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Senior Administrative Assistant Jobs in West Lafayette, IN

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  • Executive Assistant to the Senior Associate Dean of Faculty

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    This position will provide a wide range of administrative support for the Senior Associate Dean of Faculty in the College of Engineering. The individual in this position will support the Office of Academic Affairs (OAA) in the Dean's Office, maximizing the effectiveness of department operational processes and communications. Responsibilities include serving as liaison with multiple faculty, staff and executives, facilitating communication, planning events, drafting and editing documents, scheduling meetings and managing the Associate Dean's calendar. Serving as administrator for numerous College academic committees; leading and managing special projects as needed. This role offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. What You'll Be Doing: * Conserve senior leader or executive's time by reading, researching, and routing correspondence * Draft and edit communications; conduct research and prepare reports and presentations * Maintain executive's calendars, schedule complex meetings, prepare agendas, arrange travel, and ensure support materials are prepared and available * Exercise discretion and independent judgment to collect and analyze information requests and identify trends * Respond to non-routine inquiries and issues from internal and external sources * Develop, implement, and maintain/improve processes related to administrative operations to ensure compliance with University policies and procedures * Coordinate the logistics of various programs, projects, workshops, events, and presentations * Monitor operating budget and maintain financial records for administrative support operations * Update and maintain databases, websites, and mailing lists * May mentor and train lower level support staff About Us: The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities. For more information about our department, please visit: * College of Engineering, Purdue University *********************************** * External Recognitions Program ***********************************/People/Awards * College of Engineering's Social Media ***********************************/AboutUs/social What We're Looking For: Education and Experience Qualified candidates will need: * Bachelor's degree in Communications, Business Administration, Management, or a related field * Minimum one (1) year of experience in a senior or lead administrative support role or equivalent experience * An equivalent combination of education and experience may also be considered Skills needed: * Excellent written, verbal and interpersonal communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs * Skilled in interpreting policies and procedures to proactively resolve issues * Ability to identify problems, generate ideas for improvement, and implement or recommend solutions * Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes * Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information: * Purdue's benefits summary *********************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Exempt (Not Eligible For Overtime) * Retirement Eligibility: Defined Contribution Waiting Period * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Career Stream Compensation Information: Professional 1 Pay Band S055 Job Code#20002357 Link to Purdue University's Compensation Guidelines: ************************************************************ Apply now Posting Start Date: 1/17/25
    $53k-72k yearly est. 19d ago
  • Entrepreneurial Assistant/Executive Assistant

    Phoenix Paramedics

    Senior Administrative Assistant Job 5 miles from West Lafayette

    Job Title: Executive Assistant Job Description: We are seeking a highly organized, punctual, and self-motivated Executive Assistant to support an entrepreneur engaged with several companies and organizations. The ideal candidate will be adaptable and proficient in various administrative and technical skills. Key Responsibilities: Provide administrative support to the entrepreneur across multiple organizations. Manage calendars, schedule meetings, and coordinate travel arrangements. Handle correspondence and communications, including emails and phone calls. Maintain and organize files and documents using Microsoft Suite, SharePoint, and Google Business. Assist with financial tasks using QuickBooks. Manage social media accounts and online presence. Provide excellent customer service and client relations. Support event planning and coordination. Assist with program and system development. Qualifications: Proficiency in Microsoft Outlook, Google Business, Microsoft Suite, Excel, SharePoint, QuickBooks, and various travel booking sites. Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in healthcare, EMS, addiction and recovery services, mental health, consulting and coaching, team building, program and system development, and event design is a plus. Skills: Calendar Management Social Media Management Customer Service Client Relations Financial Management Event Planning Program Development If you are a proactive and adaptable individual with a passion for supporting diverse organizational needs, we encourage you to apply. View all jobs at this company
    $32k-47k yearly est. 16d ago
  • Wind Project Administrative Assistant - Indiana

