Senior administrative assistant jobs in Utica, NY

**Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** Operations Coordinator **HOURS: Tuesday - Saturday 21:00 to 05:30** **Main Duties and Responsibilities** + The Operations Coordinator is responsible for monitoring all inbound and outbound shipments on daily basis to ensure that shipments are delivered within agreed timelines. + Work with our operating system "Maestro" to Plan, execute and monitor import & export shipments + Coordinate collections, deliveries, drop offs and recoveries with other departments / Marken Offices / Agent and drivers. + Maintain constant communication with Packaging Team to ensure availability of required supplies for collections, deliveries, drop offs and recoveries. + Process temperature sensitive shipments designed for the special requirements of the Cold Chain transportation processes + Prep and maintain temperature-controlled shipments as required. + Provide the proper documentation to the agent/Marken Driver for collections, deliveries, drop offs and recoveries. + Confirm that every recovery is complete by matching the information against the manifest during reception process. + Provide expedited dispatch to tender the shipments immediately after collection and alert the receiving agent/office. + Notify any discrepancies to the respective department, agent or Marken Office and update Maestro accordingly. + Confirm that the shipment is OK to Send to final destination and obtain Master Airway Bill "MAWB" consignment instructions. + Define the best possible route to dispatch the shipment to its final destination. + Condition shipments as required and update the proper milestones in Maestro. + Obtain a booking with the airline and consign the MAWB as instructed. + Enter the Route Leg for International Flights. + Send the Alert through Maestro. + Coordinate with Dispatch the drop off to the Airline as per the respective SOPs. + Use Daily Schedule Report and update Maestro with all departures from the airport + Handling of irregularities + Perform additional administrative work as deemed necessary. **Qualifications** + Professional experience in customer service operations, preferentially in the international air freight, logistics or distribution. + Preference for existing knowledge and experience of the pharmaceutical and clinical trial industry + Commitment to quality and attention to detail + Strong customer focus + Team player / self-dependent / motivated to succeed + Proficient in MS Office / Excel / Word Marken, UPS Healthcare Precision Logistics (formerly Marken, MNX & Polar Speed), the clinical and advanced therapy subsidiary of UPS Healthcare, unites expertise across healthcare and complex secure logistics to drive the success of our clients through innovation. **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation. **Other Criteria:** UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law. **Basic Qualifications:** Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer. **Pay Range:** Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $22.30/hr to $36.25/hr. Pay is based on several factors including but not limited to, market location and may vary depending on job-related knowledge, skills, and education/training and a candidate's work experience. Hired applicants are offered annual short-term and/or long-term incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law, and Discounted Employee Stock Purchase Program.

Performs diversified administrative/coordinative duties supporting the business activities of a senior executive leader. Assignments are complex in nature, requiring considerable judgment, tact and initiative. This position requires driving the SVP to and from the zucker hillside hospital (LIJ ) and south oaks (amtyville) and other meeting locations daily. Job Responsibility Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties. Coordinates executive's calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings; facilitates travel arrangements, as required. Receives and reviews verbal and written information requests and releases information based on appropriateness; communicates company policy information to requesting parties; informs senior executive of matters requiring personal attention. Administers executive department recordkeeping system. Creates and updates various records and documentation, ensuring accordance with company policies and procedures. Conducts research, compiling data from various internal/external sources; prepares materials for consideration and presentation by executives, committees and boards. Participates in departmental projects, including assisting in preparation of budgets and monitoring expenditures. Maintains executive office inventory and initiates supply requisitions. Serves as a liaison between senior executive leadership, system managers and other internal/external stakeholders; facilitates issue resolution, taking independent action and determining appropriate course of action, as needed. Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions. Job Qualification Associate's Degree required, or equivalent combination of education and related experience. 3-5 years of relevant experience, required. *Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

A fast-paced couple near Columbus Circle is seeking a top-tier personal assistant to help them coordinate their busy schedules and keep their lives running smoothly. The family is seeking someone who wants to be with the family long-term; who will come in and learn their preferences and priorities and become a gatekeeper and trusted advisor. The general schedule for this role will be Monday through Friday, 8 or 9am- 5pm, though there will be some additional hours during events or when the family is traveling. This position will guarantee 40 hours per week, but it is expected that there will be 5-10 hours of overtime on a regular basis. This is a mainly in-person role, with the assistant working out of a nearby co-working space in order to meet with the principals at their home as needed. Responsibilities Plan and book complex domestic and international travel, both private and commercial, for family members and staff, including flights, accommodations, ground transportation, and itineraries Maintain up-to-date records of travel documents, including passports, visas, driver's licenses, and other IDs Establish and maintain relationships with hotels, concierge services, and travel vendors to ensure VIP-level service Manage several virtual PAs Managing email inboxes and correspondence Work collaboratively with the family's house manager to keep the home running smoothly Maintain detailed records and databases for licenses, memberships, and subscriptions Coordinate multiple calendars Handle various errands, such as sending and retrieving packages, and making returns Research and present information upon request Coordinate all school-related needs (forms, supplies, uniforms etc) Manage communication with teachers, tutors, coaches Ensure gifts are purchased for birthday parties and playdates, and thank you cards are promptly sent when necessary Support the family with special projects, including holiday cards, gift purchases, and event planning and execution Serve as a liaison between the family, vendors, and service providers Anticipate needs and proactively resolve scheduling conflicts or logistical issues Qualifications Understand how to communicate and work effectively with a full staff Ability to delegate to virtual PAs, and supervise various projects happening simultaneously Strong organizational and time-management skills with keen attention to detail "Can do” attitude, problem ownership and creativity in problem solving Adaptable, and able to handle rapidly evolving situations with ease Exceptional organization skills; ability to juggle multiple, sometimes competing, priorities seamlessly Outstanding written and oral communication skills with strong attention to detail Unwavering professionalism, absolute discretion, and exceptional judgment Requirements US work authorization Seeking a long-term role Willing to work outside of standard work-week as needed Local to NYC with the ability to work on the UWS- there may be some remote aspect to the role, but the majority will be on-site Tech-savvy, experience working with Google Workspace and Notion At least 8 years of proven, verifiable experience in a similar role, with excellent long-term references Salary and Benefits $50-60/hr.+, 40 hours guaranteed, often with 5-10 hours of weekly overtime Medical insurance PTO Annual discretionary bonus

