Senior administrative assistant jobs in West Hartford, CT

Administrative Assistant | Hartford, CT 13-Week Contract (Temp-to-Hire) Pay: $25-$30/hr Onsite | Full-Time | Immediate Start Pride Health is urgently hiring an experienced Administrative Assistant to support a healthcare organization in Hartford, CT. This is a 100% onsite, temp-to-hire opportunity ideal for professionals who excel at calendar management, executive support, and multitasking in a fast-paced environment. Job Summary Performs multi-dimensional administrative duties requiring independent judgment, discretion, and strong organizational skills. This role provides direct support to management and assists with day-to-day office operations while maintaining a high level of professionalism and confidentiality. Key Responsibilities Manage complex calendars and scheduling using Microsoft Outlook Support daily office operations and general administrative needs Handle multiple priorities and deadlines simultaneously Prepare correspondence, documentation, and reports as needed Act on behalf of leadership on routine administrative matters within guidelines Communicate effectively with internal teams and leadership Maintain strict confidentiality at all times Qualifications High School Diploma or GED - Required Additional education preferred 3+ years of secretarial or administrative experience OR 2 years of high-level executive/administrative support experience Strong proficiency with PCs and Microsoft Office (Outlook required) Excellent written and verbal communication skills Ability to work independently and use sound judgment Healthcare background preferred but not required Position Details Location: Hartford, CT Schedule: Full-time, onsite Contract Length: 13 weeks Pay Rate: $25-$30/hour Strong potential for permanent hire based on performance Apply today for immediate consideration. This role is being filled quickly.

Hourly Rate: $19.46 If making a positive impact in the lives of others is always on your to-do list - you'll LOVE working with a team that puts people first. We're looking for an Associate Direct Support Manager to join our team! The Associate Direct Support Manager plays a key role in managing the operations of the Residential and Day Services Programs. Responsibilities include coordinating activities, documenting the progress of the people we serve, maintaining the facility, and preparing meals. Who will love this job: An advocate - you will stop at nothing to make sure people have the tools necessary for success and are passionate about working as an individual contributor on a team that's driving towards a common goal A collaborator - you naturally draw people together while remaining calm and focused, even in emotionally charged situations. A motivator - you get teams and partners excited about key initiatives A teacher - you have a knack for explaining processes and work well with a variety of internal teams What YOU'LL Do: Monitor the health and safety of all the individuals served while ensuring that the living environments and program activities are in compliance with regulatory requirements. Assist with managing the operations of residential or day Services programs, including coordinating activities, supporting individuals with all activities of daily living and scheduling staff. Perform miscellaneous duties such as covering staff shortages, administering medications, participating in individual program planning teams. Assist in planning and preparation of meals and snacks ensuring diet orders and kitchen sanitation procedures are followed. Support the people served to identify and achieve the personal outcomes important to them. Maintain detailed documentation of activities and developmental progress. Intervene when aggressive and/or inappropriate behavior occurs, implementing behavior programs and strategies where appropriate Maintain accurate electronic documentation, including activity records and developmental progress of people served. Handle house petty cash and individual finances, including purchasing groceries or supplies as needed. Oversee the maintenance of the residential facilities and transportation vehicles. Schedule: Schedule: Sunday 10a-10p, Wednesday 8a-8p, Thursday 8a-4p, Friday 12p-8p Commitment to Mosaic Values: At Mosaic, we believe in creating a workplace where everyone has the chance to contribute and succeed. This commitment is not just a policy, it's the way we work. It's good for the workforce, it's good for Mosaic, and it's the right thing to do. What YOU'LL Need: High school diploma or equivalent. Position requires certification in medication administration, CPR and first aid - can obtain after hire Minimum of one year experience working in related field What YOU'LL Get: Daily Pay-NEW-manage finances with a convenient way to get paid for your work every day, financial flexibility and peace of mind. Education Assistance to further your education or develop your career Health, Dental, Vision, Prescription options available Professional & Personal Development Opportunities 403b Retirement Plan

Full-time Description NEFCO is looking for an Executive Assistant that will provide full and diversified administrative support to the President. The EA will serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company. Responsibilities: Manage professional and personal calendars, coordinate schedules, plan appointments and activities Use tact, discretion, and good judgment in handling sensitive and confidential information Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail Demonstrate high levels of professionalism when communicating in person, by email or by phone Book travel, provide directions, provide documents as needed Meet and escort visitors, vendors and clients Compose and type correspondence, memos and emails Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items Being able to communicate around the clock Personal errands (lunch, etc) Special projects assigned Requirements 5+ years of experience within an Executive/Personal Administrative Assistant function Proven proficiency with Microsoft office suite including Microsoft Excel, Outlook, Teams, etc. Strong organizational, written and verbal communication skills are required. Maintain highest degree of professionalism at all times and ensure confidentiality in all aspects related to the company.