    Mortenson 4.7company rating

    Senior Administrative Assistant Job 25 miles from West Lafayette

    Project Administrative Assistant Mortenson is currently seeking a Project Administrative Assistant for our Indiana Wind project that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site. RESPONSIBILITIES Perform clerical duties in alignment with Mortenson's guidelines * Manage daily correspondence and incoming calls * Maintain written and electronic records * Provide data entry into the Event Management System for the Engineering staff * Prepare materials for design and construction meetings * Capture and prepare staff and owner meeting minutes * Incorporate all processes and procedures that support the project closeout phase Supply management * Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement * Procure consumables and office supplies * Handle the on-site delivery of mail, packages, materials and equipment * Receive, sort, and record deliveries into computer database * Prepare daily outbound shipments * Track and organize equipment inventory Office setup and maintenance * Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow * Plan and coordinate Project Safety Celebrations * Organize and clean office as necessary Administration of craft workers * Manage the new hire documentation and coordination and conduct First Hour Orientations * Enter weekly timecards for payroll processing QUALIFICATIONS * Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed * Proficient skills in Microsoft Office * Strong verbal and written communication skills across organizational levels and backgrounds * Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership * Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports * Ability to create systems and processes, and seek out additional responsibilities * Active listening skills and effective communication including an openness to diverse input and feedback * Ability to travel up to 100%, if applicable * High school diploma or GED required. Associates degree in business, or related field preferred * Previous administrative experience on a construction site preferred * Minimum one year of administrative experience * Notary Public designation helpful A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week) * Medical and prescription drug plans that includes no additional cost vision coverage * Dental plan * 401k retirement plan with a generous Mortenson match * Paid time off, holidays, and other paid leaves * Employer paid Life, AD&D, and disability insurance * No-Cost mental health tool and concierge with extensive work-life resources * Tuition reimbursement * Adoption Assistance * Gym Membership Discount Program The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%). Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. Please make note: * Visa sponsorship is not offered for this position. * Our postings are typically open a minimum of 5 days and an average of 44 days. ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. Other Items to Note * Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. * Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-GB1
    $24-32.5 hourly 5d ago
  • Wind Project Administrative Assistant - Indiana

    Mortenson External Career Site

    Senior Administrative Assistant Job 25 miles from West Lafayette

    Project Administrative Assistant Mortenson is currently seeking a Project Administrative Assistant for our Indiana Wind project that will provide timely administrative support for the on-site construction engineering team. This position is located on a construction project site. RESPONSIBILITIES Perform clerical duties in alignment with Mortenson's guidelines Manage daily correspondence and incoming calls Maintain written and electronic records Provide data entry into the Event Management System for the Engineering staff Prepare materials for design and construction meetings Capture and prepare staff and owner meeting minutes Incorporate all processes and procedures that support the project closeout phase Supply management Manage communications with local suppliers for fuel/diesel supply, cleaning services, drinking water and ice, and vehicle and equipment repair and replacement Procure consumables and office supplies Handle the on-site delivery of mail, packages, materials and equipment Receive, sort, and record deliveries into computer database Prepare daily outbound shipments Track and organize equipment inventory Office setup and maintenance Coordinate the project office setup; including but not limited to document control systems, office machines and filing cabinets, and space planning and traffic flow Plan and coordinate Project Safety Celebrations Organize and clean office as necessary Administration of craft workers Manage the new hire documentation and coordination and conduct First Hour Orientations Enter weekly timecards for payroll processing QUALIFICATIONS Excellent organizational, detail and multi-tasking skills with the ability to be flexible as needed Proficient skills in Microsoft Office Strong verbal and written communication skills across organizational levels and backgrounds Shown positive and professional attitude with strong teamwork orientation and customer service skills, including initiative, communication, problem-solving, and leadership Basic knowledge of accounting, customer service, payroll, contracts, insurance, and daily reports Ability to create systems and processes, and seek out additional responsibilities Active listening skills and effective communication including an openness to diverse input and feedback Ability to travel up to 100%, if applicable High school diploma or GED required. Associates degree in business, or related field preferred Previous administrative experience on a construction site preferred Minimum one year of administrative experience Notary Public designation helpful A few benefits offered include: (for Non-Craft & Non-Union Craft working 25+ hours / week) Medical and prescription drug plans that includes no additional cost vision coverage Dental plan 401k retirement plan with a generous Mortenson match Paid time off, holidays, and other paid leaves Employer paid Life, AD&D, and disability insurance No-Cost mental health tool and concierge with extensive work-life resources Tuition reimbursement Adoption Assistance Gym Membership Discount Program The base pay range for this role is $24.04 - $32.45. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%). Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. Please make note: Visa sponsorship is not offered for this position. Our postings are typically open a minimum of 5 days and an average of 44 days. ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible Equal Employment Opportunity Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category. Other Items to Note Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement. Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-GB1
    $24-32.5 hourly 5d ago
  • Now Hiring Full-time Administrative Assistant

