Senior administrative assistant jobs in Santa Rosa, CA - 311 jobs

A leading design tool company in San Francisco seeks an Executive Assistant to support their Chief Communications Officer and VP of Communications. This full-time role requires high-level administrative support, managing complex calendars, organizing meetings, and optimizing operations. Ideal candidates will have over 6 years of experience in executive support, strong communication skills, and the ability to adapt in fast-paced environments. They value diverse thoughts and experiences, committing to equal opportunities in hiring. #J-18808-Ljbffr

80Twenty is a boutique operations recruitment agency that connects high-growth companies with exceptional candidates Our client, an online studio arts education organization, founded by a world renown artist is seeking a highly organized and pro-active Studio and Production Manager. This role must take ownership of tracking all of the administrative details and clearing the path for him to make his most significant contribution to the business. You will be a crucial asset by anticipating needs at an exceptionally high level, allowing the Founder to develop a vision and strategy for all aspects of the org, in order for them to reach their revenue, profitability, and mission goals. While some repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the Founder's needs and the needs of the business. The most important responsibility of this position is to ensure that administrative tasks and projects are complete with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the Founder. What You'll Do Manage complex calendars and inboxes, creating thoughtful daily schedules and priorities Serve as a key communication hub, representing the founder internally and externally Prepare for and manage meetings, including agendas, notes, and action items Coordinate personal and professional logistics: travel, workshops, retreats, appointments, catering, and gifting Run errands and attend in-person meetings multiple times per week Support launches, events, and light project management, including bill tracking Assist with filming podcasts, social media, and scripted content Occasionally travel to support multi-day destination workshops in the U.S. and abroad What They're Looking For 2-5+ years of experience supporting a founder or senior executive Exceptionally organized, proactive, and calm under pressure High discretion and strong judgment when handling sensitive information Clear, polished communicator who can summarize and track details across channels Tech-savvy Mac user comfortable learning new tools and troubleshooting as needed A natural collaborator who enjoys connecting with people and supporting a creative community Tools & Platforms Google Workspace, Slack, Zoom, Asana, Microsoft Office, Groove Social platforms including Instagram, YouTube, TikTok, Pinterest, and Facebook Familiarity with photo and video equipment is a plus Logistics & Compensation Full-time, onsite role in Sausalito, CA (five days per week in a co-working space) Typical hours: 9am-5pm, with occasional evenings/weekends during launches or events Salary range: $75,000-$105,000, depending on experience 10-20% annual bonus or performance incentive Health insurance (after 30 days) PTO and sick time (after 90 days) 401(k) eligibility after 12 months Commuter benefits

A leading financial services firm is seeking a highly capable Executive Assistant to join the CEO's Office in a supporting capacity, reporting to the Primary Executive Assistant. This role is an extension of the CEO's Office and offers high-level exposure to senior leadership, sensitive information, and executive decision-making. ***This is an in-office role located in San Francisco, CA (5 days a week). Key Responsibilities: Calendar, Communications & Gatekeeping Manage complex, ever-evolving calendars across multiple time zones, balancing internal priorities with external relationships. Assess, prioritize, and respond to inbound requests with tact, clarity, and sound judgment. Draft, review, and manage high-level correspondence on behalf of the CEO's Office. Serve as a polished and professional point of contact for board members, investors, clients, and senior executives. Advanced Travel & Logistics Coordinate sophisticated domestic and international travel, including multi-leg itineraries and last-minute changes. Anticipate logistical needs and preferences to ensure seamless, frictionless travel experiences. Prepare briefing materials, agendas, and contextual information in advance of meetings and travel. Operational Excellence Track action items, follow up on deliverables, and ensure commitments are met. Support preparation for board meetings, investor meetings, and key executive presentations. Continuously refine systems, processes, and workflows to improve efficiency, clarity, and execution across the CEO's Office. Requirements: 5+ years of experience supporting C-suite or senior executives, preferably within financial services, investment management, or a similarly demanding environment. Demonstrated ability to operate with autonomy, discretion, and composure under pressure. Exceptional attention to detail with the ability to see the broader strategic picture. High emotional intelligence and strong interpersonal judgment; adept at navigating sensitive dynamics. Excellent written and verbal communication skills. Advanced proficiency with productivity and collaboration tools, including email, calendaring, document preparation, and virtual meeting platforms. Salary: $120,000 base We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

A nationally recognized fraternal and civic organization with historic roots and a modern operational footprint is seeking an Executive Assistant to support its Director and headquarters leadership team. This role blends high-level executive assistance with office management, serving as a central point of coordination for a small, distributed team. This is an on-site position ideal for an experienced Executive Assistant who thrives in structured environments, values discretion, and excels at keeping leadership and operations functioning at an optimal level. Requirements · BA/BS from a competitive U.S. college · Minimum of 3 years' experience as an Executive Assistant or senior administrative professional · Strong proficiency with Asana, Microsoft Suite, and either Google Workspace or Outlook · Proven ability to support senior leadership with professionalism and discretion · Highly organized, detail-oriented, and reliable Responsibilities · Provide direct administrative support to the National Director and C-Suite leadership · Manage complex calendars, scheduling, and domestic travel · Coordinate communication with internal teams and external stakeholders, including senior leadership and partners · Prepare meetings, agendas, materials, and post-meeting summaries · Keep central office organized, stocked and running smoothly · Ensure smooth day-to-day headquarters operations and office logistics · Manage and allocate shared workspaces for a hybrid team · Serve as point of contact for vendors and service providers There is room for growth in this position. M-F, 10am-3pm $40/hour

