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Senior administrative assistant jobs in Upper Darby, PA - 339 jobs

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Senior Administrative Assistant
Executive Assistant
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Senior Administrative Associate
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  • Executive Assistant

    Design Pro Development

    Senior administrative assistant job in Philadelphia, PA

    ABOUT THE COMPANY Design Pro Development LLC is an established real estate development company with a $90MM portfolio over 200+ units that has a need for a full time Executive Assistant. Under the supervision of the CEO, we are seeking an exceptionally organized and dedicated Executive Assistant to provide comprehensive administrative support to our dynamic CEO. The ideal candidate will be a proactive, adaptable, and discreet professional who can manage a wide range of tasks efficiently, maintain strict confidentiality, and contribute to the CEO's effectiveness in driving the company's success. We are looking for an incredible executive assistant to support our CEO drastically grow our multifamily portfolio from 400 to 1,000 units. We additionally own over 50 acres in Montgomery and Bucks County where we will be building semi-custom single family estates. Design Pro anticipates to have a large portfolio sale in the next 5 years in which key employees will be eligible for profit sharing after 3 years tenure. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an entrepreneurial environment with several competing priorities. In addition, we are looking for someone who is passionate about Real Estate Development and passionate about learning and utilizing advanced technologies and cutting-edge techniques such as AI, ChatGPT, and Asana to advance and heighten the work within the role. This position is full time in office. MISSION AND VISION Our mission at Design Pro Development is to buy, sell, rent, and develop residential mixed‐use real estate. While holding true to our Philadelphia roots, we continue to expand into other areas in Bucks and Montgomery County and maintain a primary focus on improving the value and quality of life in all neighborhoods that we develop in. We strive to work with the communities we are developing, by listening to the neighboring residents. WHO WE ARE LOOKING FOR A proven executive assistant, paralegal, or real estate agent in a similar role, with a preference for candidates who were executive assistants to a real estate CEO. A charismatic leader, inspiring excellence in your team and fostering a collaborative environment. Written and verbal communication skills are of the highest caliber. A detail-oriented professional who thrives in a dynamic, fast-paced setting. Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building. An excellent communicator, capable of translating complex financial concepts into clear, actionable insights for our management team, contractors, investors, lenders, and associates. A proactive problem-solver, always seeking innovative solutions to drive our growth. Ideal Prior Job Experience: Executive Assistant, Paralegal/Legal Assistant, Transaction Coordinator, Office Manager, Real Estate Agent EXECUTIVE ASSISTANT JOB RESPONSIBILITIES Build and support relationships throughout the organization to support, coordinate and manage the calendar and happenings related to all CEO/organizational initiatives as needed. As the primary point of contact for the CEO, you will be responsible for managing phone calls, emails, and correspondence. Your professionalism and promptness in handling communications will be crucial. Coordinate with external vendors, and Business Development teams for onsite meetings with; Contractors, architects, engineers, realtors, lenders, investors, etc. Ensure on time performance for projects and tasks and enact creative solutions to accelerate timelines. Ensure the maintenance and updating of the company's website with regular monthly content. Manage all company marketing and social media activities with weekly updates. Oversee lists of attendees, maintain meeting agendas, meeting notes, and manage logistics such as conference room bookings, parking, phone/video conferencing technology, and meals (as necessary). Maintain the CEO's complex calendar: Calendar "gymnastics" at its finest. Ensure all details are up to date, anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some arranging of personal tasks and coordination with personal calendaring will also be required. Handle cursory review and detailed mark up of any contracts or proposals submitted to the CEO. Monitor the CEO's email: organize and prioritize emails, draft responses that need to be addressed directly by CEO and respond to any emails that can be handled without the CEO being directly involved. Prepare the CEO for all meetings and have all documents prefilled for the CEO to review prior to final submissions to clients. Anticipate the CEO's needs: Be extremely knowledgeable of individual preferences and expectations and work proactively to prevent problems before they develop. Prepare background research and materials such as background notes for meetings, handouts, and presentations for meetings and conferences. Organizing and maintaining confidential files, records, and documents is a key aspect of your role. You will also assist in data gathering and research for strategic decision-making. Maintain the Company Office and all operating systems. Be the primary point of contact for all technology-related matters and supply orders. Gather and assemble slides and create presentations and offering memorandums for key stakeholders and investors. Reconcile expense reports for the CEO, maintaining compliance with company policies. Assist in ad-hoc projects, conduct in-depth research assignments, and contribute to the creation of presentations essential for strategic decision-making. Maintaining the highest level of confidentiality regarding sensitive company information and CEO matters is paramount. Trust and discretion are core attributes of this role. BENEFITS, REQUIREMENTS & PREFERENCES Minimum of 5 years of career experience with increasing responsibilities in the multi-family and real estate operating development industry required, with at least 3 years with a Philadelphia based real estate firm. Bachelor's degree with 10+ years of overall career experience Prior experience supporting C suite level employees. Must be proficient in all G Suite applications. Willingness to learn and utilize advanced techniques (AI) to improve the way we work; getting it done in cutting edge ways. ChatGPT, BrightMLS, Square Space/Web Design, Asana (or similar project management software), Appfolio, Procore/Buildertrend, experience is a plus. Expected in office hours are 8am-6pm, Monday-Friday. Design Pro offers a competitive benefits package including medical benefits, long term/short term disability, life insurance and 401k. Employees also have the option to invest in select projects. Compensation for this position is a base of $80,000 with up to $20,000 in annual bonuses. Employee discounts on purchasing or leasing our exceptional range of company properties, allowing you to experience the quality of our developments firsthand. How to Apply: If you are ready to embark on this exciting journey with Design Pro Development LLC, we invite you to submit your resume and a thoughtfully crafted cover letter that highlights your qualifications and relevant experience. Please include 3 references in the body of your email, where you envision your career to be in 3, 5, & 10 years, as well as your 3 largest career accomplishments. Please send your application to ********************** and ********************** with the subject line "Executive Assistant Application - [Your Name]." Design Pro Development LLC is an equal opportunity employer, committed to fostering a diverse and inclusive workforce. We welcome applicants from all backgrounds and walks of life to apply. We sincerely thank all applicants for their interest; however, only those selected for an interview will be contacted.
    $80k yearly 3d ago
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  • Executive/Personal Assistant to CEO