Connecticut Children's is the only health system in Connecticut that is 100% dedicated to children. Established on a legacy that spans more than 100 years, Connecticut Children's offers personalized medical care in more than 30 pediatric specialties across Connecticut and in two other states. Our transformational growth establishes us as a destination for specialized medicine and enables us to reach more children in locations that are closer to home. Our breakthrough research, superior education and training, innovative community partnerships, and commitment to diversity, equity and inclusion provide a welcoming and inspiring environment for our patients, families and team members. At Connecticut Children's, treating children isn't just our job - it's our passion. As a leading children's health system experiencing steady growth, we're excited to expand our team with exceptional team members who share our vision of transforming children's health and well-being as one team. The Senior Executive Assistant (Senior EA) provides high-level, proactive administrative and operational support to the President and Chief Executive Officer ("CEO") operating under the direction of the Administrative Chief of Staff. In partnership with the Chief of Staff, this role ensures seamless execution of priorities, communications, and daily operations for the CEO. Education and/or Experience Required: * Education Required: Associate degree in business, healthcare administration, or related field. * Experience Required: Minimum of 7 years progressive administrative support experience, ideally with C-suite level executives. An equivalent combination of education, training and relevant experience may be considered. License and/or Certification Required: * N/A Knowledge, Skills and Abilities: Knowledge: * Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including expert-level formatting, document production, and presentation preparation. * Proficiency with collaboration tools such as Zoom, Smartsheet, Teams, and other enterprise communication platforms. * Knowledge of executive communication standards, including formatting, structure, tone, and expectations for CEO-level correspondence. * Knowledge of organizational operations, executive workflows, and cross-functional leadership structures within complex organizations. * Familiarity with governance processes (Board of Directors, committees, agenda development, and preparation of board-facing materials). * Understanding of confidentiality, privacy expectations, and information-sensitivity protocols related to executive and Board matters. * Working knowledge of calendar and priority management principles, including strategies for optimizing executive time and supporting fast-moving leadership environments. Skills: * Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority tasks, requests, and deadlines with accuracy and calmness. * Advanced written and verbal communication skills, reflecting the ability to compose, edit, proofread, and format executive-level correspondence and materials. * Strong interpersonal and relationship-building skills, demonstrating tact, professionalism, and the ability to represent the CEO's office with credibility across all levels-executive leaders, Board members, physicians, staff, community stakeholders, and external partners. * Skilled in anticipatory support, identifying needs ahead of time and preparing the CEO for meetings, engagements, and strategic initiatives. * Strong judgment, discretion, and diplomacy in handling confidential and sensitive information. * Skilled in managing high-volume communications, including email triage, prioritization, and routing to appropriate leaders. * Ability to produce high-quality presentations, reports, and briefing materials that reflect organizational standards and leadership expectations. Abilities: * Ability to operate effectively in a fast-paced, dynamic environment, adapting to changes, managing competing demands, and maintaining composure under pressure. * Ability to operate effectively within a dual-support model-providing primary executive administrative support to the CEO while receiving operational direction, prioritization, and oversight from the Chief of Staff. * Ability to think proactively, anticipate obstacles, and implement solutions that support the CEO's effectiveness and the smooth functioning of the executive office. * Ability to coordinate, track, and follow through on complex commitments, action items, and deliverables across the CEO, Chief of Staff, and Executive Management Team. * Strong ability to exercise sound judgment, particularly when prioritizing requests, escalating issues, or filtering information on behalf of the CEO. * Ability to work both independently and collaboratively, functioning as a resourceful team member who supports the broader executive and administrative teams. * Ability to manage and maintain confidentiality, demonstrating the highest level of integrity and professionalism. * Ability to represent the CEO and organization with credibility, discretion, and executive presence in interactions with internal and external stakeholders. * Ability to uphold and model the mission, values, and culture of Connecticut Children's. Executive Support * Serve as the primary administrative partner to the CEO, under the coordination and direction of the Chief of Staff, managing complex calendars, meeting requests, and high-volume communications with precision and confidentiality. * Anticipate and proactively prepare the CEO for meetings, engagements, and commitments, ensuring all materials, context, and logistics are ready in alignment with Chief of Staff priorities. * Coordinate travel arrangements, itineraries, and related logistics for the CEO, ensuring a smooth, efficient, and cost-effective process. * Prepare, edit, and proofread correspondence, presentations, reports, and executive materials with a high level of accuracy and professionalism. * Handle expense reconciliation, invoice processing, corporate card reconciliations and vendor management for the Office of the CEO. * Ensure that the CEO's time is used strategically by filtering requests, prioritizing demands, and triaging communication in partnership with and under the guidance of the Chief of Staff. * Maintain strict confidentiality regarding all organizational, executive, and Board-related matters. * Reconcile time cards weekly to ensure payroll accuracy. Partnership with the Chief of Staff * Operates under the daily direction of the Administrative Chief of Staff, ensuring alignment of all CEO support activities with executive office priorities. * Work closely and collaboratively with the Administrative Chief of Staff to align priorities, communication flow, and scheduling around CEO and EMT objectives. * Coordinate and communicate daily with the Chief of Staff to ensure that meetings, materials, and follow-up items are aligned with strategic initiatives and key deliverables. * Support the Chief of Staff by managing the administrative components of projects, meetings, and events, including scheduling, logistics, and documentation. * Partner with the Chief of Staff to ensure the CEO's commitments and follow-ups are tracked and completed in a timely manner. * Participate in regular briefings with the Chief of Staff to anticipate and prepare for upcoming organizational needs, internal communications, and external engagements. * Elevates issues, conflicts, or escalations to the Chief of Staff for direction and resolution as needed. Board and Committee Support * Manage complex meeting logistics for Board of Directors and Committee meetings under the direction and leadership of the Chief of Staff, including conference room coordination, catering, AV, and preparation. * Coordinate scheduling, prepare materials, and ensure timely submission of agendas, presentations, and reports. * Support Board communications and correspondence, maintaining a professional and polished tone in all written and verbal exchanges. * Manage board-related logistics including travel, accommodations, and on-site coordination for meetings or events. Relationship Management and Communication * Serve as a professional representative of the CEO's office when communicating with internal and external stakeholders, including the Board, EMT, staff, donors, and community partners. * Build trusted relationships with Executive Assistants supporting other senior leaders to foster coordination and consistency across the executive suite. * Manage inbound inquiries with professionalism and discretion, exercising judgment to determine appropriate routing, follow-up, or escalation. * Draft, edit, and distribute communications and talking points on behalf of the CEO as requested. Office Administration and Process Improvement * Maintain organized systems for document management, executive correspondence, and meeting archives. * Partner with administrative staff across the organization to coordinate cross-functional executive meetings and events. * Identify opportunities to improve administrative efficiency within the CEO's office and implement process enhancements. * Support the planning and execution of executive events, retreats, and leadership summits. * Monitor and maintain supplies, initiate work orders, process check requests, and handle documentation for purchasing or vendor agreements. * Provide administrative coverage to other Executive Assistants as needed. Performs Other Duties as Assigned