About the job Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams. Duties/Responsibilities Office Management Serve as primary contact for property management and all building-related vendors. Oversee office and field needs, including ordering, managing, and organizing supplies, coordinating deliveries, and maintaining equipment. Coordinate facility services such as cleaning, pest control, HVAC maintenance, fire inspections, alarm permits, and security access. Update and issue key fobs for new employees, and manage access removal when employees separate. Manage recurring vendor services (e.g., copier, shredding, water delivery) and ensure invoices are sent to the Accounting department. Maintain current phone extension lists and office directories in coordination with IT. Answer incoming calls, greet visitors, and route inquiries to the appropriate team members. Receive, sort, and distribute mail and packages, and coordinate outgoing shipments as needed. Administration Coordination Set up and maintain project documentation in ProjectSight, including contracts, submittals, RFIs, PCOs, and change orders. Maintain organized digital and hard-copy filing systems for all project documentation. Ensure data alignment between ProjectSight and Foundation for budgets and executed documents. Manage the submission, tracking, and receipt of submittals, RFIs, transmittals, and related logs. Support project setup, billing, insurance certificates, meeting minutes, and correspondence. Oversee project closeout, including O&M manuals, warranties, attic stock, and as-built documentation. Assist with training coordination, attendance tracking. Manage ProjectSight permissions and collaborate with IT and project partners (e.g., general contractors) to maintain proper system access. Coordinate with Prefab and Warehouse teams on material deliveries, staging, and logistics. Required Skills/Abilities Strong proficiency in Microsoft Excel, Word, and Outlook. Experience with project management software, preferably ProjectSight. Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Ability to prioritize tasks and maintain accuracy under tight deadlines. Professional, proactive, and service-oriented approach to internal and external customers. Education and Experience High school diploma or GED required. Minimum of 3 years of administrative assistant experience, preferably in the construction industry. Working Conditions This position is based in our Vacaville office and is not eligible for remote work. Work may be performed in an office or on active job sites, depending on role and project needs. Office work includes sitting, typing, and using a computer for extended periods. Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs). Noise levels range from quiet (office) to high (job sites). May require occasional travel to project locations or meetings. REG will provide reasonable accommodations as required by the ADA and applicable state law. Disclaimer The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Our client is searching for a highly organized Administrative Assistant to support their team with day-to-day operations. This role partners closely with the Wealth Management team to ensure excellent client service. This is a 6-12 month contract with the potential to convert to permanent. Responsibilities: Managing travel & expenses, including travel arrangements and processing expenses for team members Handling all incoming and outgoing mail, including checks, stock certificates, tax documents, and scanning Organizing and supporting internal and external events, including recruiting activities, team gatherings, and client events Delivering day-to-day administrative support such as managing calendars, scheduling meetings, and answering phones Assisting the Wealth Management team with client service and operational tasks, ensuring a high level of professionalism and service quality Managing conference room bookings, ordering catering, printing materials, coordinating interview schedules, liaising with building management, and greeting visitors Qualifications: Proficiency in Microsoft Word, Excel Powerpoint, and Outlook Bachelor's degree preferred but not required Minimum of 2 years of experience in a professional corporate environment Strong written and verbal communication skills Team-oriented mindset with polished, professional communication Strong critical thinking, sound judgement, and a commitment to integrity and transparency Ability to multitask effectively in a fast-paced environment New graduates interested in financial services are encouraged to apply Contract Length: 6-12 month contract with the potential to convert to permanent.

