Senior administrative assistant jobs in Taunton, MA - 617 jobs

Executive Assistant - Investment Management - Boston, MA We are seeking candidates for an Executive Assistant position with an elite investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals between various departments, maintain heavy calendar management, coordinate travel arrangements (domestic and international), and prepare materials for meetings, etc. The ideal candidate will have 1-2 years of administrative experience preferably within the investment management industry. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

Senior Administrative Assistant - Investment Team Support Schedule: Full-Time | Hybrid (2-3 days remote after onboarding) Boston investment management firm is seeking a seasoned Senior Administrative Assistant to join its team. This role provides comprehensive administrative and operational support to multiple investment teams in a fast-paced, collaborative environment. Key Responsibilities Deliver high-quality administrative and client service support to multiple investment teams Collaborate closely with administrative teammates to ensure continuity, coverage, and timely execution of work Manage and monitor multiple shared inboxes, shifting priorities as volume and coverage needs require Screen and route communications, including phone calls and meeting requests Coordinate complex calendar scheduling, meetings, conference calls, and industry events Arrange and manage domestic and international travel, including post-trip expense processing Maintain and update internal databases, contact lists, and filing systems Qualifications Bachelor's degree or equivalent experience 4+ years of experience in a high-volume administrative or executive support role

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoam™. The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences. This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team. Key Responsibilities Executive Support for the C-Suite Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight. Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries. Maintain confidentiality and handle sensitive information with intention and professionalism. Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization. Evaluate and manage Co-CEO's incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper. Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations. Event & Culture Experience Management Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings (quarterly and annual), sales meetings, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives. Manage end-to-end event logistics-venues, vendor relationships, contracts, budget, travel, communications, branded materials, and on-site coordination and AV/tech. Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS' values and brand. C-Suite Project Support Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness. Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams. Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables. Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward. Requirements Bachelor's degree in business, communications, or related fields. 5 - 8 years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience supporting strategic planning, quarterly reviews, board materials, and executive initiatives. Minimum of 5 years of hands-on experience planning and executing high-visibility internal and external events on varying scale-including all-employee meetings, leadership offsites, board meetings, sales meetings, seasonal events, etc. Experience managing vendor relationships, contracts, budget, hotel/venue partnerships, and event technology and testing equipment. Strong communication, relationship-building, and interpersonal skills. High degree of discretion, judgment, and professionalism, especially when handling confidential information. Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools, and strong technical confidence and comfort navigating, troubleshooting, and supporting executive technology needs in real time. Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations. Ability to remain calm and solutions focused in a fast-changing environment. A proactive, “no job too big or small” mindset that aligns with OOFOS' collaborative culture. Four (4) days per week in the office to provide in-person support to our executive team. Leadership/Cultural Requirements People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul. Approaches work with empathy, connection, and focus on supporting others. Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead. Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines. Culture Champion: Passionate about delivering thoughtful, engaging experiences. Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth. A “team first” attitude, collaborative mindset and openness to feedback is a must. Job Type: Full Time - Exempt, Hybrid based in Braintree, MA OOFOS is an Equal Opportunity Employer. We recruit, hire, train and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.

Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe that talented and dedicated people make us strong. With over 45 years in the industry our culture is collaborative, team-oriented and results focused. We are searching for a proactive and organized Executive Assistant with strong attention to detail to support the Company's marketing and engagement efforts. Responsibilities Include: Assist in preparing communications for distribution Assist with multiple project activities Monitor and track progress through execution Communicate project updates and escalate relevant timing issues Assist to coordinate company events and community service initiatives Ensure compliance with internal brand and business standards Assist in managing company store and branded inventory Provide general administrative support and assist with additional tasks as needed Must Haves: Prior experience with event coordination Ability to manage multiple concurrent projects Excellent communication and writing skills Strong computer and organizational skills We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you! To learn more about the company, visit our website: ***************************** Be a part of our team! Please send resume with salary requirements to:************************** An Equal Opportunity Employer

Executive Admin Assistant 100% onsite 12mth initial contract, goal to convert end of 2026 We are seeking a highly organized and proactive Executive Administrative Assistant to support our clients CEO and Leadership Team. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional who can handle sensitive information with discretion and provide seamless support to our executives. Key Responsibilities: Managing the travel coordination and expenses for the CEO. Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. Serve as a liaison between the CEO and internal/external stakeholders, ensuring clear and effective communication. Prepare and edit correspondence, reports, and presentations. Assist in organizing and coordinating events, meetings, and conferences. Conduct research and compile data to support decision-making processes. Manage and prioritize incoming communications, including emails and phone calls. Maintain and organize files, records, and documentation. Qualifications: Bachelor's degree in business administration, Communications, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and as part of a team. High level of professionalism and discretion. Strong problem-solving skills and attention to detail.