Who Are We? Taking care of our customers, our communities and each other. That's the Travelers Promise. By honoring this commitment, we have maintained our reputation as one of the best property casualty insurers in the industry for over 170 years. Join us to discover a culture that is rooted in innovation and thrives on collaboration. Imagine loving what you do and where you do it. Job Category Administrative/Clerical Compensation Overview The annual base salary range provided for this position is a nationwide market range and represents a broad range of salaries for this role across the country. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. As part of our comprehensive compensation and benefits program, employees are also eligible for performance-based cash incentive awards. Salary Range $57,900.00 - $95,600.00 Target Openings 1 What Is the Opportunity? This Sr. Administrative Assistant role is critical to providing complex administrative support to senior management. The role performs a wide variety of tasks related to organization, communication, facilitation and scheduling. What Will You Do? * Handles complex administrative assignments of a broad and varied nature to relieve senior management of routine administrative details. * Exercises considerable discretion and independent judgment in facilitating overall department operations. * Directs the activities of other support staff as necessary. * Coordinates inter-departmental or department-wide administrative projects, such as broad communications, overseeing internal/external services purchased, developing and implementing department/business unit guidelines for operating policies and procedures. * Complex scheduling; typically involves internal, external, and department-wide scheduling. * Full responsibility for department-wide event and travel planning. * Prepares and submits expense accounts and other type expenses. * Manages and tracks/reports actual expenses versus budget for sr managements area of responsibility, develops or upgrades budget system. * Regularly interacts with internal and external executives, community leaders, shareholders, etc. Initiates follow-up actions as needed. * Calls for moderate to advanced conflict resolution skills via phone and, occasionally, in person. * Initiates, develops, and makes decisions regarding office practices/procedures within authority level. * Calls for frequent problem solving with internal and external staff. Utilizes basic change management skills. * Perform other duties as assigned. What Will Our Ideal Candidate Have? * Minimum of 5 years of related work experience. * Advanced skill level required for software applications, including advanced database queries, complicated Excel spreadsheets (i.e., vlookup). * Utilizes multiple software packages to prepare highly confidential correspondence and complex documents. * Independently designs advanced spreadsheets, graphics, presentations, and database applications. What is a Must Have? * High school degree or equivalent. * 3 years of related work experience. What Is in It for You? * Health Insurance: Employees and their eligible family members - including spouses, domestic partners, and children - are eligible for coverage from the first day of employment. * Retirement: Travelers matches your 401(k) contributions dollar-for-dollar up to your first 5% of eligible pay, subject to an annual maximum. If you have student loan debt, you can enroll in the Paying it Forward Savings Program. When you make a payment toward your student loan, Travelers will make an annual contribution into your 401(k) account. You are also eligible for a Pension Plan that is 100% funded by Travelers. * Paid Time Off: Start your career at Travelers with a minimum of 20 days Paid Time Off annually, plus nine paid company Holidays. * Wellness Program: The Travelers wellness program is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs. In addition, our mental health program provides access to free professional counseling services, health coaching and other resources to support your daily life needs. * Volunteer Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved. Travelers has a Matching Gift and Volunteer Rewards program that enables you to give back to the charity of your choice. Employment Practices Travelers is an equal opportunity employer. We value the unique abilities and talents each individual brings to our organization and recognize that we benefit in numerous ways from our differences. In accordance with local law, candidates seeking employment in Colorado are not required to disclose dates of attendance at or graduation from educational institutions. If you are a candidate and have specific questions regarding the physical requirements of this role, please send us an email so we may assist you. Travelers reserves the right to fill this position at a level above or below the level included in this posting. To learn more about our comprehensive benefit programs please visit *********************************************************

The Administrative Assistant will provide direct administrative and project management support to the Senior Director, US Commercial Medical, Customer Service Operations and minimal team support. Broad responsibilities include creating and preparing agendas, presentations, documents, spreadsheets, logs/databases, schedules; tracking action items; managing calendars; making infrequent travel arrangements; planning and executing meetings; managing expenses. The ideal candidate will be comfortable with developing options, proposing alternate solutions and willingness to provide advice and recommendations to leadership. This position is with Evernorth, a new business within the Cigna Corporation. Responsibilities Planning and scheduling meetings, teleconferences, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and logistics are handled seamlessly Maintain calendar(s) in a timely and logical manner; proactively manage coordination of work to avoid conflicts Keep manager apprised on the status major projects, after meeting action item reports, keeping this Manager and team informed on the status of assignments, projects and general operations Creates basic spreadsheets and org chart updates, basic PowerPoint presentations for visual representations for internal distribution Support to help manage organizational accountabilities, including headcount reports, org charts, interdepartmental communications, etc. Act as an important part of the leadership team through project support and initiating communications Facilitate planning for and execution of off-site meetings, including communications, space selection, logistics, travel, hospitality and technology Leverage technology and best practices to facilitate the effectiveness of the leadership team Coordinate business travel in accordance with travel preferences and corporate travel/expense guidelines using Cignas booking tool. Requires 100% accuracy of travel itineraries and reservations. Accurate submission of expense reports for all travel & expenses in a timely manner May attend meetings and take notes as requested. Qualifications High School Diploma or GED required. Bachelor's Degree preferred 5+ years of previous Administrative Assistant and/or Executive Assistant experience directly supporting and working with senior leaders highly preferred Project management skills a plus Advanced-level expertise with the full MS Office Suite demonstrated ability to produce executive level documents in PowerPoint, Excel and Word Ability to not just handle today, but critical intuitive ability to anticipate future needs and act proactively Must exercise good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity Must be comfortable operating in a fast-paced environment Must have excellent written communications and interpersonal skills and the ability to interact positively with all levels within the organization Self-starter with excellent organizational skills and ability to work independently, remain focused and execute work with minimal supervision, able to multi-task effectively Meeting planning skills and demonstrated budget tracking/analyses skills preferred Ability to keep deadlines straight and prioritize work accordingly Ability to navigate the organization with a high degree of professionalism For this position, we anticipate offering an hourly rate of $24 - $36, depending on relevant factors, including experience and geographic location. This role is also anticipated to be eligible to participate in an annual bonus plan. Helping our customers achieve healthier, more secure lives is at the heart of what we do. While you take care of our customers, well take care of you through a comprehensive benefits program that helps you be at your best. Starting on day one of your employment, youll be offered several health-related benefits including medical, vision, dental, and best in class well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and dozens of corporate discounts on essentials you use every day.

