Senior administrative assistant jobs in Toledo, OH - 71 jobs

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

President of a mortgage company is looking for an executive assistant to assist with a variety of duties related to the daily operations. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities: Manage schedule and calendar Prioritize emails and telephone calls Effective communication with sales and operations staff Assist with preparing meetings Completing administrative tasks as necessary Work second-in-command to the Manager and taking care of all duties in their absence. Assist the Manager with operational issues. Maximize processes and procedures while meeting customer expectations in terms of cost-effectiveness Assist team with training new operations and sales staff Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed This is an in-person position Qualifications: Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Compensation: Commensurate with experience Benefits: Medical, Dental, PTO

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO. This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF's strategic priorities. Key Responsibilities Manage the President/CEO's calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. Prioritize and organize email communications, flagging critical items and ensuring timely responses. Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. Maintain board rosters, compliance forms, and orientation resources. Oversee the board portal and ensure accessibility and accuracy of governance documents. Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. Maintain strict confidentiality of sensitive information. Represent AAACF's mission and values in all interactions, ensuring professionalism and responsiveness. About You A bachelor's degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required. Experience supporting C-level executives and coordinating governance or board activities. Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. Proven ability to manage complex schedules, confidential information, and competing priorities. Exceptional verbal and written communication skills. Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. Benefits The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications 3+ years of experience supporting senior executives or leadership teams Experience coordinating office operations, events, or facilities Strong proficiency with productivity tools (Google Workspace, calendar management systems) Excellent written and verbal communication skills with ability to interact professionally across all levels Demonstrated ability to handle sensitive information with confidentiality and sound judgment Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) Experience in a fast-paced startup or technology company environment Familiarity with expense management tools and human resources technology Event planning experience, particularly for corporate retreats or customer-facing events Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful Empowering employees to solve problems and work together to make a difference Providing mentorship and growth opportunities as part of a collaborative team A flexible work environment with flexible paid time off Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Utilidata is a fast-growing NVIDIA-backed edge AI company enabling greater visibility and control of power utilization in energy-intensive infrastructure, like the electric grid and data centers. Karman, the company's distributed AI platform powered by a custom NVIDIA module, is transforming the way utility companies operate the grid edge and will enable data centers to unlock more compute for the same provisioned power. We're looking for an Executive Assistant / Office Coordinator to serve as strategic support to our leadership team while ensuring our Ann Arbor Innovation Lab operates as a welcoming, efficient hub for collaboration. Reporting to the VP, People & Talent, this role combines high-level executive support with office coordination and operational management, creating exceptional experiences for employees, customers, and partners. The ideal candidate thrives in dynamic environments, anticipates needs before they arise, and brings both polish and warmth to everything they do. You'll join a diverse team of experts who are mission-driven, collaborative, and adaptive. Responsibilities * Manage complex calendars, travel arrangements, and meeting preparation for CEO and executive team, proactively resolving scheduling conflicts and ensuring leaders are prepared for every engagement * Handle confidential information with discretion and serve as a trusted liaison between executives and internal/external stakeholders * Partner with IT & Office Manager to maintain a productive, welcoming Ann Arbor office environment, including vendor management, supply inventory, and workspace coordination * Support the People Operations Manager on HR projects as assigned, including recruitment coordination, onboarding logistics, and employee engagement initiatives * Orchestrate logistics for onsite meetings, team retreats, customer visits, and company events, including catering, room setup, AV/technology needs, and day-of execution * As needed, process executive expense reports through Expensify, track departmental budgets, and manage vendor relationships for office services * Coordinate workspace setup and first-day logistics for new hires, serving as cultural ambassador for the Ann Arbor office * Organize team-building activities and local engagement opportunities that strengthen connection across our distributed workforce Minimum Qualifications * 3+ years of experience supporting senior executives or leadership teams * Experience coordinating office operations, events, or facilities * Strong proficiency with productivity tools (Google Workspace, calendar management systems) * Excellent written and verbal communication skills with ability to interact professionally across all levels * Demonstrated ability to handle sensitive information with confidentiality and sound judgment * Exceptional organizational skills with proven ability to manage multiple priorities and meet deadlines * Proactive problem-solver who anticipates needs and takes initiative Enhanced Qualifications (Nice to Have) * Experience in a fast-paced startup or technology company environment * Familiarity with expense management tools and human resources technology * Event planning experience, particularly for corporate retreats or customer-facing events * Experience with budget tracking and contract management Salary Range: $90,000 to $110,000. Salary will be commensurate with an individual's skills, training, years of experience, and in line with internal compensation bands. Location: This position is based onsite at our company headquarters in Ann Arbor, Michigan, with flexibility for occasional remote work. Our Commitments: Utilidata values the diversity of our team. We provide equal employment opportunities without regard to race, color, religion, creed, sex, gender, sexual orientation, gender identity or expression, national origin, age, physical disability, mental disability, medical condition, pregnancy or childbirth, sexual orientation, genetics, genetic information, marital status, or status as a covered veteran or any other basis protected by applicable federal, state and local laws. We are committed to: * Creating a diverse and inclusive workplace that is welcoming, supportive, affirming and respectful * Empowering employees to solve problems and work together to make a difference * Providing mentorship and growth opportunities as part of a collaborative team * A flexible work environment with flexible paid time off * Competitive compensation and benefits, including health, dental, vision, and employer-match 401k