We are seeking a reliable and detail-oriented Executive Assistant to provide administrative and organizational support on a 3-month hourly contract. This role is well-suited for candidates with early-career experience who are comfortable managing day-to-day administrative tasks, supporting leadership, and maintaining accuracy in a fast-paced professional environment. Key Responsibilities Provide administrative support to executives and/or department leadership. Manage calendars, schedule meetings, and coordinate logistics as needed. Prepare, review, and organize documents, reports, and correspondence. Handle data entry, filing, and record maintenance with a high level of accuracy. Serve as a point of contact for internal teams and external stakeholders. Support general office operations and special projects as assigned. Required Qualifications Associate's or Bachelor's degree. 1-2 years of experience in an administrative or office support role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask, prioritize work, and meet deadlines. Proficiency with standard office tools (email, calendars, document management). Preferred Qualifications Associate's or Bachelor's degree. Prior experience supporting executives or senior leadership. Location & Employment Type 3-Month Contract Hourly position Compensation & Benefits Pay Range: $17.00 - $19.00 per hour How to Apply / Next Steps Interested candidates should apply directly. Qualified applicants will be contacted to discuss the role and next steps in the hiring process.

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

Job Title: Administrative Assistant Shift: 7:30 am - 5pm EPIC experience required Front desk and customer service experience required Administrative skills, including data entry, filing, scheduling, and record management Ability to handle multi-line phone systems; previous call center experience preferred Strong organizational skills with attention to detail Ability to multitask in a fast-paced environment

Administrative Assistant Duration: 3 months (potential extension) Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more. In This Role, You Will: Support department leadership with administrative tasks. Greet and assist patients/visitors; manage calls and inquiries. Schedule appointments, update medical records, and process co-pays. Coordinate with staff and manage physician calendars. Epic is highly desired. What You Bring: 2 years of administrative (healthcare preferred). Strong communication and multitasking skills. Professionalism and attention to detail. Proficiency in Microsoft Office and scheduling systems.

The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services. Their duties and responsibilities include: Answer and direct phone calls in a polite and friendly manner Register new patients and update existing patient demographics by collecting patient detailed information Schedule and confirm patient appointments, follow-ups, and procedures Process patient billing and payments Organize and maintain patient waiting areas as well as office files and records Assist patients with forms and paperwork, explaining procedures, and answering questions Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling Ensure compliance with medical laws and regulations Order office supplies and maintain inventory Coordinate with insurance companies for claim management and patient insurance verification Maintain patient confidentiality, following HIPAA guidelines Qualifications A bachelor's degree is required 1-2 years of work experience as a Healthcare Administrative Assistant or similar role Knowledge of healthcare systems and medical terminologies Understanding of medical billing procedures Proficient in MS Office (MS Excel and MS Outlook, in particular) Strong organizational and multitasking skills Excellent communication and interpersonal abilities

Administrative Assistant / Receptionist 📍 Lynnfield, MA (On-site) 🕒 Mon-Fri | 8:00 AM-5:00 PM 💰 $55,000-$60,000 + Benefits 📄 Full-Time We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients. What You'll Do Greet clients and manage front desk operations Answer phones, schedule appointments, and assist with documents Prepare correspondence and maintain files Support CPAs and tax staff during busy season What They're Looking For 3+ years of admin or receptionist experience Prior accounting firm experience a plus Strong communication and client-service skills Proficiency in Microsoft Word & Outlook Organized, detail-oriented, and professional

Job searching is a lot better with someone in your corner. Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. Sound like something you're interested in? We'll be here every step of the way to help you through the process, because we think job searching needs an upgrade (and a sidekick). Why you should apply? $28 per hour Health, Dental, Vision, and PTO benefits. Monday-Friday Work Schedule 830am-5:30pm Access to outstanding Kelly perks via **************************************** What's a typical day as an Administrative Assistant? o Management of PGA administrative items in Astellas systems including but not limited to Concur, ECHO, LMS, SHAREPOINT, TEAMS, ARIBA, o Schedule Meetings and ensure effective overall calendar management. [Global time zone management experience required.] o Managing Calendars for a group or team. o Travel Coordination, Expense Reports, Invoice preparation and tracking, and facilitation of contract review and approval o Develop with direction Annual Budget Management and Analytic reports. o Assist with personnel On and Off boarding. (Resource Management) o Prepare Communications, Announcements & Newsletters, and Presentations. o Assist with the development and processing of Purchase Orders and Contract Management. o Microsoft Office Suite proficiency in Visio, Excel, SharePoint, Outlook & Power Point. o Virtual Meeting Management - MS Teams and ZOOM. o Strong oral communication skills, advanced writing, editing and correspondence skills. o Ability to collaboratively problem solve with other administrative assistants and functions such as accounts payable, security, building maintenance, finance, and so forth o Will require the individual to take initiative, use discretion and judgment as related to confidential matters and problems regarding project, department, or division-related work, and update the manager on status. o Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials. o Roster and Distribution list management. o Vendor communication and management. If you are interested please send your resume via email to *************************