Job Details East Syracuse, NY $28.45 - $30.00 HourlyDescription is in-person position and sits in East Syracuse location M-F 8:30am-5:00pm. The Executive Assistant actively contributes to the CCANY leadership team through independent and confidential execution of various functions needed for effective business operations by providing corporate level support. The Executive Assistant is a dynamic, organized, highly personable, and self-directed individual who provides comprehensive administrative and project support. The role requires high attention to detail with strong multi-tasking and prioritization skills, as well as a commitment to follow-through and execution. The Executive Assistant assumes responsibility for filtering projects, responds to requests, coordinates internal and external communications, and provides a variety of administrative services in a fast-paced environment. The Executive Assistant helps manage the calendar and activities of corporate level staff to ensure maximum efficiency. Essential Duties and Responsibilities: Works to support the corporate level staff and assists as needed. Performs diversified administrative functions to relieve corporate level staff of administrative details. Works with corporate level staff to prepare for internal meetings, presentations, and events, and ensures timely follow-up of all action items. Handles (receives, places, responds, forwards, tracks) all assigned Executives' and Executive function communications (calls, mail, requests) diplomatically with a sensitivity to what is essential and timely and knows what and when to escalate. Provides support for the TriaDD Board meetings, takes minutes, prepares various materials, and works with the CEO and senior management team to prepare materials for Board reports, and assists in ongoing communications and activities with the Board of Managers. Manages Executive documentation - creates, distributes, tracks, stores - including letters, memos, contracts, forms, reports, and official corporate documents. Generates and maintains department or CCANY reports, charts, records, and communications as directed. Assists with or manages special projects which may include public relations, securing speaking engagements, monthly and annual reports, or specific personnel and organizational development initiatives, as requested. Provides back-up support to the Director of Affiliate Operations as needed by coordinating and attending Board of Directors and committee meetings as requested, preparing documentation, taking, and distributing minutes. Supports the corporate level staff in dealing with confidential or sensitive personnel or other organizational matters. Coordinates events as needed including Board Meetings and Conferences. Organizes corporate level staff travel arrangements. Acts as an inter-and intra-agency liaison for CCANY, affiliate organizations and community; promotes positive communications across the organization. Is an administrative point of contact for corporate departments. Interacts with members to support the CCO's mission, values, and goals. Maintains confidentiality. Performs other duties, as assigned. Must possess a valid Driver's License from New York, or a contiguous state (i.e., Connecticut, New Jersey, Pennsylvania, and Vermont) OR Must have the ability to take ample public transportation to attend meetings in person in the community and in the office as needed. Qualifications Education and Experience: An Associate's degree in a related field is required. A Bachelor's degree in a related field preferred. A minimum of 5 years of relevant experience is required. A minimum of 3-5 years of experience as an executive assistant to the CEO or other C-level position is required. Notary Public License is preferred. Excellent verbal, written, listening, questioning, and interpersonal communication skills. Ability to write reports and business correspondence. Outstanding grammar and proofreading skills. Ability to effectively present information and respond to high level inquiries from stakeholders, partners, Board Members, and other related parties. Experience interacting with a Board of Directors strongly preferred. Strong sense of accountability, integrity, and ability to handle highly visible responsibilities. Ability to take initiative, act independently and direct one's own work. Ability to work collaboratively and build effective relationships with key stakeholders, Board of Managers, and external partners. Able to handle stressful situations with measured calmness and decisiveness. Guided by exceptional common sense, maturity, discretion, and the ability to maintain confidentiality. Advanced knowledge of Microsoft Office Suite and advanced knowledge of use of technology to gain efficiency. Experience coordinating events including Board Meetings and Conferences. Must be flexible and adaptable, able to cope with unexpected events. Absolute sense of integrity and personal commitment to serving people with I/DD and their families. Ability to work autonomously. Demonstrate professionalism, respect, and ability to work in a team environment. AAP/EEOC CCANY provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, and all other legally protected classifications.