Benefits: 401(k) Dental insurance Health insurance Paid time off Parental leave Vision insurance Who We Are WRS is a medical device company headquartered in Ann Arbor, MI. We offer world-class post-operative pain management solutions for orthopedic patients. We focus on programs that accelerate recovery and provide ancillary opportunities for orthopedic practices. We do all of this while combating the Opioid Epidemic head-on. We are located in Ann Arbor, MI, and we are looking for a full-time Executive Assistant. Candidates must live in Michigan and be able to work in Ann Arbor every week. We offer a best-in-class benefits package including medical/dental/vision, unlimited PTO, 401 (k), company-paid life insurance, and long-term disability benefits. We also have frequent company-sponsored events and lunches, and snacks in the office. Our culture is one of caring and collaboration, and we enjoy a team-oriented environment. What You'll Do Provide high-level administrative support and assistance to the Managing Partners and Executive Team Manage the calendars and email accounts of the Managing Partners and COO, including exercising independent judgment to prioritize complicated schedules and meeting requests. Create, review, and send communications on behalf of company executives. Arrange travel and accommodations for executives and for the broader team as needed, including conference and meeting registrations. Serve as the primary contact for all building-related issues and ensure that the office space is functioning properly and safely for all occupants. Coordinate weekly office lunches and assist with special event planning. Coordinate all company swag and ensure adequate supply for new hires, current employees, and conferences. Receive and sort incoming mail and deliveries promptly. Manage office supplies inventory and place orders as needed. Serve as the liaison between vendors and WRS. Purchase snacks and drinks, and stock the kitchen Identify opportunities for process and office management improvements and collaborate with teams to implement. Assist with special projects as needed. Ensure compliance with state and federal regulations. Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation. What You'll Bring High School Diploma and a minimum of 3 years' experience supporting executives, or a Bachelor's Degree and a minimum of 2 years of experience supporting executives. A positive attitude and strong work ethic. Exceptional organizational and time management skills. Advanced proficiency using Microsoft Outlook, MS Office, Zoom, and Slack. Superior verbal and written communication skills. Excellent attention to detail and follow-up skills. Strong degree of integrity and excellent judgment to maintain confidentiality of sensitive topics. Ability to shift gears frequently throughout the day and to work independently. Ability to work in the office in Ann Arbor, MI 4-5 days a week Nice to Have: Bachelor's Degree Experience within an unstructured and evolving, entrepreneurial work environment Compensation: $82,000.00 - $85,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. WRS is dedicated to getting better, faster, in the field, for our payors, practices, and patients. Payors want better outcomes. HCPs want better tools and service to supplement all they tackle daily. And patients want to get better, faster. So WRS gets you better-from patent-pending products, to PROs in CCT, to professionalism unmatched in our industry. Multi-modal post-op pain management for orthopedic excellence. As a national provider of world-class Cold-Compression Therapy and Point of Care Dispensing, we're solely focused on systems that make patient recovery, and practice management, more efficient and effective. Plus, our mission in multi-modal pain management is to combat the runaway Opioid Epidemic, utilizing the latest therapies, and best practices, to help drive consistently better outcomes for patients.

Job Title: Senior Tax Production Manager (CPA or EA U.S. Tax Reviewer) Remote Employment Type: Full-time or Part-time | Permanent About the Role Are you seeking a career that prioritizes excellence, work/life balance, and professional growth? Privity CPA Partners invites you to join a forward-thinking, high-integrity firm where client care, quality control, and leadership are paramount. As a Senior Tax Production Manager, you will lead our compliance department and mentor a talented team, ensuring accurate, timely tax filings and consistent professional development. About Privity CPA Partners Privity CPA Partners PC is a boutique California-based accounting and advisory firm committed to delivering exceptional tax, accounting, and strategic planning services. Known for our integrity and excellence, we cultivate long-term relationships with clients and team members alike. Learn more at privitycpa.com Key Responsibilities As a Senior Tax Production Manager, you will: Review Tax Returns Lead the review of complex individual, partnership, S-corp, C-corp, and trust tax returns; assist in preparation as needed. Team Leadership & Mentorship Provide training, guidance, and support to staff accountants, bookkeepers, and junior tax preparers; lead by example and reinforce best practices. Workflow Oversight Manage the production pipeline from intake through delivery, ensuring accuracy, efficiency, and compliance with deadlines. Process Documentation Create process documentation and assist in recording internal training videos to support firmwide knowledge transfer. Client-Facing Support Serve as the second set of eyes on tax matters and elevate the client experience with strategic tax insights. Collaboration & Huddles Run daily or weekly check-ins to coordinate tasks, troubleshoot issues, and maintain accountability across the team. Special Projects Engage in ad hoc tax strategy, resolution, and internal improvement initiatives. Qualifications Required: Valid and active California CPA license or EA credential Minimum 4 years of U.S. tax preparation and review experience Strong understanding of GAAP, tax code, and financial reporting Excellent written and verbal communication skills Experience supervising or mentoring a team Authorized to work in the U.S. without sponsorship Ability to commit exclusively to the firm Preferred: Bachelors degree in Accounting, Finance, or related field Experience with process improvement and/or team leadership in a public accounting setting Preferred Software Experience While training is provided, familiarity with the following is a plus: QuickBooks / Xero Lacerte / ProConnect Liscio What We Offer Competitive salary based on experience Performance-based bonuses Paid training and continuing education PTO and flexible scheduling (after probationary period) Company-provided equipment Professional growth through structured performance reviews Supportive team culture and leadership transparency Schedule 8-hour shifts Monday to Friday, with flexibility Occasional weekend availability during tax season Application Process The hiring process includes: Online application Proctored technical exam Accountant-specific personality assessment Interviews with firm leadership Join us at Privity CPA Partners and be part of a firm that values your expertise, respects your time, and supports your career. Package Details Retirement Benefits SIMPLE IRA plan with 3% employer match Available to eligible employees after the applicable waiting period Paid Time Off Paid Time Off (PTO) Paid Holidays: Includes federal holidays, the day after tax deadline, and firm closure between Christmas and New Year's Additional flex days available based on performance and tenure Professional Development Paid CPE and training CPA/EA license renewal fees covered Professional memberships (e.g., CalCPA, NAEA) reimbursed Access to mentorship, leadership development, and technical training Work/Life Balance Flexible scheduling with hybrid and remote work options potential Reasonable workloads with no expectation of burnout during tax season Structured workflow systems to support focused, efficient workdays Respect for personal boundaries and family commitments Work in another Privity office location to change your environment now and then - optional