    Pocketbook Agency

    Senior administrative assistant job in Philadelphia, PA

    A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive Assistant / Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO's professional life running smoothly while also managing select personal tasks. Responsibilities: Manage complex calendars, scheduling, and meeting coordination Organize travel arrangements, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and handle confidential correspondence Act as a liaison between the CEO and internal/external stakeholders Collaborate closely with Personal Assistant and cross-functional team members Assist with inbox and communication management Oversee personal appointments, reservations, etc. Run errands and manage personal shopping or gift sourcing Coordinate family or personal travel logistics Assist with event planning (both corporate and personal) Handle special projects as needed, both professional and personal in nature Requirements: Prior experience in a similar role Exceptional organizational skills with a proactive, solution-oriented mindset Strong written and verbal communication skills Ability to manage sensitive information with discretion and confidentiality Tech-savvy Comfortable working in-office full-time with weekend availability as required Ability to multitask and adapt in a fast-paced, ever-changing environment Strong attention to detail and ability to anticipate needs without constant direction Schedule: This is a full-time role that will require work outside of regular business hours Compensation: Up to $150K based on experience, healthcare stipend, PTO, bonus Location: Fort Washington, PA
    $150k yearly 3d ago

  • Executive Assistant

    Rita's Italian Ice 3.8company rating

    Senior administrative assistant job in Trevose, PA

    We are looking for an Executive Assistant supporting multiple executives who focuses on being a proactive, highly organized, and discreet partner who manages complex logistics (calendars, travel, communications) to maximize executive efficiency, anticipates needs, streamlines workflows across different leaders, and ensures seamless operations while safeguarding sensitive information and fostering positive internal/external relationships. We are open to either Full or Part Time schedules. Key Responsibilities Executive Support: Manage dynamic calendars, anticipating needs and resolving scheduling conflicts for Executive Leadership. Logistics & Travel: Coordinate international and domestic travel, including flights, accommodations, and ground transportation as needed. Handle expense reports, travel arrangements, and project coordination with high attention to detail for multiple executives Oversee special projects, track progress, and ensure deadlines are met. Board Meeting Management. Confidentiality & Discretion: Manage sensitive company and personal information. Communication and Liaison: Serve as the primary point of contact for board members, executives, along with other individuals, fielding inquiries, managing sensitive information, and ensuring clear communication flow. Manage the gatekeeping function, prioritizing access. Document Preparation Draft, proofread, and format presentations, and memos. Project and Event coordination: Offsite and onsite events such as partnership events, Annual Events, assistance with internal company events. Other Duties as requested, directed or assigned. Rita's Way: Ability to embody the following fundamentals daily: Be Vigilant About Confidentiality Be Obsessive About Organization Collaborate Find A Way Be A Fanatic About Response Time Bring It Everyday Required Skills & Qualifications Communication: Written and verbal communication skills, with a focus on grammar and professional tone. Technical Savvy: Proficiency in Microsoft Office 365, and CRM or project management software. Organization: Ability to multitask and prioritize tasks in a fast-paced environment. AI Proficiency: Ability to use generative AI (e.g., ChatGPT) for prompt engineering, data synthesis, and workflow automation. Education: High school diploma required; Bachelor's degree preferred. Experience: 3-5 years of experience supporting C-level executives
    $39k-64k yearly est. 4d ago