At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you! Job Description Job Title: Executive Assistant to the VP of OPs, HR and Finance Job Summary: EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, preparing the successful candidate for greater responsibility and leadership within the executive support function. This is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you. Key Responsibilities: Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting. Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives. Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders. Coordinate internal and external events such as town halls, team-building activities, and leadership sessions. Assist with facilities-related projects such as renovation coordination and safety committee activities. Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed. Provide flexible administrative support to other departments as needed. Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment. Requirements: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management. Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment. Strong verbal and written communication skills. Demonstrated ability to handle confidential information with professionalism and discretion. Comfortable interacting with all levels of staff, including executive leadership and external stakeholders. Eagerness to take on special projects and continuously expand your skill set. Preferred Qualifications: Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field. Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support). Minimum of 10 years of administrative or office management experience. Prior experience supporting senior or executive leadership. Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint. Exposure to visual management systems and process improvement tools. Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Executive Administrative Assistant About Us: Recognized as the trusted source for industry knowledge, LIMRA AND LOMA provides research, training, development, and networking solutions to financial services companies. In a rapidly changing marketplace, companies rely on us for our industry insight, practical solutions, and unwavering commitment to their success. Why Join Us: Leading life insurance and financial services organizations around the world rely on our membership to make bottom-line decisions with greater confidence. They turn to us for: Research: Catalysts for new ideas, industry benchmarking, and strategic planning. Learning & Development: Programs to assess, train, and increase productivity, and develop future corporate leaders. Networking: Connections with industry leaders and peers through study groups, committees, and conferences. The Opportunity: We are looking for an experienced Executive Assistant who is a self-starter with exceptional organizational skills to provide comprehensive support for extremely busy C-Suite executive. The primary focus of this role is ensuring the executive is fully prepared to engage with diverse internal and external audiences-including staff meetings, member-company presentations, board meetings, and industry conferences as platform speaker. This includes creating high-impact presentations, synthesizing internal research, and managing all related logistics. The position also requires interfacing with Executive Assistants from senior leaders at major industry companies. What You'll Do: Presentation Development & Executive Readiness: Create professional, visually compelling presentations for large audiences. Translate executive objectives into structured, persuasive content. Research and consolidate data from internal reports and subject matter experts. Prepare talking points, handouts, and supporting materials for meetings and speaking engagements. Administrative Support Manage calendars, schedule appointments, coordinate travel, and process expense reports. Prepare and compile materials for board meetings and industry events. Draft meeting minutes and maintain accurate records. Serve as liaison between leadership and external stakeholders. Event & Meeting Coordination Plan and coordinate industry meetings, seminars, and workshops. Handle venue booking, registration, and audiovisual setup. Collaborate with cross-functional teams for reports and projects. Other Duties Assist in creating and distributing communication materials. Participate in annual member dues billing process. Manage incoming correspondence and maintain organized records. What You Bring: Bachelor's degree in Business Administration, Communication, or related field preferred. 6+ years of experience as an Executive Assistant or similar role, preferably in an association or industry setting. Advanced proficiency in Microsoft Office Suite (especially PowerPoint); Salesforce experience a plus. Strong research and analytical skills with ability to synthesize complex information. What Do You Need To Succeed? Excellent written and verbal communication skills with keen attention to detail. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Professional demeanor and ability to interact with senior executives while maintaining confidentiality. Join Us: If you are someone who values collaboration, continuous learning, and making meaningful contributions, we encourage you to apply and explore this opportunity at LIMRA AND LOMA. LIMRA and LOMA are committed to fostering an inclusive workplace where individuals feel valued and empowered to contribute. We welcome people with unique perspectives and backgrounds, recognizing that a wide range of experiences strengthens our ability to help members navigate with confidence. We are an Equal Opportunity employer and do not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law. This Employer Participates in E-Verify. See the E-Verify notices. Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

NEFCO is looking for an Executive Assistant that will provide full and diversified administrative support to the President. The EA will serve as a facilitator to coordinate schedules, obtain requested information, maintain reports, and other related activities while looking out for the best interests of the executives and the company. Responsibilities: * Manage professional and personal calendars, coordinate schedules, plan appointments and activities * Use tact, discretion, and good judgment in handling sensitive and confidential information * Ability to prioritize multiple tasks, meet deadlines and maintain high quality attention to detail * Demonstrate high levels of professionalism when communicating in person, by email or by phone * Book travel, provide directions, provide documents as needed * Meet and escort visitors, vendors and clients * Compose and type correspondence, memos and emails * Assist with meeting preparation and follow up, including maintaining agendas, creating pre-meeting packets, taking notes if needed, distributing and checking on follow-up items * Being able to communicate around the clock * Personal errands (lunch, etc) * Special projects assigned Requirements * 5+ years of experience within an Executive/Personal Administrative Assistant function * Proven proficiency with Microsoft office suite including Microsoft Excel, Outlook, Teams, etc. * Strong organizational, written and verbal communication skills are required. * Maintain highest degree of professionalism at all times and ensure confidentiality in all aspects related to the company.

Under the general direction of the Chief of Operations, manages the Office of the President and serves as the Senior Executive Assistant to the President. The Senior Executive Assistant works independently with minimal supervision and navigates an environment of multiple, sometimes conflicting priorities. The position is responsible for drafting, proofreading, and editing documents, formatting presentations, and coordinating conference attendance, speaking engagements, and committee work. * Provides frontline support for the Office of the President by triaging inquiries, facilitating communication with staff, and serving as a trusted liaison to maintain credibility, confidentiality, trust, and support with the Executive Team. * Manages the President's and Chief of Operations' calendars by prioritizing requests, resolving scheduling conflicts, and ensuring timely follow-up on projects and deadlines, often under high-pressure conditions. * Completes a wide variety of administrative tasks that facilitate the President's ability to effectively lead the institution, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. * Works closely and effectively with the President and Chief of Operations to ensure they are aware of upcoming commitments and key developments, providing timely updates and guidance as a trusted "barometer" of the organizational environment. * Establishes and executes all aspects of the President's and Chief of Operations' professional travel itineraries and logistics; make travel arrangements, including hotel reservations, ground transportation, and airline reservations; ensure confirmations and security arrangements are completed. * Builds and nurtures relationships to serve as a resource for the President and Chief of Operations as designated for key constituents to resolve complex issues and help move forward strategic priorities. * Assists the President and Chief of Operations with correspondence dealing with issues and subject matter in ways that sometimes require considerable sensitivity, discretion, judgment and negotiation. * Ensures the accurate, proper, and timely flow of information to and from the Office of the President in support of recurring and special events/projects. * Supports the Chief of Operations and Marketing & Communications Department in the creation of executive-level communications including talks, speeches, reports, and presentations that appropriately reflect the President's voice, tone and goals. * Provides supervision and guidance to student workers. * Provides administrative support for the preparation and coordination of Board of Trustees operations. * Performs all other duties as assigned. Minimum Qualifications: * Associate's Degree. * 5 - 7 years administrative experience supporting executives, or teams of executives, managing confidential information. * Experience working in a college environment. * Proficiency with report writing and data analysis. * Experience working in a unionized environment. Equivalency Statement: We welcome and encourage applicants who do not meet the qualifications as stated above, to put in writing precisely how their background and experience have prepared them for the responsibilities of this position. It is preferred that this document be uploaded separately from the resume, cover letter, and references. Preferred Qualifications: * Bachelor's Degree. * Non-profit board experience. * Bilingual (English/Spanish). The ability to understand and to make oneself understood to all Spanish speaking individuals. Full-time, Non-Unit Professional Position: Salary Range: $76,687.37 - $84,668.75/year (Grade 6); plus a comprehensive State benefits package. Hours: 37.5 hrs./week. Funding Source: State. Additional Details: Please Note: a skills assessment or presentation may be required as part of the interview process.