About this Role This Sr Executive Assistant role provides advanced, high-impact executive support to the interim COO/CFO and CHRO. The role is flexible (remote first) while also based in San Francisco for as-needed SF-office location work. This is a fast-paced opportunity for someone who is very bright, gets things done, is proactive, entrepreneurial, and people-oriented. You enjoy working with different personalities and prioritize a multitude of competing demands with ease. No task is too small or too big for you to take on. You take pride in delivering the highest quality work and finding efficiencies in your role. At Fandom, we build a team of self-starters with a high tolerance for ambiguity. This is a role for someone who thrives on getting things done. The pace is fast, the workload is significant, and expectations are high-but for the right person, that's exactly what makes it exciting. You'll manage competing priorities, anticipate needs before they arise, and collaborate seamlessly with a range of personalities. No detail is too small, no challenge too big-you take pride in delivering exceptional work and finding smart ways to enhance productivity. Our team values initiative, adaptability, and problem-solving. If you're energized by a full plate of responsibilities and love the satisfaction of driving results, this could be the perfect opportunity for you! You Will… Executive Support & Systems Management Manage complex executive calendars, travel, and logistics across internal and external stakeholders. Maintain precision and confidentiality in preparing and managing finance, HR, and operations materials. Prepare the CFO/COO and CHRO for upcoming meetings by conducting research, preparing reports, and gathering necessary materials. Provide organizational support by tracking action items, deadlines, and deliverables, ensuring follow-through. Take detailed meeting minutes, coordinate follow-up actions, and maintain records of key interactions with clients, partners, and internal stakeholders. Arrange corporate and special events, including leadership offsites, all-hands meetings, and industry engagements. Operational Coordination & Execution Oversee planning, reporting, and compliance deliverables across Finance, HR, and M&A workstreams. Provide organizational support. Track and drive progress on initiatives, helping to ensure action items, deadlines, and deliverables are completed. Work closely with key functional leaders and partners to help ensure smooth execution of CFO/COO and CHRO-led initiatives and information flow. Strategic Communication & Cross-Divisional Liaison Draft, edit, and coordinate executive communications, conducting follow-up correspondences on behalf of the executives to the team, and serving as a liaison across divisions to align priorities and ensure consistent messaging. Represent executive perspectives with professionalism and discretion in all interactions. Cultural Stewardship & Organizational Influence Model and reinforce organizational values through communications and daily interactions. Support engagement and culture initiatives that foster connection and trust across teams. Uphold confidentiality, professionalism, and composure under pressure. Strategic Thinking & Business Acumen Anticipate operational needs and connect Finance, HR, and Operations strategies to business goals. Recommend process improvements to enhance efficiency and alignment. Balance short-term priorities with long-term strategic objectives. You Have... 6+ years of experience supporting C-level executives. Prior experience assisting a CEO, CFO, COO, or CHRO is a plus. Bachelor's degree in Business Administration, Communications, or related field (or equivalent experience). Strong understanding of Finance, HR, and Operational functions, and experience managing global Finance, Operations, and HR initiatives. Exceptional written and verbal communication skills with the ability to synthesize complex information. Strong interpersonal skills with the ability to influence and build relationships. Detail-oriented with strong strategic thinking skills, ensuring priorities are effectively managed. Exceptional organizational, time management, and multitasking abilities, effectively handling multiple high-priority tasks. Highly proactive, resourceful, and able to anticipate and solve problems independently. A natural problem solver who takes initiative, drives change, and seeks efficiency improvements. Thrives in a fast-paced, high-pressure environment, remaining adaptable and composed under stress. Proven discretion in handling confidential information and high-stakes matters. Tech-savvy with expertise in G Suite (Google Cloud) and project management tools. Why You? You have a strategic mindset while being execution-focused-able to balance both short-term priorities and long-term vision. You thrive on bringing order and organization, ensuring the CHRO's and CFO's offices run seamlessly. You anticipate challenges, solve problems before they arise, and operate with a high degree of independence. You have a deep passion for Human Resources and G&A organizations and an interest in HR, Finance, Corporate Development, and business strategy. You're an influential team player who builds strong relationships and effectively communicates across the company. This is an exciting opportunity for someone who is looking to go beyond traditional EA responsibilities and play an integral role in shaping the success of an organization. Benefits & Perks Salary Range = $93k - $136k - ( Actual salary available will vary based on location and market factors.) Vibrant team culture Comprehensive Medical, Dental, Vision Training (unlimited Udemy + more) Flexible working hours and time off Equity & Retirement Programs including 401K match Paid Parental Leave International work environment with start-up culture About Fandom Fandom is the world's largest fan platform where fans immerse themselves in imagined worlds across entertainment and gaming. Reaching more than 350 million unique visitors per month and hosting more than 250,000 wikis, Fandom is the #1 source for in-depth information on pop culture, gaming, TV, and film, where fans learn about and celebrate their favorite fandoms. Fandom's Gaming division manages the online video game retailer Fanatical. Fandom Productions, the content arm of Fandom, enhances the fan experience through curated editorial coverage and branded content from trusted and established publishing brands Gamespot, TV Guide, and Metacritic, along with its Emmy-nominated Honest Trailers and the weekly video news program The Loop. For more information follow @getfandom or visit: *************** Fandom is an equal opportunity employer. Fandom values diversity, and all employment decisions are made on the basis of job requirements and individual qualifications.

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team. We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups. What does a work environment look like at Clerk Chat? Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We're small enough that every individual has a big impact, but we're growing fast enough that there's tremendous room for career advancement. Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale. You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos-you create calm from it. What you will do: Move at "founder speed"-anticipate needs, solve problems, and clear obstacles before they slow down leadership Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls Build and optimize operational systems-from expense management to document organization-that scale with the company Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders Take on special projects that extend beyond traditional EA scope-research, vendor negotiations, event coordination, and more What you will need: 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations Exceptional organizational skills with obsessive attention to detail and follow-through Strong written and verbal communication-you can draft executive-level correspondence and represent leadership professionally Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus) Entrepreneurial mindset-you take ownership, anticipate what's next, and don't wait to be told what to do Nice to have: Experience in B2B SaaS, telecom, or AI-focused companies Familiarity with early-stage startup environments and comfort with ambiguity Experience supporting executives through fundraising, board meetings, or M&A processes Background coordinating across distributed or remote teams Clerk Chat provides several benefits to help you bring your best self to work: Competitive compensation and equity packages Health, dental, and vision insurance Flexible vacation time (Unlimited PTO) Catered lunch in the office 401k with 4% match Salary Range: The annual base pay range for this role is: $130,000 - $180,000 Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future. We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.

**Disney Entertainment & ESPN Technology** Technology is at the heart of Disney's past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientists, and more - all working to build and advance the technological backbone for Disney's media business globally. The team marries technology with creativity to build world-class products, enhance storytelling, and drive velocity, innovation, and scalability for our businesses. We are Storytellers and Innovators. Creators and Builders. Entertainers and Engineers. We work with every part of The Walt Disney Company's media portfolio to advance the technological foundation and consumer media touch points serving millions of people around the world. Here are a few reasons why we think you'd love working here: + **Building the future of Disney's media:** Our Technologists are designing and building the products and platforms that will power our media, advertising, and distribution businesses for years to come. + **Reach, Scale & Impact:** More than ever, Disney's technology and products serve as a signature doorway for fans' connections with the company's brands and stories. Disney+. Hulu. ESPN. ABC. ABC News...and many more. These products and brands - and the unmatched stories, storytellers, and events they carry - matter to millions of people globally. + **Innovation:** We develop and implement groundbreaking products and techniques that shape industry norms, and solve complex and distinctive technical problems. **Job Summary:** Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of Disney Entertainment and ESPN Product & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Is looked to by other EAs as a knowledge source and a mentor that also provides training to newer EAs on the team. Works to develop and document standards used across the DE&ET EA team. Supports Sr Execs in the organization. Will also provide back-up support for other assistants as part of an executive assistant team. **Responsibilities:** **Calendaring, Travel & Expenses, Correspondence** + Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials. + Coordinates executives' calendars, including registration & travel. + Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments. + Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters. + Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge. + Collects and processes data associated with visa applications. + Maintains office equipment and inventory. **Meeting & Project Support** + Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc. + Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars. + Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact. **Documentation & Reporting** + Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials. + Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending. **Basic Qualifications** + High school diploma required + College degree preferred + Minimum of 7 years of relevant experience required + Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel). + Mastery of administrative functions and processes. + Expert verbal and written communication skills with an ability to communicate at all levels within the organization. + Proven ability to work with confidential information, while exercising sound judgment and decision-making. + Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly. The hiring range for this position in San Francisco, CA is $104,600 to $140,200 per year and in Glendale, CA is $$95,500 to $128,000. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial and/or other benefits, dependent on the level and position offered. **Job ID:** 10136576 **Location:** San Francisco,California **Job Posting Company:** Disney Entertainment and ESPN Product & Technology The Walt Disney Company and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities. If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, email Candidate.Accommodations@Disney.com with your request. This email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.

