Senior administrative assistant jobs in Union City, NJ - 1,252 jobs

Blockaid is redefining trust in blockchain through advanced, integrated security. Our on-chain security platform is trusted by leading Web3 companies-including Coinbase, MetaMask, Uniswap, Backpack, Stellar, and others-to detect, understand, and automatically prevent or minimize the impact of fraud, scams, hacks, and financial threats. We are backed by top-tier global investors including Sequoia Capital, Ribbit Capital, and Cyberstarts-firms known for supporting the most innovative and influential companies in technology and cybersecurity. We are looking for a highly organized and proactive individual to join our dynamic team as an Executive Assistant. This is a multifaceted role that combines administrative, organizational, and logistical responsibilities, supporting both the daily operations of the office and the CTO's day-to-day needs. Key Responsibilities: Executive Support to CEO: Manage the CEO's calendar, schedule meetings, and ensure all appointments are prioritized and efficiently handled. Manage complex calendars and scheduling for executives, including cross-time-zone meetings and shifting priorities in a fast-paced environment. Assist with travel arrangements, including booking flights, accommodations, and creating detailed itineraries. Coordinate communication and follow-ups, ensuring tasks and priorities are tracked and completed. Prepare meeting materials, presentations, and briefings as needed. Serve as a liaison between the CEO and internal/external stakeholders with professionalism and discretion. Requirements Office Support: Assist in maintaining a smooth and organized office environment. Help coordinate company events, team meetings, and other logistical needs. Support administrative tasks such as supply orders, vendor coordination, or general day-to-day requests. Proven experience as an Executive Assistant or in a similar high-level support role. Strong organizational and time management skills. Excellent written and verbal communication skills in English. High level of discretion, reliability, and attention to detail. Proficiency in Google Workspace and other productivity tools. Ability to multitask and thrive in a fast-paced environment. Preference for a Hebrew speaker. Compensation for this role will be influenced by several factors, such as the candidate's professional background, skill set, and geographic location. This position includes eligibility for Blockaid's equity program and may also offer additional incentive-based compensation. US range: $90K-$115K Applicants must have the legal right to work in the country where the position is based, without the need for visa sponsorship. This role does not offer visa sponsorship. Blockaid is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

An established public healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership within its Human Resources Administration department. This role requires strong technical proficiency, attention to detail, and the ability to manage sensitive information in a fast-paced professional environment. Responsibilities: Provide executive-level administrative support to senior leadership Create, edit, save, format, and print documents using Microsoft Word and Excel Prepare presentations and materials using PowerPoint Utilize Microsoft Access as needed for data and reporting support Manage confidential information with discretion and professionalism Support day-to-day administrative operations within the HR Administration department Qualifications: Bachelor's Degree required Minimum of one year of relevant administrative or executive support experience Strong proficiency in Microsoft Word and Excel Working knowledge of PowerPoint and Microsoft Access Experience supporting senior-level executives Strong organizational, communication, and time-management skills Please note that the salary range and/or hourly rate range of $40.00 - $45.00 per hour is a good faith determination of potential base compensation offered to applicants at the time of this job advertisement and may be subject to modification in the future. When determining a team member's base salary and/or hourly rate, various factors may be taken into account as applicable (such as location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget, and internal equity). For consideration to this and/or other roles suitable for your background, please submit your most up-to-date resume to join our talent pool. At ATRIA Consulting, LLC, we are a woman-owned business fully committed to promoting, cultivating, and maintaining a culture of diversity, equity, and inclusion. We embrace and celebrate differences across all demographics and backgrounds. We encourage everyone to apply.