    The TJX Companies, Inc. 4.5company rating

    Senior Administrative Assistant Job 5 miles from West Lafayette

    All 1,000 of our Marshalls stores embrace discovery, from designer luggage to statement shoes. Our assortment of brands is always changing, but our mission to provide the surprises that make the everyday a little more fun is unwavering. Just like working here. Everyone encourages each other and embraces the excitement that can come with change. Each shift is a new opportunity to Discover Different. Posting Notes: Marshalls Store 1365 || 200 S. Creasy Lane || Lafayette || IN || 47905 Opportunity: Contribute To The Growth Of Your Career Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. * Creates a positive internal and external customer experience * Promotes a culture of honesty and integrity; maintains confidentiality * Takes an active role in the hiring process (scheduling interviews, conducting reference checks, etc.) and in the onboarding process of new Associates * Maintains Associate personnel files * Performs daily cash office functions and maintains cash office standards * Supports Operations Assistant Store Manager with scheduling, expense account monitoring, supply inventory and requisition * Maintains proper Associate coverage in service areas for a positive customer experience * Supports and responds to coverage needs throughout the store * Ensures store team executes tasks and activities according to store plan; prioritizes as needed * Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates * Provides and accepts recognition and constructive feedback * Partners with Management on Associate training needs to increase effectiveness * Ensures adherence to all labor laws, policies, and procedures * Maintains all organizational, cleanliness, and recovery standards for the sales floor and participates in the maintenance/cleanliness of the entire store * Promotes credit and loyalty programs * Supports and participates in store shrink reduction goals and programs * Promotes safety awareness and maintains a safe environment Who We Are Looking For: You! * Able to work a flexible schedule, including nights and weekends * Outstanding communication and organizational skills with attention to detail * Capable of multi-tasking * Able to respond appropriately to changes in direction or unexpected situations * Team player, working effectively with peers and supervisors * Able to train others * 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. This position has a starting pay range of $13.00 to $13.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience. Applicants with arrest or conviction records will be considered for employment. We're reinventing retail and helping people discover that next find that's going to be their new signature look. You can be a part of their journey to look amazing. Our inventory is always changing and our approach is continually evolving, which means every day is another chance to Discover Different. In fact, that's what it's like throughout the entire TJX family, which includes TJ Maxx, HomeGoods, Sierra, and Homesense. Discover Different also means we embrace each other's differences and unique perspectives. We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Posting Notes: Marshalls Store 1365 || 200 S. Creasy Lane || Lafayette || IN || 47905
    $13-13.5 hourly 21d ago
  • Part Time Administrative Assistant - Juvenile Probation

    Tippecanoe County Government

    Senior Administrative Assistant Job 5 miles from West Lafayette

    Part-time Description Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: High school diploma or GED. Baccalaureate Degree preferred. Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. Ability to provide testimony in legal proceedings. Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: Incumbent performs a variety of duties which are broad in scope and require application of sound judgment based on education, experience and training. Decisions are frequently based on consideration of many variables and their potential interrelationships. Guidelines are detailed and well established, requiring independent judgment in adapting to individual cases and situations. RESPONSIBILITY: Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens. Salary Description $16-$18 per hour
    $16-18 hourly 58d ago
  • Part Time Administrative Assistant - Juvenile Probation