At Ripple, we're building a world where value moves like information does today. It's big, it's bold, and we're already doing it. Through our crypto solutions for financial institutions, businesses, governments and developers, we are improving the global financial system and creating greater economic fairness and opportunity for more people, in more places around the world. And we get to do the best work of our career and grow our skills surrounded by colleagues who have our backs. If you're ready to see your impact and unlock incredible career growth opportunities, join us, and build real world value. THE WORK: Are you ready to be the right-hand person to a senior executive at Ripple, one of the most innovative companies in the blockchain and cryptocurrency industry? We are seeking a versatile and multifaceted Senior Executive Assistant to join our team in San Francisco and be at the forefront of our fast-paced and exciting environment! As an Senior Executive Assistant at Ripple, you will have a pivotal role in ensuring smooth operations and providing high-level support to our senior executive. You will be responsible for managing sophisticated calendars, coordinating meetings and events, handling confidential information, and being the go-to person for all administrative needs. This is an opportunity to work closely with top leadership, contribute to critical initiatives, and direct impact on the success of our organization. If you thrive in a fast-paced, dynamic, and innovative environment, and have a passion for supporting senior executives, join us and be part of the future of finance with Ripple! WHAT YOU'LL DO: Provide direct support to two senior company executives Day-to-day management of calendars with heavy scheduling requirements Prioritize conflicting needs - handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures Book and lead travel arrangements and reservations for members of two teams Plan and prepare information for meetings, presentations, interviews, etc. Take detailed meeting minutes, as needed Arrange and book team outings, lunches, and events Prepare and file executive expense reports Collaborate with other Ripple Executive Assistants, as needed WHAT YOU'LL BRING: 8+ years proven experience working as an Executive Assistant Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Proactive approaches to problem-solving with strong decision-making capability Proven track record to handle confidential information with discretion and demonstrate the highest level of customer/client service and response Outstanding Hands-on written and verbal communication skills Hands on experience with Google Apps Passion for excellence and working in a team environment with a strong company culture Previous startup experience a plus For positions that will be based in CA, the annual salary range for this position is below. Actual salaries may vary based on numerous factors including, among other things, an individual applicant's experience and qualifications for the position. This range does not include equity or additional compensation, such as bonuses or commissions. CA Annual Base Salary Range$116,000-$145,000 USD WHO WE ARE: Do Your Best Work The opportunity to build in a fast-paced start-up environment with experienced industry leaders A learning environment where you can dive deep into the latest technologies and make an impact. A professional development budget to support other modes of learning. Thrive in an environment where no matter what race, ethnicity, gender, origin, or culture they identify with, every employee is a respected, valued, and empowered part of the team. In-office collaboration for moments that matter is important to our culture, and we give managers and teams the flexibility to decide which 10+ days a month they come in. Bi-weekly all-company meeting - business updates and ask me anything style discussion with our Leadership Team We come together for moments that matter which include team offsites, team bonding activities, happy hours and more! Take Control of Your Finances Competitive salary, bonuses, and equity Competitive benefits that cover physical and mental healthcare, retirement, family forming, and family support Employee giving match Mobile phone stipend Take Care of Yourself R&R days so you can rest and recharge Generous wellness reimbursement and weekly onsite & virtual programming Generous vacation policy - work with your manager to take time off when you need it Industry-leading parental leave policies. Family planning benefits. Catered lunches, fully-stocked kitchens with premium snacks/beverages, and plenty of fun events Benefits listed above are for full-time employees. Ripple is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. Please find our UK/EU Applicant Privacy Notice and our California Applicant Privacy Notice for reference.