Are you an experienced Executive Assistant with fantastic time-management and organizational skills? Are you ready to join an incredible foundation making a difference in Washtenaw County? If so, read on! About Us The Ann Arbor Area Community Foundation (AAACF) is a $300 million dollar community foundation focused on improving the economic mobility and quality of life of the residents of Washtenaw County. Our assets have doubled since 2015, and now AAACF is one of the 20 fastest-growing community foundations in the US. Founded in 1963, AAACF administers over 600 charitable funds. Through a core team of 20 Trustees, 19 employees, and 400+ volunteers. AAACF works to connect people, charitable causes, and permanent capital for community impact as the philanthropic hub of Washtenaw County. To learn more, visit ************** Don't check off every box? - Apply Anyway! Statistics show that marginalized groups - such as women, LGBTQ+, and people of color - are less likely to apply to jobs unless they meet every single qualification. AAACF is dedicated to building an inclusive, diverse, equitable, and accessible workplace that fosters a sense of belonging - so if you're excited about this role but your experience does not align perfectly with every requirement below, we encourage you to still consider applying. Who knows, you might be the right fit for another future role! About the Role The Executive Assistant is a full-time, exempt position within the Office of the CEO, providing comprehensive, strategic support to the President/CEO, Vice President/Chief of Staff, and the Board of Trustees. This role reports to the President/CEO. This position requires exceptional judgment, discretion, and organizational skills to anticipate needs, manage sensitive information, and maintain alignment with AAACF's strategic priorities. Key Responsibilities Manage the President/CEO's calendar with precision, ensuring seamless scheduling and preparation for meetings, conferences, and events. Prioritize and organize email communications, flagging critical items and ensuring timely responses. Anticipate needs by preparing agendas, briefing materials, and follow-up documentation for executive engagements. Coordinate travel arrangements and maintain accurate records of memberships and subscriptions. Serve as the secondary administrator for the Board of Trustees, ensuring timely and accurate preparation of meeting materials and communications. Maintain board rosters, compliance forms, and orientation resources. Oversee the board portal and ensure accessibility and accuracy of governance documents. Coordinate logistics for board meetings, retreats, and recognition activities, fostering strong trustee engagement. Maintain strict confidentiality of sensitive information. Represent AAACF's mission and values in all interactions, ensuring professionalism and responsiveness. About You A bachelor's degree or equivalent experience in a field related to the nonprofit sector/philanthropy is required. Experience supporting C-level executives and coordinating governance or board activities. Advanced proficiency in MS Office Suite, SharePoint, Teams, and related tools. Proven ability to manage complex schedules, confidential information, and competing priorities. Exceptional verbal and written communication skills. Familiarity with Washtenaw County issues, nonprofits, donors, and communities is preferred, but not required. Benefits The Foundation has a generous benefits package for employees which includes a hybrid work schedule; health, dental, and vision insurance; paid time off, a 403(b) plan with contribution matching; life insurance; short and long-term disability insurance; flexible and childcare savings accounts; paid time off; and other benefits.

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we're all a part of something bigger than ourselves. Are you ready to change the way the world moves? The Executive Assistant (EA) is a highly trusted and indispensable strategic support professional for the Global Executive Director of Global Service Engineering & Operations (SE&O). This role is uniquely designed to maximize the executive's personal effectiveness, optimize their time management, and amplify their leadership impact across Ford's global enterprise and the broader automotive service industry. The EA will achieve this by expertly managing the intricate integration of professional and personal commitments, ensuring seamless operational rhythm, strategic communication, and flawless logistical execution. This will enable the executive to drive SE&O's transformation focused on maximizing customer uptime and delivering service excellence. You'll Have... • Bachelor's degree in Business Administration, Communications, or a related field, or a combination of experience and education. • 5-8 years of progressive experience in a high-level executive support role, directly supporting a senior executive in a demanding, global environment. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word), collaboration tools, and travel/expense platforms. • Superior written and verbal communication skills, with a keen eye for detail and the ability to craft executive-level messaging. • Demonstrated experience and proven capability in managing the complex integration of an executive's professional and personal commitments, requiring a high degree of trust and discretion. Even Better, You'll Have.... • Experience within global operations, engineering, or a technology-focused organization is highly preferred. • Exceptional organizational, time management, and prioritization skills, with an ability to anticipate needs and proactively manage complex schedules. • Unwavering integrity, discretion, and professionalism in handling highly sensitive and confidential information. • High degree of proactivity, resourcefulness, and problem-solving ability, with a strong service orientation. • Strong interpersonal skills, capable of building effective relationships across all levels of the organization and external contacts. ________________________________________ Value Proposition: This Executive Assistant will be a pivotal force in optimizing the Global Executive Director's effectiveness, directly contributing to SE&O's success in driving its ambitious transformation agenda. By providing strategic, integrated support, this role enables the executive to maintain a sharper focus on maximizing customer uptime, industrializing service, and delivering a seamless service experience, thereby elevating Ford's service brand and competitive advantage globally. You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply! As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including: • Immediate medical, dental, vision and prescription drug coverage • Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more • Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more • Vehicle discount program for employees and family members and management leases • Tuition assistance • Established and active employee resource groups • Paid time off for individual and team community service • A generous schedule of paid holidays, including the week between Christmas and New Year's Day • Paid time off and the option to purchase additional vacation time. This position is a salary grade 5. For more information on salary and benefits, click here: ***************************** Visa sponsorship is not available for this position. Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call **************. This position is hybrid. Candidates who are in commuting distance to a Ford hub location may be required to be onsite four or more days per week. #LI-Hybrid #LI-OG1 What You'll Do... Strategic Time & Calendar Optimization (Integrated Perspective): • Proactively manage and optimize a complex calendar, strategically prioritizing engagements based on SE&O's critical objectives and the integrated professional and personal commitments. • Anticipate and resolve potential conflicts by maintaining a comprehensive "whole picture" view, ensuring optimal allocation of the executive's time and energy. • Coordinate and schedule high-level internal and external meetings, including preparing agendas, pre-reads, and ensuring timely follow-ups crucial for SE&O's global alignment. Travel & Logistics Management: • Arrange and manage all domestic and international travel, including detailed itineraries, bookings, and expense reporting, with an integrated understanding of the executive's schedule to ensure seamless execution and minimize disruption. • Proactively address logistical needs for all engagements, from major industry conferences to internal strategic offsites. Confidential Communication & Information Flow: • Act as a trusted filter and manager of incoming communications, prioritizing critical information and drafting executive-level presentations, reports, and correspondence for SE&O's diverse stakeholders (e.g., Ford Blue, Product Development, dealers). • Handle highly confidential and sensitive information, encompassing both business and personal matters, with the utmost discretion, professionalism, and integrity. • Ensure the executive is impeccably prepared for all engagements by compiling comprehensive background information and briefing materials relevant to SE&O's strategic imperatives. Operational & Leadership Enablement: • Organize and maintain critical documents, files, and information systems essential for efficient operation and decision-making within the global SE&O context. • Support the coordination of leadership team meetings, global offsites, and internal events, fostering a cohesive and high-performing SE&O culture.

Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate PURPOSE OF THE JOB This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time infront of customers. The Sales Support Associate is the first point of contactfor members of the sales organization, and is responsible for the disseminationof information. The ideal candidate is a team player and active learner whoadapts to change and consistently finds ways to eliminate waste in processesacross the organization. Reports to: SalesDirector JOB RESPONSIBILITIES Service our Sales Team Coordinate and administer sales team meetings, customerevents, and conference. Work directly with Sales team on needs of Trade Shows andindustry events Maintain/Own various FOAM Sales Team Outlook distributionlists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAMAdministrative Coordinator to fully align expectations and needs for the FOAMSales team on space, awards, attendees, etc Customer events assist in coordinating locationselection, managing communications and registration process, and ordering offood and beverage Trade Shows (For small to medium Trade Shows) booking booth,order all marketing materials from 2 Scale, and coordinate with attendees andvendor. Attend event to set up booth, meet with customer to review messagingand content of event, work in the booth, interact with customers, give outmarketing material. For large trade shows, collaborate with the Trade ShowAdministrator. Contractor Events, Conference Calls work directly withthe Sales Director, RSL or ASM Communicate and order promotional items, business cards,and other marketing related needs Assist sales team with customized requests for graphics,print jobs (local marketing) Educate and assist sales team with questions whilenavigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolboxorders and literature/sample availability Work closely with FOAM Sales Operations with needsrelated to sales territories, customer requests, mailings, etc Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areassupported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobsfor agents Participates in CRM and Portal test and learns and is adynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operatingefficiency Identify opportunities to develop, maintain and executestandard practices Educate sales team on available tools (Powe BI, MyOC,etc) Participating in on-going team meetings to leverageknowledge and best practices from sales support across the company Demonstrate teamwork Work effectively with others to meet or exceedorganizational goals Share best practices Proactively offer solutions to benefit the salesorganization Leverage resources in a manner that ensuresaccountability in meeting deadlines Support a teaming environment and see opportunity inchange JOB REQUIREMENTS MINIMUM QUALIFICATIONS: Bachelors degree preferred Prior experience in providing administrative support to aSales organization MS Dynamics and CRM experience This role is based out of our World Headquarters buildingin Toledo, OH, with in-office expectations at least 3 days a week EXPERIENCE: Experience in an ever-changing, fast-paced environment Proven experience in project management and organizationof meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutionsin the best interest of the company and the customer Ability to identify, act on, and lead continuous changemanagement improvement efforts Knowledge Power BI is helpful