  • Executive Assistant

    Nouryon

    Senior administrative assistant job in Radnor, PA

    At Nouryon, our global team of Changemakers takes positive action every day, to reach higher collectively and individually. We create innovative and sustainable solutions for our customers to answer society's needs - today and in the future. As an Executive Assistant, you will be responsible for supporting several high-level executives at Nouryon's corporate office in Radnor. This position will require excellent communication, organizational, technology and time management skills to coordinate competing tasks for the leadership team. Principle Duties & Responsibilities: Plan and arrange global business travel and complete monthly expense reports Manage calendar, agenda and arrange meetings Manage distribution lists Plan and help arrange departmental and office-wide in-person and virtual meetings Create, proofread and format PowerPoint presentations Utilize SAP SRM to issue Purchase Orders and process invoices Special project coordination as needed Requirements: Highly skilled in office software programs (Microsoft PowerPoint, Excel, and Word) Solid written and verbal communication skills Ability to be resourceful and proactive Self-starter that is eager to learn new skills and accept new challenges Excellent organizational skills Multitasking and time-management skills College Degree; 2-year degree required; 4-year degree strongly preferred. Business or Communications degree a plus About Nouryon We're looking for tomorrow's Changemakers today. If you're looking for your next career move, apply today and join Nouryon's worldwide team of Changemakers in providing essential solutions that our customers use to manufacture everyday products such as personal care, cleaning, paints and coatings, agriculture and food, pharmaceuticals, and building products. Our employees are driven by the wish to make an impact and actively drive positive change. If that describes you, we will gladly make way for your ambitions. From day one we support you with your personal growth, through challenging positions and comprehensive learning and development opportunities, in a dynamic, international, diverse, and proactive working environment. Visit our website and follow us on LinkedIn. #WeAreNouryon #Changemakers We have already chosen our sourcing channels for this recruitment and kindly ask not to be contacted by any advertisement agents, recruitment agencies or staffing companies. Nouryon is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. #LI-Onsite
    $43k-63k yearly est. 2d ago

  • Executive Assistant

    Shyne Jewelers, Inc.

    Senior administrative assistant job in Philadelphia, PA

    Shyne Jewelers, founded by Josef Roth in 2008, is a renowned name in the luxury jewelry industry, located in Philadelphia's iconic South Street District. Known as a Celebrity Jeweler, the brand built its reputation with a distinguished collection of custom jewelry and luxury timepieces, attracting numerous celebrity clients. Shyne Jewelers goes beyond traditional jewelry, offering clients a unique ‘celebrity experience.' With passion and a commitment to excellence, Shyne continues to innovate and lead the industry with unparalleled craftsmanship. Role Description This is a full-time, on-site role for an Executive Assistant located in Philadelphia, PA. The Executive Assistant will be responsible for providing high-level executive support, managing schedules, coordinating meetings, preparing expense reports, and handling administrative tasks. Additionally, the role requires clear communication with internal and external stakeholders, maintaining organizational efficiency, and supporting executive needs in a professional manner. Qualifications Comprehensive experience in Executive Administrative Assistance and preparing accurate and timely Expense Reports Proficiency in Executive Support and Administrative Assistance to manage daily office operations seamlessly Strong Communication skills, including written and verbal, to interact effectively with various stakeholders Exceptional organizational and time-management abilities Proficiency in using office productivity tools (e.g., MS Office Suite, scheduling software) Professional demeanor with attention to detail and discretion when handling confidential information Prior experience supporting executives, with a strong preference for candidates with a background in luxury retail or customer service
    $43k-63k yearly est. 3d ago

  • Executive Administrative Assistant

    Placers Professional, a Division of Placers

    Senior administrative assistant job in Wilmington, DE

    We are seeking an Executive Office Administrator for a part-time role with our client in Wilmington, Delaware. Key Responsibilities: Manage executive calendars and prioritize CEO communications. Primary administrator for Board Governance (scheduling, materials, minutes, compliance). Oversee daily Office Operations and administrative systems, including compliance. Manage HR Administration (onboarding/offboarding, records, performance reviews). Serve as the main contact for IT Support and equipment oversight. Required Qualifications: 4+ years in C-suite administrative support or office management. Exceptional organizational skills and attention to detail. High proficiency in MS Office 365, Adobe, SharePoint, and TEAMS. Experience in Board support and HR administrative processes. Demonstrated discretion with confidential information.
    $39k-60k yearly est. 2d ago

