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Senior administrative assistant jobs in Trenton, NJ - 341 jobs

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Senior Administrative Assistant
Executive Assistant
Senior Executive Assistant
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  • Executive Assistant

    Design Pro Development

    Senior administrative assistant job in Philadelphia, PA

    ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.
    $80k yearly 4d ago
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  • Executive/Personal Assistant to CEO

    Pocketbook Agency

    Senior administrative assistant job in Philadelphia, PA

    A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA
    $150k yearly 4d ago

  • Executive Assistant

    Shyne Jewelers, Inc.

    Senior administrative assistant job in Philadelphia, PA

    Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.' With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship. Role Description This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner. Qualifications Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly Strong Communication skills, including written and verbal, to interact effectively with various stakeholders Exceptional organizational and time-management abilities Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software) Professional demeanor with attention to detail and discretion when handling confidential information Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service
    $43k-63k yearly est. 4d ago

  • Administrative Assistant

    J & J Staffing Resources 4.2company rating

    Senior administrative assistant job in Philadelphia, PA

    Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently
    $23-25 hourly 3d ago

  • Administrative Assistant

    National Board of Osteopathic Medical Examiners 4.3company rating

    Senior administrative assistant job in Conshohocken, PA

    The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills
    $28k-34k yearly est. 4d ago

  • Executive Assistant to the CAO

    Westminster Theological Seminary 3.8company rating

    Senior administrative assistant job in Glenside, PA

    Full-time Description We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills. Duties and responsibilities 1. Administrative Responsibilities Calendar and Email support Meeting Agenda preparation Take meeting notes / capture action items / record official meeting minutes Coordinate meal hospitality for Faculty, Students, and Staff Prepare and submit expense reports Coordinate with President's Office on various Westminster initiatives 2. Event Support Support Academic Lectures and other on-campus events Plan and execute other Faculty events 3. Stewardship Responsibilities Record correspondence (written & digital) with major donors Utilize Salesforce to log and maintain stewardship relationships Process travel reimbursements Send floral arrangements (congratulatory, get well soon, sympathy, etc.) Occasional project / event support, as approved by CAO Prepare materials for donor meetings Communicating with and scheduling meetings with external constituents 4. Other duties as required Requirements Skills and Attributes A warm heart towards hospitality and desire to engage with people in various areas and avenues of life A strong orientation to detail and an ability to manage multiple tasks simultaneously Creativity and Flexibility Excellent oral and written communication skills Proficiency in Microsoft Excel, Google Docs and general technological aptitude Familiarity with CRM software such as Salesforce (or willingness to learn) Organizational skills, including ability to prioritize multiple responsibilities Advanced customer service skills required Wisdom, discernment, confidence, and discretion in confidential and relational matters Qualifications Bachelor's degree Knowledge of Westminster's distinctives and history Working conditions This position operates in a professional office environment, with an expectation of working on-campus. This is a Full-time non-exempt position, with 40 hours per week expected. Westminster Seminary offers FT employees valuable benefits including: Generous PTO, retirement plan contributions, medical/dental/vision/life insurance, a flexible and casual work environment for most positions, and a faith-based culture rooted in God's word. Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles' Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law. In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.
    $37k-43k yearly est. 41d ago

  • Senior EA to the President & Secretary of the Board

    The Pennsylvania Horticultural Society 3.7company rating

    Senior administrative assistant job in Philadelphia, PA

    Location: ☒ Office-based Full-time Position Overview: The Senior Executive Assistant provides senior-level executive support to the President and serves as Secretary of the Board. The Senior EA serves as a primary point of access to the President for internal and external stakeholders, exercising sound judgment and discretion in managing priorities and information flow. The role includes proactive management of the President's correspondence, calendar, and task lists, coordination of agendas, materials, and follow-up for the Board, Standing, and Advisory Committees, and overall administration of the President's Office. This position requires a highly organized, proactive self-starter with strong executive judgment, project coordination skills, and exceptional communication and customer service abilities. The Administrator is expected to anticipate needs, prioritize competing demands, manage up as appropriate, and independently drive work to completion while maintaining close alignment with the President. Some evening and weekend hours are required, including the annual Philadelphia Flower Show.Primary Responsibilities: Gateway to the President for internal and external stakeholders and manager of the President's correspondence, calendar, and to do lists. Specific responsibilities include: Handle all incoming telephone, email, mail, and in-person requests; establish and operate inbox management systems; prioritize, determine next steps, resolve or delegate where appropriate, and see requests through to completion; keep requestors informed and satisfied. Maintain the President's calendar; establish calendar management guidelines; schedule appointments; send reminders; coordinate meeting logistics; collect and share agendas and preparation required; document meetings and handle thank yous and follow up; track meeting frequency for Direct Reports, Board Chair, and key contacts. In conjunction with the President, maintain the President's “To Do List” including identifying must do items each week with an eye towards critical path timelines for events in the coming weeks; send reminders; ensure completion. Manages administration for the President's Office, including: Set and manage President's Office budget; process expense reports, timecards, and HR requests; maintain paper and digital files. Plan meetings and events; handle special projects at the President's request. Prepare written correspondence; edit and proofread written materials. Coordinate and keep records for the work of Board, Standing, and Advisory Committees Set meeting calendars; plan agendas and manage collection of materials; manage BoardEffect portal; handle RSVPs; plan food and beverage and meeting space; write minutes; keep records. EA directly manages some committees and provides oversight for staff who manage others. EA keeps records for all. Commit to PHS's success and culture: Provide excellent customer service to all constituents; represent PHS's mission, values, and DEI commitment in all arenas. Participate in cross-PHS events and initiatives, including All Staff meetings, training, the Philadelphia Flower Show, and other initiatives. Stay current and comply with the organization's policies and procedures, including emergency and safety procedures. This job description is not designed to cover or contain a comprehensive listing of responsibilities. Duties may change at any time with or without notice. Supervisory Responsibility: This position has no direct reports. Qualifications/Specifications: Minimum degree required: Bachelor's degree Years of experience: 5+ years success supporting a senior executive's calendar, communication, and administration. Licenses/Certifications: N/A Driver's License: Required Knowledge, Skills, Abilities required for success: Proven oral and written communication skills; problem-solving ability; customer service commitment. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required and proficiency in Raisers' Edge and BoardEffect preferred. Must enjoy self-directing and working independently and collaboratively with a variety of internal and external stakeholders. Physical Demands: Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity. Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed. Working Hours: 8:30 AM - 4:30 PM with flexibility to work earlier or later as required by business needs. Standard Hours: 40 Flower Show requirements: Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience. Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff. Willingness to be flexible about work assignments. This position will likely work in the Flower Show finance office or the back office providing administrative support. If there is a need, this position may be asked to work directly with the public or assist with Flower Show setup or breakdown. EEO Notice: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.
    $56k-97k yearly est. Auto-Apply 15d ago

  • Senior Executive Assistant

    News Writer/Reporter, Cancer Discovery In Boston, Massachusetts

    Senior administrative assistant job in Philadelphia, PA

    The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites
    $53k-90k yearly est. Auto-Apply 60d+ ago

  • Executive Assistant & Project Coordinator - Princeton NJ

    Dsm-Firmenich

    Senior administrative assistant job in Princeton, NJ

    **Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.
    $73.9k-90k yearly 40d ago

  • Senior Administrative Assistant

    Temple University Health System 4.2company rating

    Senior administrative assistant job in Philadelphia, PA

    Senior Administrative Assistant - (260025) Description Provides administrative/secretarial support to members of the Senior Leadership Team including the Vice President of Cancer Center Operations and Director of Network Operations. Assists with the administrative functions of the Operations department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner. Arranges travel schedule and reservations for senior leadership as needed. Coordinates all conference and meeting room schedules, AV equipment, Support needs, and Food Service. Manages the front desk to the Center Building, greeting and directing visitors, vendors, and patients always displaying the best Customer Service Skills. This position is five days a week on site. EducationBachelor's Degree RequiredExperience1 year experience in a healthcare or research setting Required3 years experience in a related administrative capacity or working as a concierge or in reception Required Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here! As one of the first cancer hospitals in the country, Fox Chase Cancer Center has been a national leader in cancer treatment, research, and prevention for more than 100 years. Fox Chase Cancer Center, part of the Temple University Health System, is committed to providing the best treatment options for our patients, and delivering that care with compassion. At Fox Chase, we consider defeating cancer to be our calling. Our unique culture allows employees to work collaboratively with a single, shared focus, regardless of which department they're in. It's essential for us to recruit not only the best talent in hospital care, but hire well-qualified prospective employees who are committed to serving our patients with the passion and excellence for which Fox Chase is known. Apply today to be part of the future of prevailing over cancer. Primary Location: Pennsylvania-PhiladelphiaJob: Clerical ServicesSchedule: Full-time Shift: Day JobEmployee Status: Regular
    $40k-51k yearly est. Auto-Apply 1d ago

  • Administrative Assitant

    Collabera 4.5company rating

    Senior administrative assistant job in Pennington, NJ

    Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************
    $19 hourly 1d ago

  • Administrative Associate

    RK Pharma

    Senior administrative assistant job in East Windsor, NJ

    Full-time Description RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN APRIL OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY FEBRUARY 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN MARCH 2026 START DATES IN APRIL 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
    $32k-52k yearly est. 12d ago

  • Administrative Associate

    Careers at RK Pharma Inc.

    Senior administrative assistant job in Hightstown, NJ

    Job DescriptionDescription: RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements: If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN APRIL OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY FEBRUARY 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN MARCH 2026 START DATES IN APRIL 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
    $32k-52k yearly est. 16d ago

  • Senior Executive Assistant to the President

    Rowan College at Burlington County 4.4company rating

    Senior administrative assistant job in Mount Laurel, NJ

    The Senior Executive Assistant to the President is a senior-level professional with extensive leadership experience in higher education and public administration. This role supports the President in carrying out institutional responsibilities by conducting research; preparing strategic analyses; drafting policy and planning documents; coordinating academic, administrative, and operational initiatives; managing executive-level communications; and ensuring effective follow-through on institutional priorities. The position requires an individual with exceptional judgment, superior writing and analytical skills, broad institutional knowledge, and the ability to manage complex projects involving multiple divisions and stakeholders. This is a part time position. * Serve as senior advisor to the President on academic, administrative, financial, and strategic matters. * Prepare briefing materials, presentations, executive summaries, analytical reports, working papers, and policy drafts. * Review, evaluate, and synthesize institutional data for decision-making. * Conduct research and analysis on academic programs, enrollment management, budgeting, capital planning, and administrative operations. * Prepare strategic plan drafts, action plans, assessment reports, and accreditation materials. * Advise the President on trends, risks, opportunities, and policy implications. * Develop forecasting methodologies, enrollment analyses, and operational planning models. * Draft institutional policies related to academic standards, credit hours, transfer procedures, faculty matters, governance, and administrative operations. * Support the President's Office in preparing materials for Board of Trustees. * Assist with compliance, accreditation, and regulatory processes. * Lead or support special studies, program evaluations, and organizational reviews. * Manage sensitive personnel, labor relations, and governance matters in collaboration with the President. * Monitor progress on executive goals, deadlines, and action items. * Assist in evaluating and improving institutional processes, policies, and structures. OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.Education Required: * Doctorate degree (Ph.D.) from an accredited institution, preferably in Political Science, Public Administration, Higher Education Administration, or a related discipline. Experience Required: * Minimum of 10 years of senior-level administrative experience in executive leadership (President, Provost, Executive Director, Chancellor, or equivalent). * Experience overseeing or coordinating complex institutional functions such as academic programs, student services, budgeting, strategic planning, policy development, or government operations. * Demonstrated experience preparing analytical reports, policy documents, strategic plans, and operational assessments. * Experience coordinating interdepartmental initiatives, managing special projects, and supporting accreditation or institutional review processes. * Experience overseeing complex public-sector operations (e.g., statewide agencies, state-funded programs, or multimillion-dollar operational systems). * Demonstrated experience in institutional research, enrollment management, facility planning, financial administration, labor relations, and academic governance. * Extensive background in policy analysis, legislative relations, grant administration, accreditation processes, and organizational planning. * Professional experience in teaching, research, publication, and public presentation. * Demonstrated record of progressive administrative responsibility at senior levels within higher education, government, or large-scale public agencies. Skills/Abilities /Knowledge /Other Requirements: * Exceptional writing, research, analytical, and organizational skills. * Demonstrated ability to manage confidential information with discretion and integrity. * Executive-Level Communication: Demonstrated ability to draft policy papers, strategic analyses, formal reports, research documents, speeches, presentations, and executive correspondence. * Strategic & Analytical Thinking: Ability to synthesize complex information, conduct institutional research, perform SWOTs, develop forecasting methodologies, and evaluate academic and administrative systems. * Leadership & Management: Ability to coordinate multi-unit teams, manage cross-divisional initiatives, support senior leadership, and oversee sensitive institutional processes. * Higher Education Expertise: Deep knowledge of accreditation, academic programs, faculty affairs, student services, budgeting, enrollment management, facility planning, capital projects, and institutional organization. * Government & Public Policy Acumen: Advanced knowledge of state government operations, legislative processes, public finance, grant administration, and interagency coordination. * Organizational Insight: Ability to navigate complex institutional environments, build relationships, manage confidential issues, and operate effectively with governing boards, trustees, and senior leadership. * Technical Proficiency: Strong competence with data analysis, planning tools, academic and administrative information systems, and Microsoft Office and related technologies. INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Employee Classification: Part Time
    $47k-58k yearly est. 36d ago

  • Office Administrative Intern

    Pentafour Group

    Senior administrative assistant job in Somerset, NJ

    Assist in payroll preparation by providing relevant data, like absences, bonus and leaves. Assist in expenses & timesheet management. Process bills for payment, vendor invoices Update and maintain accounts database. Track and resolve accounting problems and discrepancies as needed. Maintain digital and electronic records of HR records of employees. Provide Onboarding orientations for new employees by sharing onboarding packages and explaining company policies. Perform orientations and update records of new staff. Schedule meetings, interviews, HR events and maintain agendas. Requirements Education Requirement: Minimum Bachelor's degree requires. Strong Microsoft Office skills (Outlook, Excel, and Word). "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"51123586","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"IT Services"},{"field Label":"Job Opening ID","uitype":111,"value":"ZR_1462_JOB"},{"field Label":"Primary Skill","uitype":1,"value":"Accounting"},{"field Label":"Primary Exp. Level","uitype":2,"value":"Basic (0 \- 2 Years)"},{"field Label":"Secondary Skill","uitype":1,"value":"Human Resource"},{"field Label":"Secondary Exp. Level","uitype":2,"value":"Basic (0 \- 2 Years)"},{"field Label":"City","uitype":1,"value":"Somerset"},{"field Label":"State\/Province","uitype":1,"value":"New Jersey"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"08873"}],"header Name":"Office Administrative Intern","widget Id":"**********00230081","is JobBoard":"false","user Id":"**********00096003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********05916001","FontSize":"15","google IndexUrl":"https:\/\/pcbapps.zohorecruit.com\/recruit\/ViewJob.na?digest=y1jiBYqajCW7XRpwjX0nNh9MbRAQOUDonFLVgdJREkw\-&embedsource=Google","location":"Somerset","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"fohzg03f6fc6e5121430f939013dd54dac1a3"}
    $27k-39k yearly est. 60d+ ago

  • Executive Assistant

    Graham Partners 4.6company rating

    Senior administrative assistant job in Newtown, PA

    COMPANY Graham Partners is a private investment firm based in Newtown Square, PA focused on investing in technology-driven companies that are spurring innovation in advanced manufacturing, resulting in product substitutions, raw materials conversions, and disruptions to traditional end markets. Since the firm's founding in 1988 by Steven Graham, Graham has closed over 160 acquisitions, joint ventures, financings, and divestitures. The committed capital raised since inception through the Graham funds together with Graham-led co-investments totals approximately $6.2 billion, which differs from Regulatory Assets Under Management. Investors include university endowments, charitable foundations, financial institutions, and private investors. JOB DESCRIPTION To support the continued growth of Graham Partners as it deploys capital, the team is seeking to add an Executive Assistant, supporting the Business Development team and members of the Investment Team. The candidate must have extremely high attention to detail, be well-organized, and be an exceptional communicator with a keen interest in providing reliable and accurate hands-on support. Top candidates will possess incredible problem solving and office coordination skills and exhibit excellent time management. Specific responsibilities include: Supporting 8 executives on the business development, investment, and talent management teams with various tasks including: Calendar management: This includes scheduling / coordinating calls and meetings (in-office and out). Travel coordination: This includes scheduling flights, hotels, dining reservations, rental cars, conference registrations, and other logistics associated with business travel. High articulation of details is provided to all meetings/events no matter the level of importance. Logging and maintaining the team's expenses in a timely manner. Database entry and management in the firm's CRM is a mission critical daily task. This includes logging calls, meetings, emails, etc. in addition to conflict checking potential acquisition targets. Create and manage internal Business Development reports in the firm's CRM. Create and maintain marketing blasts for the Business Development team. Maintain and distribute materials for the weekly Business Development meeting, including a list of all tasks by the BD team. Responsible for managing all teaser tracking in the CRM via our 3rd party administrative resource, SG Analytics. Assist in managing the firm's internship program, which is primarily overseen by the current Business Development Analyst. QUALIFICATIONS At least five years of experience in professional services is . Undergraduate degree from a four-year institution is . Strong project management skills. Experience in private equity, investment banking, commercial banking, consulting, wealth management or private equity services is not , but is a plus. Strong organizational skills, including the ability to manage large quantities of information via Graham's CRM and other database tools. Prior experience working with and maintaining a CRM is preferred. Experience with M&A data / software platforms (e.g. Pitchbook, SourceScrub, Grata, Cyndx, CapIQ, Sutton Place, Axial, etc.) is not but is a plus. START DATE Expected start date January 2026. COMPENSATION Graham will offer a competitive compensation package that reflects the experience and seniority of the candidate.
    $32k-38k yearly est. 47d ago

  • Healthcare Administrative Associate - Dayton Family Medicine

    Carilion Healthcare Corporation 4.2company rating

    Senior administrative assistant job in Bridgewater, NJ

    Employment Status:Full time Shift:Day (United States of America) Facility:100 Health Center Dr - BridgewaterRequisition Number:R157237 Healthcare Administrative Associate - Dayton Family Medicine (Open) How You'll Help Transform Healthcare:This is Carilion Clinic ... An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious. Headquartered in Roanoke, Va., you will find a robust system of award-winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute. Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us. Here is the opportunity to apply your skills in a dynamic new environment and maximize your career growth with tools that will help enhance your professional development. We believe that by fostering a supportive and empowering work culture, we can create a positive impact in the world and achieve our goals together. As a healthcare administrative associate, you'll play an important role by maintaining front-office workflow vital to optimizing the efficiency of the medical practice, clinic, and/or department. The healthcare administrative associate job duties include, but may not be limited to the following: Greets, screens, and provides service to patients and visitors. Processes mail, fax, and other documents. Maintains multi-line phone system/switchboard. Schedules, registers, and checks patients in/out. Maintains medical records. Performs data management and spreadsheets. Runs and maintains reports. Performs charge entry. Processes billing documents and researches and resolves issues. Collect co-payments, deductibles, and other self-pay amounts at time of service. Maintains cash box and receipt books. What We Require: Education: High school diploma or GED. Experience: none Licensure, certification, and/or registration: none Life Support: none Other Minimum Qualifications: Must be customer driven, have strong grammar, spelling and punctuation skills, knowledge of medical terminology, knowledge of office procedures and equipment, proficiency in computer data entry/keyboarding, ability to use electronic medical records and good organizational, communication, and interpersonal skills. Knowledge of Microsoft software applications preferred (Word, Excel). Ability to multi-task. Recruiter: HAYLEY OHL Recruiter Email: ************************** For more information, contact the HR Service Center at **************. Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at ************, 8:00 a.m. to 4:30 p.m., Monday through Friday. For more information on E-Verify: ******************************************************************* Benefits, Pay and Well-being at Carilion Clinic Carilion understands the importance of prioritizing your well-being to help you develop and thrive. That's why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life - at work and when you're away. When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself. Below are benefits available to you when you join Carilion: Comprehensive Medical, Dental, & Vision Benefits Employer Funded Pension Plan, vested after five years (Voluntary 403B) Paid Time Off (accrued from day one) Onsite fitness studios and discounts to our Carilion Wellness centers Access to our health and wellness app, Virgin Pulse Discounts on childcare Continued education and training
    $26k-39k yearly est. Auto-Apply 10d ago

  • Administrative Assistant

    J & J Staffing Resources 4.2company rating

    Senior administrative assistant job in Camden, NJ

    Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment
    $25-30 hourly 3d ago