In a world starving for Truth, Father Gabriel Richard High School (FGR) strives to deliver academic excellence in an authentically Catholic community. If you Love God, Love Others, Love Learning, Pursue Excellence, and want to use your gifts and talents to promote our mission of forming intentional disciples of Jesus Christ, then we invite you to apply to join our team. Job Description: The Admissions & Administration Associate plays a vital role in driving enrollment by designing and delivering excellent recruitment programs that attract mission fit families to FGR, ensuring events throughout the year are planned and executed with excellence, and that the office of the president and principal run smoothly. The qualified candidate will have a passion for Catholic education, be exceedingly well organized, detail oriented, great with people, have excellent communication skills, and strong initiative. The position is full-time, following the academic year, with some summer responsibilities, and reports jointly to the president, principal, and director of admissions. Responsibilities: Assist the Director of Admissions by: Communicating deadlines and important details with prospective students; Coordinating “shadow day” visits for all prospective students, including training and scheduling FGR student ambassadors; Maintaining prospective student database; Reviewing applications and serving on the Admissions Committee; Developing and executing initiatives that drive enrollment; Planning and delivering excellent recruitment and enrollment events, including open houses, athletic events, partner school shadow days, regional presentations and orientation programs (involves some evenings and weekends); and Performing other admissions activities as assigned. Assist the President and Principal by: Providing general administrative support to the president and principal, including but not limited to: Scheduling and setting up for meetings; Completing expense reports; Ordering food for meetings and events; Providing coverage at the reception desk, as needed; Assisting with clerical duties in other departments, as needed; Following up with constituents on behalf of the president and principal; and Administering the procurement of prizes and distribution of tickets for the annual Car Raffle. Assisting in the planning and executing of FGR's annual events including, but not limited to: Green & White Night Freshmen Welcome Fall Open House Spring Familiaris Consortio Event National Honors Society Induction Ceremony Spring Open House Spring Honors Convocation Spring Senior Luncheon Baccalaureate Mass and Reception Graduation Staff Retreats (3 per year) Ensuring all logistics (e.g. location, décor, food & beverage, invites, promotions, seating, A/V, program, setup and cleanup) are covered. Working with the facilities team to ensure proper setup and teardown. Coordinating details with vendors/caterers/venues. Ensuring events stay within budget and that all expenses are tracked and all invoices paid in a timely manner. Thanking all volunteers and participants, as appropriate. Conducting debriefs after each event to celebrate victories and capture areas for improvement. Performing other administrative support duties as assigned. Required Skills and Experience: Bachelor's degree in relevant field; Minimum of two years' professional experience in admissions, event planning, administrative support, development, or related field; Ability to manage multiple tasks in a fast-paced, professional environment; Evidenced ability to plan and execute excellent events; Demonstrated ability to synthesize information and communicate it in an accurate, professional, and compelling format, both verbally and in writing; Ability to work as a valued team member while maintaining a strong sense of responsibility for achieving individual performance goals; and Proficient in Microsoft Office. Critical Qualities: Intentional disciple of Jesus Christ who evidences values, integrity, and ethics consistent with the Catholic faith and Fr. Gabriel Richard High School; Loves God, Loves Others, Loves Learning, and Pursues Excellence; Servant-hearted; Polished and professional in demeanor; Winsome personality, with a natural ability to connect with both students and adults; Remarkably honest and full of integrity; Maintains strict confidentiality; Self-starter with strong initiative and follow through; Flexible with a sustained positive attitude; Exceptional organizational skills with strong attention to detail; and Willingness to work evenings and weekends as needed. Application Instructions Please email your cover letter, résumé, statement of faith* and application to: *******************. * The statement of faith should briefly explain your faith journey, your current place of worship, your spiritual disciplines, and any experience you have in spiritual leadership roles. FGR Mission Father Gabriel Richard High School, a Catholic school community, exists to build up the Body of Christ through the intellectual and spiritual formation of its students. Rooted in the Catholic intellectual tradition, FGR cultivates in each student a sense of awe in response to the beauty of truth. Strengthened by the Sacraments, students are equipped to live at the service of others through academic excellence, intentional discipleship, creativity and sportsmanship. FGR Core Values Love God. “. . . love the Lord your God with all your heart and with all your soul and with all your mind and with all your strength.” - Mk 12:30 Love Others. “And the second is like it: ‘Love your neighbor as yourself.'” - Mk 12:31 Love Learning. “. . . turning [our] ear to wisdom and applying [our] heart to understanding. . .” - Prov 2:2 Pursue Excellence. “ ...whatever is true, whatever is noble, whatever is right, whatever is pure, whatever is lovely, whatever is admirable-if anything is excellent or praiseworthy-think about such things.” - Phil 4:8

The Executive Assistant serves as a strategic partner and primary executive support to the Chief Executive Officer (CEO), while also providing high-level support to the Chief Operating Officer (COO) and Chief Financial Officer (CFO), as well as the Board of Directors. The Executive Assistant is responsible for managing complex executive calendars, coordinating board governance activities, and overseeing administrative and project-based initiatives that support organizational effectiveness. The role operates with a high degree of autonomy and discretion, handling confidential and sensitive information while exercising sound judgment in planning, prioritizing, and executing work. A comprehensive understanding of organizational operations, governance procedures, and executive-level workflows is required, along with the ability to respond flexibly to changing priorities. This is a part-time role (up to 30 hours per week) and requires flexibility to adjust schedule as needed to support executive, board, and organizational activities. Key Responsibilities Executive & Strategic Support Serve as a trusted partner and primary point of administrative and operational support to the CEO, COO, and CFO Proactively manage complex and competing executive calendars, meetings, and priorities, adjusting schedules as organizational needs evolve Anticipate executive needs and independently resolve administrative and operational issues to ensure efficient use of executive time Act as a liaison between executive leadership and internal and external stakeholders, facilitating clear, timely, and professional communication Provide flexible support to accommodate meetings, deadlines, and time-sensitive initiatives that may vary by day or week Board & Governance Support Provide comprehensive support to the Board of Directors and Board Committees, including meeting coordination, agenda development, and governance documentation Partner closely with the CEO and Board Chair to compile, review, and distribute board pre-read materials in a timely manner Prepare, maintain, and archive accurate board and committee meeting minutes, resolutions, and action items Ensure compliance with governance requirements, including maintenance of required Chapter and organizational documentation Administrative & Project Management Prepare executive-level correspondence, reports, presentations, and briefing materials with a high level of accuracy and professionalism Manage secure electronic and paper-based document systems, ensuring confidentiality, organization, and accessibility Coordinate and support special projects and cross-functional initiatives on behalf of executive leadership, tracking timelines and deliverables Human Resources, Operations & Technology Support Support HR-related initiatives, including job postings, recruitment coordination, background checks, onboarding, badging, personnel file maintenance, and offboarding Assist with operational and administrative functions related to organizational needs Coordinate information technology and office support needs, including procurement of computers, office supplies, and equipment Serve as a point of contact for administrative and operational inquiries, escalating matters appropriately Office & Communication Management Manage incoming correspondence, communications, and mail, prioritizing and routing items appropriately Maintain a professional, organized office environment that supports executive and organizational needs Education, Experience & Qualifications Demonstrated experience serving as a strategic partner to executive leadership, with direct support of multiple C-suite executives (CEO, COO, and/or CFO) Proven experience supporting Boards of Directors and working within governance structures Ability to manage multiple priorities and complex projects simultaneously with minimal supervision Exceptional organizational, time-management, and problem-solving skills Strong interpersonal skills with the ability to work effectively across a wide range of personalities and functional areas Excellent written and verbal communication skills with strong attention to detail High level of discretion and integrity in handling confidential and sensitive information Advanced proficiency in Microsoft Office and business productivity tools Self-motivated, proactive, and adaptable, with the ability to work independently while contributing as a collaborative team member Willingness and flexibility to adjust work hours within a part-time schedule (up to 30 hours per week) to meet organizational and executive needs Work Environment - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, must be available to work irregular hours and occasional weekends. The noise level in the work environment is usually moderate. Ability to travel throughout Ann Arbor area may be required. Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Light sedentary office work. Frequently required to sit. Physically able to travel between RMHCAA locations and others via personal vehicle or similar convenance. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. Must be physically capable of carrying 35 lbs. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.