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs is a central member of the Office of the Provost's administrative support team. Reporting to the Chief of Staff to the Provost, with day-to-day direction from both the Provost and the Chief of Staff, the Executive Assistant independently coordinates a wide range of complex, confidential, and high-visibility administrative functions. The successful candidate will demonstrate exceptional organization, judgement, tact, and the ability to manage shifting priorities in a fast-paced executive environment. This position also provides administrative support for designated senior leaders within the division and serves as a primary point of contact for administrators, faculty, staff, students, and external partners seeking information from the Provost's Office. This is a confidential staff position that requires discretion, sound judgement, and a high level of professionalism. DUTIES AND RESPONSIBILITIES Executive Support Manages and coordinates all aspects of the Provost's schedule, including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up. Provides scheduling support for other leaders within the Provost's Office as assigned. Develops, edits, and disseminates correspondence and documents on behalf of the Provost and Chief of Staff. Makes and coordinates travel arrangements, prepares travel authorizations, processes reimbursements, and completes associated documentation for the Provost and designated senior leaders. Reviews, routes, and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners. Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions, communications, and administrative processes comply with institutional requirements and established governance structures. Office Operations & Project Coordination Contributes to project management efforts for initiatives led by the Provost's Office, including setting timelines, monitoring progress, and coordinating resources to support unit priorities. Assists with the development and refinement of division procedures and operational practices to improve efficiency, consistency, and service to campus partners. Maintains the Office of the Provost's procedural records, documentation, and shared repositories in both physical and digital formats. May compile and prepare data for decision-making. Provides reception and general administrative support, including supervising and training student employees, greeting visitors, maintaining public areas, and monitoring office supplies. Communication Support Serves as a principal source of information for the Office of the Provost, providing accurate and diplomatic communication to administrators, faculty, staff, students, and external partners. Triages inquiries from students, families, and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention. Drafts, edits, and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the office's routine correspondence and web content. Event, Committee and Meeting Coordination Coordinates logistics and programming for events, programs, committees, and strategic initiatives overseen by the Provost and Chief of Staff, including but not limited to: executive searches, academic reviews, advisory committees, University ceremonies and recognition activities. Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required. Arranges in-person and virtual events involving professional staff, faculty, students, and external guests. MINIMUM QUALIFICATIONS Bachelor's degree. Three to five years' professional experience in higher education administration or a related administrative capacity. Proven business acumen commensurate with the needs of an executive office, including the ability to work independently, exercise sound judgment to resolve complex issues, and prioritize routine and high-level tasks and demands. PREFERRED QUALIFICATIONS Master's degree in Business Administration, Public Administration, Higher Education, or related content area. Experience supporting an executive administrator. Demonstrated interpersonal skills and ability to establish relationships with a variety of constituents. Proven verbal and written communication skills. Experience with Microsoft Office applications, including Teams, SharePoint, Word, Excel, PowerPoint, and Outlook. APPOINTMENT TERMS This is a full-time, permanent position. The hiring range for this position is $68,000 to $73,000 based on the successful candidate's qualifications and experience. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. TERMS AND CONDITIONS OF EMPLOYMENT Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check. TO APPLY Please apply online at https://hr.uconn.edu/jobs, Faculty and Staff Positions, Search #499383 to upload a resume, cover letter, and contact information for three (3) professional references. This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 16, 2026. All employees are subject to adherence to the State Code of Ethics which may be found at https://portal.ct.gov/Ethics/Statutes-and-Regulations. All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The University of Connecticut is an AA/EEO Employer.