    Tippecanoe County, In

    Senior Administrative Assistant Job 5 miles from West Lafayette

    Incumbent serves as Administrative Assistant/Juvenile for Tippecanoe County Probation Department, and responsible for assisting Probation Officers in investigations, assessments, and supervising clients. Completes intake procedures, processing juveniles following arrests or referrals for truancy. Searching youth as part of the intake process. Conducts Preliminary Inquiry and Investigations to determining whether cases will be handled informally or referred to Court for formal handling. Determines need for removing probationers from homes. Provides for supervision and holding of juvenile until parent notification and pick up occurs. Conducts preliminary risk/needs, mental health, substance assessments, and obtains general intake information to assist in developing resolution to cases. Contacts concerned parties and schedules detention and court hearings for juveniles. Monitors Informal Adjustment cases ensuring compliance with terms and conditions. Refers violations and failed cases to Prosecutor to initiate formal process as needed. Conducts random drug screening as required. Ensures clients pay required fees such as fines, court costs, and restitution. Assists with home detention work as needed, conducting home detention intakes, checking on juveniles in their homes, conducting room searches, administering alcohol sensor tests, and drug screening. Requirements JOB REQUIREMENTS: * High school diploma or GED. Baccalaureate Degree preferred. * Working knowledge of and ability to make practical application of local, state and federal regulations, and standard policies and procedures of criminal code. * Working knowledge of and ability to make appropriate referrals of probationers to treatment programs and services. * Ability of effectively supervises, direct and monitor assigned probationers ensuring proper completion of probation requirements. * Ability to effectively communicate orally and in writing with co-workers, other County departments, probationers and their families, attorneys, victims, community service agencies, * counselors, courts and law enforcement personnel, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities. * Ability to provide public access to, or maintain confidentiality of, department information and records according to State requirements. * Ability to comply with all employer and department polices and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct. * Working knowledge of standard English grammar, spelling, and punctuation, and to prepare detailed reports as required. * Ability to provide testimony in legal proceedings. * Ability to properly operate a computer, maintain accurate and organized files, and prepare detailed reports as required. * Ability to work alone and with others in a team environment with minimum supervision, andwork on several tasks at the same time, often under time pressure. * Ability to work weekend, evening and/or extended hours, and occasionally travel out of town for training, sometimes overnight. * Possession of valid driver's license and demonstrated safe driving record. DIFFICULTY OF WORK: * Incumbent performs a variety of duties which are broad in scope and require application of * sound judgment based on education, experience and training. Decisions are frequently * based on consideration of many variables and their potential interrelationships. Guidelines are * detailed and well established, requiring independent judgment in adapting to individual cases * and situations. RESPONSIBILITY: * Incumbent works according to standard department policies and procedures, and standard practices of the profession, exercising independent judgment in disposition of assigned probationers. Incumbent refers to supervisor unusual or unprecedented situations, such as unclear legal codes or problems with another agency. Work is periodically reviewed for soundness of judgment, attainment of objectives, and compliance with Department policies and procedures. PERSONAL WORK RELATIONSHIPS: * Incumbent maintains frequent contact with co-workers, other County departments, probationers and their families, attorneys, community service agencies, victims, counselors, courts and law enforcement personnel, and the public, for purposes of exchanging and explaining information and supervising/assisting probationers. * Incumbent reports directly to Juvenile Intake Supervisor. PHYSICAL EFFORT AND WORK ENVIRONMENT: * Incumbent performs a majority of duties in an office environment, courtroom, and in the community which may involve climbing flights of stairs, and lifting/carrying objects weighing less than 25 pounds, pushing/pulling/grasping/handling/fingering objects, keyboarding, driving, bending/reaching, close/far vision, depth perception, speaking clearly, and hearing sounds/communications. Incumbent is exposed to potentially violent/irate individuals and bio-hazardous material during drug screens.
    $26k-34k yearly est. 60d+ ago
  • Administrative Assistant, Onsite

