Senior administrative assistant jobs in Union City, CA

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

Contract: 3-4 Months Hybrid Tuesday/Thursday at San Francisco Wednesday at Palo Alto Monday/Friday Remote We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executives' productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding. Responsibilities Provide administrative support to multiple Area Sales Directors within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide administrative support to multiple Area Sales Directors [TK1] within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Assist with project work as necessary to support each teams' goals Education, Experience & Skills Requirements 4+ years of administrative assistant experience Supporting Sales team experience preferred, not required Proactive, one step ahead work ethic, attitude, and approach Able to multi-task and juggle multiple calendars, teams, and requests Ability to drive schedules and agendas with a more profound understanding of the context Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment Desire to grow and take on your projects and work under pressure while consistently meeting deadlines Generally IT savvy Experience working with all levels of management, employees, vendors, and customers Ability to travel occasionally to provide support at events/conferences Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

A highly reputable venture capital firm is seeking an Executive Assistant to support a General Partner and the Head of Investor Relations. This role offers the opportunity to work with two successful Executives, providing high-level support across calendars, travel, IR, and firm-wide coordination. We are seeking an experienced, tech-savvy, and diplomatic professional eager to join a collaborative and mission-driven environment with outstanding compensation and benefits. ***This is a hybrid role (in-office 3 days per week in San Francisco; remote 2 days per week, with some flexibility as needed). Responsibilities Manage complex scheduling and heavy calendars, ensuring accuracy and organization at all times, especially during fundraising periods. Coordinate domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries. Process expenses and manage reimbursements in a timely manner. Attend meetings, manage logistics, and track action items to completion. Partner closely with the General Partner and Head of IR to ensure seamless communication and execution, including supporting Investor Relations during fundraising activities. Liaise with Personal Assistants managing executive calendars to maintain alignment. Plan and execute executive dinners and events, leveraging strong relationships with restaurants, chefs, and hospitality contacts in the Bay Area. Stay current on the latest and greatest dining spots to support relationship-building. Assist in planning and executing larger firm gatherings, conferences, and special events. Serve as a resourceful problem solver, helping executives prioritize and strategize amidst competing demands. Requirements 5-10 years of experience as an Executive Assistant supporting senior leaders; venture capital, finance or AI/tech background preferred. Proven ability to manage multiple priorities across different teams with diplomacy and professionalism. Highly tech-savvy; comfortable learning and implementing new tools (AI, Notion, Asana, Affinity, G-Suite, etc.). Exceptional organizational skills, with the ability to anticipate needs and maintain efficiency in a fast-paced environment. Strong written and verbal communication skills; ability to keep executives and teams aligned. Excellent relationship-building skills, with the ability to interact effectively with internal and external stakeholders. Team-oriented, self-starter mentality with strong decision-making skills. Compensation & Benefits Salary: $140,000-$160,000 Bonus and Profit Share eligible Outstanding benefits package We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Desired Skills and Experience A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking a highly experienced and results-driven Executive & Personal Assistant to provide comprehensive support to the Founder and CEO of CR United Holdings and their family. CR United Holdings is a parent holding company with multiple subsidiaries in various states. This position combines high-level executive administrative support with personal household management, ensuring that both professional and private matters run efficiently and smoothly. The ideal candidate will be very detailed oriented, proactive, solutions-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner to the Founder, enabling them to focus on strategy, leadership and growth initiatives. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties - Executive Support Provide comprehensive administrative support to the Founder & CEO, ensuring professional operations run smoothly: Maintain a complex, dynamic calendar for both internal and external meetings. Proactively resolve scheduling conflicts and anticipate timing needs. Ensure the executive is prepared with agendas, talking points, and materials before every meeting. Act as the first point of contact, screening calls, emails, and messages. Draft, edit, and send correspondence on behalf of the executive. Ensure timely follow-up on all business communications. Arrange business and personal travel, including flights, hotels, ground transportation, and itineraries. Prepare detailed travel packets with necessary documentation and contingency plans. Coordinate meeting logistics, including rooms, catering, and technology setup. Capture meeting notes, assign follow-up tasks, and track completion. Maintain a secure and organized filing system for contracts, reports, and sensitive documents. Prepare reports and summaries for strategic decision-making. Job Duties - Operational & Project Management Take ownership of projects and support operational efficiency: Prepare expense reports, budgets, and reconciliations for business accounts. Conduct research and present findings for various initiatives or decisions. Support philanthropic or community engagement activities, such as charity events or foundations. Develop systems and workflows to improve organization and efficiency across both domains. Provide oversight on long-term projects and initiatives. Take on projects to coordinate departments execute responsibilities and tasks such as opening new field offices for the various subsidiaries. Job Duties - Occasional Personal Support Ensure the smooth running of the executive's personal and household affairs: Help manage personal appointments, family events, and social obligations. Oversee some household management, including staff coordination (housekeepers, landscapers, vendors). Handle personal errands such as shopping, reservations, and gift buying. Assist with family travel arrangements and leisure itineraries. Coordinate home maintenance and improvement projects, liaising with contractors and service providers. Organize private events, dinners, and gatherings with attention to detail. Day-to-Day Activities A typical day may include: Reviewing the executive's schedule and preparing briefing notes. Confirming travel details and ensuring documents are ready for upcoming trips. Coordinating with internal teams to prepare materials for a key meeting. Screening emails and responding to urgent messages. Scheduling a contractor for home repairs and handling payment logistics. Researching vacation options or finding a venue for a private dinner event. Processing expense reports and tracking vendor invoices. Providing a summary update to the executive at the end of the day. Required Qualifications Experience 8+ years of experience supporting C-level executives or senior leaders in a combined executive/personal assistant capacity. Proven ability to manage both business and household responsibilities simultaneously. Experience working in high-demand, fast-paced environments. Technical Skills Strong Proficiency in Microsoft Office Suite and Google Workspace (Gmail / Google Calendar, etc.). Strong technical aptitude for scheduling systems, CRM platforms (Salesforce, and digital filing (Dropbox). Core Competencies Organization: Exceptional time management and ability to handle multiple priorities with grace. Communication: Clear, professional written and verbal communication skills. Confidentiality: Absolute discretion when handling sensitive business or personal information. Initiative: Anticipates needs and acts proactively without needing detailed instructions. Problem-Solving: Ability to quickly assess challenges and find effective solutions. Adaptability: Comfortable pivoting as priorities shift throughout the day or week. Work Environment & Expectations Standard hours are typically 7 AM to 4 PM, with flexibility for evenings or weekends when needed. Position may require travel for business or family support. Must maintain a professional appearance and demeanor at all times. This is an in-person position in our San Ramon, CA Headquarters. Compensation & Benefits Salary Range: $95,000 to $110,000 annually Comprehensive benefits package, including healthcare, retirement plans, PTO, etc. Opportunity for growth into Chief of Staff or other senior administrative roles. Professional development opportunities, including training and networking events. How to Apply Please submit the following to hr@crunitedholdings.com Resume highlighting relevant experience. Cover letter detailing why you are a fit for this unique role. References (to be requested later in the process). Use the subject line: “Application: Executive & Personal Assistant - CR United Holdings” Job Type: Full-time Benefits: 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Education: Associate (Required) Experience: executive or personal assistant: 8 years (Required) License/Certification: Driver's License (Required) Ability to Commute: This is an IN PERSON position ONLY. Please do not apply if you are not able to be in the office Monday - Friday. San Ramon, CA 94583 (REQUIRED) Willingness to travel: 25% (Preferred) Work Location: In person (REQUIRED)