The Executive Assistant to the Chief Human Resource Officer (CHRO) and Chief Finance Officer (CFO) plays a central role in ensuring a well-run, efficient, and responsive central office. The Executive Assistant must be able to proactively and efficiently perform tasks so that the CHRO and CFO can focus on the benchmarks set forth in the Turnaround Plan and in turn support the schools so the students have a quality education. The Executive Assistant functions as a primary contact person for many of the CHRO and CFO constituents so must be able to communicate effectively with students, teachers, families, community members, vendors, and visitors. The Human Resource and Finance Department work are inter-related in many ways. One key role that this Executive Assistant position will play is to help the CHRO and CFO improve the efficiency of the cross-departmental work. The Executive Assistant will have a unique view of the work flow and systems within each department. All departments in Holyoke Public Schools constantly strive to improve their systems - to make them more efficient and clearer and better for our customers __ the teachers, staff, and leaders throughout the district. The Executive Assistant will work with the CHRO and CFO to identify where the work-flow and systems within each department can align and improve. ESSENTIAL FUNCTIONS: Leadership Support and Project Management: Coordinate calendars and schedule meetings for the CHRO and CFO. Resolve scheduling conflicts and prioritize issues. Manage the Chief's daily work time and school visits to ensure time is spent on the highest priorities. Liaise with other departments and all schools to follow-up on requests and deadlines from the Chiefs. Create and organize agendas, collect related materials, and follow-up for Department and Cabinet meetings. Manage schedules and track and collect data for Massachusetts Commission Against Discrimation cases (MCAD's). Organize, coordinate and direct work on special projects as assigned by the CHRO and CFO, including analyzing data and developing presentations. Prepare, organize and complete reports and related data for administrators, staff, and public Conserve the Chief's time by reading, researching, and responding to and routing correspondence and email. Plan and manage logistics and technical preparations for district events and activities as needed and in close coordination with the Superintendent's Executive Assistant. Support communication between the Finance and Human Resources teams to speed work-flow Help identify areas of greater efficiency for work that involves both departments Technology, Reporting, and Operations: Design and implement office policies, standards, and procedures; and ensure compliance with policies, regulations, and local, state, and federal laws and regulations. Assist in leadership recruiting, selection, processing, orientation, and on-boarding. Utilize the financial management and related systems to submit/approve requisitions, process invoices, process contracts, and related activities, approve payroll, and work with finance to track expenses and monitor grants. Maintain a variety of district-related information, including contact lists, committee lists, organizational charts, contract statuses, calendars, and more. Proactively seek opportunities to improve the coordination of activities within central office and schools. Assist the Executive Assistant to the Superintendent in processing all public record requests, which includes proper communication with requesting party, coordinating and gathering requested information from district departments, and requesting additional time to complete projects Manage time off requests and reconcile timecards for the Academic Department members on behalf of the CHRO and CFO. Communication and Customer Service: Write and edit memos and other communications on behalf of the CHRO and CFO. Receive, screen, and/or route incoming telephone calls, mail, publications and correspondence, proactively handle questions and information requests. Proactively resolve stakeholder issues and complaints. Serve as the main point of contact for the Human Resource Department and Finance Department. Improve and simplify the handling of inquiries to both departments (such as from HPS staff and leaders, job applicants, and partners we do business with) by coordinating with the team members of the Finance and Human Resources teams and following up to ensure matters are resolved as effectively as possible The CHRO and CFO deal with highly sensitive, personal information for staff throughout the district. In managing communication and schedules for those Chiefs, the Executive Assistant will regularly be involved in confidential communications. Therefore, a strong commitment to confidentiality and professional communication is one of the most essential elements for the position. Greet and document visitors. Perform other related duties as requested or as responsibilities dictate Qualifications: Commitment to HPS values, and an unwavering belief that all students can excel. An ability to learn quickly, adapt to change and thrive in a fast-paced environment. Excellent interpersonal and communication skills, with the capacity to remain calm and focused when faced with unexpected challenges. Attention to detail and problem solving skills. Strong technical skills in office products, like Gmail, PowerPoint, and Google docs. Strong organizational and planning skills. Excellent time management skills and ability to multitask and prioritize work. High school diploma, Associate's or Bachelor's degree preferred Bilingual (English and Spanish) candidates are strongly preferred

Country: United States of America Unspecified U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role. Security Clearance: None/Not Required RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonic, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. To realize our full potential, RTX is committed to creating a company where all employees are respected, valued and supported in the pursuit of their goals. We know companies that embrace diversity in all its forms not only deliver stronger business results, but also become a force for good, fueling stronger business performance and greater opportunity for employees, partners, investors and communities to succeed. The following position is to join our RTX Corporate team: We are seeking a highly motivated individual for the role of Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical. What you will do: * Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently * Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip * Accurately processing expense reports with timely submission in accordance with all policies and procedures * Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed * Preparing documents and presentations for leadership, as needed * Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts. * Attending executive staff meetings, taking meeting minutes and distributing action items to attendees. * Develop collaborative relationships with administrative staff within the organization * Resourceful in getting answers to questions and communicating them effectively * The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount * In addition, be able to participate in special projects, embrace and execute all other duties as required or assigned. Qualifications You Must Have: * Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives * Familiarity with digital collaboration tools and video/virtual conferencing platforms * Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook) * Must be willing to work On-site, Monday through Friday, in Farmington, CT * Must be authorized to work in the U.S. without sponsorship now or in the future. RTX Corporate will not offer sponsorship for this position. Qualifications We Prefer: * Bachelor's Degree and 8 years of prior work experience * Working in a legal department or in a law firm is a plus * Ability to navigate across broader organization * Follows directions thoroughly and maintains confidentiality of any company sensitive information * Self-motivated team player with desire and drive to learn and grow * Operate efficiently, learn, adapt quickly and lean forward * Outstanding interpersonal skills, both verbal and written * Excellent prioritization and organizational skills * Problem-solver with sound business judgment * Collaborate effectively with all team members * Forward thinker with proactive mindset and attention to detail Location: On-site in Farmington, CT What We Offer: Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 62,000 USD - 126,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

We are currently looking for an organized and professional individual to provide high-quality Executive Assistant support to two C-Suite Executives. This is an exciting opportunity to support key members of our leadership team and be involved in the dynamic growth plans for our North American business. In addition to core EA responsibilities, this role will also include maternity cover for a fellow Executive Assistant for a period of 22 weeks, supporting our President and GM, Americas, and Chief Marketing Officer. You will receive a full handover and ongoing support from the EA prior to her leave and will be responsible for ensuring continuity of support during her absence. You will be providing complex diary support, travel and expense management. The role also involves attendance at some key business meetings, preparing the meeting, taking minutes, capturing actions and following up on action items across the business. You will also get involved in some key projects, ability to present data and information in creative and articulate ways is essential, strong power point and excel skills are vital. Attention to detail and experience understanding general business reporting will be an advantage. This is an exciting opportunity for an experienced EA to join a successful business in a varied role with lots of opportunities to learn new skills. Main responsibilities Provide high quality Executive administrative and organisational support Provide maternity cover for a fellow EA, ensuring seamless support during her 22-week leave Managing complex diaries for management, assessing priority of appointments and reallocation as necessary Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up Creating presentation of business data and/or information and maintenance of reports Acting as a key liaison point between the senior executives, managers and other key parties, setting up meetings as appropriate and maintaining good communications Making travel arrangements, booking accommodation and flights and ensure a seamless travel experience for the Executive Processing accurate expense claims Approving expense reports for direct reports Any other duties that may be required The point of contact for all UK EA's and assist with UK visiting Execs Knowledge / Experience Experience working as an Executive Assistant to Board level management Experience of extensive diary management in a fast paced and challenging business Be able to make decisions quickly in a fast moving environment Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues Experience in creating informative presentation of data or information in a business context Strong Organisational skills are essential Attention to detail is essential Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internally and externally Work as part of a team along side the other EA's based in the UK Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy Demonstration of the ability to work under pressure and to tight deadlines together with flexibility Microsoft Office, Powerpoint, Excel & Word skills are essential General business acumen is desirable