  • Administrative Assistant

    J & J Staffing Resources 4.2company rating

    Senior administrative assistant job in Camden, NJ

    Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment
    $25-30 hourly 2d ago

  • Special Assistant (Executive Secretary 2)

    Commonwealth of Pennsylvania 3.9company rating

    Senior administrative assistant job in Philadelphia, PA

    Are you a detail-oriented professional with a strong understanding of organization? The Pennsylvania Human Relations Commission is looking for an Executive Secretary 2 to serve as the Special Assistant to the Executive Director. If you are ready to embark on a rewarding career that leverages your expertise providing support, traveling the state at times with the Executive Director and Senior Management, we encourage you to apply for this exciting opportunity today! DESCRIPTION OF WORK As a Special Assistant, you will be providing senior-level administrative, coordination, and support to the Executive Director. Work involves supporting executive leadership in the planning, coordination, and implementation of agency priorities, ensuring compliance with applicable laws, regulations, and administrative requirements. You will also have the opportunity to serve as a liaison between the Executive Director's Office and internal departments, governing bodies, and external stakeholders. If you have strong communication skills and the ability to manage multiple priorities in a deadline-driven environment, we highly encourage you to apply! Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch. Telework: You will not have the option to telework in this position. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Five years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis up to four years; or Any equivalent combination of experience and training. Additional Requirements: You must be able to perform essential job functions. Preferred Qualifications (not required): Experience in local, state, or federal government; or a public agency Experience preparing memorandums, briefing papers, or official correspondence Familiarity with commissions, public meetings, and government procedures How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
    $38k-51k yearly est. 4d ago

  • Administrative Assistant

    National Board of Osteopathic Medical Examiners 4.3company rating

    Senior administrative assistant job in Conshohocken, PA

    The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills
    $28k-34k yearly est. 3d ago

  • Executive Assistant to the CAO - FT

    Westminster Theological Seminary 3.8company rating

    Senior administrative assistant job in Glenside, PA

    We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills. Duties and responsibilities 1. Administrative Responsibilities * Calendar and Email support * Meeting Agenda preparation * Take meeting notes / capture action items / record official meeting minutes * Coordinate meal hospitality for Faculty, Students, and Staff * Prepare and submit expense reports * Coordinate with President's Office on various Westminster initiatives 2. Event Support * Support Academic Lectures and other on-campus events * Plan and execute other Faculty events 3. Stewardship Responsibilities * Record correspondence (written & digital) with major donors * Utilize Salesforce to log and maintain stewardship relationships * Process travel reimbursements * Send floral arrangements (congratulatory, get well soon, sympathy, etc.) * Occasional project / event support, as approved by CAO * Prepare materials for donor meetings * Communicating with and scheduling meetings with external constituents 4. Other duties as required Requirements Skills and Attributes * A warm heart towards hospitality and desire to engage with people in various areas and avenues of life * A strong orientation to detail and an ability to manage multiple tasks simultaneously * Creativity and Flexibility * Excellent oral and written communication skills * Proficiency in Microsoft Excel, Google Docs and general technological aptitude * Familiarity with CRM software such as Salesforce (or willingness to learn) * Organizational skills, including ability to prioritize multiple responsibilities * Advanced customer service skills required * Wisdom, discernment, confidence, and discretion in confidential and relational matters Qualifications * Bachelor's degree * Knowledge of Westminster's distinctives and history Working conditions * This position operates in a professional office environment, with an expectation of working on-campus. * This is a Full-time non-exempt position, with 40 hours per week expected. Westminster Seminary offers FT employees valuable benefits including: Generous PTO, retirement plan contributions, medical/dental/vision/life insurance, a flexible and casual work environment for most positions, and a faith-based culture rooted in God's word. Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles' Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law. In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.
    $37k-43k yearly est. 42d ago

