works closely with the Chief of Staff to help manage priorities, increase efficiency, and ensure smooth day-to-day operations. The position requires strong judgment, exceptional organization, and the ability to anticipate needs in a fast-paced, high-expectation environment. Some personal support is included to help streamline both professional and personal commitments. Key Responsibilities - Provide comprehensive executive support, including complex calendar management, travel coordination, meeting preparation, and handling confidential information. - Partner with internal and external stakeholders to support operational needs, special projects, strategic initiatives, and communication flow across the organization. - Lead planning and logistics for events, leadership meetings, and office operations to ensure a professional, well-run, and welcoming workplace. Qualifications and Requirements - Extensive experience supporting senior executives in fast-paced, high-growth environments; highly organized with strong judgment and discretion. - Exceptional communication skills and the ability to build strong relationships across teams and with external partners. - Comfortable managing complex logistics, learning new systems quickly, and working fully on-site in a dynamic office environment. Compensation Our client has set a base salary range of $200,000 to $240,000. This range is a good faith estimate and may be modified depending on factors such as experience, skills, and educational background. The client retains ultimate responsibility for crafting the offer.