The Executive Administrative Assistant provides a full range of administrative and clerical support to the Vice President/General Manager and other WSYR leadership personnel, ensuring excellent customer service. Essential Duties & Responsibilities: Provides administrative and clerical support to the Vice President/General Manager and other station leadership personnel. This position also includes station programming and acts as a point person between multiple off-site corporate hubs, including business, legal, human resources, traffic and master control operations. Provides word processing services. Manages calendars and appointments. Maintains files and records. Composes correspondence and prepares documents for transmission and/or distribution. Performs photocopying and other document production services. Performs other clerical functions as needed. Performs other duties as assigned. Requirements & Skills: Excellent communication skills, both oral and written. Strong analytical, organizational and decision-making skills. Exceptional attention to detail. Able to work independently in a deadline driven environment. Minimum one year's experience in clerical support or administrative assistance, preferably in the broadcast industry. Proficiency with computers, Microsoft office, telephones, copiers, scanners, fax machines and other office equipment. College degree preferred. Fluency in English. Physical Demands & Work Environment: The Administrative Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions. NewsChannel 9 WSYR-TV is an Equal Opportunity Employer Compensation Range: $20.00-25.00 per hour

This role will assume primary leadership to clerical/secretarial support staff and management of clerical duties. The role will be expected to participate in all related front office duties including providing guidance and support to staff as needed. Track and support clerical staff productivity. Participate in hiring processes for clerical staff per HR guidelines. Facilitates open lines of communication with staff, medical director, health care team, patients and families. Liaison to internal and external referring offices. Prepare standardized and ad hoc reports for hospital administration to include dashboards, patient volumes, no-show and cancellation rates, time-to-third, and other access related. Ensures quality improvement initiatives are developed to facilitate patient flow and gathering of patient information required for delivery of health care and billing for services. Set up/updates platform for new services and current services. Minimum Qualifications: Associates Degree and three years relevant experience or equivalent combination of education and experience. Preferred Qualifications: Bachelor's degree in business or healthcare. 3+ years supervisory experience in healthcare. EPIC experience or certification Work Days: Monday-Friday 8:00AM - 4:30 PM Message to Applicants: Salary Range-$52,000-$65,000 Recruitment Office: Human Resources

Job DescriptionBenefits: Competitive salary Flexible schedule Paid time off Training & development The Executive Assistant will support leadership team (Executive Director, Deputy Director and Chief Development Officer) in office at 401 Douglas Street, Syracuse, NY, with administrative tasks, light bookkeeping, contract/grant management for all organization programs and operations. Must be proficient in QuickBooks, have excellent communication and interpersonal skills to ensure the ability to engage and interact with staff and community stakeholders. Part-time employment, 30-35 hours weekly.

The Executive Administrative Assistant provides a full range of administrative and clerical support to the Vice President/General Manager and other WSYR leadership personnel, ensuring excellent customer service. Essential Duties & Responsibilities: Provides administrative and clerical support to the Vice President/General Manager and other station leadership personnel. This position also includes station programming and acts as a point person between multiple off-site corporate hubs, including business, legal, human resources, traffic and master control operations. Provides word processing services. Manages calendars and appointments. Maintains files and records. Composes correspondence and prepares documents for transmission and/or distribution. Performs photocopying and other document production services. Performs other clerical functions as needed. Performs other duties as assigned. Requirements & Skills: Excellent communication skills, both oral and written. Strong analytical, organizational and decision-making skills. Exceptional attention to detail. Able to work independently in a deadline driven environment. Minimum one year's experience in clerical support or administrative assistance, preferably in the broadcast industry. Proficiency with computers, Microsoft office, telephones, copiers, scanners, fax machines and other office equipment. College degree preferred. Fluency in English. Physical Demands & Work Environment: The Administrative Assistant must be able to sit, conduct telephone conversations, use electronic mail, write letters and memos, conduct face-to-face discussions with individuals or groups, make decisions without supervision, make decisions that impact the results of co-workers, and work indoors in environmentally controlled conditions. NewsChannel 9 WSYR-TV is an Equal Opportunity Employer Compensation Range: $20.00-25.00 per hour

