Senior Administrative Assistant Jobs in Sun City, AZ

Juniper Wealth Management, a financial advisory firm located in Scottsdale in the Paradise Valley and McCormick Ranch area, is looking for someone who is willing to learn and actively contribute from day one. Our priority is our employees, and we foster a culture of fun and development for those who want to love where they work and the people they help while looking for opportunities for growth. General Summary of Duties and Responsibilities: The primary role of the Executive Assistant is to work closely with the Founder & Lead Advisor helping his clients meet or exceed their desired financial, income, tax, healthcare and legacy & estate planning goals and objectives. Job Duties: Work directly with the Founder and Lead Advisor to support all aspects of his daily work routine Determine priority of matters of attention for the Founder and Lead Advisor; redirect matters to staff to handle, or handle matters personally, as appropriate Keep the Founder and Lead Advisor advised of time-sensitive and priority issues, ensuring appropriate follow-up Prepare all new account opening applications for assets under managements and insurance products. Follow up on all money transfers and movement until accounts are opened and fully funded. Attend meetings with new clients taking meeting notes and entering into our Redtail CRM system and creating necessary action plans and next steps Maintain Founder and Lead Advisor's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements with the ability to exercise discretion in committing time and evaluating needs. Coordinate financial, tax & estate planning work with in-house departments and Partner Certified Financial Planners (CFP's), Certified Public Accountants (CPA's) & Estate/Business/Tax Attorneys Provide meeting preparation, coordination, monitoring, and communication for 1st, 2nd, 3rd & future meetings preparation Assist activities and processes including project planning, intake, prioritization, initiation, execution, and training, as well as in fostering collaboration of end-users and key stakeholders Serve as a primary point of contact between Founder and Lead Advisor and existing & future clients Assist the Founder and Lead Advisor in the development of PowerPoints/Zoom & webinar presentations Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages Sort and triage mail; Maintain e-mail and other address directories Compose and prepare letters relating to routine correspondence for the Founder and Lead Advisor's signature Schedule departmental meetings; Assist in the preparation and distribution of meeting agendas and materials Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate Prepare, reconcile, and submit expense reports Maintain paper and electronic filing systems Maintain confidential and sensitive information Attend meetings and take notes of discussion; Prepare the initial draft of minutes and summaries Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed You'll often work independently but will have a team backing you every step of the way Routinely perform a wide variety of support duties What We're Looking for in the Ideal Candidate: A positive and energetic attitude eager to tackle new projects and ideas with a resourceful and can-do attitude in a fast-paced environment An organized and detail-oriented self-starter who exhibits sound judgment with the ability to prioritize and make decisions Enjoys working with clients and prospective new clients A team player capable of cultivating productive working relationships across the firm Comfortable interacting and working closely with Type A personality Lead Advisor & Fiduciary Prior experience in the financial services industry a plus Experience & Qualifications: Bachelor's degree preferred Ability to motivate clients and prospects to set appointments Exceptional multitasking and time management skills with attention to detail and accuracy Consistent follow-through and taking projects through completion A hard-working problem solver Excellent communication skills, especially on the phone Command of the English language, spelling and grammar Ability to prioritize and work with a demanding team Experience working in a fast-paced environment Proficient in Microsoft Office, particularly Word, Excel and PowerPoint as well as possessing a working knowledge of computers, scanners, printers, and various software such as Zoom, Financial Planning Software and Redtail CRM Experience working with CRM systems a plus Benefits: · 401(k) · Dental Insurance · Health Insurance · Vision Insurance · Life Insurance · Paid Time Off Schedule: · Monday through Friday, 8:30 AM - 5 PM · Some evenings required Job Type: Full-time Pay: $60,000.00 - $70,000.00 per year Plus Quarterly Performance Bonuses up to 5% of Salary ($3,000 to $3,500 a Quarter) or up to ($12,000 - $14,000 a year)