Administrative Assistant Contract: 13 weeks Shift: 8hr Day shift Weekly hours: 40hrs (Mon to Fri) Pay: $18 to $20 per hour The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Requirements: EPIC experience required. Front desk, customer service, admin skillset experience required. Previous call center experience preferred. 2+ years of experience as an Administrative Assistant.

***This role starts as a 6 month contract and could convert FTE after*** Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations. Support responsibilities may include: · Provides Departmental support by performing receptionist and clerical duties · Scheduling patient appointments · Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed · Referral management and health insurance payor review. · Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information · New patient coordination · Other special projects and administrative tasks that are assigned Qualifications Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting! When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work. · High School graduate or equivalent required · Associate's degree preferred · A minimum of two years of medical office experience preferred

Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM-4:30 PM Reports to: Three Financial Advisors Employment Type: Temp-to-Hire We are seeking a highly professional, detail-oriented Client Service Administrator to support a busy financial advisory office. This role is client-facing and service-driven, with significant interaction via phone, email, and in person. The ideal candidate is a strong administrator with excellent communication skills, advanced Excel capabilities, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Client Onboarding and Account Setup Prepare and process new account paperwork for brokerage, advisory, retirement, and insurance accounts Collect, verify, and maintain client identification and compliance documentation, including KYC and AML requirements Enter, update, and maintain accurate client data in CRM and portfolio management systems Coordinate with custodians to ensure timely account openings and online access setup Account Maintenance Process beneficiary changes, address and contact updates, and name changes Facilitate account transfers, including ACATs, IRA rollovers, and direct transfers Link and consolidate accounts for reporting and household views Initiate, track, and follow up on service requests with custodians Money Movement and Distributions Set up and process systematic contributions and withdrawals Execute ACH and wire transfer requests Process Required Minimum Distributions and other withdrawals, including appropriate tax withholding Investment Transactions (Under advisor instruction and within licensing requirements) Place and confirm trades, rebalances, and model changes Prepare trade confirmations and monitor execution status Insurance and Annuity Processing Submit and track applications for life, disability, long-term care, and annuity products Coordinate underwriting requirements with clients and insurance carriers Process policy changes, beneficiary updates, and policy deliveries Compliance and Recordkeeping Maintain complete and compliant client files, both digital and physical Log client communications in accordance with firm and regulatory standards Assist with delivery of required disclosures and compliance forms Support compliance initiatives by safeguarding confidential client information and adhering to data security and privacy policies Meeting Preparation and Follow-Up Prepare client review meeting materials, including performance and allocation reports Update financial planning software with current and accurate client data Send meeting confirmations, reminders, and post-meeting follow-up items Client Communication Serve as the primary point of contact for client service needs Respond promptly and professionally to account and service inquiries Provide clear updates on pending requests and required documentation Deliver exceptional customer service to build and maintain strong client relationships Additional Duties Answer phones and resolve client service issues within scope and capacity Support general administrative needs in a busy office environment Qualifications and Skills Strong administrative and organizational skills with a high level of professionalism Excellent verbal and written communication skills Advanced proficiency in Microsoft Excel, including reporting and pivot tables Comfort working directly with clients in person, over the phone, and via email Ability to manage multiple advisors and competing priorities Prior financial services or banking experience preferred but not required