The Executive Assistant supports the Senior Vice President for Business Development, coordinating administrative functions for Syracuse University Global. This includes all scheduling, meeting preparation, project assignments, travel coordination, and office management. The Executive Assistant interacts with a broad constituency, both internal and external, including university leadership, faculty, students, community leaders, and staff. The Executive Assistant works independently and manages unit-wide projects, always maintains confidentiality, and works in a high pressure, face paced, time sensitive environment while projecting a calm, customer-service focused demeanor. The Executive Assistant responds to a wide array of inquiries in a timely and sensitive manner, including regular interaction and appointment setting with students, staff, faculty, and senior leaders throughout the university. Education and Experience * Bachelor's degree and a minimum of 7 years of practical administrative and project management work experience in a business or higher education environment. Skills and Knowledge * Ability to exercise independent judgement and discretion. * Exceptional demonstrated organizational and interpersonal skills, including diplomacy, tact, discretion, and confidentiality. * Demonstrated ability to independently organize workload and manage time with minimal supervision. * Demonstrated ability to solve problems and pivot quickly in a fast-paced environment. * Knowledgeable and proficient with MS Office, Teams, Excel, PowerPoint, and Word. * Team player mindset, ability to create and maintain strong working relationships with all university departments. * Excellent oral and written communication skills demonstrated success in managing multiple priorities and projects. * Accuracy and attention to detail are essential. Responsibilities * Provide executive level administrative assistance to the Senior Vice President for Business Development. * Manage the day-to-day operations of the Senior Vice President's Office and support the overall administrative functions of Syracuse University Global, including business-related matters. * Assist the Senior Vice President using tact, discretion, positivity, a team-oriented attitude, and exercising independent judgement. * Receive and screen phone calls, emails, mail, and visitors for the Senior Vice President in a highly confidential manner exercising good judgement, diplomacy, and tact. * Manage the Senior Vice President's calendar in such a way that accommodates their personal needs and preferences (including scheduling appointments, providing materials for meetings, etc.). * Organize and maintain all electronic and paper files and reference materials for easy retrieval. * Assist with management of unit-wide projects. * Independently prioritize and schedule meetings and events for the Senior Vice President. * Coordinate schedules with the SU Global leadership team as necessary. Manage internal and external meetings including scheduling, travel, logistics, and taking detailed minutes when necessary. * Execute special projects assigned. Coordinate budget and expenses with advisement from the Director of Administration & Budget. * Keep the Senior Vice President informed of upcoming commitments, and responsibilities, following up as appropriate. * Use proactive approach to deliverables regarding issues and concerns addressed to the unit. * Serve as a resource for the SU Global unit, demonstrating efficiency, enthusiasm, and acumen in a fast-paced environment. * Be available for calls, requests, and actions outside of standard business hours, as necessary. * Other duties as assigned. Physical Requirements Not Applicable Tools/Equipment Not Applicable Application Instructions In addition to completing an online application, please attach a resume and cover letter.

Job Details Main Office - Springfield Gardens, NY Full Time $65000.00 - $70000.00 Salary/year Description The ideal candidate will provide administrative support to our executive staff, ensuring the smooth operation of the office. This role requires a high level of professionalism, attention to detail, proactive problem solving and strong organizational skills Essential Responsibilities: Provide exceptional administrative support to senior management, including preparing documents, reports, and presentations, as needed. Handle sensitive and confidential documents, ensuring their secure storage and retrieval Organize meetings, including PowerPoint presentations, spreadsheets, and narrative reports, scheduling, sending reminders, and organizing catering. when necessary Assist in the preparation of Board of Directors reports, organize, and track, as required Schedule quarterly and ad/hoc Board meetings and take minutes at Board meetings, as required Create itineraries for the CEO and coordinate travel arrangements, as needed. Provide administrative assistance, such as writing and editing e-mails, drafting memos, faxing, photocopying, transcribing meeting notes, handling incoming and outgoing mail, and preparing communications on the executive's behalf. Oversee timely processing of the CEO expenses. Assist other executives with administrative duties and projects, as needed. Partner with the CEO on all projects as assigned Create and maintain a filing system for contracts, legal documents such as leases and deeds for all properties Maintain confidentiality at all times in every aspect of communications Willing to help others as needed in collaborative efforts Anticipate and meet deadlines, complete assignments with consistent accuracy Must have strong organizational skills and be able to multitask efficiently. Ensure annual filings with the State are filed in a timely manner Act as the liaison with the auditor Perform other duties as assigned Qualifications Bachelor's Degree required Time management and ability to meet deadlines Must have excellent verbal and written communication skills Strong organizational skills, detailed oriented and has the ability to multitask Ability to work well under pressure and to prioritize tasks is absolutely essential Problem-solving and decision making Proactivity with ability to work with minimal direction, taking ownership of multiple projects and deliverables, while providing leadership to other administrative staff Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook), Minimum of 3 years experience supporting senior management level, and Authorization to work in the US are necessary.