  • Senior EA to the President & Secretary of the Board

    The Pennsylvania Horticultural Society 3.7company rating

    Senior administrative assistant job in Philadelphia, PA

    Location: ☒ Office-based Full-time The Senior Executive Assistant provides senior-level executive support to the President and serves as Secretary of the Board. The Senior EA serves as a primary point of access to the President for internal and external stakeholders, exercising sound judgment and discretion in managing priorities and information flow. The role includes proactive management of the President's correspondence, calendar, and task lists, coordination of agendas, materials, and follow-up for the Board, Standing, and Advisory Committees, and overall administration of the President's Office. This position requires a highly organized, proactive self-starter with strong executive judgment, project coordination skills, and exceptional communication and customer service abilities. The Administrator is expected to anticipate needs, prioritize competing demands, manage up as appropriate, and independently drive work to completion while maintaining close alignment with the President. Some evening and weekend hours are required, including the annual Philadelphia Flower Show. Primary Responsibilities: Gateway to the President for internal and external stakeholders and manager of the President's correspondence, calendar, and to do lists. Specific responsibilities include: Handle all incoming telephone, email, mail, and in-person requests; establish and operate inbox management systems; prioritize, determine next steps, resolve or delegate where appropriate, and see requests through to completion; keep requestors informed and satisfied. Maintain the President's calendar; establish calendar management guidelines; schedule appointments; send reminders; coordinate meeting logistics; collect and share agendas and preparation required; document meetings and handle thank yous and follow up; track meeting frequency for Direct Reports, Board Chair, and key contacts. In conjunction with the President, maintain the President's “To Do List” including identifying must do items each week with an eye towards critical path timelines for events in the coming weeks; send reminders; ensure completion. Manages administration for the President's Office, including: Set and manage President's Office budget; process expense reports, timecards, and HR requests; maintain paper and digital files. Plan meetings and events; handle special projects at the President's request. Prepare written correspondence; edit and proofread written materials. Coordinate and keep records for the work of Board, Standing, and Advisory Committees Set meeting calendars; plan agendas and manage collection of materials; manage BoardEffect portal; handle RSVPs; plan food and beverage and meeting space; write minutes; keep records. EA directly manages some committees and provides oversight for staff who manage others. EA keeps records for all. Commit to PHS's success and culture: Provide excellent customer service to all constituents; represent PHS's mission, values, and DEI commitment in all arenas. Participate in cross-PHS events and initiatives, including All Staff meetings, training, the Philadelphia Flower Show, and other initiatives. Stay current and comply with the organization's policies and procedures, including emergency and safety procedures. This job description is not designed to cover or contain a comprehensive listing of responsibilities. Duties may change at any time with or without notice. Supervisory Responsibility: This position has no direct reports. Qualifications/Specifications: Minimum degree required: Bachelor's degree Years of experience: 5+ years success supporting a senior executive's calendar, communication, and administration. Licenses/Certifications: N/A Driver's License: Required Knowledge, Skills, Abilities required for success: Proven oral and written communication skills; problem-solving ability; customer service commitment. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required and proficiency in Raisers' Edge and BoardEffect preferred. Must enjoy self-directing and working independently and collaboratively with a variety of internal and external stakeholders. Physical Demands: Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity. Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed. Working Hours: 8:30 AM - 4:30 PM with flexibility to work earlier or later as required by business needs. Standard Hours: 40 Flower Show requirements: Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience. Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff. Willingness to be flexible about work assignments. This position will likely work in the Flower Show finance office or the back office providing administrative support. If there is a need, this position may be asked to work directly with the public or assist with Flower Show setup or breakdown. EEO Notice: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.
    $56k-97k yearly est. Auto-Apply 13d ago

  • Administrative Assitant

    Collabera 4.5company rating

    Senior administrative assistant job in Pennington, NJ

    Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************
    $19 hourly 60d+ ago

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Trenton, NJ?

The average senior administrative assistant in Trenton, NJ earns between $38,000 and $79,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average senior administrative assistant salary in Trenton, NJ

$55,000

What are the biggest employers of Senior Administrative Assistants in Trenton, NJ?

The biggest employers of Senior Administrative Assistants in Trenton, NJ are:
  1. BUCK
  2. Bucks County Community College
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