At Counterpart Health, we are transforming healthcare and improving patient care with our innovative primary care tool, Counterpart Assistant. By supporting Primary Care Physicians (PCPs), we are able to deliver improved outcomes to our patients at a lower cost through early diagnosis and longitudinal care management of chronic conditions. The Executive Support team is essential to improving the overall efficiency and productivity of our leadership team. The team is empowered to gather business context, understand the unique priorities of their supported executives, and implement systems to improve their overall effectiveness. As a Senior Executive Assistant at Counterpart Health, you will play a pivotal role in enhancing the effectiveness and productivity of our leadership team. This role involves a mix of executive support, project coordination, and strategic partnership. You'll be a trusted partner to executives, managing complex calendars across time zones, driving meeting strategy and cadence, and ensuring operational excellence through proactive organization and thoughtful problem-solving. Your work will enable our leaders to focus on what matters most-advancing our mission to improve patient care and outcomes through Counterpart Assistant. This role requires exceptional judgment, confidentiality, adaptability, and a deep understanding of how to streamline executive operations in a fast-paced, high-growth healthcare environment. As a Senior Executive Assistant, you will: Be accountable for the calendar of the designated executive(s) and leader(s); schedule large volumes of internal and external meetings across various time zones. Maintain a thorough understanding of Clover and Counterpart's business goals and the priorities/challenges of the leadership team; leverage business context to drive strategy around meeting cadences, formats and information flow for the leadership team. Build and enforce structure into calendars; proactively monitor to ensure there are no conflicts and overall adherence to established scheduling standards; create and review agendas prior to meetings. Hold executive accountable for deliverables; exercise sound judgment to balance internal and external priorities, and push back when necessary to ensure leaders are operating efficiently and focused on what matters most. Provide end-to-end support to designated executive, relieving them of administrative details, projects, and workflows so they can concentrate on high-impact work. Identify opportunities to streamline and improve executive operations; proactively implement structural and organizational improvements that enhance team efficiency. Coordinate international and domestic travel arrangements, mitigating inconveniences and taking into account preferences and comfort, and be available to triage any issues as they arise. Greet guests and ensure onsite and virtual meetings flow smoothly (e.g. ordering lunch, printing materials, managing virtual logistics). Manage and oversee special projects from the leadership team within the executive support team as necessary, maintaining a bias toward action and measurable outcomes. Take on various activities, such as agenda and material prep, meeting minutes and distribution, etc. Success in this Role Looks Like: In the first 90 days: You understand Counterpart Health's mission, priorities, and how leaders operate and their preferences. You've built trust with key leaders and consistently exercise sound judgment. Executive calendars, meetings, and priorities are structured and running smoothly. You proactively identify inefficiencies and propose improvements. In the first 6 months: You're a trusted partner who brings clarity, organization, and accountability to the leadership team. You've implemented process or communication improvements that save time and reduce friction. You consistently balance internal priorities and external commitments with sound judgment. Meeting preparation and follow-through are seamless and reliable. In the future: You're seen as a strategic enabler, anticipating needs and improving how the organization operates. Systems you've built continue to drive executive and team efficiency as the company scales. You model a proactive, customer-centric, and action-oriented approach to every challenge. You should get in touch if: You have 5+ years of experience supporting Executives; experience supporting tech leaders is preferred. You are diligent and strategic, knowing when to push back and how to stay organized to achieve maximum productivity. You have strong interpersonal skills; professional demeanor and discretion is a must. You have excellent written and verbal communication. You have solid time management and organizational skills; you are an expert in administrative practices and procedures. You are tech savvy and have previous experience with Google Apps and Gmail for calendaring. You live in the San Francisco Bay area. Benefits Overview: Financial Well-Being: Our commitment to attracting and retaining top talent begins with a competitive base salary and equity opportunities. Additionally, we offer a performance-based bonus program, 401k matching, and regular compensation reviews to recognize and reward exceptional contributions. Physical Well-Being: We prioritize the health and well-being of our employees and their families by providing comprehensive medical, dental, and vision coverage. Your health matters to us, and we invest in ensuring you have access to quality healthcare. Mental Well-Being: We understand the importance of mental health in fostering productivity and maintaining work-life balance. To support this, we offer initiatives such as No-Meeting Fridays, monthly company holidays, access to mental health resources, and a generous flexible time-off policy. Additionally, we embrace a remote-first culture that supports collaboration and flexibility, allowing our team members to thrive from any location. Professional Development: Developing internal talent is a priority for Clover. We offer learning programs, mentorship, professional development funding, and regular performance feedback and reviews. Additional Perks: Employee Stock Purchase Plan (ESPP) offering discounted equity opportunities Reimbursement for office setup expenses Monthly cell phone & internet stipend Remote-first culture, enabling collaboration with global teams Paid parental leave for all new parents And much more! About Counterpart Health: In 2018, Clover Health set out to do something unprecedented: build a clinically intuitive, AI-enabled solution that fits within physicians' workflows to help support the earlier diagnosis and management of chronic conditions. Years later, that vision is a reality, with thousands of practitioners using Counterpart Assistant during patient visits to improve disease management, reduce medical expenses, and drive success in value-based care. With an exceptional team of value-based care and technology experts, Counterpart Health is driving value-based care at the speed of software. Counterpart Health is a subsidiary of Clover Health. From Clover's inception, Diversity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, perspectives, opinions, and backgrounds, who share a passion for improving people's lives. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility. #LI-Remote Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We are an E-Verify company. A reasonable estimate of the base salary range for this role is $117,000 to $140,000. Final pay is based on several factors including but not limited to internal equity, market data, and the applicant's education, work experience, certifications, etc.