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a prominent organization recognized for its commitment to excellence and innovation. The company fosters a collaborative and supportive work environment. They are looking to add a Temp Executive Assistant to their team. Employees benefit from a culture that values growth, adaptability, and teamwork. Salary/Hourly Rate: $37/hr - $42/hr DOE Position Overview: The Temp Executive Assistant will provide high-level, reliable administrative support to three executives for a 3 - 4 month leave coverage. They will ensure seamless calendar management, accurate expense reporting, and adapt to dynamic executive schedules in a fast-paced setting. Responsibilities of the Temp Executive Assistant: Manage and maintain complex executive calendars. Coordinate meetings, conference calls, and travel arrangements. Prepare expense reports and track reimbursements. Handle correspondence, prepare documents, and manage information requests. Greet visitors and facilitate access to executives. Support executives with ad hoc tasks and projects. Demonstrate flexibility and a proactive approach to shifting priorities. Maintain confidentiality and professionalism at all times. Required Experience/Skills for the Temp Executive Assistant: 3 - 5 years of senior administrative or executive assistant experience. Proficiency in Microsoft Office Suite, Concur, and Excel. Strong organizational and multitasking abilities. Experience with scheduling, travel arrangements, and expense management. Excellent written and verbal communication skills. "No job is too small" attitude and willingness to support wherever needed. Ability to work independently and as part of a team. Preferred Experience/Skills for the Temp Executive Assistant: Prior experience supporting multiple executives simultaneously. Familiarity with fast-paced, deadline-driven environments. Experience in training or supervising junior staff. Education Requirements: * High school diploma or equivalent is required. * Associate's or Bachelor's degree is preferred. Benefits: * Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).

The Executive Assistant plays a critical role within the division, acting as the right hand to the Executive. The Executive Assistant role requires a highly intelligent, ambitious individual with strong interpersonal skills (inclusive of working we Executive Assistant, Executive, Assistant, Communications, Banking, Business Services, Skills

Executive Assistant, GIP Credit Team. Location: New York. Overview:Global Infrastructure Partners (GIP), a standalone division of BlackRock, is a leading global infrastructure investor focused on acquiring, owning, and operating large-scale assets ac Executive Assistant, Executive, Credit, Assistant, Infrastructure, Travel, Business Services

Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation's first community development corporation nestled in the heart of Central Brooklyn in historic Bedford Stuyvesant, one of Brooklyn's most culturally diverse neighborhoods, home to over 700 small businesses along the Fulton Street commercial corridor. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually. About the Role The Executive Development Assistant plays an essential role in supporting all areas of Restoration's fundraising program, including institutional, corporate, individual, and Board giving. This position provides vital administrative, research, and database support; assists with sponsorship logistics, membership program execution; and contributes to the success of philanthropic engagement. This role is ideal for someone with 5 years of administrative or customer service experience who is excited about a future in development, is exceptionally organized, has confidence and skill working with senior leaders and brings a donor-centered approach. Reporting to the Chief Advancement Officer (CAO), this role will interface with all departments, volunteers, donors and team of consultants. Key Responsibilities Provide critical administrative support to the chief advancement officer. Manage CAO schedule including calls and meetings with cross functional team leads. Organize department-wide systems and ensure efficient processes and timely completion of tasks. Organize departmental meetings with internal and external stakeholders with a propensity to reflect accurate notes and action items. Prepare and gather support materials for donor meetings, including analytics reports, for Board Committee meetings, and other projects as needed. Track and monitor donor stewardship activities in partnership with the CAO and office of the president monthly. Review donor stewardship activities with the CAO and assist in the execution of next steps, follow-up calls, and donor requests for information across the lifecycle of donor engagement. Manage communications between CAO and board committees. Generate quarterly reports in support of board meetings and committee briefings. Provide astute proofing and editing for grant submissions and maintain an updated schedule of grant reporting deadlines. Ensure donor and prospect research is reflected in the donor database as requested. Events & Donor Engagement Help with data management, planning, promotion, and execution of cultivation events, corporate and individual volunteering and signature fundraising events. Support event logistics, including managing RSVPs, check-in, donor communications, and onsite hospitality. Assist with dissemination of donor communications and annual renewal appeal. Research Liaise with grantwriter and CAO to reflect current grantmaking opportunities from corporations, public and private foundations on departmental tracker. Maintain the schedule for grants submission in real time and establish a process for reminders/alerts for deadlines, submission requirements, software needs and required attachments/organizational documents. Performs other duties as assigned. What you bring to the role A Bachelor's degree is required. 5 years' experience providing high level administrative support preferably in a nonprofit, governmental or other highly matrixed organization. Confidence speaking to a wide range of stakeholders at various levels within an organization. Ability to troubleshoot with minimal supervision. Prior experience working with consultants is desirable. Impeccable attention to detail. Skilled in Microsoft Office, Google suite, and savvy use of CRM systems. What We Offer: Health/medical, dental and vision coverage, 12 paid holidays, a generous PTO bank of 4 weeks, paid sick leave, employee discount program, 403-B retirement plan, employee assistance program, commuter benefits programs, and other forms of leave and benefits. Salary Range: $37-$41/hr Application Process: Please include a resume, cover letter outlining your interests/qualifications and 2 writing samples and three references upon request. Applications will be reviewed on a rolling basis with preference given to those received by February 5, 2026.