One of our clients in the banking industry is looking for an Executive Assistant that will play a vital role in enriching and supporting their vibrant and welcoming team. The Executive Assistant will be supporting executive leaders and be the go-to person for facilitating effective collaboration across departments. ***Only 10 days a month onsite in Phoenix AZ or Raleigh NC.*** The Executive Assistant will develop engaging content and events that boost associate engagement, organize exciting townhalls and Quarterly Business Reviews, and plan memorable team events. The Executive Assistant will also be proficient with Power BI and Tableau, enabling them to effectively analyze and visualize data. The Executive Assistant will have a strong understanding of corporate communications along with proficiency in Microsoft Office Products such as PowerPoint, Teams, Office, and Visio. The Executive Assistant will also have the willingness to learn and develop professionally is essential, as it ensures continuous growth and adaptation in a dynamic work environment. The Executive Assistant will support, collaborate, and assistant their high-level departments. This is a contract to hire opportunity. Applicants must be willing and able to work on a w2 basis and convert to FTE following contract duration. For our w2 consultants, we offer a great benefits package that includes Medical, Dental, and Vision benefits, 401k with company matching, and life insurance. Rate: $35 - $45 / hr. w2 Responsibilities Proficient in organizing and coordinating publications in a timely manner, with experience in maintaining department documentation, coordinating meetings, and arranging all necessary logistics and materials for events. Required knowledge and experience with Power BI and Tableau. Preferred background in Executive Administration, with excellent written and verbal communication skills, and experience in intranet writing, presentation, and web design. Strong understanding of corporate communications and proficiency in Microsoft Office Products (PowerPoint, Teams, Office, and Visio), with a willingness to learn and develop professionally within a dynamic organization.

An Insight Global client is seeking to hire an Executive Assistant to assist two VPs for a large semiconductor manufacturing client in Phoenix, AZ. This is a permanent, direct-hire position with relocation assistance and target bonuses. Note: starting location in Tempe, AZ and then moving office to Deer Valley (North Phoenix) next year. Hours: M-F 8-5 (Flexibility required to support VPs due to international travel) The Role: This role will directly support two VPs and the CEO while at headquarters. Key responsibilities include: Calendar management, scheduling, and coordination across domestic and international time zones Travel management, including booking flights, hotels, and venues both domestically and internationally using Concur and SAP Expense report management Proficiency in Microsoft Office Suite Attending and taking notes at key meetings as needed Proactively anticipating needs and managing last-minute reschedules, requests, and changes Qualifications: 10+ years of experience as an Executive Assistant supporting large global companies Experience in scheduling and coordinating travel both domestically and internationally through Concur Experience managing expense reports Flexibility to accommodate needs outside of standard working hours for alternate time zones Compensation: $90k to $130k annually. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role include medical, dental, and vision insurance, as well as additional benefits. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

OMNIUX is a digital transformation agency helping businesses scale through strategic branding, marketing innovation, and performance-focused technology. We work across industries to deliver high-impact solutions that drive growth and build long-term value. Position Overview We're looking for a highly organized, discreet, and proactive Part-Time Executive Assistant to support the Chief Executive Officer of OMNIUX. This is a fast-paced role at the intersection of strategy, operations, and communication-ideal for someone who thrives in dynamic environments and is passionate about keeping things moving behind the scenes. The Executive Assistant will serve as a trusted right hand to the CEO, helping to manage schedules, streamline workflows, coordinate meetings, handle communications, and maintain operational momentum across multiple initiatives. Key Responsibilities Calendar & Schedule Management: Organize and maintain the CEO's schedule-coordinate internal and external meetings, prioritize time-sensitive requests, and ensure efficient use of executive availability. Email & Communication Oversight: Draft, proofread, and manage professional correspondence on behalf of the CEO, including emails, memos, and client follow-ups. Meeting Coordination: Prepare agendas, take notes, track action items, and support follow-ups for executive meetings and client calls. Operational Support: Assist with light project management, file organization, and documentation related to contracts, presentations, or client initiatives. Gatekeeping & Prioritization: Help filter and route requests appropriately while maintaining professionalism and confidentiality at all times. Research & Briefing: Conduct background research for upcoming meetings, events, and strategic initiatives to ensure the CEO is prepared and informed. Light Personal Assistance: Support occasional personal tasks related to travel, logistics, or scheduling when they intersect with work demands. Qualifications 2+ years experience as an Executive Assistant, Operations Coordinator, or similar administrative support role (agency/startup environment a plus) Strong written and verbal communication skills with a professional and clear tone High level of discretion, emotional intelligence, and integrity Excellent time management, organizational skills, and attention to detail Proficient in Google Workspace (Calendar, Docs, Sheets, Gmail), Zoom, and digital task management tools (e.g., Notion, ClickUp, Asana, or similar) Comfortable navigating dynamic workflows and prioritizing in real time Bonus: Familiarity with marketing, tech, or creative industries is a plus Schedule & Compensation Part-time, approximately 10-15 hours per week Flexible hours with availability for communication during standard business hours (Arizona time) Competitive hourly rate based on experience - retainer or monthly invoice preferred How to Apply This posting! -or- Please send your resume and a short note about why you're interested in this role to ******************* with the subject line: Executive Assistant - [Your Name]