  • Senior EA to the President & Secretary of the Board

    The Pennsylvania Horticultural Society 3.7company rating

    Senior administrative assistant job in Philadelphia, PA

    Location: ☒ Office-based Full-time Position Overview: The Senior Executive Assistant provides senior-level executive support to the President and serves as Secretary of the Board. The Senior EA serves as a primary point of access to the President for internal and external stakeholders, exercising sound judgment and discretion in managing priorities and information flow. The role includes proactive management of the President's correspondence, calendar, and task lists, coordination of agendas, materials, and follow-up for the Board, Standing, and Advisory Committees, and overall administration of the President's Office. This position requires a highly organized, proactive self-starter with strong executive judgment, project coordination skills, and exceptional communication and customer service abilities. The Administrator is expected to anticipate needs, prioritize competing demands, manage up as appropriate, and independently drive work to completion while maintaining close alignment with the President. Some evening and weekend hours are required, including the annual Philadelphia Flower Show.Primary Responsibilities: Gateway to the President for internal and external stakeholders and manager of the President's correspondence, calendar, and to do lists. Specific responsibilities include: Handle all incoming telephone, email, mail, and in-person requests; establish and operate inbox management systems; prioritize, determine next steps, resolve or delegate where appropriate, and see requests through to completion; keep requestors informed and satisfied. Maintain the President's calendar; establish calendar management guidelines; schedule appointments; send reminders; coordinate meeting logistics; collect and share agendas and preparation required; document meetings and handle thank yous and follow up; track meeting frequency for Direct Reports, Board Chair, and key contacts. In conjunction with the President, maintain the President's “To Do List” including identifying must do items each week with an eye towards critical path timelines for events in the coming weeks; send reminders; ensure completion. Manages administration for the President's Office, including: Set and manage President's Office budget; process expense reports, timecards, and HR requests; maintain paper and digital files. Plan meetings and events; handle special projects at the President's request. Prepare written correspondence; edit and proofread written materials. Coordinate and keep records for the work of Board, Standing, and Advisory Committees Set meeting calendars; plan agendas and manage collection of materials; manage BoardEffect portal; handle RSVPs; plan food and beverage and meeting space; write minutes; keep records. EA directly manages some committees and provides oversight for staff who manage others. EA keeps records for all. Commit to PHS's success and culture: Provide excellent customer service to all constituents; represent PHS's mission, values, and DEI commitment in all arenas. Participate in cross-PHS events and initiatives, including All Staff meetings, training, the Philadelphia Flower Show, and other initiatives. Stay current and comply with the organization's policies and procedures, including emergency and safety procedures. This job description is not designed to cover or contain a comprehensive listing of responsibilities. Duties may change at any time with or without notice. Supervisory Responsibility: This position has no direct reports. Qualifications/Specifications: Minimum degree required: Bachelor's degree Years of experience: 5+ years success supporting a senior executive's calendar, communication, and administration. Licenses/Certifications: N/A Driver's License: Required Knowledge, Skills, Abilities required for success: Proven oral and written communication skills; problem-solving ability; customer service commitment. Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required and proficiency in Raisers' Edge and BoardEffect preferred. Must enjoy self-directing and working independently and collaboratively with a variety of internal and external stakeholders. Physical Demands: Must be able to sit at a desk and looking at a computer screen for up to 8 hours per day. Must be able to lift up to 15 lbs. occasionally. Requires grasping, writing, standing, sitting, walking, repetitive motions, pulling, pushing, and visual acuity. Must have finger dexterity to be able to operate office equipment such as computers, printers, filing cabinets, photocopiers, dolly and other office equipment as needed. Working Hours: 8:30 AM - 4:30 PM with flexibility to work earlier or later as required by business needs. Standard Hours: 40 Flower Show requirements: Excellent customer service skills must be maintained at all times to ensure the optimal attendee, PHS member, and volunteer experience. Both in person and telephone interpersonal skills are necessary in order to provide information and assistance to attendees, PHS members, Flower Show volunteers and staff. Willingness to be flexible about work assignments. This position will likely work in the Flower Show finance office or the back office providing administrative support. If there is a need, this position may be asked to work directly with the public or assist with Flower Show setup or breakdown. EEO Notice: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.
    $56k-97k yearly est. Auto-Apply 15d ago

  • Senior Executive Assistant

    News Writer/Reporter, Cancer Discovery In Boston, Massachusetts

    Senior administrative assistant job in Philadelphia, PA

    The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites
    $53k-90k yearly est. Auto-Apply 60d+ ago