About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world's most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at ************** on X and Instagram @ASCAP and on Facebook. Job Description: ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments. Areas of Responsibility & Accountability: Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed Provide calendar support and prioritize meetings, both internally and externally Attend key meetings, document action items, track deadlines, and follow up with attendees Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally Create expense reimbursement forms and track various business expenses Coordinate onsite and offsite meetings at both the team and department level Liaise with outside vendors to route and process invoices as necessary Create and maintain accurate files Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained Provide administrative support for strategic initiatives, events, special projects, and specific department processes Help administer departmental collaboration tools, e.g. Slack Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel Qualifications & Requirements: Bachelor's degree A minimum of 3 years of professional experience; media/music/technology industry experience preferred At least 2 years of experience coordinating travel arrangements, both domestic and international Experience managing multiple calendars Exceptional written and verbal communication skills A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail Ability to prioritize work responsibilities Ability to exercise good judgment and maintain the highest level of confidentiality Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude Ability to work well in a team environment Reliable and punctual Open to dynamic and flexible work hours High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace Experience or interest in the media, entertainment, and technology industries preferred This position requires the incumbent to be in the New York City office for at least three days per week Compensation/Benefits: Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network Vision plan that offers both in and out-of-network provider options 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match. An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan Generous time-off policy 12 company holidays Health care and dependent care flexible spending accounts Short-term disability insurance/salary continuation and long-term disability insurance Company provided basic life and accidental death and dismemberment insurance Employee gym discounts at select gyms Commuter benefits Voluntary pet health insurance Voluntary auto and homeowners insurance Voluntary employee, spouse, and dependent life insurance options Voluntary ID protection Coverage Occasional travel for in-person meetings may be required. ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Adaptive ML is a frontier AI startup building a Reinforcement Learning Operations (RLOps) platform that enables enterprises to specialize and deploy LLMs into production with measurable impact. We provide the core infrastructure to tune, evaluate, and serve specialized models at scale - pioneering task-specific LLM development and running production-ready workflows that serve millions of requests while optimizing for cost and performance across distributed systems. Our tightly-knit team was previously involved in the creation of state-of-the-art open-access large language models. We raised a $20M seed led by Index Ventures and ICONIQ in early 2024, and we're already live in production with customers including Manulife, AT&T, Deloitte, across travel and financial services - with much more to be announced soon. About the role We are looking for our first Executive Assistant, a highly organized, proactive, and fast-moving professional to support our Chief Executive Officer (CEO) and ensure operational excellence across time zones. This role requires exceptional communication skills, strong prioritization, and the ability to operate with professionalism and discretion in a global, fast-paced environment. The CEO is based in the U.S. and travels frequently to Paris and other global locations, requiring strong coordination across multiple time zones. Note: This role is focused on operational and executive support. It is not a Chief of Staff or strategic leadership position. Your Responsibilities Executive Support & Communication Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders; Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings; Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows. Finance, Payroll & Operational Support Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records; Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline; Support operations to maintain employee records, benefits coordination, and documentation workflows. People & Administrative Operations Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation; Organize office logistics, events, and offsite planning; Track recurring operational tasks and deadlines across finance, HR, and administrative domains. Your (ideal) background We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring: Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments; Exceptional communication skills in English (mandatory); Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment; Highly organized, detail-oriented, and able to anticipate needs before they arise; Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus; Proactive problem solver with a positive, can-do attitude and strong ownership mindset; Thrives in a startup environment where impact is immediate and execution is valued. Benefits Comprehensive medical (health, dental, and vision) insurance; 401(k) plan with 4% matching (or equivalent); Unlimited PTO - we strongly encourage at least 5 weeks each year; Mental health, wellness, and personal development stipend.