Employment Type: Full-Time Join a nationally recognized, luxury design studio headquartered in South Scottsdale, Arizona, known for crafting bespoke residential and boutique commercial interiors. Our founder-a visionary creative and industry tastemaker-leads a dynamic team delivering turnkey experiences for discerning clients. We are seeking an Executive Assistant to serve as the right hand to our founder, ensuring seamless daily operations and enabling the creative team to excel. What You'll Do Calendar & Inbox Management: Orchestrate a complex, ever-evolving calendar, scheduling meetings, site visits, and client appointments. Manage a high-volume inbox, drafting responses, flagging urgent matters, and ensuring timely follow-ups. Team & Project Coordination: Act as a liaison between the principal designer and staff, managing project deadlines, assigning tasks, and maintaining smooth internal communication. Client Engagement: Assist with client communications, maintaining a professional and polished brand image. Lead new client intake processes, ensuring a seamless onboarding experience. Administrative Support: Handle travel bookings, event planning, vendor coordination, file management, and other administrative and personal tasks to support the designer and the team. Problem Solving: Serve as the first line of defense for last-minute changes, client issues, or scheduling conflicts; think on your feet and keep everything moving forward. What You Bring 2-3+ years of experience as an Executive Assistant, Office Manager, or similar support role; experience in a creative or design field is a plus. Exceptional organizational and multitasking abilities, with a proactive approach to anticipating needs and taking initiative. Excellent written and verbal communication skills. High proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello, Monday.com). Strong emotional intelligence and the ability to navigate complex interpersonal dynamics. A passion for design and creativity is a bonus! Why Join Us Be part of a highly creative environment where no two days are the same. Opportunity to make a real impact by bringing structure to a growing, thriving business. Collaborative, energetic team culture. Competitive salary and benefits. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $21.63 - $25 per hour Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 AM - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