ADMINISTRATIVE ASSISTANT This is a highly visible, on-site position and is ideal for a skilled administrative professional who is upbeat, professional and loves to think of all the details. In this role, you will serve as a trusted partner to the President and a central point of coordination for the broader company. Through strong value judgment, proactive organization, and a welcoming presence, this role supports leadership effectiveness, and creates a positive, professional experience for employees, customers, and visitors alike. Nuts & Bolts Schedule: Monday - Friday 8am - 5pm Location: Plymouth, MI Remote/Hybrid: Not Eligible Overtime: Eligible Pay Type: Hourly, $21 - 24/hour Pay Schedule: Biweekly Benefits: BCBS Medical, Delta Dental, VSP Vision: Coverage Starts on Day 1 Retirement: 3% 401K Safe Harbor Contribution, Immediately Vested Additional Perks: Paid Time Off, Paid Company Holidays, Company Holiday Picnics and Parties, Race Win Celebrations etc. Attire: Business Casual M - Th, Casual Fridays Major Areas of Responsibility 70% Supporting Executive Team / Company President • Meeting Coordination: Schedule and organize meetings at the Presidents direction, ensuring they are appropriate in length and timing. • Calendar Management: Direct access to the President'ss calendar to manage and maintain a clear and organized schedule including near term and long term. • Email Processing: Prioritize the Presidents email inbox for messages which require his attention. Additionally, provide a timely reply to senders for messages which don't require the Presidents attention (i.e. Scheduling). • Travel Planning: Arrange all aspects of travel, including itineraries, accommodations, and transportation. 30% Company-Wide Support • Answer the phones and support incoming calls from vendors, customers, suppliers and applicants • Greet guests at the door and provide a welcoming atmosphere • Serve as the “go-to” team member for answering incoming company calls and visitors • Maintaining company phone list, directory, up-to-date contact information • Maintain office supply levels, work with building vendors • Maintain security codes and entry door badges. • Provide hospitality support (e.g. coffee, lunch ordering, etc) for customer meetings and all-hands gatherings • Complete administrative tasks for employees and company leaders • Event Planning: Organize and oversee corporate events, ensuring they align with business goals and President/Director availability. Required Qualifications • Associate's Degree and 3+ years of professional administrative experience in an office environment • Strong computer skills: Microsoft Word, Excel, Outlook, Teams, Adobe Acrobat. • Fantastic organization skills • Able to work both independently and as a member of a team • Excellent verbal and written communication skills • Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy. • Prior experience dealing with the general public: demonstrated sensitivity; ability to listen and deal warmly and empathetically with a wide range of people. • Strong interpersonal skills along with excellent oral and written communication. • Strong command of the English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Demonstrated Physical Abilities/Work Environment Remain stationary for 70%+ of the time; move/traverse throughout the office to access file cabinets and office equipment; operate a computer and other productivity machinery; inspect documents; communicate with others through talking/hearing; read/identify/assess forms and correspondence.

Linde Gas & Equipment Inc Administrative Assistant The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant. What we offer you! Competitive compensation Comprehensive benefit plan (medical, dental, vision and more) 401(k) retirement savings plan Paid time off (vacation, holidays, PTO) Employee discount programs Career growth opportunities Pay range\: $22.50 - $28.00 hourly (commensurate with experience) What you will be doing: Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party Point of contract for various administrative and process needs Interacts with customers and staff by answering incoming calls and addressing requests Prepares check requests Processes departmental invoices for payment Conducts analysis and research to address invoicing questions Coordinates meeting room availability and lunch as necessary Orders and maintains building supplies Assembles and analyzes information, manuals, agendas, correspondence and memoranda Responsible for safety communication & tracking responses Updates shared reference information Processes and tracks postage spend and return postage Monitor building safety & security, inspect and requests technicians as needed Minor maintenance and equipment repairs Building orientation for visitors and temps Supervising service contractors and vendors Assist and coordinate employee activities Transcribes notes, letters, memos and/or reports and may take dictation Produces KPI reports, graphs, charts, presentations May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis Executes purchases based upon approved requisitions obtained from business clients Prepares accurate, time data collection and reporting off-key performance indicators Uses business software systems to retrieve information, verify inventory levels and process Answers mail and inquiries; follows up with other departments to ensure that requests are carried out Completes both routine and non-routine daily and weekly assignments Interacts with multiple internal/external clients Electronically corrects ticket processing errors to be uploaded into JD Edwards system Other duties as assigned What makes you great: Excellent interpersonal skills and high professionalism Proficient in MS Office Minimum 2+ years Administrative Support is preferred Outstanding oral and written communication H.S. Degree is required Excellent phone etiquette Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely Scheduled 7\:30 am - 4\:30 pm with occasional requirement for additional hours outside routine schedule Ability to safely use general tools and ladders to make minor repairs as needed Why you will enjoy working with us Linde is a leading global industrial gases and engineering company with 2024 sales of $33 billion. Linde Gas & Equipment Inc. (LG&E) is part of the largest Welding, Industrial, Medical, and Specialty Gases companies in the U.S. We carry a comprehensive selection of industrial gases, such as oxygen, nitrogen, argon, and carbon dioxide, etc. LG&E has an extensive network of production plants, retail stores, distribution centers, and customer service locations with a focus on making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful by helping to sustain and protect our planet. For more information about the company, please visit our website. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law. #LI-IS1