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent. We deliver the talent that enables technology, transforms companies, disrupts markets, and creates maximum value. We are seeking an engaging, proactive, and detail-oriented Executive Assistant. This role requires a highly organized individual who thrives in a fast-paced, growth-oriented environment and is enthusiastic about taking on new challenges. The ideal candidate will have a professional, friendly demeanor, excellent communication skills, and the ability to anticipate needs and manage multiple priorities with precision. Responsibilities: Calendar and Meeting Management: Manage calendars for executive recruiters, clients, and team meetings, ensuring alignment and efficiency across schedules. Coordinate meeting logistics and assist in preparing agendas and materials. Inbox and Calendar Hygiene: Monitor and maintain inbox hygiene, pre-draft responses as needed, and ensure communications are streamlined. Apply strong judgment in differentiating between work and personal matters to proactively support executives. Candidate and Client Support: Serve as a key point of contact by handling candidate and client communications, including transcribing notes, managing email correspondence, and coordinating interviews and meetings. Coordinate meeting logistics and assist in preparing agendas and materials. Research and Documentation: Assist in researching client information for executive searches and support the preparation of documents related to new searches. Pipeline and Candidate Management: Work closely with hiring managers and recruiting coordinators to facilitate candidate scheduling for executive searches. Maintain accurate tracking of the candidate interview process through search spreadsheets. Business Development and Database Management: Support the Partner's business development pipeline in Salesforce by updating records, managing data entry, and tracking client interactions. Coordinate and send email outreach to prospective candidates for active searches. Project Support and Campaign Management: Assist in managing Salesforce campaigns and other team initiatives, including project tracking and reporting. Invoice and Expense Management: Collaborate with Accounting to ensure timely processing of bills and invoices. Manage travel arrangements, expenses, and reimbursement documentation. You Bring: A Bachelor's degree (BA or BS) 3-5 years of experience in project coordination, administrative support, or recruiting coordination Exceptional verbal and written communication skills, including proofreading and editing capabilities A collaborative mindset with the ability to work effectively both independently and within a team Strong organizational skills, good judgment, and the ability to prioritize and meet deadlines A meticulous attention to detail with the ability to perform tasks accurately and independently Experience in the tech industry is a plus, along with a passion for technology You'll Stand Out If You Are: Proactive and Resourceful: Driven to anticipate needs, solve problems, and learn from mistakes Adaptable and Flexible: Able to navigate changing priorities with a sense of humor and resilience Highly Organized: Naturally detail-oriented and skilled at project management and multitasking Team-Oriented and Personable: A hardworking, friendly individual who is eager to support the team wherever needed Riviera Partners is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. We are an E-Verify employer.