The best thing about this role Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible. What you'll do An Executive Assistant I must perform a variety of confidential functions to support an Executive Operations Team member and/or Executive Leadership Team member or Medical Staff. Assists Executive staff with official business matters as required or assigned. Assumes leadership role; assigns or directs work to others; trains others and gives guidance to others. * Acts as administrative liaison in providing information/delegating services to leadership team, physicians, executives, employees and all other customers * Demonstrates independent judgment and critical thinking skills, within scope of job responsibilities, in the absence of direct supervision, as measured by indirect managerial observation. * Demonstrates efficient time management skills, demonstrated by project management and task completion, as measured by managerial observation. * Maintains highly confidential material and performs highly confidential secretarial duties for Clinical Chiefs, Professional Staff and Administrative Officers as requested. * Types, composes, transcribes correspondence, forms, reports, etc.; prepares or facilitates preparation of graphics and other presentation materials as necessary * Attends and records minutes of designated meetings; composes, secures approval, copies and distributes to committee members within 3-5 days of the meetings as noted by supervisory observation. * Prepares meeting specific materials and distributes prior to meetings within agreed upon time frame as measured by supervisory observation. * Transcribes dictation and/or written material as requested within 3 working days as noted by supervisory observation. * Collects data from various sources to prepare reports in a timely manner as noted by supervisory observation. * Demonstrates excellent communication techniques; takes action to assure standards for messages and telephone communications are met. * Demonstrates advanced computer skills and knowledge of downtime procedures, as measured by managerial observation. * Receives and screens visitors and telephone calls; responds to general inquires concerning he administrative activities and/or operation of the division/departments/hospitals on request * Responds to all incoming phone calls prioritizing need for follow-up as indicated by customer feedback and supervisory observation * Schedules/coordinates meetings, conferences, special events and appointments; completes travel arrangements and maintains assigned calendar(s). * Schedules routine meetings within 48 hours of request, notifying principle of potential conflicts as measured through supervisory observation. * Schedules impromptu meetings within timeframe requested, notifying principle of potential conflicts as measured through supervisory observation. * Accurately coordinates all aspects of calendar and provides supporting correspondence reports and or information necessary for each meeting on a daily basis as noted by supervisory observation and feedback from other individuals receiving support. * Prepares travel folders for each trip including approved request for travel, hotel confirmations, seminar registrations, secures travel advances, and prepares expense reports form receipts at conclusion of trip within the required 30 days as noted by supervisory observation and feedback from other individuals receiving support * Actively promotes the delivery of healthcare through providing excellent customer service and encouraging teamwork * Proactively resolves problems and makes decisions within scope of authority as observed by supervisor. * Provides assistance and cross coverage of other team members as requested and observed by supervisor. * Prioritizes work appropriately and communicates status of ongoing tasks/ projects in a timely manner noted by supervisory observation and feedback from other individuals receiving support. * Establishes and maintains data management systems. Classifies, sorts, distributes and/or files correspondence, articles, mail, records and other documents * Maintains manual and automated computer files to allow prompt retrieval of information as observed by supervisor. * Retrieve, sort and prioritizes 100% of incoming mail daily as measured through supervisory observation. * Originates, prepares, processes and/or edits personnel, financial or operational reports and documents * Prepares personnel forms accurately and in a timely manner as observed by supervisor. * Maintains and prepares all required financial and operations reports as instructed to be noted by supervisory observation and feedback from other individuals receiving support. * Coordinates credentialing process as observed by supervisor * Coordinates and/or processes Human Resource/payroll related information as measured through supervisory observation * Orders, receives, stocks and/or distributes supplies and/or equipment * Follows Materials Management policies and procedures when ordering supplies with no more than 1-2 exceptions per year. * Places orders within agreed upon timeframe as observed by supervisor * Performs similar or related duties as requested or directed * Performs other duties as requested and observed by supervisor or manager. What we need from you Education: * High School or GED, preferred. * Associate degree or training as an administrative assistant, preferred. Experience: * 3 years of administrative assistant experience, required. Bachelor's degree may be substituted for two years of administrative assistant experience * Experience with public contact, preferred Skills: * Computer Skills * Data Management * Reading/Writing/Comprehension * Build Relationships * Maintain Confidentiality * Interacting with People Physical Requirements: * Light Work - Exerting up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work. * Occasional grasping, lifting, pulling, pushing, reaching, standing, stooping, walking * Frequent hearing, repetitive motion, talking, visual acuity (color, depth, perception) * Constant typing/clerical/dexterity and seeing/monitor/computer use Travel: * Occasional travel - the job may require travel from time-to-time, but not on a regular basis. Total Rewards Bassett Healthcare Network's commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include: * Paid time off, including company holidays, vacation, and sick time * Medical, dental and vision insurance * Life insurance and disability protection * Retirement benefits including an employer match * And more! Specific benefit offerings may vary by location and/or position. Pay Range Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement. Pay Range Minimum: USD $28.98/Hr. Pay Range Maximum: USD $43.47/Hr. We love the difference people bring We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.

ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.