Salary Range: 61,200.00 - 101,800.00 Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience. Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Title: Executive Assistant Global Banking and Markets Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group. Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future! Overview/Purpose Contributes to the overall success of Global Banking & Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. What You'll Do Provide confidential executive support including the following: Submit manual monthly expenses with precision and urgency. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items. Prioritize client-facing work with competing internal demands managing the business Maximize calendar efficiency for the team, creating productive schedules for the team while anticipating scheduling conflicts and clearly and concisely proposing alternative solutions Manage complex and frequent domestic and international travel using Bank-supported travel booking portals and approval systems. Submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, event planning. Manage all meeting logistics, including invitations, technology requirements and catering and assist with document preparation for management and team meetings Keep client databases (Salesforce) up-to date with appropriate client information Answer phones and take messages as appropriate Ensure smooth execution of the above while assessing outcomes for future reference Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required. Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally. Provide guidance and mentorship to more junior members of the Admin Team. Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required. Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team. Perform other duties as required. What You'll Bring Post-secondary training in business administration or an equivalent combination of education and related experience A minimum of 5 to 7 years of experience in a business administration support function, preferably within financial services industry Extensive experience managing expenses Strong technical skills and knowledge of MS Office 2010 Excellent coordination, organizational, time-management and work prioritization skills Attention to detail, resourceful, and accountability in follow-up Proactive approach to problem-solving and the ability to work independently to make decisions. Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization Flexibility, high tolerance for change and an ability to learn quickly Ability to handle sensitive materials under the pressure of last minute deadlines Interested? At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture. What's in it for you? Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs Location(s): United States : New York : New York City Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. Nearest Major Market: New York City Job Segment: Administrative Assistant, Executive Assistant, Secretary, Accounts Payable, Investment Banking, Administrative, Finance

Department Administrative Reports To President & Executive Director Education Requirement High School Diploma or Equivalent FLSA Exempt Salary $70K-$80K Annually Schedule Monday- Friday The Ali Forney Center (AFC) is dedicated to protecting LGBTQ+ youth from the harms of homelessness and empowering them with the tools needed to live independently. Founded in 2002, AFC provides comprehensive services, including housing, healthcare, and educational support to over 2,000 youth annually. AFC's mission is to create an affirming and supportive environment where LGBTQ+ youth can thrive. POSITION Overview Reporting directly to the President and Executive Director (ED), the Executive Assistant (EA) provides support to the Executive Director and across all programs. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the ED. The EA also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The EA must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. KEY RESPONSIBILITIES Executive Support Completes a broad variety of administrative tasks for the ED including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Communicates directly, and on behalf of the ED, with Board members, donors, AFC staff, and others, on matters related to ED's programmatic initiatives Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the ED's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff Works closely and effectively with the ED to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the ED, some of which may have organizational impact Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ED's ability to effectively lead the company Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Board Support and Liaison Serves as the ED's administrative liaison to the Ali Forney Center board of directors Assists board members with travel arrangements, lodging, and meal planning as needed Maintains discretion and confidentiality in relationships with all board members Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format Senior Management Liaison Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings, off-sites, and all-staff meetings Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach Ensures that the ED's bio is kept updated and responds to requests for materials regarding the ED and the organization in general Edits and completes first drafts for written communications to external stake holders Strategic Initiatives Works with the Strategic Initiatives team in coordinating the ED's outreach activities Follows up on contacts made by the ED and supports the cultivation of ongoing relationships Edits all, and creates acknowledgement letters from the ED to donors Partners with the COVID Testing Coordinator to ensure that compliance is maintained across departments QUALIFICATIONS Competencies Executive-Level Administrative Excellence Demonstrates exceptional ability to manage complex executive calendars, coordinate travel and meetings, prepare high-level correspondence, and handle competing priorities with precision, discretion, and efficiency. Strategic Communication & Relationship Management Exhibits outstanding written and verbal communication skills and the ability to build and maintain trusted relationships with board members, senior leadership, donors, partners, and internal staff while representing the Executive Director and organization professionally. Judgment, Confidentiality & Professional Discretion Exercises sound judgment in sensitive situations, maintains strict confidentiality, and handles confidential information with integrity, emotional maturity, and professionalism. Organizational Agility & Problem Solving Proactively identifies issues, prioritizes tasks, and develops effective solutions in a fast-paced, mission-driven environment, balancing multiple deadlines while maintaining attention to detail and quality outcomes. Mission Alignment & Collaborative Leadership Demonstrates a strong commitment to AFC's mission, works collaboratively across departments, supports strategic initiatives, and independently drives projects to completion while fostering trust, credibility, and organizational effectiveness. Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements High School diploma Strong work tenure: five years+ of experience supporting C-Level Executives, preferably in a non-profit organization Experience and interest in internal and external communications, partnership development, and fundraising Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms LGBTQ individuals, people of color, and bilingual (Spanish) individuals strongly encouraged to apply FULL-TIME BENEFITS & PTO Paid sick, vacation, personal, 12 holidays Medical Dental Vision 4O1k (matching) EAP program Multilanguage speaking candidates are encouraged to apply (Spanish, French, etc.). Transgender and gender non-conforming people are encouraged to apply. People with lived experience of homelessness encouraged to apply. Black, Indigenous, and People of Color encouraged to apply. Emerging managers with experience seeking director leadership role are encouraged to apply. The Ali Forney Center is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates of all backgrounds to apply.