Job Type: Full Time, hourly Pay Range: $22.00-$32.00 an hour Axis Portable Air is the industry's most disruptive and fastest-growing equipment rental company. We deliver and install portable HVAC equipment across the nation, powered by our rapidly growing network of over 30 offices-and we're just getting started. Our secret? A people-first culture that rewards teamwork, work-ethic, and taking ownership-literally. With our Team Ownership Program, every employee receives $10,000 in annual company profit units each year making them an owner of the business. When the company wins, you win too. What You'll Do: Axis Portable Air is looking for a highly organized and proactive Executive Assistant to support our leadership team while also assisting the marketing department with administrative tasks. This role is ideal for someone passionate about marketing, eager to contribute in a fast-paced environment, and proficient in social media and design tools like Adobe Creative Suite. Administrative Support: Manage and maintain marketing calendars and project timelines. Organize and schedule meetings, including preparing agendas and taking notes. Handle inventory of marketing materials and coordinate with vendors for restocking. Shipment of new hire packets and apparel. Shipments of marketing materials to our network of branches. Marketing Coordination & Content Support: Assist in the creation and proofreading of marketing materials, including brochures, presentations, and social media content. Coordinate marketing campaigns to ensure timely execution and content distribution. Support email marketing efforts, including drafting content and managing audience segmentation. Event Planning & Coordination: Help organize and execute trade shows and promotional events. Manage event logistics, including registrations, setup, and post-event follow-up. Collaborate with vendors and internal teams to ensure seamless event execution. Social Media & Digital Marketing Support: Assist in planning, scheduling, and publishing content across multiple social media platforms. Monitor social media channels, engage with audiences, and respond to comments/messages. Track and report on social media metrics to measure performance. Market Research & Reporting: Conduct research on industry trends, competitors, and customer insights to inform strategy. Compile findings and present insights to the marketing team. Assist in preparing marketing performance reports and presentations for leadership. Cross-Department Collaboration: Work closely with teams across sales, operations, and HR to align marketing initiatives. Communicate effectively with team members and provide administrative support as needed. What It Takes: Bachelor's degree in marketing, Communications, Business, or a related field. 1-2 years of experience in an administrative or marketing support role, preferably in a B2B environment. Strong organizational and project management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with social media management and email marketing tools (e.g., Hootsuite, Mailchimp) is a plus. Familiarity with graphic design software (e.g., Adobe Creative Suite) is highly preferred. Personal Attributes: Proactive and positive attitude with a willingness to learn and take initiative. Detail-oriented and committed to delivering high-quality work. Ability to work both independently and collaboratively in a team environment When & Where You'll Work: Office-Based - This is an in-office position. Peak Season Demand - Expect increased workload when the company opens new offices, during peak seasons and when unexpected weather-related emergencies occur. Why Join Axis? You Can Be an Owner: Each year you will receive $10,000 in annual profit units through our Team Ownership Program -when Axis wins, you win. You Can Grow With Us: In 2022, Axis had 5 branches and 5 management roles. In 2025, it has 35 branches and 60 management positions-explosive growth with no end in sight. We're redefining what's available for those who work hard and are a great teammate to those around them. Join us, and you'll find clear career paths, a dynamic culture, and real advancement opportunities-whether you aim to lead a team, manage a branch, try a new department/role, or even relocate to another Axis office across the US. Add shared monthly bonuses and a culture that celebrates your hard work, and the question isn't if you'll grow, but how far. We are growing. Will you grow with us? You're Guaranteed Top-Tier Benefits: At Axis, we prioritize the well-being of you and your family by covering 100% of the monthly premiums for full-time employees' medical, dental, vision, and short-term disability insurance. To ensure affordability, we also cap the monthly premium costs for employees requiring dependent or family coverage. You'll start with 2 weeks of paid time off annually, which increases with your tenure. You will also be eligible to participate in our 401(K) plan from day one, with the company matching up to 5% of your contributions. Additionally, we provide $50,000 in company-paid life insurance. Axis Portable Air does not discriminate in employment on the basis of race, creed, color, religion, sex, age, disability, national origin, marital status, sexual orientation, citizenship status, political affiliation, parental status, military service, or other non-merit factor.

A global, publicly traded manufacturing company that is a leading supplier of materials for in solar tracking systems is looking for an Executive Assistant to support the Chief Financial Officer and the Chief Legal Officer. The company has been in business over 30 years and has recently expanded. The role is 4 days in office, 1 day remote. There is a gym in the building for employees. About the Job: Manage sensitive matters with high confidentiality and discretion, especially decisions directly impacting the company's global operations Maintain and manage a daily calendar of global meetings and events for the CLO and CFO Coordinate and manage executive team meetings, off-sites, and company events Assist with creating materials for quarterly board meetings (slides and spreadsheets Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects, and other documents in support of objectives for the organization Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Planning and executing internal and external meetings and events Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects, and other documents in support of objectives for the organization Coordinate global travel arrangements including flights, cars, hotels, and other reservations Process expense reports Assist in managing and tracking key projects and initiatives, ensuring timely completion and follow-up. Assist and prepare correspondence for internal announcements, board meetings, and organizations including Executives involvement. Review and redline contracts and other technical documents accurately Occasionally respond to emails/texts/phone calls, outside normal business hours when needed About You: Minimum of 7 years of experience in a related support position BA/BS from a college or university Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills

Type: Direct Hire | Onsite - NW Phoenix The Executive Administrative Assistant will provide executive level administrative support to the Office of the President and CEO or Core Leadership Team (CLT) members. The Executive Administrative Assistant must have good judgement and significant initiative to manage a broad spectrum of activities and situations while providing project management, administrative, and organizational support, providing proactive support for the CEO, CLT and external constituents. Performs duties in a confidential nature, with minimum supervision in a fast-paced environment, remaining flexible, proactive, resourceful and efficient. Maintains a high-level of professionalism, strong decision-making ability and attention to detail. Collaborates with the Assistant to the President and CEO and others as appropriate. Minimum of 10+ years of executive administrative support experience and five of which at the CEO/President/C-suite or equivalent Flexibility and proven ability to reprioritize work and schedules. Capable of handling a variety of project simultaneously in a timely manner Effective in a team environment, possessing a strong commitment to the CLT while exhibiting confidentiality in handling of information that may impact the organization Advanced technical aptitude to resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint and Excel) and DocuSign Manage and prioritize complex Outlook calendars, coordinating meetings, travel arrangements and itineraries for CLT Strong attention to detail and organizational skills Exceptional grammar, writing, and communication skills. Ability to proof, edit, and compose documents Experience with event planning including Board of Trustees meetings and activities