This position provides administrative support to Kyle F Mumpton, CFP . This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The Administrative Assistant reports to and is employed by Kyle F Mumpton, CFP . Immediate growth track to get NY Life and Health Insurance Licensed (Life, Health, Annuity) within the first 6 months. This is a fully in-office position out of Liverpool, NY. Hours: 8a - 4pm, Monday - Friday Compensation: $20-25/hr. depending upon experience Benefits: Simple IRA with 3% match and 15 days PTO. Health benefits are not offered. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist Financial Advisors in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Insurance licensed; preferred or must be willing to attain. Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility Technology Forward External/Internal Dependencies Must be able to work with all roles of the team Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Kyle F. Mumptons' recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 12/01/25 Applications Due12/12/25 Vacancy ID203820 * Basics * Schedule * Location * Job Specifics * How to Apply NY HELPNo AgencySUNY ESF TitleAdministrative Assistant 1 - University Police Department Occupational CategoryClerical, Secretarial, Office Aide Salary Grade11 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $40391 to $47695 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Onondaga Street Address 1 Forestry Drive City Syracuse, NY StateNY Zip Code13210 Duties Description Budget Title: Administrative Assistant Campus Title: Administrative Assistant Unit: University Police Department Professional Rank and Salary Range: Administrative Assistant 1 SG-11; Trainee 1 & 2 (NY HELPS) Salary: $40, ,391-$47,695 annual (NOTE: current salary or reconstructed salary for state employees in accordance with NYS Audit and Control.) Job Summary: Under the direction from the Chief of Police, the Administrative Assistant works independently to oversee administrative activities of the department. including handling highly sensitive and confidential files, reports, and incoming correspondence; assuring electronic and paper file management; maintaining calendar and appointment schedule and; coordinating and arranging meetings. Primary Responsibilities: Serves as initial point of contact and resource for students, faculty, staff, and visitors during the daytime hours for Parking services and Police Administration Provides information and makes referrals as appropriate. Handles confidential information including correspondence and documents. Operates office equipment, computer systems and desktop as required for office projects. Maintains and regularly updates campus parking and college key records Issues Parking passes to students, employees, and for events Campus Work orders (Facilities) Create Purchase Requisitions/Purchase Orders/use of Jaegger Issues campus notices for Dome events Moinitors *************** Maintain and replenish office supplies Deliver and file department timesheets to payroll Coordinate calendars for the Police Chief Update and create new department forms and memos Resolve training/traveling expenditures First point of contact for Chief of Police Update calendar with schedules events to assist in determining staffing needs and departmental situational awareness Perform room reservations for Department License Event Notification (DMV) Service Coordinator Liaison with Syracuse University Parking services UPD liaison with Special Events team to coordinate needs from UPD to assist with managing shared calendar of same Decision-maker for Student Health parking exceptions and has access to PHI Filing of Crime reports and non-criminal reports gives her access to PHI as well All other duties within the NYS Civil Service Classified Standard Minimum Qualifications Required Qualifications Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework through the NYS CSEA Partnership website. Section 70.1 Transfer to Administrative Assistant Trainee 1, SG 8: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Assistant Trainee 2, SG 10: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website: *********************************************************************** For information regarding the Administrative Assistant Traineeship mandatory and elective coursework, please visit the NYS & CSEA Partnership website: ******************************************************************* Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. $40,391 (Trainee 1- NS equated to SG-8) $45,081 (Trainee 2- NS equated to SG-10) $47,695 (Full Performance level SG-11) Non-Competitive Appointment Option: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), employees hired under NY HELPS will have their non-competitive status converted to competitive status, without having to compete in an examination. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS- To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the non-competitive minimum qualifications for this position. This position may be designated 55 b/c and is subject to verification of applicant eligibility. The qualifications are: Administrative Assistant Trainee 1 (Salary Grade 8 $40,391): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory core coursework as a Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 ( Salary Grade 10 $45,081): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Upon satisfactory completion of all mandatory and elective core coursework, you will advance to the full level of this title without further examination. Administrative Assistant 1, Salary Grade 11 $47,695: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Substitution: Certification (e.g., IAAP Certified Administrative Professional) or associate's degree* in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. May be filled from a mandatory reemployment list if one is in effect at the time of appointment. Any resumes received that do not meet the above requirements as described will be deemed unqualified. Operational Needs: 8:00 a.m. - 4:30 p.m. Preferred Professional Qualities * Familiarity with Banner * Proficiency in Microsoft 365 Office Suite (Word, Excell, Outlook, Teams, PowerPoint) * Previous experience in an administrative role within higher education desirable * Strong interpersonal, oral/written communication. organizational. and administrative skills * Ability to work independently and collaboratively in a team environment * Aptitude to quickly learn new software and systems Experience with T2 UPSafety Parking Software Experience with Argos Additional Comments Additional Information: In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY-ESF; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY-ESF University Police at ************ or by accessing the following web site: ****************************************************** SUNY ESF is a Smoke and Tobacco Free campus and is dedicated to providing a healthy and safe environment for the entire campus. For more information you can visit our Tobacco and Smoke Free Policy at ********************************************************* SUNY ESF is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. . Approval must be granted by Civil Service prior to filling this position pending clearance of redeployment roster, transfer list, reemployment roster, or placement roster. Some positions may require additional credentials or a background check to verify your identity. Name SUNY ESF- Office of Human Resources Telephone *********** Fax Email Address ********************** Address Street 1 Forestry Drive City Syracuse, NY State NY Zip Code 13210 Notes on Applying Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application, resume and cover letter at *********************** by October 3, 2025 for optimal consideration

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. That's why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. Who are we looking for? Our office in Syracuse, NY is looking for an Administrative Assistant to join the team and be the welcoming face of the office! As the first point of contact for clients, staff, and vendors, you'll play a key role in creating a professional and friendly environment. This multifaceted position includes managing incoming and outgoing mail and courier packages, maintaining both electronic and paper filing systems in line with ISO standards, and ensuring our office supply inventory is always well-stocked. You'll also be responsible for tracking and documenting field equipment in accordance with company guidelines. Your attention to detail will shine as you format outgoing documents-memos, letters, reports, and proposals-and handle the final production of reports through collation and binding. If you thrive in a fast-paced setting and enjoy keeping things organized and running smoothly, we'd love to hear from you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: * Document Preparation: Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports. * Correspondence: Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive. * Business Meetings/Events Arrangement: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time. * Administration: Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems. * Insights and Reporting: Extract and combine data to generate standard reports. * Data Collection and Analysis: Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats. * Budgeting: Monitor and analyze data using budgeting systems and protocols. * Work Scheduling and Allocation: Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done. * Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching. * Procurement: Support others by carrying out simple procurement tasks. Involves following established procedures. * Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards. What you will bring to the table: * High School Diploma or GED with 1-5 years of experience in an office administration * Proficiency in the MS Office suite * Excellent interpersonal communication with the ability to present information and respond to inquiries from groups of managers, clients and general public * Ability to work in a fast-paced environment while balancing multiple tasks, deadlines, and priorities * Full time in office #LI-JK1 Salary range: $21.50-35.50 based on experience As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, color, religion, genetic information, national origin, sex (including same sex), sexual orientation, gender identity, pregnancy, childbirth, or related medical conditions, age, disability or handicap, citizenship status, service member status, or any other category protected by federal, state, or local law.