  • Senior Associate, Lending Administration

    Nonprofit Finance Fund 4.3company rating

    Senior administrative assistant job in Philadelphia, PA

    Senior Director, Loan Servicing Department: Loan Servicing Location: US-based remote, with a strong preference for candidates within commutable distance to one of NFF's Offices (Boston, New York, Philadelphia, Oakland, and Los Angeles) Salary Range: $80,600 - $87,100 About Nonprofit Finance Fund Nonprofit Finance Fund (NFF ) is a nonprofit lender, consultant, and advocate. For more than 40 years, we've helped organizations access the money and resources they need to realize their communities' aspirations. Alongside others, we're working to build community wealth and well-being and put affordable housing, essential services, quality jobs, and excellent education within reach of more people. At NFF, we envision a world of shared prosperity, where communities have the capital, community assets, knowledge, and agency to thrive. Learn more about our work to achieve our vision through our Theory of Change and Values. About This Role The Senior Associate, Loan Administration is a key contributor to the accurate servicing and administration of NFF's loan portfolio. Sitting across Loan Servicing and Portfolio Management, this role maintains complete and compliant loan files, tracks collateral and insurance requirements, ensures accurate data in NFF's systems, and supports timely responses to borrower requests. The Senior Associate works collaboratively with Underwriting, Portfolio Management, Finance, and Legal to ensure smooth onboarding, reliable reporting, and high-quality servicing support. This position requires strong time management, organizational skills, attention to detail, consistency in data management, excellent customer service skills, and the ability to manage multiple tasks in a deadline-driven environment. NFF is a remote-first organization with offices in Boston, New York, Philadelphia, Oakland, and Los Angeles. This is a US-based remote role, with a strong preference for candidates within commutable distance to one of NFF's offices. NFF has core business hours where we expect all staff to be available from 9:00 am to 5:00 pm local time, and occasional travel (5%) is required. What You Will Do Essential responsibilities for this role include, but are not limited to: Insurance & Collateral Tracking (30%) Identify insurance and collateral requirements from executed loan documents. Record policy details, renewal dates, and coverage requirements in TEA/Salesforce. Monitor expirations and request updated policies or certificates before renewal deadlines. Validate submitted insurance documents for required coverages, endorsements, and loss payee language. Maintain up-to-date collateral and insurance records for audits and portfolio reviews. Loan File Administration (20%) File and index borrower documents in accordance with NFF's electronic filing standards Perform periodic file completeness checks to confirm all required loan, collateral, and compliance documents are present Upload documents using correct naming conventions and version control Prepare organized loan file packets for internal and external audits Data Entry and Quality Control (15%) Extract key loan terms (rate, amortization, covenants, collateral conditions, guarantors, reporting requirements) from executed agreements Enter and update borrower and loan data in TEA, Salesforce, and related systems with a 100% accuracy expectation Reconcile system fields to executed documents and resolve discrepancies promptly. Track borrower reporting requirements and update system statuses upon receipt of financials or compliance items Borrower Communications & Customer Service (15%) Serve as a collaborative point of contact for general borrower questions, providing clear information on documentation needs, reporting expectations, and next steps in their workflow Collect required documents and route complex items-such as modifications or disbursement requests-to the appropriate team member with complete supporting details Track the status of open requests across teams, follow up as needed, and ensure items move through the workflow to resolution Internal Collaboration & Process Support (10%) Partner with Portfolio Management on the collection of loan compliance documents Support the engagement with external vendors for financial spreads, credit reporting, etc. Partner with Portfolio Management and Finance to resolve data issues affecting billing, posting, or reporting Assist with implementation of improved procedures, filing structures, and system enhancements Meetings and Other Duties As Assigned (10%) Attend internal and external meetings as needed As work and community/client needs change assignments, projects, and job duties will be assigned and may change Who You Are and Minimum Qualifications A bachelor's degree in a related field and minimum of three (3) years of professional, progressive experience in the nonprofit or financial services industry in loan servicing, loan administration, portfolio management, or related financial services work Understanding of lending concepts, loan documentation, collateral, and insurance requirements Strong ability to extract and interpret key terms from legal and loan documents Excellent organizational skills and strict attention to detail Strong communication skills and a customer service orientation Proficiency with Microsoft Office applications; experience with Salesforce, TEA, or other loan management systems preferred All other equivalent combinations of work experience and training/education will also be considered The Strongest Candidates Will Have/Be Commitment to NFF's values and mission Learning orientation and commitment to continuous improvement, learning, and advancing equity in lending practices Ability to work independently and effectively in a remote environment and build strong relationships with colleagues and partners across geographies and time zones Willingness to collaborate with a dynamic and mission-driven team Strong time management and organizational skills with the ability to effectively manage multiple priorities and deadlines in a fast-paced environment Benefits and Compensation NFF offers a generous benefits package that currently includes up to twenty (20) paid holidays/business closure days, three (3) floating holidays, unlimited flexible time off, group medical insurance with a funded health reimbursement account, dental and vision plans, life insurance and disability plans, a retirement plan with both a non-elective employer contribution (4%) and additional match contribution (2%), a “work from home” fund, and flexible spending accounts to cover health, dependent care, and commuter costs. This is an exempt, full-time role with an annual salary range of $80,600 - $87,100. A compensation offer is based on a candidate's background and years of relevant experience, with consideration for internal equity. Because of our strong commitment to equity and growth, we do not negotiate compensation offers. NFF is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, NFF complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NFF also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws. NFF does not employ individuals based outside of the United States. Click here to view NFF's Fair and Equitable Practices.
    $80.6k-87.1k yearly Auto-Apply 15d ago