    AAM 4.7company rating

    Senior Administrative Assistant Job 50 miles from West Lafayette

    Kimblewick Community Association is a beautiful Del Webb community specifically designed for the Active Adult located in beautiful Westfield, IN. Our stunning amenity center is seeking candidates for a dynamic, enthusiastic, customer and staff focused Administrative Assistant to join our team and to be a part of this growing community. This beautiful active adult residential community offers a wide range of amenities, including a state-of-the-art clubhouse, natural spaces, trails, sports courts, pool, fitness center and classes, a wide variety of social activities, along with many clubs and organizations. Position Responsibilities: Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R's). Provide administrative support and other tasks as directed to On-site Community Manager and other on-site staff members. Develop a working relationship with community board members and homeowners. As the first point of contact, extend excellent customer service and problem resolution skills via in person, phone and email interaction with residents, board members and vendors. Provide traditional office support which includes maintaining calendars/scheduling of reservations, appointments and meetings, composing correspondence, completing mailings and ordering supplies. Arrange various meetings and prepare all correspondence necessary to notify included parties. Assist with community inspections of common areas according to AAM's management contract. Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing. Update and maintain accurate and current association records within databases, as needed. Process architectural change submissions ensuring accuracy of documents received prior to forwarding to reviewing entity. Perform other duties as directed by Community Manager. Knowledge, Skills and Abilities: Ability to interact and work positively and effectively with homeowners and staff at all levels. Ability to proficiently utilize computer programs and database systems, including Microsoft Office, Google Suite, internet, and e-mail systems with attention to detail. Ability to work independently to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a fast-paced, demanding environment. Advanced communication skills both verbal and written. Superior customer service skills and professional phone etiquette. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment: Primarily sitting at workstation utilizing a computer and phone system in an open setting. May be required to lift boxes, fill paper trays, and other minor physical office related tasks. Walking/driving through community to assist in the inspection of common areas. Helping to set up/break down for events and/or meetings as needed.
    $29k-37k yearly est. 5d ago
  • Administrative Assistant

    Ruoff Mortgage Company 4.0company rating

    Senior Administrative Assistant Job 5 miles from West Lafayette

    Provides administrative support to managers and staff in a branch environment. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Essential Responsibilities Greets guests in a professional, friendly, hospitable manner. Opens and closes visitor's area. Answers phones, takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other staff to cover phones. Establishes, develops, maintains and updates filing system for the branch. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Responds to regularly occurring requests for information. Performs a variety of clerical duties including, but not limited to: general correspondences, memos, charts, tables, graphs and other business documents. Proofreads copy for spelling, grammar and layout. Assist Senior Loan Officers with the preparation and distribution of marketing materials. Stay informed of trends and developments in the local real estate market and the competitive environment. Maintain a professional image and standards consistent with company policies and procedures. Responsible for a high level of confidentiality and security while handling personal information; verbal and/or written documentation. Perform other support/administrative tasks as requested. Requirements Experience and Training High school diploma or equivalent. A minimum of one year related experience, preferred. Knowledge, Skills and Abilities Ability to read, write, and communicate at a level consistent with the requirements of this position and comfortable working with the public. Must be able to make good decisions and meet deadlines. Excellent communication skills; verbal and written; holds self to a high level of quality. Must be self-motivated and enthusiastic to obtain personal and company goals. Ability to stay organized to easily retrieve information and documents as needed. Knowledge of Microsoft Office products; Word, Excel, Power Point and Outlook. Ability to exercise independent judgment to plan, prioritize and organize diversified workload and recommend changes in office practices and procedures. Flexibility to adapt to peak periods of heavy work and pressure. Physical Demands and Work Environment Physical Demands: Mostly sedentary, however, while performing the duties of this job, the employee is occasionally required to walk; reach with hands and arms; stoop; talk and hear. Extensive reading and computer use is expected more than 50% of the time. Receiving and expressing detailed information verbally, in person and by telephone is essential. Must be able to verbally communicate effectively with others. Occasionally lift and/or move up to 15 pounds. Regular attendance is necessary and essential to this position. Work Environment: Professional atmosphere in a branch environment While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time. Care must be observed while driving - absolutely no texting while driving.
    $31k-38k yearly est. 2d ago
  • Administrative Interns