We're seeking a highly organized and professional individual to provide administrative and office support. The ideal candidate will possess: Strong interpersonal skills, demonstrating respect, tact, and courtesy when interacting with elected officials, business leaders, coworkers, and the public. Ability to handle multiple tasks in a fast-paced environment, managing work both independently and collaboratively. Proficiency in Microsoft Office Suite (Outlook, Teams, Excel), and knowledge of office technology (printers, copiers). Experience with procurement, inventory management Qualifications High school diploma or GED Strong interpersonal, customer service and communication skills Valid Arizona driver's license Proficient in Microsoft Office suite

Duration: 3-6 Months 8am-5pm/ 40hours per week Onsite Phoenix AZ 85007 Description Below. The Administrative Assistant 2 (AA2) plays a key role in ensuring smooth front desk operations and exceptional customer service. Under the direction of the Support Services Manager, they will assist with the daily coordination of administrative support. See below for a list of daily responsibilities. • Warrant distribution process • Monitoring and responding to all department requests through a shared inbox • Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel. • Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process. • Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed. • Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily This position's efforts support the department's overall productivity and commitment to excellent customer service. Standard Work for front desk procedures will be provided to ensure consistent and efficient operations.

We are seeking a dedicated and detail-oriented Administrative Assistant to support an established Independent Financial Advisor. This full-time, in-office role is essential to ensuring efficient daily operations and delivering superior client service. The ideal candidate will possess strong organizational and communication skills and have a professional demeanor, with prior experience in office administration and financial services preferred. Responsibilities: Professionally answer inbound calls and assist clients with inquiries. Prepare new account documentation and service-related paperwork. Manage and maintain accurate client databases and records. Provide excellent customer service in-person and over the phone. Process money movement transactions, including wire transfers. Coordinate and resolve client service requests in a timely manner. Schedule client meetings, referral calls, and maintain the advisor's calendar. Compile account review spreadsheets and other reporting as needed. Manage website content updates and social media posts. Organize client events and marketing workshops. Prepare and distribute monthly newsletters for referral partners. Oversee electronic filing systems and manage incoming mail, emails, faxes, and voicemails efficiently. Requirements: 5 years of office administration experience preferred. 1 year of financial services industry experience preferred. Exceptional verbal and written communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks, meet deadlines, and work independently. Proficiency in CRM systems and standard office applications. Professional demeanor and commitment to delivering excellent client service. Must pass a criminal, financial, and civil background check (no felonies or criminal convictions; good credit required). This is a non-negotiable requirement due to industry regulations. This position is subject to ongoing periodic industry-required reviews and audits. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM (occasional remote work possible). Compensation: $48,000 per year, plus Medical, Dental, and Paid PTO. Location: Arrowhead Area, NW Peoria, AZ. Equal Opportunity Employer: This is an equal-opportunity employer. We embrace diversity and inclusion and are committed to creating a workplace that celebrates and supports the diversity of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Russell Tobin's client a leading health insurance company is hiring an Administrative Assistant in Phoenix, AZ 85021 (Onsite) Job Title: Administrative Assistant Hours: Standard Business Hours Job Duration: 03+ Months with the possibility of extension Pay Range: $19.88/hr. - $20.88/hr. on W2 Job Description: We are seeking an Administrative Support professional to perform various clerical and administrative tasks, ensuring excellence, privacy, quality, and compliance. This position requires versatility in handling multi-functional duties while providing guidance and assistance to both internal and external customers. The role involves organizing office operations, managing correspondence, and assisting departmental staff with administrative tasks to meet business goals. Major Responsibilities: Perform daily office operations such as filing, organizing, copying, scanning, answering phones, and distributing materials. Organize and compile correspondence and documents using prescribed methods (alphabetical, numerical, etc.). Coordinate with team members to update and generate correspondence, departmental files, systems, and manuals. Provide assistance to internal and external customers via phone, email, and in-person communication. Assist departmental staff with various clerical and administrative tasks and projects. Meet quality, quantity, and timeliness standards in alignment with department performance goals. Demonstrate