Our client is seeking a highly organized and proactive Executive Assistant to support multiple members of their senior leadership team including the Chief Financial Officer, Chief Talent Officer, General Counsel, and Vice President of Finance. This role requires a detail-oriented and professional individual capable of handling a wide range of executive and administrative responsibilities. Key Responsibilities: Manage complex calendars, schedule internal and external meetings, and coordinate logistics Support company-wide programing and events, including organizing materials and overseeing planning efforts Partner with the Talent Team on recruitment efforts, including scheduling interviews and maintaining candidate tracking systems Prepare and submit expense reports for executives Coordinate domestic and international travel arrangements Welcome visitors and assist with on-site meetings Draft meeting minutes for internal committees Maintain organized legal files and assist with document retrieval upon request Support compliance processes such as AML and KYC documentation Assist in certifying legal documents (Notary Public certification preferred but not required) Provide occasional backup coverage for front desk operations and general office support Take on additional administrative or project based tasks as needed Qualifications: 5+ years of executive administrative experience Prior experience supporting HR and/or legal leadership, preferably within the financial services industry Bachelor's degree or equivalent experience strongly preferred Demonstrated ability to handle confidential information with integrity and professionalism Proven relationship building skills, with a collaborative approach to partnering with internal and external stakeholders Strong multitasking and time management skills, with a high level of attention to detail Excellent communication abilities, especially with senior leadership and external partners Experience with coordinating high-level meetings and events Proficient in Microsoft Office Suite and Zoom Experience with expense reporting tools (such as Concur) is a plus

Executive Assistant Duration: 12 months The Executive Assistant will provide high-level administrative support to executives, ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be proactive, resourceful, and capable of managing multiple priorities in a fast-paced environment. Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Coordinate and organize meetings, including preparing agendas and taking minutes. Handle confidential information with utmost discretion and professionalism. Act as a liaison between executives and internal/external stakeholders. Assist with special projects and other administrative tasks as needed. Qualifications: Proven experience as an Executive Assistant or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to multitask and prioritize effectively. High level of discretion and professionalism. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $32 - $35 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

If interested, please apply and email Carey@the RevelSearch.com and we will send you a DISC link. Director of Operations / Real Estate Coordinator / Executive Assistant Employment Type: Full-time, Hourly A highly successful real estate team in Lafayette, CA is seeking an experienced, tech-savvy Director of Operations / Real Estate Coordinator / Executive Assistant to support daily business operations, client service, marketing, and transaction coordination. This is a key role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and smooth workflow to a top-producing real estate group. About the Role This individual will serve as the operational backbone of the team-managing administrative functions, organizing communication, supporting marketing efforts, and ensuring real estate transactions move forward efficiently. The ideal candidate is detail-oriented, proactive, and confident managing multiple priorities. Key Responsibilities Manage and prioritize high-volume email inboxes and daily communication. Coordinate marketing initiatives, open houses, client follow-ups, and listing activities. Oversee calendars, scheduling, task management, and team workflow. Utilize Monday.com for CRM tracking, project management, and daily operations. Prepare, organize, and execute real estate documents through DocuSign. Maintain an organized, professional office environment and support on-site operations. Act as the central point of contact for team members, contractors, and clients. Ensure all deliverables, deadlines, and transactions stay on track. Qualifications Prior experience in real estate operations, transaction coordination, or team executive support. Strong proficiency with Monday.com and DocuSign (required). Highly organized with strong follow-through and the ability to multitask. Tech-savvy with solid communication and customer-service skills. Comfortable working on-site five days per week. Knowledge of real estate contracts and processes is a plus. Schedule & Compensation Hours: Monday-Friday, 9:00 AM-5:00 PM (on-site; no remote option) Compensation: Hourly, with overtime paid at time-and-a-half for hours over 40/week Holidays: Six paid national holidays Benefits: Not offered