Global Channel Management is a technology company that specializes in various types of recruiting and staff augmentation. Our account managers and recruiters have over a decade of experience in various verticals. GCM understands the challenges companies face when it comes to the skills and experience needed to fill the void of the day to day function. Organizations need to reduce training and labor costs but at same requiring the best "talent " for the job. Job Description Senior Administrative Assistant needs 3-5 year's administrative experience. Senior Administrative Assistant requires: Bachelor's Degree OR equivalent work experience Online meeting platforms (GoToMeeting, Hangouts, Webex, or sim.) Advanced PowerPoint, Excel, Outlook computer software systems and applications Cloud apps (Google mail, Hangouts, Calendar, Office 365, etc.) Prompt, on time , punctual Senior Administrative Assistant duties: Organizes and prioritizes daily administrative responsibilities Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc. Ensures supervisor is aware of critical dates and deadlines Attends weekly department meetings, takes notes, and follows up on pending matters Accurately communicates relevant and potentially sensitive information to and from others Drafts correspondence as necessary and produces error-free and grammatically correct documents. Additional Information $18hr 6 months

Trinity is a highly selective, independent, nonsectarian liberal arts institution located in the capital city of Hartford, Connecticut. The college maintains a rigorous academic profile complemented by a vibrant co-curricular program. With more than 2,100 full-time undergraduate students, representing forty-three states and ninety-one countries, we consider our location in a culturally and socioeconomically diverse capital city to be among Trinity's most distinctive assets; and we cultivate strong connections with our surrounding neighbors and with institutions and organizations throughout Hartford and the region. As a preeminent liberal arts college in an urban setting, Trinity College prepares students to be bold, independent thinkers who lead transformative lives. The Administrative Assistant provides high-level administrative support to the President and the Office of the President. This position manages daily operations, coordinates schedules, organizes meetings and events, and ensures efficient communication with internal and external stakeholders. The role requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. Primary Responsibilities * Front Office Support Greets and assists visitors to the President's Office, ensuring a professional and welcoming environment. Serves as the first point of contact for inquiries, directing them to appropriate parties. * Calendar & Travel Management Maintains and organizes the President's calendar, scheduling meetings and appointments based on priorities. Coordinates and books travel arrangements, including flights, accommodations, and transportation. * Meeting & Event Coordination Plans and schedules meetings, retreats, and events for the President and leadership teams. Prepares and organizes meeting materials, including agendas and presentations. * Document & Communication Support Assists in drafting and preparing reports, letters, memos, and other correspondence. Maintains files and records for the President's Office. * Board & Committee Support Coordinates materials for Board of Trustees and committee meetings. May assist with note-taking and follow-up actions. * Financial & Purchasing Assistance Processes invoices, expense reports, and reimbursements. Maintains office supplies and monitors budget lines as directed. * Confidentiality & Professionalism Handles sensitive and confidential matters with discretion. Ensures compliance with institutional policies and procedures. * Additional Support Assists with special projects and initiatives as assigned. May help with onboarding and training of other administrative staff.

Details: Level: Management / Confidential (Professional 1) Hours: Full-time, 40 hours per week 185 Main Street, New Britain, CT 06051 **This position is not remote** For more information about CT State Community College and the campus please visit Home - CT State CT State Community College Mission: Connecticut State Community College provides access to academically rigorous and innovative education and training focused on student success. The college supports excellence in teaching and learning, makes data-informed decisions, promotes equity, and advances positive change for the students, communities and industries it serves. CT State Community College Vision: Connecticut State Community College is recognized for exceptional student success, educational leadership and transformative collaboration with business and industry, government, educational and key stakeholders while advancing diverse opportunities for Connecticut's citizens and communities. CT State Community College Equity Statement: Connecticut State Community College commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities. Anticipated Start Date: February/March 2026 Position Summary: Provide administrative support for the offices of one or more senior executives at a Campus or System office to contribute to the effective and efficient operation of those offices. Example of Job Duties: Under the direction of the Administrative Assistant or other administrative/supervisory position, the Administrative Operations Assistant is responsible for effective performance in these essential duties: Provide effective personal and telephone reception. These services often are performed in an office such as that of a Campus CEO or other senior executive staff. Callers and visitors frequently are those of important public office and their calls and visits require substantial sensitivity to the business nature of their contacts. A strong cordiality as representative of a senior executive leadership is expected of incumbents. Provide administrative support. The services cover a broad range of duties including the preparation of correspondence and reports in finished form; travel arrangements for staff; assembles meeting materials (charts, graphs, reports); and meeting coordination. This usually involves the use of word processing equipment and may require the use of multiple word processing software, including basic graphics packages. This may also include drafting of correspondence and memos for review and signature by the executives. Provide office management. The incumbent will maintain an inventory of supplies and equipment; order supplies as necessary; completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); and assist in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items). This may include the use and reconciliation of a purchasing card and the use of spreadsheets. Compile data and prepare reports. This may include gathering, organizing and preparing reports on a variety of information such as travel expenses, student enrollment, lists of alumni and benefactors and organizational data required by the executive. Performs other duties and responsibilities related to those enumerated above which do not alter the basic level and responsibilities of the position. This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description. Minimum Qualifications: A combination of experience and training in a professionally oriented office setting with two (2) or more years of administrative support experience. Incumbents are required to have demonstrated advanced knowledge and abilities in the following: Demonstrated ability to produce quality typewritten materials using word processing equipment and software. Demonstrated ability to meet personally and by telephone as a representative of the University System. Organizational skills to assure an orderly and efficient office operation. Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. They are expected to have excellent interpersonal oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams etc.).Preferred Qualifications: Associate's degree in Business Administration, Higher Education Administration, Communications, or a related field. Experience working in a college or university environment, with familiarity in academic operations, student services, or administrative departments. Knowledge of FERPA guidelines and ability to maintain strict confidentiality. Experience with budgeting, procurement, or departmental financial processes. Salary & Benefits: Salary range; $53,532-$66,915 approximate annual. The salary will be based on the selected candidate's qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. For more information, please visit our website at: CSCU - Human Resources - Future Employees. Application Instructions: To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable. To apply via our website, visit ******************* Please note that CT State CC is currently unable to sponsor work visas. Applicants must be authorized to work in the United States on a full-time basis. Selection Procedure: Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications. Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check. Continuing Notice of Nondiscrimination CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups. For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, ************ or [email protected]. CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