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **How will you make an impact in this role?** Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to up to three Vice Presidents in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. **Key Responsibilities:** + Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics + Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. + Preparing, reviewing, and processing expense reports, in line with company T&E policy + Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings + Managing e-mails and correspondence in a timely manner + Assisting with timekeeping and payroll duties + Ordering workstations, devices and accessories as needed by the team + Processing invoices and requisitions + Assisting in the management and coordination of compliance-related projects and initiatives + Proactively identify and resolve administrative issues and challenges **Minimum Qualifications:** + Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills + A keen attention to detail and a sense of urgency in execution and follow-up + Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction + A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. + Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable + Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook + Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. + Excellent written and verbal communication skills + Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently + Exudes professional maturity **Preferred Qualifications:** + Bachelor's degree preferred **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions. **Job:** Compliance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 25018460

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

DUTIES & RESPONSIBILITIES: Provide administrative assistance to the Program Director, Medical staff and clinical staff. Maintain client files and assist with data base clean-up. Answer phones when necessary. Monitor and report on client interactions from the lobby reception post as needed. Responsible for maintaining the clinical/medical department client waiting list. Serves as the receptionist of the building by directing client questions, forwarding messages to the correct departments, and keeping clients informed of their wait status to see the medical/clinical teams. Related duties as assigned. HOURS: Full-time, 37.5 hours per week Monday-Friday 9am-5:30pm QUALIFICATIONS: High School diploma or equivalent required. Several years of office systems experience. Good organizational, written and verbal communication skills. Must also be proficient in computer databases and MS Office software. Bilingual (Spanish/English/Polish) preferred. * Vaccination preferred but not required. MAKE AN IMPACT Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. Tuition assistance and many training opportunities for career development. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.