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$60,000.00- $70,000.00/year plus benefits

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Akkodis is seeking a Adminstrative Assistant for a contract job in San Francisco, CA. 94111. Ideally, looking for someone who can provide various administrative support to the client, which may include: copy, print, mail, hospitality, facilities, and receptionist services. Rate Range: $17/hour -$20/hour on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Responsibilities: Mail Services includes metering, sorting, and distributing mail and accountable packages per schedule Copy Services includes accurately producing copy, print and scan projects per written instructions Reception includes answering incoming telephone calls and routing to the appropriate person, will greet and announce visitors in a friendly and professional manner Hospitality Services includes coordination and upkeep of client conference rooms, common areas and kitchens. Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use. Organize and distribute client kitchen supplies. Maintain inventory control and order supplies as needed. Floor Coordination includes the upkeep of copy rooms and stocking of general supplies, delivery of paper, and basic daily maintenance Facilities Services may include hanging pictures, small office moves, cleaning services and communication with key client contacts regarding building/equipment concerns. Required Skills: High School Diploma or GED Minimum of 1 year of work experience in a customer service field Ability to multitask with attention to detail Ability to resolve issues with professionalism and tact Ability to lift or move 40 lbs. or greater Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 lbs. Ability to walk, bend, kneel, stand, or sit for an extended period of time Detail-oriented, ability to lift boxes frequently, accurate data entry, work well independently, and work well with team members. Setting up conference rooms and will be moving furniture; however, the furniture that is on wheels. For other opportunities available at Akkodis, go to *************** If you have questions about the position, please contact Mohammed Irfan Murtuza at ****************************** Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://***************/en/privacy-policy. The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

Contract: 3-4 Months Hybrid Tuesday/Thursday at San Francisco Wednesday at Palo Alto Monday/Friday Remote We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executives' productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding. Responsibilities Provide administrative support to multiple Area Sales Directors within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide administrative support to multiple Area Sales Directors [TK1] within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Assist with project work as necessary to support each teams' goals Education, Experience & Skills Requirements 4+ years of administrative assistant experience Supporting Sales team experience preferred, not required Proactive, one step ahead work ethic, attitude, and approach Able to multi-task and juggle multiple calendars, teams, and requests Ability to drive schedules and agendas with a more profound understanding of the context Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment Desire to grow and take on your projects and work under pressure while consistently meeting deadlines Generally IT savvy Experience working with all levels of management, employees, vendors, and customers Ability to travel occasionally to provide support at events/conferences Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