Job Details Entry Main Campus - Syracuse, NY Full Time High School $18.72 - $20.00 Hourly Admin - ClericalDescription This is a full time 40 hours per week position Schedule: 7:15am - 3:15pm Monday-Friday year-round 31 days PTO Position Statement: The administrative assistant at the Early Education Center on the Elmcrest Campus supports the overall successful day-to-day functioning of the program. The administrative assistant works with the Early Education Program Administrator and the Daycare Administrator to manage the flow of information and paperwork, and to ensure effective implementation of programming. The role also includes providing coverage for classrooms in the building as needed. The administrative assistant interfaces with children, families, program staff and the general public, as well as local school districts, county health departments, and Elmcrest agency departments. Responsibilities: Maintain an orderly, organized, clean and friendly office environment, lobby, and vestibule. Present with a positive customer service approach to maintain professional relationships with children, families, agency staff, visitors, outside agencies, and the general public at all times. Express a supportive and caring demeanor to relate sensitively to children, families, and staff. Open the building and get the main office ready for the day. Manage the main office, including providing clerical support, answering phones, processing paperwork, organizing program supplies, assisting colleagues as needed, etc. Provide data entry and typing of forms as needed for teachers, therapists and administrators. Provide timely communication to program/agency staff as needed, per the direction of the Early Education Administrator/Daycare Administrator and to ensure compliance with program requirements. Maintain student records, including but not limited to student files, attendance, and student enrollment/discharge. Coordinate and implement systems to manage early education functions such as maintaining supplies, bus transportation, student records, and program finances. Collaborate with other departments in the agency to support the orderly functioning of the program, including finance, food service, maintenance, and purchasing. Provide coverage in classrooms as needed. Obtain and disperse mail as needed for the office. Assist with hiring new staff and maintenance of staff records. Cooperate with other staff members to maintain standards of professionalism throughout the building. Other Duties as Assigned: Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Department & Program Specific Responsibilities: Follow all State Education regulations and OCFS Daycare licensing regulations, as well as Elmcrest program policies and procedures. Complete paperwork requirements for outside agencies, including State Education, County and School District special education paperwork, DSS, Syracuse City UPK, and OCFS. Qualifications Qualifications: Elmcrest's Core Values & Competencies: Honesty: Act with integrity and behave in a manner consistent with our policies, Code of Conduct and any regulatory and ethical guidelines. Utilize practices and techniques professionals train to interact with children, families and co-workers appropriately. Willingness to Learn: Open to new experiences and learning new skills and information that can improve professional development, progressive work environments and support the mission of Elmcrest. Dedication to Purpose: Display the necessary passion and empathetic abilities to serve the Elmcrest mission. Committed to improve the lives of children and families. Social Concern: Value human dignity and have respect for others. Actively seek out diverse approaches and points of view. Self-Examination: Systemically observe, analyze and utilize self-reflection to improve actions or results. Listen to constructive feedback and concerns and maintain positive relationships in the workplace. Competencies: Proficiency in computer skills, such as data management and word processing required. Previous office experience preferred, with an ability to work in a busy, fast-paced environment. Excellent communication skills and organizational skills are essential for this position. Good attention to detail and ability to effectively multitask is necessary for the position. Ability to present with warmth, nurturing and kindness. Willingness to be a team player and work in a collaborative teaming environment. Experience with young children. Knowledge of special education helpful. Knowledge of OCFS Daycare regulations helpful. Required Education and Experience: High School Diploma or GED required. Associate's Degree or Bachelor's degree preferred in areas such as business, management, human services or education. Essential Job Qualifications: Ability to lift 50 pounds without assistance. Ability to sit, squat, crouch and stand for elongated periods of time. Ability to lift arms over head in upward reaching motion. Ability to walk up and downstairs up to several times per day. Equal Opportunity Statement: Elmcrest Children's Center prohibits discrimination of any kind based on race, color, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status. Accommodations: Elmcrest Children's Center will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Elmcrest Children's Center. Contact Human Resources with any questions or requests for accommodation. At Will Employment: Your employment with Elmcrest Children's Center is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or Elmcrest Children's Center, with or without cause, with or without notice, and at any time. Nothing in this job description or in any other policy of Elmcrest Children's Center shall be interpreted to be in conflict with or to eliminate or modify in any way, the at-will employment status of Elmcrest Children's Center employees.