COLLATERAL & SERVICING ADMINISTRATIVE ASSISTANT Reports to: Funding, Collateral and Servicing Manager Department: Funding FLSA Status: Non-Exempt Status: Regular, Full-Time Pay Grade: Hourly (DOE) $18-20 Location: Ann Arbor, MI Schedule: M-F Hybrid based out of Ann Arbor SUMMARY & PURPOSE OF POSITION: The Collateral & Servicing Administrative Assistant is primarily responsible for assisting the Collateral & Servicing departments including sorting inbound mail, recording of closing packages received, scanning, uploading, filing and outbound mailing/shipping. We seek individuals who have a strong desire to challenge themselves in a fast-paced, high energy atmosphere, and who have the resourcefulness to stand out among the best. The ideal candidate will have basic knowledge of the mortgage industry, but we will offer extensive training to the right candidate. PRIMARY POSITION-SPECIFIC RESPONSIBILITIES: ▪ Ensure daily incoming mail is sorted and delivered to the correct departments; ▪ Process closing packages including daily check in, scanning, filing and shipping of collateral to warehouse banks or investors; ▪ Run collateral reporting to find late WET collateral, and contact title companies to obtain missing packages; ▪ Monitor group email inboxes, and reply to inquiries as needed; ▪ Maintain group spreadsheets including data entry, and searching for tracking information; ▪ Assist with servicing tasks on an as needed basis; including mailing Goodbye Letters to borrowers and insurance documents to new servicers; ▪ Locate missing documents requested by our subservicer for borrower files post transfer; ▪ Recommend updates to department procedures as needed based on industry best practices; ▪ Partner with Closing, Post Closing, Compliance and Quality Control Departments on related job duties; ▪ Complete others duties as assigned. ESSENTIAL SKILLS AND EXPERIENCE ▪ High School Diploma or equivalent required; ▪ Must have exceptional attention to detail and strong organizational skills; ▪ Possess strong oral and written communication skills; ▪ Must be dependable with meeting deadlines and managing time; ▪ Have an ability to multi-task. PREFERRED EDUCATION/EXPERIENCE • Associate's degree or equivalent in accounting or finance preferred; • At least one (1) year of experience working in the mortgage lending industry, strongly preferred; • Knowledge of Encompass360 strongly preferred DIRECT REPORTS: No Direct Reports PHYSICAL DEMANDS/ENVIRONMENT The environment is characteristic of an office setting. Must be able to execute complex tasks on time sensitive transactions, and be able to work occasional flexible hours including evenings and weekends.

Maumee Valley Group in Defiance, Ohio is looking for a hard-working and organized individual to join our office staff! Job Responsibilities: We're seeking a proactive and tech-savvy Office Assistant who can do more than answer phones and greet visitors. This role requires someone who is highly proficient in Microsoft Excel, can navigate various digital tools with ease, and is comfortable handling a range of administrative and technical tasks in a fast-paced environment. A/P data entry Gas receipts, application and posting A/P discrepancy resolution Document scanning Answering incoming calls from customers Inputting issues into service log Communicating with drivers and maintenance techs *This position can also include other various office tasks and projects.* QUALIFICATIONS High School diploma or the equivalent Excellent written and verbal communication skills Excellent computer skills Experience with Microsoft Office and Google Sheets Critical thinking skills Ability to problem solve Ability to work in a team environment Benefits: Weekly Pay, Every Wednesday Medical, Dental & Vision Insurance. Available on 31st day. 401K matching program Paid Vacation Paid Holidays (8) Company paid Life Insurance Policy Schedule: Monday-Friday, 8:30am-4:30pm Education: High school or equivalent Job Type: Full-time

The LSA Opportunity Hub at the University of Michigan is looking for an Administrative Assistant who will contribute to our mission to support students as they develop their aspirations and professional identities. We provide students access to internships, internship funding, career coaching and exploration, and connections to employers and alums. We believe in the power of a liberal arts education, and the Hub supports all LSA undergraduates, with a deep commitment to those who have been historically under-served in pursuing purposeful work and meaningful lives. As a unit, we are committed to antiracism and to carrying this commitment through every aspect of our work. We are looking for candidates with a creative approach to work, who are comfortable taking action in a growing and changing workplace, and who will contribute to a motivated collegial team environment. You must prize and further our desire for inclusivity. We are looking for candidates with a commitment to creating access to opportunities for our diverse population of LSA students and who have an interest in and commitment to the liberal arts. Mission Statement The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. Responsibilities* The administrative assistant will help maintain an efficient office environment through a variety of organizational tasks to support a wide range of employees and will provide backup administrative support for the administrative team. This role will also work on special projects such as travel and expense, data entry, event planning, and electronic filing. Due to the rapid growth of the Hub, this individual will need to be adaptable to change as it is expected this role will evolve to best serve the needs of the organization. This role will require the ability to occasionally work extended hours, including early mornings and evenings. This position reports to the executive assistant and administrative supervisor. Administrative Support Calendar management and meeting support Coordinate travel and expense reporting Coordinate logistics of employment searches Provide additional support to the administrative team during peak times and provide coverage during absences Work on projects as needed Events and Workshops Working in collaboration with the Assistant Director of Hub Operations and Event Coordinator, provide event logistical, execution, and delivery support for Hub events and workshops. Information Services Provides additional information services coverage as needed by Answering front-line inquiries from employers, students, campus partners, and visitors, helping to create a smooth intake into the Hub and clear and consistent messaging Routing calls and visitors appropriately, providing triage services during drop-in coaching hours Collecting student and front desk traffic to document types of inquiries to shape service and approach to entry into the Hub Scheduling Hub coaching appointments Required Qualifications* Associates degree or equivalent combination of education and/or relevant experience Must have a positive service-oriented attitude and excellent interpersonal skills Takes a proactive approach to work Proficient using Microsoft Office and/or Google software and database software Desired Qualifications* Appreciation of and ability to articulate the value of the liberal arts and sciences Experience with University of Michigan systems, policies, and procedures