Executive Assistant to Co-Founder Our client, a rapidly expanding finance firm, is seeking a polished, dynamic, and highly proactive Executive Assistant to support a Senior Executive. This is a unique opportunity to partner closely with a senior leader at a lean, entrepreneurial firm known for its sharp execution, collaborative culture, and high standards. About the Role This is a high-impact position supporting a busy Senior Execuitve. The role blends classic executive support with operational and cultural contributions to the broader office. You'll serve as a strategic partner managing priorities, anticipating needs, and ensuring smooth day-to-day operations. The ideal candidate is organized, composed, relationship-oriented, and thrives in a fast-paced environment where adaptability is essential. Key Responsibilities Provide comprehensive executive support including calendar management, scheduling, and coordination across time zones Arrange complex domestic and international travel and handle last-minute adjustments Manage expense reporting and related documentation Support light personal tasks such as appointments, home vendor coordination, and occasional personal travel Serve as back-up Office Manager, ensuring smooth functioning of the Palo Alto office when needed Assist with office-wide initiatives, internal events, and meeting logistics Contribute to Board-related support, including material preparation and coordination Act as a liaison between the executive and internal/external partners, ensuring timely and professional communication What You Bring 5+ years of EA experience in the Finance industry Bachelor's degree preferred Strong interpersonal skills with the ability to build trust quickly Outgoing, professional presence with excellent judgment and discretion Highly adaptable, resourceful, and solutions-oriented Comfortable with on-site requirements and occasional after-hours responsiveness Compensation & Benefits Base salary: $130,000-$140,000 Strong annual discretionary bonus potential Full benefits If you're a polished, relationship-driven EA who enjoys being indispensable to both an executive and a growing team, this role offers the chance to make a meaningful impact in a high-performance environment. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent. We deliver the talent that enables technology, transforms companies, disrupts markets, and creates maximum value. We are seeking an engaging, proactive, and detail-oriented Executive Assistant. This role requires a highly organized individual who thrives in a fast-paced, growth-oriented environment and is enthusiastic about taking on new challenges. The ideal candidate will have a professional, friendly demeanor, excellent communication skills, and the ability to anticipate needs and manage multiple priorities with precision. Responsibilities: Calendar and Meeting Management: Manage calendars for executive recruiters, clients, and team meetings, ensuring alignment and efficiency across schedules. Coordinate meeting logistics and assist in preparing agendas and materials. Inbox and Calendar Hygiene: Monitor and maintain inbox hygiene, pre-draft responses as needed, and ensure communications are streamlined. Apply strong judgment in differentiating between work and personal matters to proactively support executives. Candidate and Client Support: Serve as a key point of contact by handling candidate and client communications, including transcribing notes, managing email correspondence, and coordinating interviews and meetings. Coordinate meeting logistics and assist in preparing agendas and materials. Research and Documentation: Assist in researching client information for executive searches and support the preparation of documents related to new searches. Pipeline and Candidate Management: Work closely with hiring managers and recruiting coordinators to facilitate candidate scheduling for executive searches. Maintain accurate tracking of the candidate interview process through search spreadsheets. Business Development and Database Management: Support the Partner's business development pipeline in Salesforce by updating records, managing data entry, and tracking client interactions. Coordinate and send email outreach to prospective candidates for active searches. Project Support and Campaign Management: Assist in managing Salesforce campaigns and other team initiatives, including project tracking and reporting. Invoice and Expense Management: Collaborate with Accounting to ensure timely processing of bills and invoices. Manage travel arrangements, expenses, and reimbursement documentation. You Bring: A Bachelor's degree (BA or BS) 3-5 years of experience in project coordination, administrative support, or recruiting coordination Exceptional verbal and written communication skills, including proofreading and editing capabilities A collaborative mindset with the ability to work effectively both independently and within a team Strong organizational skills, good judgment, and the ability to prioritize and meet deadlines A meticulous attention to detail with the ability to perform tasks accurately and independently Experience in the tech industry is a plus, along with a passion for technology You'll Stand Out If You Are: Proactive and Resourceful: Driven to anticipate needs, solve problems, and learn from mistakes Adaptable and Flexible: Able to navigate changing priorities with a sense of humor and resilience Highly Organized: Naturally detail-oriented and skilled at project management and multitasking Team-Oriented and Personable: A hardworking, friendly individual who is eager to support the team wherever needed Riviera Partners is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. We are an E-Verify employer.

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco or Lafayette office. Key Responsibilities: Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials. Coordinate all travel logistics. Proactively anticipating Partner needs and identifying ways to maximize their time. Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team. Handling expense reporting and processing receipts in their expense system. Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registered visitors. Qualifications Bachelor's degree required 2-5 years experience supporting multiple senior leaders Comfortable in a fast-paced constantly evolving environment A "no task is too small" mindset Exceptional attention to detail, accuracy, and efficiency Strong integrity, sound judgement, and critical thinking skills Excellent organizational, communication, and relationship building abilities

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Contract: 3-4 Months Hybrid Tuesday/Thursday at San Francisco Wednesday at Palo Alto Monday/Friday Remote We seek a professional, take-charge Executive Assistant to keep business operations organized, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executives' productivity is enhanced by managing calendars and schedules, including expense reports. You must be able to manage multiple high-priority assignments foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding. Responsibilities Provide administrative support to multiple Area Sales Directors within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide administrative support to multiple Area Sales Directors [TK1] within the Sales department Calendar & meeting management coordinate internal and external meetings, including staff meetings, executive briefings, all-hands meetings, QBR, and off-site meetings and events. Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews Handle all travel (flight, hotel, car) arrangements for domestic and international travel Expense management duties, which include submitting expense reports and receipts in a timely manner Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling, and being a point of contact for new hire Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running Assist with project work as necessary to support each teams' goals Education, Experience & Skills Requirements 4+ years of administrative assistant experience Supporting Sales team experience preferred, not required Proactive, one step ahead work ethic, attitude, and approach Able to multi-task and juggle multiple calendars, teams, and requests Ability to drive schedules and agendas with a more profound understanding of the context Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment, and judgment Desire to grow and take on your projects and work under pressure while consistently meeting deadlines Generally IT savvy Experience working with all levels of management, employees, vendors, and customers Ability to travel occasionally to provide support at events/conferences Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel