Senior administrative assistant jobs in South Gate, CA - 943 jobs

World-Famous Comedian & Entertainer Onsite | West Hollywood - Beverly Hills Area Compensation: $100,000-$120,000 base salary + discretionary bonus We are partnered with a world-famous comedian and entertainer on the search for an Executive Assistant to support a fast-moving, multi-faceted business. This role is a true right-hand position, operating across creative, business, and investment-related priorities. In addition to core EA responsibilities, this role has meaningful exposure to real estate investments and operations. The ideal candidate brings experience working in or around real estate and is comfortable supporting principals on property-related workflows alongside broader executive support. The Mandate This team is explicit about what they are-and are not-looking for. They are not seeking a task-only administrative assistant focused solely on calendar management. They are seeking an experienced Executive Assistant who can manage complexity, anticipate needs, and operate as a trusted extension of the principal-with demonstrated experience supporting real estate-related work. Key Responsibilities Manage complex calendars, scheduling, and logistics across professional and personal priorities Serve as a central point of coordination between the principal, advisors, and internal/external partners Support workflows related to real estate investments, including coordination with brokers, property managers, legal, and finance partners Track deadlines, documents, and follow-ups tied to property-related activity Bring structure, organization, and follow-through to a fast-moving environment Handle sensitive information with discretion and professionalism Anticipate needs and proactively resolve issues before they escalate Ideal Profile Experienced Executive Assistant supporting senior, high-profile, or entrepreneurial leaders Required: Prior exposure to real estate investments or operations (e.g., acquisitions, development, leasing, asset management, or principal-level support in a real estate context) Comfortable operating in high-trust, high-discretion environments Highly organized with strong judgment and communication skills Proactive, detail-oriented, and calm under pressure Able to operate onsite and closely with the principal Location & Work Model Onsite West Hollywood - Beverly Hills Area Interested? This search is being conducted with a high degree of discretion. If this role aligns with your background-or you know an Executive Assistant with real estate experience who would thrive in this environment-we welcome a confidential conversation.

Executive Assistant / Personal Assistant Beverly Hills | Hybrid A well-established and highly regarded PR management company in Beverly Hills is seeking an exceptional Executive Assistant to support senior leadership. This is a unique opportunity to step into a role previously held by an assistant who is being promoted, and to grow with a dynamic, fast-paced company. Position Overview 75% Executive Assistant support / 25% Personal Assistant support Hybrid schedule: 3 days in-office, 2 days remote Monday-Friday, 8:00 AM - 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision Coordinate domestic and international travel, including detailed itineraries Act as a trusted gatekeeper and point of contact for internal and external stakeholders Provide personal assistant support as needed, handling sensitive and confidential matters Anticipate needs, problem-solve proactively, and ensure seamless day-to-day operations Stay informed on current events, news, and cultural trends relevant to the business Support a small, collaborative team in a fast-paced PR environment Ideal Candidate Proven experience as an Executive Assistant (required) Exceptionally organized, detail-oriented, and diligent Highly motivated, hungry to grow, and eager to build a long-term career with the company Smart, intellectually curious, and plugged into what's happening in the world Discreet, trustworthy, and comfortable handling confidential information A strong communicator who thrives working with a tight-knit team of accomplished women Compensation & Benefits Salary: $100,000 Healthcare coverage through Anthem Blue Cross Most federal holidays off Opportunity for growth within a respected PR management firm

JRN: #2367 Our client is seeking an Executive Assistant that reports directly to the Chief of Staff and Principal, providing high-level administrative, operational, and light project management support. This role partners closely with the Chief of Staff to manage scheduling, communications, travel coordination, and day-to-day logistics while anticipating the Principal's needs. The position is highly confidential and requires exceptional attention to detail, discretion, and a white-glove level of service. Responsibilities Daily & Ongoing Support Prepare the office daily in anticipation of the Principal's arrival, including early setup, organizing the desk, opening the computer, checking printers, supplies, and managing incoming mail. Ensure the Office Manager has ordered appropriate pantry and fridge items. Print and organize materials for the Principal; maintain filing systems for receipts, photos, magazines, and documents in shared drives. Run errands, order meals, update the Principal's written schedule, and manage packing, unpacking, and tracking of personal belongings. Receive and manage calls on behalf of the Principal, track billable calls, and communicate updates regularly. Scheduling & Calendar Management Assist the Chief of Staff with detailed, daily, weekly, and monthly scheduling. Anticipate needs by preparing documents, travel details, reminders, parking instructions, greeter coordination, fair maps, and Zoom reminders. Track invitations, birthdays, and manage personal and client gifting. Schedule personal and medical appointments. Coordinate elements of domestic and international travel, including boarding passes, driver contacts, and logistics. Light Household & Event Management Coordinate dinner guests and event needs, including servers, flowers, and communication with the Chef. Assist with fundraiser setup at the Principal's property. Manage house staff by keeping them informed of the Principal's schedule and requirements. Billing, Budgeting & Financial Tracking Support the Chief of Staff with billing reports, consultant time tracking, expense reporting, and travel billing. Collect and organize invoices and receipts. Assist in reviewing staff hours and expenses for accuracy. Qualifications Bachelor's degree 3-4 years of executive support or administrative management experience Proficiency in Microsoft Office and scheduling systems Strong digital communication skills and ability to learn new tools quickly Advanced writing, presentation, and document analysis skills Mathematical aptitude for financial tracking, percentages, and expense calculations Strong organizational skills with the ability to manage competing priorities Flexibility to work extended hours as needed Ability to maintain composure in high-pressure environments Absolute commitment to confidentiality and discretion Location: On site daily, Santa Monica Salary: Up to $90k DOE + benefits

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task. Key Responsibilities: Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed. Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships. Schedule and coordinate meetings, travel, and special projects efficiently and accurately. Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning. Support project coordination, content production schedules, and occasional live or recorded shoots in-office. Assist with podcast guest research, scheduling, and light production tasks. Maintain strict confidentiality and professionalism when handling sensitive confidential information. Desired Skills & Experience: Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations. Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.) Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations). Ability to showcase past presentation or admin work is a plus. Video editing skills are a bonus-especially for creating high-quality social media or internal videos. Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage. Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing. Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace. Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably. Who You Are: An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized. Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently. Energetic, resourceful, and someone who thrives when taking initiative. Strong communicator-clear, professional, and personable. Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment. Must be located in or able to commute daily to Buena Park, CA. Fluent in Hindi (preferred)

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

DryWater is a clean hydration brand built on a simple belief: hydration is life. We create electrolyte + vitamin products made with real fruit ingredients and nothing artificial-designed to help people feel better, think clearer, and perform at their best every day. We're one of the fastest-growing hydration brands in the country, now available in 20,000+ retail doors nationwide, and growing fast. This is an opportunity to join a high-momentum brand at a defining stage and work closely with the founder as we scale nationally. Role Overview: We're hiring an Executive / Personal Assistant to the CEO, Bryan Appio, to support the day-to-day operations, schedule, and priorities of DryWater's Founder & CEO. This is a highly trusted, fast-paced role for someone who thrives on organization, discretion, and execution. You'll act as an extension of the CEO-helping manage time, communications, logistics, and special projects-while keeping everything running smoothly behind the scenes. The right candidate is proactive, detail-oriented, and comfortable operating in a high-growth, ever-changing environment. Responsibilities: • Manage the CEO's calendar, scheduling, and day-to-day priorities • Coordinate meetings, travel, and logistics (business and occasional personal) • Act as a gatekeeper for communications, emails, and requests • Prepare agendas, notes, follow-ups, and reminders to ensure execution • Support special projects and ad-hoc requests as needed • Attend national events and partnerships such as (Sport Events, Board Meetings, and private celebrity events) • Work with internal team members, partners, and external stakeholders • Help keep the CEO organized, focused, and operating at maximum efficiency What You'll Bring: • 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role • Strong organizational skills and exceptional attention to detail • Ability to anticipate needs and act proactively • Excellent written and verbal communication skills • Comfort working in a fast-paced, founder-led environment • High level of discretion, trustworthiness, and professionalism • Tech-savvy and proficient with calendars, email, and productivity tools • Flexible, reliable, and willing to wear multiple hats • Interest in health, wellness, and being part of a growing CPG brand The Essentials: • Full-time, in-office role based in Irvine, California • Onsite five days a week - we believe the right culture is built together • Compensation: $80,000 - $120,000 per year, inclusive of bonus • Health, dental, and vision insurance (100% covered) • Paid time off and holidays to reset and recharge • Additional perks, including covered gym expenses • Free DryWater (always stocked) • Substantial and required PTO Application Process: Applications will be evaluated on a rolling basis. The target start date for this role is February 2026.

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

ImmunityBio, Inc. (NASDAQ: IBRX) is a commercial-stage biotechnology company developing cell and immunotherapy products that are designed to help strengthen each patient's natural immune system, potentially enabling it to outsmart the disease and eliminate cancerous or infected cells. We envision a day when we no longer fear cancer, but can conquer it, thanks to the biological wonder that is the human immune system. Our scientists are working to develop novel therapies that harness that inherent power by amplifying both branches of the immune system, attacking cancerous or infected cells today while building immunological memory for tomorrow. The goal: to reprogram the patient's immune system and treat the host rather than just the disease. Why ImmunityBio? * ImmunityBio is developing cutting-edge technology with the goal to transform the lives of patients with cancer and develop next-generation therapies and vaccines that complement, harness and amplify the immune system to defeat cancers and infectious diseases. * Opportunity to join a publicly traded biopharmaceutical company with headquarters in Southern California. * Work with a collaborative team with the ability to work across different areas of the company. * Ability to join a growing company with professional development opportunities. Position Summary TheExecutive Assistant will assist the Chief Technology Officer and their direct reports by performing high-level administrative work. The role will navigate the executive calendars to support prioritization of business needs and travel planning; and will serve as a liaison with internal and external stakeholders while maintaining confidentiality. Essential Functions Coordinate a variety of travel, meetings, and other calendar appointments, requiring interaction with both internal and external contacts. Anticipate the executive's needs and prepare required materials for conferences, meetings, calls, and various appointments. Process all invoices to ensure timely and accurate payments. Track contracts through negotiation, approval, distribution, and execution process including the required follow-ups with legal, finance, and supply chain as needed. Assist in managing calendar in Outlook, manage contacts lists and send invitations. Schedule meetings, prepare agendas, and record and distribute meeting minutes. Provide coordination for Technology projects and activities, track progress to milestones/deadlines and follow up on deliverables. Screen and draft internal and external correspondence, emails, memos, and reports. Prepare and submit expense reports and reimbursements. Represent the executive and exchange sensitive information with key company contacts including regulatory agencies, advisory boards, clients and other external business constituents. Maintain and track the department budgets. Support preparation of presentations and materials for internal and external meeting. Identify and implement process improvements for administrative workflows and department operations. May provide guidance or coordination support to other administrative staff supporting TechOps. Document and maintain standard operating procedures (SOPs) of administrative processes. Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities. Education & Experience High School diploma required, Bachelor's Degree in Business Administration or related field preferred. 8+ years' professional experience as an Executive Assistant. Prior experience working with confidential or sensitive information, preferably in the medical or pharmaceutical industry, is required. Experience documenting and maintaining standard operating procedures for administrative processes required Knowledge, Skills, & Abilities Ability to thrive in afast-pacedand highly matrixed biopharmaceutical environment that requires adaptability, initiative, and seamless collaboration across technical, operational, and corporate functions. Ability to consistently exercise sound judgment, professionalism, and discretion while handling confidential information, managing sensitive communications, and representing the CTO and TechOps with poise to internal and external stakeholder. Ability to maintain proprietary, trade secret and confidential information. Strong organization and planning skills. Strong knowledge of standard productivity software tools (e.g. MS Office suite, especially Excel & PowerPoint). Budgeting and basic finance knowledge. Exceptional written and verbal communication skills, with the ability to craft clear, concise, and professional correspondence and presentations. Positive attitude. Proactive, resourceful, efficient, energetic, and a genuine desire to work well with people. Strong attention to detail. Ability to effectively prioritize and multi-task under limited direction, and ability to shift priorities quickly while working under tight timelines Strong problem-solving skills and ability to anticipate needs and proactively address issues. Able to work with senior leaders and stakeholders at all levels, internally and externally with ease and minimal direction. Familiarity with collaboration tools (e.g., MS Teams, Zoom, OneDrive or similar) and basic virtual event support. Working Environment / Physical Environment This position works on site in El Segundo, CA Regular work schedule is Monday - Friday, within standard business hours. Flexibility is available with manager approval. This is primarily a position that works at a computer most of the time This position is eligible for a discretionary bonus and equity award. The hourly base pay range for this position is below. The specific rate will depend on the successful candidate's qualifications, prior experience as well as geographic location. $51.50 (entry-level qualifications) to $56.65 (highly experienced) per hour The application window is anticipated to close on 60 days from when it is posted or sooner if the position is filled or closed. ImmunityBio employees are as valuable as the people we serve. We have built a resource of robust benefit offerings to best support the total wellbeing of our team members and their families. Our competitive total rewards benefits package, for eligible employees, include: Medical, Dental and Vision Plan Options * Health and Financial Wellness Programs * Employer Assistance Program (EAP) * Company Paid and Voluntary Life/AD&D, Short-Term and Long-Term Disability * Healthcare and Dependent Care Flexible Spending Accounts * 401(k) Retirement Plan with Company Match * 529 Education Savings Program * Voluntary Legal Services, Identity Theft Protection, Pet Insurance and Employee Discounts, Rewards and Perks * Paid Time Off (PTO) includes: 11 Holidays * Exempt Employees are eligible for Unlimited PTO * Non-Exempt Employees are eligible for 10 Vacation Days, 56 Hours of Health Pay, 2 Personal Days and 1 Cultural Day * We are committed to providing you with the tools and resources you need to optimize your Health and Wellness. At ImmunityBio, we are an equal opportunity employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law.