    Illinois Association of School 3.8company rating

    Senior Administrative Assistant Job 42 miles from West Lafayette

    Qualifications * Valid Illinois Professional Educator License with Principal Endorsement or currently enrolled in an approved program working toward the Illinois Principal Endorsement to be completed by August 2024 * Designation of completion of ISBE Teacher Evaluator Modules preferred * Minimum four years successful teaching experience * Exceptional communication and interpersonal skills * Demonstrated knowledge of best practices in curriculum, instruction, assessment, and instructional leadership Salary/Benefits * 180-day position with wages, hours, terms, and conditions of employment in accordance with the Collective Bargaining Agreement between the Board of Education and the Danville Education Association How to Apply * External Applicants: To be considered, applicants must complete an online application packet including a letter of specific interest and a resume. * District No. 118 Employees: If qualified for this position, please apply online and choose internal selection at the top of the job opportunities web page. If this is a lateral position for you, please fill out an Intra-District transfer form through the Human Resources department section on our district website. * Minimum of three references must be included on the application - one character reference and two former supervisors or evaluators Link to District/Third Party Online Application Web Page *********************************************************** Email Address ************************ School District Danville School District 118 Position Website *********************************************************** ILearn Link ILearn Report Card Link Illinois Report Card Job Posting Date 7/8/2024 Start Date 8/12/2024
    $32k-40k yearly est. Easy Apply 60d+ ago
  • Administrative Assistant

    Ywca Greater Lafayette 3.5company rating

    Senior Administrative Assistant Job 5 miles from West Lafayette

    Title: Administrative Assistant FLSA Status: Non-Exempt Department: Administration Reports to: Controller __________________________________________________________________________________________________ YWCA Greater Lafayette is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all. YWCA Greater Lafayette is an organization with a powerful mission and long-standing relationships with its supporters. The work we do is meaningful and necessary, and our supporters recognize the crucial role we play in our community. Our mission is the core of who we are: to eliminate racism and empower women. Our vision is to be the leading organization for women and their families, empowering them to meet their vital needs and succeed in life. Position Summary YWCA is looking for a highly organized and detail-oriented Administrative Assistant to keep our organization running smoothly and efficiently. Responsibilities include greeting walk-in and telephone customers, data entry, accepting payments, clerical duties, and providing administrative support to executive team. The person in this role will also assess and facilitate clients seeking support from our Domestic Violence Intervention and Prevention Program (DVIPP) and our Women's Wellness Program (WWP) to connect them with appropriate resources. Accountable to the Controller, this team member will also interact with the Leadership, team members, and guests. Essential Responsibilities: Answers telephones and greets walk-in guests. Responsible for accounts payable, including bill and credit card entry in QuickBooks and check-writing. Assists with accounts receivable follow-up. Accepts cash, check, and credit card payments in QuickBooks. Responsible for maintenance of physical financial records. Assists with preparation for annual audits. Opens and distributes mail to appropriate departments. Provides administrative support to CEO, Controller, & Executive Directors. Provides assessment and disposition of walk-in clients and potential clients of YWCA's Domestic Violence Intervention and Prevention Program and Women's Wellness Program. Assists guests and telephone customers with questions about YWCA programs and services. Other duties as assigned to meet the organization's goals. Knowledge and Experience: Proficiency in non-profit or business administration and office administration. Minimum two years of experience in an office environment. Personable, friendly demeanor. Experience with cash management. Strong data entry and computer skills (including Microsoft Office and QuickBooks). Strong organizational skills and attention to detail. Strong oral and written communication skills. Ability to work well in a team and independently. Dependable and responsible, with sound judgment and assessment skills. Education: High school graduate required. Associate's Degree in Business or related field, preferred. Physical/Mental Essential Requirements: Walking, standing, bending, stooping, reaching, moderate lifting and carrying (up to thirty (30) pounds). Full range of body motion including manual and finger dexterity and hand-eye coordination. Ability to sit at a computer workstation for extended periods of time. Occasional need to stand for long periods of time. Ability to focus on detail and accuracy of work product. Occasional high stress may be experienced in dealing with clients, staff, and volunteers. A criminal conviction check and fingerprint check are required for employment in this position. YWCA is an equal opportunity, affirmative action employer fully committed to achieving a diverse workforce. The statements within this job description are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.
    $22k-30k yearly est. 6d ago
  • Administrative Assistant

    Davita Inc. 4.6company rating

    Senior Administrative Assistant Job 42 miles from West Lafayette

    26 E West Newell Rd., Danville, Illinois, 61832, United States of America We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments. Dialysis is serious business. That is why we encourage fun. If you love patient-centered health care with real relationships inside a company that encourages fun on and off the clock, then DaVita is the place for you. We offer career options to fit your lifestyle. Here is what you can expect when you join our Village as an Administrative Assistant: * A community first, company second culture based on Core Values that really matter. * Clinical outcomes consistently ranked above the national average. * Award-winning education and training across multiple career paths to help you reach your potential. * Performance-based rewards based on stellar individual and team contributions. * A comprehensive benefits package designed to enhance your health, your financial well-being and your future. * Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. We seek a personable individual with excellent computer and clerical skills (Microsoft Office). You must type 60 WPM and have a high school diploma or GED. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Join us as we pursue our vision "To Build the Greatest Healthcare Community the World has Ever Seen." What We'll Provide: More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings. * Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out * Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more * Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. #LI-LO2 At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed Diversity & Belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and an affirmative action employer. As such, individuals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic. Applications are accepted on an ongoing basis. Salary/ Wage Range $16.50 - $25.50 / hour Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience and may fall outside of the range shown. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. Learn more at *********************************** Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process. You will not be penalized for redacting or removing this information.
    $16.5-25.5 hourly 21d ago
  • Administrative Assistant

    Robert Half 4.5company rating

    Senior Administrative Assistant Job 38 miles from West Lafayette

    Description We are on the lookout for a diligent Administrative Assistant for our team based in Lebanon, Indiana, within the Manufacturing industry. The role offers a short term contract employment opportunity and entails a blend of administrative tasks including data entry, customer interaction, and file maintenance. Responsibilities - Accurately entering and updating data in the system - Engaging with customers to update records - Handling a few incoming calls and addressing customer queries - Utilizing Microsoft Excel and Microsoft Outlook to manage data and communication - Monitoring and maintaining customer accounts - Delivering high-quality customer service Requirements - Proficiency in answering inbound calls, demonstrating excellent verbal communication skills. - Solid experience in providing top-notch customer service, with the ability to handle customer queries and complaints. - Strong data entry skills with high accuracy and attention to detail. - Proficient in using Microsoft Excel for creating spreadsheets, charts, and managing data. - Must have experience with Microsoft Dynamics 365 (or similar CRM software) TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
    $25k-32k yearly est. 6d ago
  • Administrative Assistant