Are you looking for an exciting new opportunity? Here at UMCU we are passionate about our team members' growth, success and contribution to our amazing company culture. Consider joining the University of Michigan Credit Union (UMCU) a pillar of the local community for 70 years. The Administrative Assistant provides administrative support to an executive and departments. Provides overall support in the area of planning and organization of meetings, reporting, travel plans, business expenses and other general office duties Why join the UMCU Team? Work with a high energy and collaborative group of supportive professionals. We are committed to helping you own your career and grow professionally and personally. Comprehensive benefits including low cost/high coverage medical, dental, vision, leave of absence and more! Very generous paid time off and a very flexible work environment to help you find just the right work-life balance. Tuition reimbursement and a student loan debt repayment program Our Fidelity 401k program with employer match is one of the most generous you'll find. From our parental leave, to pet insurance and home office credits, our benefits package is one of the best you'll find! What you will be doing in this role: Executive support duties Calendar management Makes travel arrangements Coordinates and arranges conferences and meetings Opens and distributes mail Orders office supplies and promotional items (logo wear etc.) Reconciles and processes expenses Conducts general office tasks such as making copies, faxing, etc. Follow up on outstanding items (meetings, projects etc.) Compose correspondence, presentations, dashboards, and newsletters Support in the department Reconciles inventory Reconciles vendor contacts Coordinates and follows-up on communications to team and All Team (processes requests, composes company-wide notifications etc.) Assists team with interdepartmental communications Maintains department documents (policies, practices, details) Coordinates vendor correspondence Takes minutes at various meetings as needed. Follows-up on necessary items Prepare additional data analysis documentation Research as needed Organizes team events and/or training Acquire and disperse employee appreciation gifts (appreciation days, birthdays, sympathy etc) Make travel arrangements for team members for conferences and training Other duties Is aware of and will follow all credit union policies and procedures regarding BSA, OFAC, U.S. Patriot Act, Anti-Money Laundering and Customer Identification Program. Volunteers in various activities within the University of Michigan and Ann Arbor communities Performs other duties and assist other team members as assigned What you will need for this role: Associate's degree preferred 2-5 years previous administrative support experience preferred Strong verbal and written communication skills Excellent organizational and multi-tasking skills Project management experience preferred Ability to compile and analyze data and prepare reports Proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook Sensitivity to confidential matters and ability to exercise discretion Must be a team player and possess a high energy “can do” attitude Physical demands The environment is typical of an office atmosphere. The noise level in the environment is usually moderate. While performing the duties of this job, the team member is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The team member is required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

Title: Administrative Assistant 1 Department Org: Resid Prgm-Administrative - 107310 Employee Classification: B1 - Classif'd Full Time AFSCME HSC Bargaining Unit: AFSCME HSC Primary Location: HSC C Shift: 1 Start Time: 8:00 AM End Time: 4:30 PM Job Description: Under minimal supervision, the Administrative Assistant will provide comprehensive support to the Graduate medical Education (GME) Office. Responsibilities include maintaining calendars, coordinating activities, providing transcription and meeting minutes, arranging meetings and conferences, and additional administrative support as required. The Administrative Assistant will assist the GME Director, GME Program Manager, and Associate Dean for GME with the day-to-day operations of the GME Office. This position positively impacts the Institution in helping the Graduate Medical Education Office maintain program accreditation and ensuring appropriate documentation is in place for residents, programs, and the GME Office. The Administrative Assistant facilitates GME Office activities to support business and academic ventures internally and externally. Minimum Qualifications: Education/experience/licensing: • Associate's Degree in business management, secretarial sciences, or related field required. • Six (6) months' administrative and/or secretarial experience performing similar duties for an upper-level management position required. Or equivalent combination of education and work experience • Must be able to type 30 WPM and a good working knowledge of rules of grammar, spelling, and punctuation. • Preferred experience in medical academic position and knowledge of residency programs, Graduate Medical Education issues, and familiarity of the Accreditation Council for Graduate Medical Education requirements. • Experience with computers and programs, such as Word, Excel, PowerPoint, Outlook, Photoshop, Adobe, etc. • Knowledge of or familiarity with New Innovations, Banner, and/or other University of Toledo database systems. • General familiarity with standard office equipment (scanning machines, transcription, faxes, photocopy machines, etc.). • Working knowledge of voice mail systems and ability to learn new technology as relevant. • Excellent verbal and written communication skills. • Able to compose correspondence (memos, letters, minutes, reports) and to perform transcription from written or dictated materials. • An ability to perform efficiently and professionally under demanding situations. • Organizational expertise, attention to detail, and adherence to deadlines are essential. • Ability to plan and organize work, both under supervision and using independent judgment under stressful situations. • Exhibits accuracy and attention to detail. • Must maintain confidentiality. • Ability to write legibly, speak articulately, and follow directions accurately. Preferred Qualifications: • Preferred experience in medical academic position and knowledge of residency programs, Graduate Medical Education issues, and familiarity of the Accreditation Council for Graduate Medical Education requirements. Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.