Salary Range: 61,200.00 - 101,800.00 Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience. Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Executive Assistant, Equity Capital Markets - New York, NY Overview/Purpose: Contributes to the overall success of Global Banking & Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. What You'll Do: Responsible for prioritizing workload to ensure the group's objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required. Comprehends and adheres to policies implemented by the Global team for their respective departments. Arranges and coordinates extensive travel including international travel, schedules and follows up on reservations and itineraries. Assists with procuring Travel Visas through preferred third-party service. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items. Assists with maintenance of client-related databases (using both Excel and Salesforce). Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc) and ensure team is assigned to attend / call-in, etc. Calendar management, coordinates desk heads schedules and makes appointments as requested. Coordinates meetings, including room bookings and requesting technical, audio-visual and catering support as required. Point of contact for staff visiting New York. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc. Responsible for drafting and/or reviewing communications for distribution to executive level management. Ensures proper onboarding and offboarding of new/terminated employees, including coordination with HR, Technology and Facilities. Organizes, copies and maintains administrative files, correspondence and other records/materials as required. Assists with pitch book binding if required, using in-house binding system. Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors. Acts as an alternate resource/backup for the other Administrative Assistants/ Receptionist during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support the team and department as a whole. Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. Champions a high performance environment and contributes to an inclusive work environment. What You'll Bring: Minimum High School Diploma (Grade 12) level high school completion Minimum 7 years in a related administrative role requiring significant multi-tasking - preferably in Financial Services Industry Experience supporting executive level management preferred Strong technical skills and knowledge of MS Office 2010(e.g. Word, Excel and PowerPoint) Excellent coordination, organizational, time-management and work prioritization skills Attention to detail, resourceful, and diligence in follow-up Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization. Flexibility, high tolerance for change and an ability to learn quickly Ability to handle sensitive materials under the pressure of last minute deadlines Desire to be proactive and create a positive experience for others Interested? At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture. What's in it for you? Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. Location(s): United States : New York : New York City || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : Texas : Austin || United States : Texas : Dallas || United States : Texas : Houston Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. Scotiabank is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. Nearest Major Market: New York City Job Segment: Accounts Payable, Compliance, Audio Visual, Administrative Assistant, Executive Assistant, Finance, Legal, Creative, Administrative

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **The Executive Assistant will provide comprehensive administrative support to up to three Vice Presidents within the Corporate Controllership Organization. This role is responsible for managing a wide range of administrative tasks, ensuring the seamless and efficient operation of the department. Corporate Controllership is a dynamic, fast-paced environment, requiring the Executive Assistant to collaborate across diverse business partners both within and outside of American Express. The ideal candidate will demonstrate exceptional organizational capabilities, professionalism, and discretion, while confidently manage sensitive information and operate effectively under pressure. Building strong relationships, resourcefulness, and the ability to navigate a large organization with agility are essential for success in this position. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.** **Key Responsibilities:** § **Serve as a professional point of contact for assigned leaders, addressing inquiries with discretion, professionalism, and efficiency.** § **Manage complex calendars across multiple time zones; maintain organizational charts and distribution lists.** § **Coordinate all logistics for meetings, including room bookings, materials preparation, and catering arrangements.** § **Prepare, review, and process expense reports in accordance with company T&E policies.** § **Arrange comprehensive travel itineraries, including hotel reservations, transportation, meeting agendas, and relevant contacts.** § **Process internal invoice requests, including Ariba and Amazon orders.** § **Manage emails and correspondence promptly and efficiently.** § **Collaborate with the IT helpdesk to troubleshoot and resolve technical issues.** § **Partner closely with the Senior Executive Assistant and the MA team to ensure effective communication, coordination, and support of broader team processes.** § **Develop and sustain strong working relationships with Executive Assistants and enterprise partners across all organizational levels.** § **Provide support for special projects and ad hoc assignments as needed.** **Minimum Qualifications:** § **Minimum of five (5) years' experience in a similar administrative support role within a fast-paced environment.** § **Proven experience in supporting senior executives with exceptional organizational, administrative, and people skills.** § **Expertise complex calendar management and meeting coordination for both internal and external parties.** § **Proven ability to arrange domestic and international travel.** § **High level of integrity and discretion managing confidential and sensitive information.** § **Self‐starter ability to work independently with strong written and verbal communication, exceptional attention to detail with the ability to prioritize effectively.** § **Positive, proactive, and solutions-oriented attitude; dependable and able to anticipate and meet organizational needs.** § **Experience in computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word, and Outlook** § **Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, Webex, Slack.** § **Flexibility, ability to work effectively in a team, anticipate needs and seek ways for leader's organization to run efficiently.** § **Manage Organizational charts, distribution list.** § **Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave; build and maintain strong working relationships with Executive Assistants and enterprise partners across all band levels.** **Preferred Qualifications:** § **Bachelor's degree or equivalent experience.** **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions **Job:** Finance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 26001067