Full-time Description Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Administrative Assistant to join our tax department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients. Job Responsibilities: Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, and accounts receivable monitoring. Assist in the preparation and processing of tax returns, complying with firm quality control procedures and systems. Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts. Maintain and develop technological skills required to support partners and professional staff. Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing. Cross-trained to serve as backup to other administrative assistants and reception as needed. Other duties as assigned. Requirements Minimum Requirements: High School diploma or equivalent. Proficient in Microsoft Office Suite. Understanding of standard office functions such as filing, scanning and telephone techniques. Exceptional interpersonal and communication skills, both written and verbal. Excellent time management, planning and prioritizing skills. Must be organized, detail-oriented, and have the ability to work in a fast-paced environment. Ability to uphold professional standards and firm/client confidentiality. Salary Description $20 - $25 per hour

JOB TITLE: Administrative Assistant DEPARTMENT: Enriched Living Center (ELC) FLSA CLASSIFICATION: Full-time / Non-Exempt REPORTS TO: Program Director ELC The Enriched Living Center is a 52-bed, long-term residence for people with a diagnosis of mental illness. The Administrative Assistant is to act as the first point of contact (in person or via telephone) for visitors to the Enriched Living Center. The Administrative Assistant's primary responsibility is to convey a professional and compassionate image of the ELC to visitors and residents. ESSENTIAL JOB FUNCTIONS: Welcome visitors, determine their needs, and answer any questions. Answer phone calls and respond to them or direct them accordingly. Maintain designated ELC building office machines: monitor copy-paper supply; restock all supplies as needed; etc. Assist with any clerical projects as needed. Help Director assist in the organization of any documents or files that Director is responsible for. Generate reports and analyze reports at the request of the Program Director, including but not limited to; Board Reports, Risk Management reports, OMH survey, and units of service reports Coordinate and maintain records for staff and resident keys. Setup and coordinate meetings and conferences. Processing petty cash for monthly reimbursement. Assist in preparation of materials for Enriched Living Resident Council Meeting and Risk Management Meeting Responding to staff requests for administrative support as needed Prepare and schedule interviews for applicants and assist with follow up to Human Resources Communicate as necessary with Rescue Mission staff, and vendors Maintain confidentiality of all resident information. Monitor visitor sign in book and cameras screens. Process and distribute all incoming and outgoing mail Retrieve mail from the administration building as requested. Monitor the open radio policy during emergencies Coordinate all SPOAAs with Program Director Complete Purchase Orders for ordering of supplies Perform miscellaneous tasks at the discretion of the Director. Abide by all Mission and program and safety policies, procedures and guidelines. Attend and participate in meetings and trainings as requested by supervisor. Annual mandatory trainings. MINIMUM JOB QUALIFICATIONS: High School Diploma or equivalent. Intermediate knowledge of Microsoft Word, Excel and Outlook. Familiarity with databases. (1) year of experience working with special populations in the area of substance use disorder, homelessness and mental illness preferred Current, clean and valid New York State driver's license, preferred. Enthusiastic support of our Mission Statement. CORE COMPETENCIES: Experience with receptionist or clerical work Strong oral and written communication skills Ability to take direction and work independently Computer Literate (knowledge of MS Word), ability to use copier and fax machines Compassionate, caring demeanor. Ability to remain calm under pressure. Strong attention to detail. Ability to set appropriate boundaries with residents. Strong oral communication skills. Team player. Status/Hours: Full Time, Monday - Friday, 8am-4pm, 40 hours per week Pay Rate: $17.00-17.50 per hour Benefits: We offer a comprehensive benefit package for eligible employees to include medical, dental, life insurance, 401(k), voluntary benefits, paid time off, holidays and paid training. The Rescue Mission of Utica is an equal opportunity employer encouraging individuals with disabilities and veterans to apply.

Pay $18.00 - $20.00 an hour Are you passionate about employee well-being, workplace safety, and making a meaningful impact? We're looking for a detail-oriented and compassionate Workers' Compensation Representative (Safety Specialist) to help support our team and ensure a safe, supportive environment for all employees. In this role, you'll play a key part in managing our employee incident and injury program, assisting in our workers' compensation benefits, and facilitating return-to-work processes. You'll also help maintain and improve our HRIS system, ensuring data integrity and providing valuable insights through customized reporting. Core Responsibilities Support the administration of our self-insured workers' compensation program in accordance with NYS guidelines. Communicate with medical providers to determine employee work eligibility. Assist employees with workers' compensation-related leaves, including claims processing, benefit coordination, and issue resolution. Collaborate with department leaders on injury reports and leave management. Investigate workplace accidents and recommend preventative safety measures. Conduct site inspections and maintain accurate documentation. Participate in agency-wide meetings to gather feedback and promote safety awareness. Qualifications Education: Associate's degree in risk management, occupational health, case management, or a related field (preferred). Experience: At least 2 years in medical finance, case management, insurance processing, or risk management - Workers' compensation experience is a plus! Skills: Strong written and verbal communication skills, attention to detail, and a proactive mindset. Other: A valid NYS driver's license is required. Benefits Our work environment provides the opportunity to grow and learn in a fast-paced atmosphere. We offer competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off. Comprehensive Health/Dental/Vision Direct Deposit Flexible Spending Account (FSA) Retirement Plan 403(b) Life Insurance Voluntary Benefits Employee Assistance Program (EAP) Generous PTO Plans (Sick, Vacation and Employee Leave) Tuition Reimbursement Service Awards Employee Appreciation Events Employee Discounts Upstate Caring Partners is the premier provider of direct-care services and programs in Central New York for individuals of all abilities and their families. If you believe in empowering people, Upstate Caring Partners is an excellent place to start or grow your career. Please visit our careers website to access the full located within the job posting. upstatecpjobs.org To access a copy of the job description Click Here - Safety Specialist