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

At Global Partners, business starts with people. Since 1933, we've believed in taking care of our customers, our guests, our communities, and each other-and that belief continues to guide us. The Global Spirit is how we work to fuel that long term commitment to success. As a Fortune 500 company with 90+ years of experience, we're proud to fuel communities-responsibly and sustainably. We show up every day with grit, passion, and purpose-anticipating needs, building lasting relationships, and creating shared value. : The Senior Executive Assistant to the CEO will provide executive and administrative support to the CEO of Global Partners LP. The ideal candidate will have a demonstrated record of accomplishment in support roles at the C-Suite, excellent judgment, the ability to work independently, as well as a high level of creativity. The person must possess strong business judgment and communication skills and the ability to interact with a variety of people at all levels of the organization. * Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information. * Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation. * Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner. * Compose and accurately proofread letters and documents. * Create presentations, reports and proposals. * Create and maintain files and effectively organize the Executives' offices as needed. * Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners. * Coordinate timely receipt and organization of quarterly financial materials and related meetings. * Work with investor relations firm to coordinate timely preparation of investor presentations, conference attendance, and investor meetings. Qualifications: * Bachelor's degree or equivalent experience * 5-10 years of Executive/Administrative Experience * Prior experience in C-suite support is required * Technical proficiency and significant expertise with Microsoft Office tools including Microsoft Excel, Word and PowerPoint * Proven track record of meeting deadlines and successfully managing administrative processes and projects * Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills * Significant experience writing and editing professional correspondence * Demonstrated problem solving skills * Self-motivated and able to operate independently with excellent organizational skills and attention to detail * Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style * Excellent time management and multi-tasking skills -- able to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment * Ability to work with a sense of urgency while maintaining accuracy and professionalism Additional Job Description: Pay Range: $81,000.00 - $121,400.00 The pay range for this position is outlined above. The final amount offered at the start of employment is determined based on factors including, but not limited to, experience level, knowledge, skills, abilities and geographic location, and the Company reserves the right to modify base salary at any time, including for reasons related to individual performance, Company or individual department/team performance and market factors. Our Commitments to You * Coins! We offer competitive salaries and opportunities for growth. We have an amazing Talent Development Team who create trainings for growth and job development. * Health & Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support. * The Road Ahead - We offer 401k and a match component! * Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service. What to Expect From the Hiring Process We value passion and potential. Please apply if you're qualified and interested-we'd love to hear from you. A member of our Talent Acquisition team will review your application and may connect you with the hiring manager if your experience is a strong match. Interviews are conducted virtually and in person, depending on the role. We'll provide more details about next steps if selected to move forward. Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at ************ or 781-7GP-WORK. * Disclaimer: At Global Partners, we don't use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know: In Massachusetts, it's illegal to require or administer a lie detector test as a condition of employment of continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

This position is a hybrid in-office role that works out of our Boston HQ. Monday-Thursday will be working in office and Friday is WFH. This is not a virtual / remote position. Wayfair, one of the largest and most innovative destinations for home furnishings and décor, is seeking an Executive Assistant to support the senior leaders of our Legal and Finance teams. This is an exciting opportunity to play a key role at one of Boston's fastest-growing companies - partnering directly with dynamic leaders who are shaping the future of how people shop for their homes. At Wayfair, our Executive Assistant team is the driving force behind our executives' success. We are strategic partners who manage complex global calendars, coordinate seamless travel, and take ownership of cross-functional projects that move the business forward. We bridge teams, build strong relationships, and bring clarity and momentum to fast-moving initiatives. Above all, we are dedicated to empowering our executives and contributing to the overall growth and success of the company. The ideal candidate thrives in a fast-paced environment, brings exceptional organization, planning, and problem-solving skills, and approaches every challenge with curiosity, composure, and a sense of humor. This is a unique opportunity for an experienced Executive Assistant ready to elevate their career and make a lasting impact at a company that's redefining the home experience. What You'll Do: * Executive Partnership: Serve as a strategic partner to 3-5 senior leaders across the Enterprise organization, driving focus, efficiency, and impact through proactive support. * Calendar Management: Manage complex global calendars, balancing multiple time zones and priorities while anticipating needs and resolving conflicts before they arise. * Travel Coordination: Plan and execute detailed domestic and international travel, adapting swiftly to evolving schedules and ensuring seamless logistics. * Expense Management: Prepare and process monthly business expenses accurately and on time. * Event Planning: Partner with teams to plan and deliver impactful meetings, offsites, and events that foster alignment and connection. * Cross-Functional Collaboration: Build strong relationships, bridge teams, and drive clarity across global initiatives. * Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges. * Teamwork & Administrative Coverage: Contribute to a collaborative EA community - sharing best practices and maintaining a proactive, solutions-driven attitude. Provide coverage for fellow EAs as needed, ensuring seamless continuity across leadership support. * Thriving in a Fast-Paced Environment: Excel in a dynamic, global workplace by managing multiple priorities with professionalism and composure. What You'll Need: * Experience: 3+ years of administrative experience, including 1+ years supporting Director-level leaders in a fast-paced, global environment. * Technical Expertise: Advanced proficiency in Google Enterprise Suite tools (Calendar, Mail, Drive, Docs, Sheets, Slides, and Meet). * Strategic Agility: Ability to anticipate needs, think several steps ahead, and pivot seamlessly as priorities shift. * Confidence & Communication: Strong interpersonal skills with the ability to influence, give constructive pushback, and build trusted partnerships. * Attention to Detail: Meticulous organization, planning, and follow-through to ensure flawless execution. * Flexibility & Resilience: Comfort with ambiguity, adaptability to change, and a steady, positive presence under pressure. * Forward Thinking: A proactive mindset that anticipates what will drive success - for your executives and the broader team. Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form. Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking. No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. 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