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

D'Leon Consulting Engineers is seeking an Administrative Assistant in Los Angeles, CA Responsibilities Perform various administrative, clerical, data collection, data entry, and report writing tasks Answer telephone, take and relay messages, screen callers and direct calls accordingly Scan, fax and bind documents and reports as required Prepare general correspondence and maintains general files. Coordinate approval signatures in a timely manner Maintain calendars Set up and coordinates meetings Reserve conference rooms Take meeting minutes Copy and scan documents Log information Track documents Greet and assist visitors Gather statistics and general data; review and combine this information into established reports for use internally May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distribute reports Originate correspondence and reports Stock supplies and maintain office equipment Maintain an organized workspace by keeping documents and supplies properly stored Provide backup for other administrative staff within TDIP Perform other responsibilities associated with this position as may be appropriate Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations. Qualifications 10 years or more experience as an administrative assistant Excellent written and oral communication skills A working knowledge of standard policies and procedures on complex capital public works projects is preferred Proficient in Microsoft Office Suite and Bluebeam D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Ultimate Staffing is partnering with a non-profit organization in Long Beach who is looking for an Administrative Assistant for 5-8 months covering a leave of absence. The pay is between $24-$30 an hour based on experience. Main duties this person will handle: Filing and record keeping with invoices Scheduling with calendar and coordinating meetings Meeting minutes (Must have) 2-3 meetings roughly during temp period Expense Reports - Corporate and project reports Communicate with other departments Other projects as assigned or supporting other employees/managers Candidates should have excellent written and verbal communication skills Someone who can learn and is competent, good ability to read social situations Real Estate or Property Management Experience preferred Must be organized and be able to work independently Must be good with Excel and computer software's Manager is easy going but won't have time to train for basic skills No task too small. Desired Skills and Experience Verbal communication Written communication Attention to detail Multi-Tasking Organization Calendar Management Meeting Minutes All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Disney Entertainment & ESPN Technology Technology is at the heart of Disney's past, present, and future. Disney Entertainment and ESPN Product & Technology is a global organization of engineers, product developers, designers, technologists, data scientists, and more - all working to build and advance the technological backbone for Disney's media business globally. The team marries technology with creativity to build world-class products, enhance storytelling, and drive velocity, innovation, and scalability for our businesses. We are Storytellers and Innovators. Creators and Builders. Entertainers and Engineers. We work with every part of The Walt Disney Company's media portfolio to advance the technological foundation and consumer media touch points serving millions of people around the world. Here are a few reasons why we think you'd love working here: * Building the future of Disney's media: Our Technologists are designing and building the products and platforms that will power our media, advertising, and distribution businesses for years to come. * Reach, Scale & Impact: More than ever, Disney's technology and products serve as a signature doorway for fans' connections with the company's brands and stories. Disney+. Hulu. ESPN. ABC. ABC News…and many more. These products and brands - and the unmatched stories, storytellers, and events they carry - matter to millions of people globally. * Innovation: We develop and implement groundbreaking products and techniques that shape industry norms, and solve complex and distinctive technical problems. Job Summary: Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of Disney Entertainment and ESPN Product & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Is looked to by other EAs as a knowledge source and a mentor that also provides training to newer EAs on the team. Works to develop and document standards used across the DE&ET EA team. Supports Sr Execs in the organization. Will also provide back-up support for other assistants as part of an executive assistant team. Responsibilities: Calendaring, Travel & Expenses, Correspondence * Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials. * Coordinates executives' calendars, including registration & travel. * Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments. * Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters. * Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge. * Collects and processes data associated with visa applications. * Maintains office equipment and inventory. Meeting & Project Support * Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc. * Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars. * Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact. Documentation & Reporting * Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials. * Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending. Basic Qualifications * High school diploma required * College degree preferred * Minimum of 7 years of relevant experience required * Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel). * Mastery of administrative functions and processes. * Expert verbal and written communication skills with an ability to communicate at all levels within the organization. * Proven ability to work with confidential information, while exercising sound judgment and decision-making. * Demonstrated ability to prioritize, meet deadlines, make decisions and change course of action quickly. The hiring range for this position in San Francisco, CA is $104,600 to $140,200 per year and in Glendale, CA is $$95,500 to $128,000. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial and/or other benefits, dependent on the level and position offered.

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.