  • Senior Administrative Associate

    Weston Solutions Inc. 4.5company rating

    Senior administrative assistant job in West Chester, PA

    At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.
    $35k-45k yearly est. Auto-Apply 29d ago

  • Senior Administrative Assistant

    Temple University Health System 4.2company rating

    Senior administrative assistant job in Philadelphia, PA

    Provides administrative/secretarial support to members of the Senior Leadership Team including the Vice President of Cancer Center Operations and Director of Network Operations. Assists with the administrative functions of the Operations department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner. Arranges travel schedule and reservations for senior leadership as needed. Coordinates all conference and meeting room schedules, AV equipment, Support needs, and Food Service. Manages the front desk to the Center Building, greeting and directing visitors, vendors, and patients always displaying the best Customer Service Skills. This position is five days a week on site. Education Bachelor's Degree Required Experience 1 year experience in a healthcare or research setting Required 3 years experience in a related administrative capacity or working as a concierge or in reception Required '395103
    $40k-51k yearly est. 11d ago

  • Senior Associate, Pension Calculation Administration

    Willis Towers Watson

    Senior administrative assistant job in Philadelphia, PA

    In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. This role can be held remotely from any location in the United States. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role * Enhance your knowledge of all aspects of retirement plan administration * Enjoy a well-defined career path with opportunities for growth and advancement * Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration * Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: * Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors * Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues * Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects * Manage a diverse set of pension administration services individually and through team initiatives * Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) * Review pension benefit commencement packages * Ensure that work of self and team is delivered in accordance with professional and work excellence standards * Deliver formal and informal process training to both team members and client contacts Qualifications The Requirements * Bachelor's degree or prior benefits administration experience required. * 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus * Must have experience collaborating with other colleagues in different countries * Excellent written and verbal communication skills * Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget * Experience mentoring and developing junior staff * Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients * Strong interpersonal and team skills * Flexibility and proven ability to diagnose and resolve issues; strong client service orientation * Proficient in Microsoft Office Excel * Ability to work independently and on client teams in a fast-paced environment * Sense of accountability; owning one's work and taking pride in it * Self-motivated * Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets
    $33k-49k yearly est. 12d ago

  • Senior Executive Assistant to the President

    Rowan College at Burlington County 4.4company rating

    Senior administrative assistant job in Mount Laurel, NJ

    The Senior Executive Assistant to the President is a senior-level professional with extensive leadership experience in higher education and public administration. This role supports the President in carrying out institutional responsibilities by conducting research; preparing strategic analyses; drafting policy and planning documents; coordinating academic, administrative, and operational initiatives; managing executive-level communications; and ensuring effective follow-through on institutional priorities. The position requires an individual with exceptional judgment, superior writing and analytical skills, broad institutional knowledge, and the ability to manage complex projects involving multiple divisions and stakeholders. This is a part time position. * Serve as senior advisor to the President on academic, administrative, financial, and strategic matters. * Prepare briefing materials, presentations, executive summaries, analytical reports, working papers, and policy drafts. * Review, evaluate, and synthesize institutional data for decision-making. * Conduct research and analysis on academic programs, enrollment management, budgeting, capital planning, and administrative operations. * Prepare strategic plan drafts, action plans, assessment reports, and accreditation materials. * Advise the President on trends, risks, opportunities, and policy implications. * Develop forecasting methodologies, enrollment analyses, and operational planning models. * Draft institutional policies related to academic standards, credit hours, transfer procedures, faculty matters, governance, and administrative operations. * Support the President's Office in preparing materials for Board of Trustees. * Assist with compliance, accreditation, and regulatory processes. * Lead or support special studies, program evaluations, and organizational reviews. * Manage sensitive personnel, labor relations, and governance matters in collaboration with the President. * Monitor progress on executive goals, deadlines, and action items. * Assist in evaluating and improving institutional processes, policies, and structures. OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.Education Required: * Doctorate degree (Ph.D.) from an accredited institution, preferably in Political Science, Public Administration, Higher Education Administration, or a related discipline. Experience Required: * Minimum of 10 years of senior-level administrative experience in executive leadership (President, Provost, Executive Director, Chancellor, or equivalent). * Experience overseeing or coordinating complex institutional functions such as academic programs, student services, budgeting, strategic planning, policy development, or government operations. * Demonstrated experience preparing analytical reports, policy documents, strategic plans, and operational assessments. * Experience coordinating interdepartmental initiatives, managing special projects, and supporting accreditation or institutional review processes. * Experience overseeing complex public-sector operations (e.g., statewide agencies, state-funded programs, or multimillion-dollar operational systems). * Demonstrated experience in institutional research, enrollment management, facility planning, financial administration, labor relations, and academic governance. * Extensive background in policy analysis, legislative relations, grant administration, accreditation processes, and organizational planning. * Professional experience in teaching, research, publication, and public presentation. * Demonstrated record of progressive administrative responsibility at senior levels within higher education, government, or large-scale public agencies. Skills/Abilities /Knowledge /Other Requirements: * Exceptional writing, research, analytical, and organizational skills. * Demonstrated ability to manage confidential information with discretion and integrity. * Executive-Level Communication: Demonstrated ability to draft policy papers, strategic analyses, formal reports, research documents, speeches, presentations, and executive correspondence. * Strategic & Analytical Thinking: Ability to synthesize complex information, conduct institutional research, perform SWOTs, develop forecasting methodologies, and evaluate academic and administrative systems. * Leadership & Management: Ability to coordinate multi-unit teams, manage cross-divisional initiatives, support senior leadership, and oversee sensitive institutional processes. * Higher Education Expertise: Deep knowledge of accreditation, academic programs, faculty affairs, student services, budgeting, enrollment management, facility planning, capital projects, and institutional organization. * Government & Public Policy Acumen: Advanced knowledge of state government operations, legislative processes, public finance, grant administration, and interagency coordination. * Organizational Insight: Ability to navigate complex institutional environments, build relationships, manage confidential issues, and operate effectively with governing boards, trustees, and senior leadership. * Technical Proficiency: Strong competence with data analysis, planning tools, academic and administrative information systems, and Microsoft Office and related technologies. INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Employee Classification: Part Time
    $47k-58k yearly est. 35d ago