knowledge of required systems, procedures, forms, and manuals. Adhere to a full-time work schedule, completing 40 hours per week and any additional hours as needed to meet business requirements. Perform any other duties as assigned by management. Skills & Competencies: Required Skills: Proficiency in office equipment (copiers, fax machines, scanners, telephones). Ability to type 35 words per minute with 5% or less error rate. Basic knowledge of word processing, spreadsheet, and database software. Intermediate proficiency in PC usage. Capable of sitting or standing for extended periods (8+ hours per day). Light manual work, including lifting up to 20 pounds. Professional Competencies: Strong verbal and written communication skills. Maintain confidentiality and privacy at all times. Manage a diverse administrative workload under tight deadlines. Basic investigative and analytical skills. Navigate, input, and maintain data across multiple systems. Adapt to a fast-paced, rapidly changing work environment. Build and maintain relationships in a collaborative team setting. Preferred Competencies: Knowledge of medical, pharmaceutical, and health services terminology. Understanding of the organization's services and operations. Qualifications & Education: Required Experience: 1+ years of experience in an office or clerical role. Required Education: High School Diploma or GED. Preferred Experience: 1+ years of experience in a health insurance, medical office, or health-related field. 1+ years of experience in a sales or marketing-related role. Preferred Education: Associate's Degree in a related field. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona. will be based in Phoenix, AZ and will report to the Contracts Manager. Area of Focus: Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project. Additional responsibilities: Coordinate the daily operation of the functional unit on the assigned project. Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings. Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests. Transmittals of Contract Documents as required for record keeping. Interpret established policy and provide information for the resolution of problems. May attend meetings with or as a representative of their supervisor. Performs other duties as required. Job Scope: Nature of work: Works on mostly routine tasks and usually implements solution through individual effort Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work Budgetary responsibility: Has no budget responsibility. Managerial responsibility: Does not manage people, function, projects or programs Requirements: High School diploma or equivalent Five (5) years administrative/secretarial experience. Strong (oral and written) communication and documentation skills. Experience with heavy industrial engineering and construction projects administration Must be a self-starter, quick learner, highly productive and have strong business ethics. Must have working knowledge of standard Microsoft Office products. Ability to work with general office equipment such as a personal computer and keyboard and photocopier. Offer: Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and who takes initiative. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We're looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills. Key Responsibilities: Assist with expense reports, travel, and general admin support Set up new clients/projects in PeopleSoft Upload contracts into Agiloft Manage tax return workflow in UserVerse and e-file via GoSystems Handle document signatures with DocuSign Draft and edit internal and client-facing documents Support local marketing events and company-wide meetings Provide front desk coverage and maintain office spaces Perform general word processing and proofing tasks Qualifications: High School Diploma or GED (Required); Bachelor's Degree (Preferred) 3+ years of administrative experience (Required) Professional services experience (Preferred) Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Experience with PeopleSoft (Preferred) Key Skills: Strong attention to detail and organizational skills Excellent written and verbal communication Ability to multitask and meet deadlines Discretion handling confidential information Team player with a proactive attitude Apply today to join a professional and collaborative team where your skills make a real impact!

LHH Recruitment Solutions is seeking an Administrative Assistant for a contract-to-hire position in Phoenix, AZ. This is for an assurance, tax, and financial advisory company with an excellent reputation. Responsibilities: Front Desk Reception Catering orders for office/meetings Stocking Kitchens/Supplies/Copy machines Cleaning/Facility requests Binding (BD, Audit) Proposals (BD) Visitor registration / Parking Validation Hoteling reservation coordinator Meeting Space & Catering coordinator Incoming faxes / mail Shipping/UPS/FedEx/Messenger Print, collate and package tax returns for taxpayers and affiliates Print, collate and send assurance confirmations (U.S. and International). Print miscellaneous documents, print/bind presentations with last minute notice. Troubleshoot technical issues (monitors, docking stations, etc.) Qualifications: High school diploma or GED, required. Three (3) year of experience in office services / facilities or similar position Proficiency in Microsoft Office Suite Employment Type: Contract-to-Hire Connect with a recruitment specialist today, by submitting your resume via the Apply button.