Acting as a strategic administrative partner, the Senior EA manages the CEO's schedule, correspondence, and logistics, enabling the CEO to focus on enterprise-level initiatives, stakeholder engagement, and strategic leadership. The role requires exceptional organization, judgment, and professionalism, with the ability to manage sensitive information, anticipate needs, and coordinate effectively across all levels of the organization. The Senior EA represents the CEO's office with integrity, tact, and discretion, fostering strong relationships with internal leaders, the Executive Management Team (“EMT”), Board members, and external partners. Education and/or Experience Required: Education Required: Associate degree in business, healthcare administration, or related field. Experience Required: Minimum of 7 years progressive administrative support experience, ideally with C-suite level executives. An equivalent combination of education, training and relevant experience may be considered. License and/or Certification Required: N/A Knowledge, Skills and Abilities: Knowledge: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including expert-level formatting, document production, and presentation preparation. Proficiency with collaboration tools such as Zoom, Smartsheet, Teams, and other enterprise communication platforms. Knowledge of executive communication standards, including formatting, structure, tone, and expectations for CEO-level correspondence. Knowledge of organizational operations, executive workflows, and cross-functional leadership structures within complex organizations. Familiarity with governance processes (Board of Directors, committees, agenda development, and preparation of board-facing materials). Understanding of confidentiality, privacy expectations, and information-sensitivity protocols related to executive and Board matters. Working knowledge of calendar and priority management principles, including strategies for optimizing executive time and supporting fast-moving leadership environments. Skills: Exceptional organizational and prioritization skills, with the ability to manage multiple high-priority tasks, requests, and deadlines with accuracy and calmness. Advanced written and verbal communication skills, reflecting the ability to compose, edit, proofread, and format executive-level correspondence and materials. Strong interpersonal and relationship-building skills, demonstrating tact, professionalism, and the ability to represent the CEO's office with credibility across all levels-executive leaders, Board members, physicians, staff, community stakeholders, and external partners. Skilled in anticipatory support, identifying needs ahead of time and preparing the CEO for meetings, engagements, and strategic initiatives. Strong judgment, discretion, and diplomacy in handling confidential and sensitive information. Skilled in managing high-volume communications, including email triage, prioritization, and routing to appropriate leaders. Ability to produce high-quality presentations, reports, and briefing materials that reflect organizational standards and leadership expectations. Abilities: Ability to operate effectively in a fast-paced, dynamic environment, adapting to changes, managing competing demands, and maintaining composure under pressure. Ability to operate effectively within a dual-support model-providing primary executive administrative support to the CEO while receiving operational direction, prioritization, and oversight from the Chief of Staff. Ability to think proactively, anticipate obstacles, and implement solutions that support the CEO's effectiveness and the smooth functioning of the executive office. Ability to coordinate, track, and follow through on complex commitments, action items, and deliverables across the CEO, Chief of Staff, and Executive Management Team. Strong ability to exercise sound judgment, particularly when prioritizing requests, escalating issues, or filtering information on behalf of the CEO. Ability to work both independently and collaboratively, functioning as a resourceful team member who supports the broader executive and administrative teams. Ability to manage and maintain confidentiality, demonstrating the highest level of integrity and professionalism. Ability to represent the CEO and organization with credibility, discretion, and executive presence in interactions with internal and external stakeholders. Ability to uphold and model the mission, values, and culture of Connecticut Children's. Executive Support Serve as the primary administrative partner to the CEO, under the coordination and direction of the Chief of Staff, managing complex calendars, meeting requests, and high-volume communications with precision and confidentiality. Anticipate and proactively prepare the CEO for meetings, engagements, and commitments, ensuring all materials, context, and logistics are ready in alignment with Chief of Staff priorities. Coordinate travel arrangements, itineraries, and related logistics for the CEO, ensuring a smooth, efficient, and cost-effective process. Prepare, edit, and proofread correspondence, presentations, reports, and executive materials with a high level of accuracy and professionalism. Handle expense reconciliation, invoice processing, corporate card reconciliations and vendor management for the Office of the CEO. Ensure that the CEO's time is used strategically by filtering requests, prioritizing demands, and triaging communication in partnership with and under the guidance of the Chief of Staff. Maintain strict confidentiality regarding all organizational, executive, and Board-related matters. Reconcile time cards weekly to ensure payroll accuracy. Partnership with the Chief of Staff Operates under the daily direction of the Administrative Chief of Staff, ensuring alignment of all CEO support activities with executive office priorities. Work closely and collaboratively with the Administrative Chief of Staff to align priorities, communication flow, and scheduling around CEO and EMT objectives. Coordinate and communicate daily with the Chief of Staff to ensure that meetings, materials, and follow-up items are aligned with strategic initiatives and key deliverables. Support the Chief of Staff by managing the administrative components of projects, meetings, and events, including scheduling, logistics, and documentation. Partner with the Chief of Staff to ensure the CEO's commitments and follow-ups are tracked and completed in a timely manner. Participate in regular briefings with the Chief of Staff to anticipate and prepare for upcoming organizational needs, internal communications, and external engagements. Elevates issues, conflicts, or escalations to the Chief of Staff for direction and resolution as needed. Board and Committee Support Manage complex meeting logistics for Board of Directors and Committee meetings under the direction and leadership of the Chief of Staff, including conference room coordination, catering, AV, and preparation. Coordinate scheduling, prepare materials, and ensure timely submission of agendas, presentations, and reports. Support Board communications and correspondence, maintaining a professional and polished tone in all written and verbal exchanges. Manage board-related logistics including travel, accommodations, and on-site coordination for meetings or events. Relationship Management and Communication Serve as a professional representative of the CEO's office when communicating with internal and external stakeholders, including the Board, EMT, staff, donors, and community partners. Build trusted relationships with Executive Assistants supporting other senior leaders to foster coordination and consistency across the executive suite. Manage inbound inquiries with professionalism and discretion, exercising judgment to determine appropriate routing, follow-up, or escalation. Draft, edit, and distribute communications and talking points on behalf of the CEO as requested. Office Administration and Process Improvement Maintain organized systems for document management, executive correspondence, and meeting archives. Partner with administrative staff across the organization to coordinate cross-functional executive meetings and events. Identify opportunities to improve administrative efficiency within the CEO's office and implement process enhancements. Support the planning and execution of executive events, retreats, and leadership summits. Monitor and maintain supplies, initiate work orders, process check requests, and handle documentation for purchasing or vendor agreements. Provide administrative coverage to other Executive Assistants as needed. Performs Other Duties as Assigned