  • Entry Level Healthcare Laboratory Administration Associate

    Our Jobologi Team

    Senior administrative assistant job in Philadelphia, PA

    Our Jobologi team is seeking an Entry Level Healthcare Administration Associate for a part time role between the hours of 8:00 AM and 5:00 PM, Monday through Friday. The Healthcare Administrative Associate is a component of the Laboratory Department of our Healthcare client. This position will be instrumental in helping reconcile and ensure correct billing of insurance for patient procedures through maintaining a smooth and efficient workflow. In this role, you will work closely with healthcare administration staff, vendors and patients, both inside and outside of the hospital system. You will gain experience in numerous healthcare related technologies such as the EHR (Electronic Health Record) System. Job Responsibilities: Healthcare Administration Experience Review laboratory billings Interact with Healthcare staff to ensure complete and updated records Reconciliation of billings, payments and patient records Create required reconciliations and forms to ensure laboratory billings are complete Interact with patients and 3rd party insurance representatives for completion of payments Teamwork: Build positive relationships with colleagues Coach and/or mentor peers, formally or informally Assist others in acquiring department specific knowledge, skills, and abilities Required Skills: Good verbal and communication skills; accurate documentation skills; ability to read and correctly pronounce medical terminology; must have excellent phone etiquette. Must have good computer skills to understand, navigate, and enter data on multiple IT systems and Healthcare-centric systems. Must be able to multitask and handle acute, stressful and busy periods. Task completion with accuracy is critical. Ability to function efficiently and professionally with minimum supervision. Ability to quickly learn new procedures. Strong computer skills. Strong customer service skills. Ability to display compassion and empathy Work Hours: 20 hours per week between the business hours of 8 AM and 5 PM. Location: Philadelphia, PA and/or Malvern, PA
    $30k-48k yearly est. 7d ago

  • Client Services Administrator Internship

    Neuropath Behavioral Healthcare

    Senior administrative assistant job in Cherry Hill, NJ

    Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast -paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in -service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service -oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one -year related experience. · Customer service experience required.
    $27k-38k yearly est. 60d+ ago

  • Administrative Assistant

    J & J Staffing Resources 4.2company rating

    Senior administrative assistant job in Philadelphia, PA

    Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently
    $23-25 hourly 2d ago

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Upper Darby, PA?

The average senior administrative assistant in Upper Darby, PA earns between $31,000 and $65,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average senior administrative assistant salary in Upper Darby, PA

$45,000

What are the biggest employers of Senior Administrative Assistants in Upper Darby, PA?

The biggest employers of Senior Administrative Assistants in Upper Darby, PA are:
  1. Temple Health
  2. CGI Inc.
  3. Tuhs
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