Banking is being reimagined-and customers expect every interaction to be easy, personal, and instant. We are building a universal banking assistant that millions of U.S. consumers can use to transact across all financial institutions and, over time, autonomously drive their financial goals. Powered by our proprietary BankGPT platform, this assistant is positioned to displace age-old legacy systems within financial institutions and own the end-to-end CX stack, unlocking a $200B opportunity and potentially replacing multiple publicly traded companies. Ultimately, our mission is to drive financial well-being for millions of consumers. With over two-thirds of Americans living paycheck to paycheck, 50% holding less than $500 in savings, and only 17% financially literate, we aim to put financial well-being on autopilot to help solve this problem. Senior Executive Assistant to the Founder & CEO Location: San Mateo, CA or San Jose, CA Role Type: Full-time About the Role We are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO's time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion. This position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO's schedule (including after hours when needed) are essential. Key Responsibilities Calendar & Schedule Management: Own and optimize the CEO's calendar, prioritizing meetings and commitments that drive company goals. Time Leverage: Protect the CEO's time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities. Meeting & Preparation: Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking. Communication Management: Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO. Travel & Logistics: Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies. Execution Support: Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments. Confidential Support: Handle sensitive business and personal matters with professionalism and discretion. After-Hours Availability: Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours. Qualifications 7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive. Proven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment. Strong communication skills-able to write clearly, manage correspondence, and represent the CEO with professionalism. Exceptional organizational and time-management skills, with a sharp eye for detail. High level of discretion, judgment, and emotional intelligence. Comfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.). Flexible, adaptable, and committed to making the CEO more effective. What Success Looks Like The CEO's time is focused only on the most strategic and high-value priorities. Meetings and schedules run seamlessly, with proper preparation and follow-up. The CEO operates with clarity, fewer distractions, and greater leverage. Urgent matters are handled quickly, effectively, and often before the CEO is even aware of them. The base salary range for this role will be between $120,000 to $140,000. Final compensation will be determined by a variety of factors, including, but not limited to your location, skills, experience, education, and/or professional certifications. During the phone screening, your recruiter will provide the location-specific salary range for this role. Benefits: 💡 100% paid health, dental & vision care 💰 401(k) match & financial wellness perks 🌴 Discretionary PTO + paid parental leave 🧠 Mental health, wellness & family benefits 🚀 A mission-driven team shaping the future of banking At interface.ai, we are committed to providing an inclusive and welcoming environment for all employees and applicants. We celebrate diversity and believe it is critical to our success as a company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender identity, gender expression, sexual orientation, marital status, veteran status, disability status, or any other legally protected status. All employment decisions at Interface.ai are based on business needs, job requirements, and individual qualifications. We strive to create a culture that values and respects each person's unique perspective and contributions. We encourage all qualified individuals to apply for employment opportunities with Interface.ai and are committed to ensuring that our hiring process is inclusive and accessible.

Our client, a major private equity firm whose name alone would elevate your resume, is seeking a dynamic Executive Assistant who thrives in high-volume, high-stakes environments. This is an exciting opportunity to sit at the heart of the business, anticipate needs before they arise, and support two senior leaders as their trusted right hand in a fast-moving, highly visible role. The Role: Executive Assistant to Two Senior Executives The Industry: Private Equity The City: San Francisco, CA (Hybrid; 3x/week onsite) The Money: $120-130K base + bonus + incredible benefits The Ideal Candidate: Sharp. Fast-paced. High-output. Proactive. Highly professional. The Day-to-Day: • Own complex, dynamic calendars and proactively manage shifting priorities • Schedule, prepare, and coordinate high-stakes meetings and executive sessions • Arrange domestic and international travel, itineraries, and logistics end-to-end • Track, submit, and reconcile expenses with accuracy and urgency • Anticipate needs, act as a gatekeeper, and keep executives organized and ahead of deadlines Think you'd be a great fit? Submit your resume, we'd love to learn more about you! Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Hybrid

Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Global Corporate Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Executive Assistant to CEO @ Revi The Revi Mission 🚀 Brick and mortar is not dead but drastically changing, and Revi is leading that change into the future. 31 years ago, Web 1.0 started, and it gave people the ability to click hyperlinks and read text. When Web 2.0 came about 10 years later, it revolutionized the world. It allowed people to do things like buy, ship, mail, shop, and more.In the past, doing these things was only reserved for an in-person physical experience, but they can now be done online. That one technological advancement, though simple, changed the world. Now, the internet is so robust that there are things you can do online that you cannot do in a physical location. This is the next great shift in the market that Revi is calling Web 3.0.Companies are now trying to bring this digital experience into physical stores in their own siloed ecosystems. For example, Uber brings a simplified way to interact with cabs in the physical world, Bonobos brings a simplified way to interact with their physical retail stores, and the Amazon Go store simplifies purchasing in its physical stores. Revi is looking to bring this way of iterating with physical locations to all consumers, no matter what physical store you walk into.Revi offers businesses an in-store digital platform that allows businesses to build long-lasting relationships with their customers and allows consumers to interact with any business they walk into digitally. Our product is a beautifully designed in-store self-ordering system where consumers can buy, pay, get rewards, and much more. The data collected is leveraged to improve the ordering experience and attract new consumers. With a fresh round of funding in the bank from top Silicon Valley seed investors, we are ready to pursue a multi-billion-dollar opportunity. The Revi Role 👩 💻 👨🏾 💻 This position is in person full-time in our San Francisco CA headquarters. Revi is looking for a strategic executive assistant to serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The ideal candidate is effective at not just managing calendars and emails, but also understanding what a CEO needs on any given day and being three steps ahead of him. The focus of the role is to make the CEO as efficient as possible each day. The Executive Assistant will be the CEO's shadow, attend meetings, take notes, make sure that any action items are executed post-meeting, keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately. The Executive Assistant must work effectively with executive staff, easily steer through changes, and doesn't shy away from ambiguity. As the right-hand support to our CEO, your approachable nature will be integral in fostering a positive company culture. We anticipate this role to be 85% business-related tasks with 15% (or less) personal tasks directly related to the CEO and him staying efficient and effective. If you thrive in fast-paced environments and value collaboration, this is the opportunity to contribute significantly to our success. What You'll Do: 👷🏾 ♂️ -Provide high-level administrative and strategic support to the CEO, proactively planning two steps ahead. -Demonstrate expertise in liaising between the CEO, the executive team, and departments ensuring alignment and clear understanding across all levels. -Serve as the gatekeeper for the CEO's schedule. This includes coordinating meetings with internal & external stakeholders based on their priorities, creating & managing travel arrangements, and ensuring every minute of the CEO's time is used efficiently. -Develop, implement, and execute projects within the executive's area of responsibility, identifying resources and managing projects to completion.-Determine appropriate matters to elevate or not to elevate to the executive for action. Otherwise, delegate to the appropriate support function or act on behalf of the executive to address. -Filter which issues can be solved independently vs those that need executive attention. Proven ability to think and act independently and with a high degree of professionalism and confidentiality. -Be comfortable with a high level of ambiguity and receive minimal direction. Consistently works on complex assignments requiring independent action and a high degree of confidence. -Will provide supervision and guidance to the admin support team. -Manage department budgets and associated processes. -Be keen on company operations, policies, and procedures. Handles details that are highly confidential and critical. Maintains high-level information of a sensitive nature inside and outside the company. -Ensure that the CEO is where he needs to be when he needs to be there in an ever-changing environment. He will have on-site meetings, off-site meetings, and virtual meetings. -Being a sharp negotiator and business-minded; Ability to be objective & effectively negotiate with clients, vendors, suppliers, and even team members. -Perform a broad range of administrative tasks for the CEO, adapting to emerging needs and situations with flexibility. Undertake ad-hoc and/or personal tasks as they arise. Your Impact in this role means you are a: 💥 -Strategic Partner: Work closely with the CEO, not just to keep their day-to-day organized with calendar management, but to think ahead and ensure you don't lose the strategy of the big picture. Anticipating the needs of the CEO is key to this role. -Communication Master: You'll be the linchpin for communications across departments, ensuring messages are sent, received, and understood. Whether crafting updates for the whole company or facilitating crucial conversations, your role is to keep everyone on the same page. Change-Change Agent: As our company evolves, so do our processes and strategies. We need someone comfortable with change who can help manage transitions across departments smoothly and effectively. You should be able to navigate the dynamics of a growing company and facilitate communication strategies that will help others do the same. -Project & Stakeholder Management: You will take detailed notes during meetings, follow up on action items, and hold stakeholders accountable. You will also assist in project management as needed, guiding projects to completion with a focus on clear outcomes and efficiency. -Event Planning & Project Management: You will be key player in planning and executing our annual one-of-a-kind tech conference, Innovation Night, partnering with the CEO, Workplace Specialist, and marketing department to plan, create, and deliver unforgettable events.-Operational Optimization: Constantly seek out and identify areas for process improvement, refining operational and administrative workflows to enhance efficiency and streamline operations across the board. -Meeting Logistics: Manage logistics for CEO's meetings on an as-needed basis, including catering if needed, A/V setup, communication, and ensuring each meeting is flawlessly executed. -Culture Leader: Promote our company culture actively and act as an arm of the leadership team. -Personal Tasks: Beyond the professional scope, you'll also sometimes tackle personal tasks for the CEO. What we expect you'll bring to the role: 😎 - Based in the San Francisco/ Bay Area.- 7+ years of experience as an executive assistant, with a strong background in A, B, or C-seed stage tech startup environments. - 3+ years of experience working as an executive assistant for C-Suite (preferably CEO).- Forward-thinking - executing things the CEO needs before he knows he needs it - High energy Proactive mindset. - Strong under pressure (unbreakable will) and thrives in a dynamic environment with a high degree of ambiguity. - Emotionally Intelligent: Skilled in navigating interpersonal dynamics and resolving gray-area situations with confidence and ease. (Cool, calm, and collected) - Strong Microsoft/Google Office skills are a must (particularly in Excel/Google Sheets where complicated formulas will be used extensively and Powerpoint/ Google Slides where presentation decks will need to be created).- Ability to problem solve independently and through strong partnerships with business partners across Revi. -This position requires periodic availability outside of regular working hours to promptly address unforeseen situations and critical matters as they arise, ensuring seamless support to the organization's operations.- Excellent verbal and written communication skills. - Ability to communicate and build partnerships with all levels of management. - Attention to detail, strong time management, and a self-starter attitude are key skills for success in this role. - Extremely organized to maintain accurate information when handling multiple high-priority projects simultaneously. - Confidentiality is a must; Discreet and Trustworthy: Handling tasks with the utmost discretion and integrity. Ideal candidates agree with the following: 💭- Nothing is impossible. - The key factor is more resourcefulness not just more resources. - Hard things bring out greatness. - The job of an EA is to be in the mind of the CEO before the CEO has time to think it. Our Values ❤️ Heart - A team that is passionate about what they do, with a heart of giving 🔨 Impact - Being a versatile team player with an innovative mind and a firm backbone to make an impact on everything they touch. 🏆 Excellence - A team committed to excellence in all we do, with integrity and supreme service. Perks and Benefits of Joining the Revi Team- Equity package - Competitive salary, bonus - Professional development - Excellent and comprehensive health plans (Medical, dental, vision, etc.)- Unlimited PTO - Organized volunteer events to give back to our community - Off-sites, events, happy hours- Salary 100k-140k

Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide - including Brex, Rippling, Navan, Qantas, SHEIN and many more - with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors including T. Rowe Price, Visa, Mastercard, Robinhood Ventures, Sequoia, Salesforce Ventures, DST Global, and Lone Pine Capital, Airwallex is leading the charge in building the global payments and financial platform of the future. If you're ready to do the most ambitious work of your career, join us. Attributes We Value We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you're motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor. You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster. Here, you'll tackle complex, high‑visibility problems with exceptional teammates and grow your career as we build the future of global banking. If that sounds like you, let's build what's next. About the team The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation. Through innovative programs, strategic HR initiatives, and a deep understanding of our people's needs, we cultivate a collaborative and engaging environment that fuels Airwallex's continued growth and success. What you'll do The Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed. This role is based in San Francisco. Responsibilities: Manage and coordinate calendars for multiple senior leaders across different time zones Run team meetings and help with large company meetings such as all hands, offsites etc Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g., trackers/status reports, Airwallex <> partner POC mappings, internal/external QBRs) Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc. Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists) Coordinate company and team events (e.g., sales kickoffs, EOY parties, etc.) Assist in preparing documents and presentations Manage invoices and expenses Assist with the coordination of new workplace initiatives Occasionally help with reception, office management, and other project tasks Who are you We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory. Minimum qualifications: 7 years of experience in EA/ABP role supporting senior executives Diligence, reliability, and a strong sense of responsibility and ownership-particularly in relation to confidential and sensitive matters Appetite for new challenges and opportunities Experience fostering a positive, spirited and collaborative working environment Exceptional written and verbal communication skills Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom Preferred qualifications: Experience working in one or more fast-paced entrepreneurial/startup environments Some familiarity with fintech/financial services companies and industry terminology Bilingual in Mandarin, Chinese Applicant Safety Policy: Fraud and Third-Party Recruiters To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @ airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page. Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. Equal opportunity Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don't regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.

Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Global Corporate Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life-whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As Executive Assistant to the Chief Communications Officer and VP of Communications, you'll provide high-level administrative and strategic support to the MarCom (Marketing/Communications) leadership team. You'll manage complex calendars and inboxes, coordinate leadership meetings, track action items, organize team communications and events, and handle travel and expense approvals. Acting as a trusted partner, you'll help optimize time, streamline processes, and support operational planning across the organization. You'll also collaborate with the CMO's EA and cross‑functional partners to drive alignment on key projects, milestones, and company events. This is a full time role in our San Francisco hub. What you'll do at Figma: Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team‑wide communications, booking travel, partnering with the CMO's EA, etc. Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning Identify areas to optimize CCO & VP's time and make recommendations in regard to time management, prioritization, and business needs Find opportunities for process optimization throughout team and company processes Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools Partner with the CMO's EA to coordinate and prioritize large‑scale planning for monthly and quarterly meetings, in‑person leadership and full‑team offsites, including working with external venues and internal collaborators and cross‑functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events We'd love to hear from you if you have: 6+ years of experience in a Senior Executive Assistant support role Previous experience supporting Marketing and or Communications teams Experience working in a fast‑paced environment and can adapt quickly to changing demands Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners While it's not required, it's an added plus if you have: Interest in becoming an expert in our product and an affinity for Figma Supported teams of 100+ people, bonus points for complex global teams At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. Pay Transparency Disclosure If based in Figma's San Francisco or New York hub offices, this role has the annual base salary range stated below. Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information. Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles and an annual bonus plan for eligible non‑sales roles. Figma's compensation and benefits are subject to change and may be modified in the future. Annual Base Salary Range (SF/NY Hub): $122,000-$260,000 USD At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace- we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. Holding interviews in an accessible location Enabling closed captioning on video conferencing Ensuring all written communication be compatible with screen readers Changing the mode or format of interviews To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding. By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice. #J-18808-Ljbffr

Our client, a visionary and fast-paced healthcare entrepreneur based in San Francisco, is seeking a highly experienced and tech-savvy Executive Assistant to provide strategic and administrative support to the Founder of a world-class concierge medical practice. This is a unique opportunity for a dynamic EA who thrives in an innovation-forward, fast-moving environment and wants to work at the intersection of healthcare, thought leadership, and cutting-edge technology. The company has a deeply mission-driven and relationship-centered culture with a focus on excellence, discretion, and curiosity. ***This is an in-office role located in San Francisco, CA. Key Responsibilities: Serve as a true strategic partner and right-hand to the Founder, acting as gatekeeper and liaison across all areas of the business Manage a complex and frequently shifting calendar, including daily check-ins, real-time updates, and end-of-day summaries Coordinate extensive domestic and international travel arrangements Partner closely with the Founder's clinical and executive teams to align schedules, priorities, and communications Organize internal meetings, take detailed minutes, and track action items across ongoing projects Build and maintain systems and processes to improve workflows and operational clarity Conduct research and due diligence on individuals, companies, and ideas related to the Founder's projects and partnerships Assist in managing the Founder's digital presence across platforms including LinkedIn, Substack, and Instagram Provide presentation support for high-profile speaking engagements and advisory work Support the execution of curated events, dinners, salons, and immersive retreats Maintain the highest level of confidentiality, professionalism, and adaptability at all times Qualifications: Bachelor's degree required Minimum of 5+ years of experience supporting a C-level executive, ideally in a high-growth, high-performance environment Extremely tech-savvy and systems-oriented; familiarity with tools such as Google Suite, Slack, Signal, WhatsApp, Evernote, Superhuman, LinkedIn, and ChatGPT Proven ability to manage multiple projects, tight deadlines, and evolving priorities with calm and confidence Excellent written and verbal communication skills; professional, concise, and thoughtful in all interactions Emotionally intelligent, curious, and comfortable offering feedback or pushback when appropriate Strong attention to detail and organizational rigor Experience with calendar management, content coordination, and presentation support Familiarity with Salesforce is a plus Comfortable working in-office when the Founder is local and supporting remotely when he travels Willingness to support occasional personal scheduling needs for the Founder Salary Range: $150,000 - $180,000 Competitive benefits including 401(k), robust health coverage. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.