    Ivy Tech Community College 4.5company rating

    Senior Administrative Assistant Job 28 miles from West Lafayette

    Ivy Tech is currently accepting applications for an Administrative Assistant position located at the Putnamville Correctional Facility! Come join our team! Serve as Administrative Assistant to the Site Manager of the Correction Facility Education Program. Serves as a receptionist in Ivy Tech's office in the corrections facility. Handles essential reports, memos, and other information pertinent to the Coordinator of the Correction Facility Education Program as it relates to students. This is a full-time hourly position located at the Putnamville Correctional Facility. This position works Monday - Thursday, 7am - 5pm. Major Responsibilities: * Maintain respect at all times for confidential information. * Perform required duties; answering the telephone expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors. * Type/key correspondence for the Site Manager of the Correction Facility Education Program. * Maintain and distribute accurate memos. * Effectively operates various office equipment. * Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program. * Prepare the monthly data reports and accompanying materials as required by the state (DWD policy 2011-08). * Process incoming mail and distribution to staff. * Assist in maintaining faculty application files, resignations, etc. * Assist in maintaining the general office filing system - keep a daily log book (faculty issues, emergency counts, classes canceled, etc.). * Complete reports in a timely manner as required by state and federal agencies along with those from Accrediting bodies (DWD Policy 2011-08. * Process DOC Referrals to place students in education (ABE, Vocational, and College) * Scan TABE tests and Practice HiSet Tests. * Create passes or special count letters as directed by the Site Manager. * Maintain Inters Program through data input documentation, attendance, etc. If IDOC changes this program the new program will be followed. * Change class rosters and time cuts as directed by the Site Manager. * Maintain a current inventory of supplies and inform the Site Manager when items need to be purchased. * Complete required DOC training, CBTS, and annual training as required by the facility. * Provide training for offender education clerks, if allowed by the facility. * Document work hours and Apprenticeship Information for offender clerks. Minimum Qualifications: High School Diploma; Punctual; good communication skills; experience with computer software applications; capable of handling detailed work; strong people skills; comfortable working within a correctional facility. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.
    $23k-28k yearly est. 28d ago
  • Senior Administrative Assistant

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    The Senior Administrative Assistant provides high-level support to the Assistant Department Head, teams, or departments, independently managing complex tasks with discretion. Responsibilities include coordinating events, conducting searches for information, preparing reports, and handling special projects. The role involves drafting and editing correspondence, potentially overseeing budgets, and addressing non-routine inquiries from internal and external sources. This position requires strong organizational and communication skills, problem-solving abilities, and the capacity to work independently. The specialist plays a crucial role in enhancing organizational efficiency and supporting overall success through streamlined administrative operations. If you're ready to take the next step in your career and contribute to building a better world through education and innovation, Purdue University welcomes your application and the unique skills you can bring to its vibrant academic community. What You'll Be Doing: * Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence. * Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials. * Compose routine correspondence and draft and edit non-routine correspondence. * Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.). * Coordinate events, including room reservations, setups, resource needs, and catering. * Arrange travel, order supplies, and ensure proper functioning of office equipment. * Update and maintain mailing lists, databases and websites. * Mentor and/or train other support staff. * May monitor operating budget and maintain financial records. About Us: Purdue's Edwardson School of Industrial Engineering (IE) offers a deep and wide range of expertise in operations research, artificial intelligence, manufacturing, human factors, and production systems. The School is an integral part of Purdue's College of Engineering. Purdue Engineering is one of the largest and top-ranked engineering colleges in the nation and renowned for top-notch faculty, students, unique research facilities, and a culture of collegiality and persistent pursuit of pre-eminence. Consistently ranked as one of the top undergraduate industrial engineering programs, at Purdue IE, we're actively involved in finding ways to overcome society's biggest challenges in today's world. What We're Looking For: Education and Experience Qualified candidates will need: * Requires a high school diploma/GED * Minimum of three (3) years of experience in an administrative support role Skills needed: * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions * Drafting, proofreading and editing skills Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. Additional Information: * Purdue's benefits summary *********************************** * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing * FLSA: Non-Exempt (Eligible For Overtime) * Retirement Eligibility: Non-exempt Defined Contribution Plan * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Career Stream Compensation Information: Administrative and Operational Support 3 Pay Band S045 Job Code#20002331 Link to Purdue University's Compensation Guidelines: ************************************************************ Apply now Posting Start Date: 1/24/25
    $30k-39k yearly est. 11d ago
  • Administrative Assistant

    Robert Half 4.5company rating

    Senior Administrative Assistant Job 38 miles from West Lafayette

    We are in the process of recruiting an Administrative Assistant for our operations in LEBANON, Indiana. The role is within the Manufacturing industry and offers a long-term contract employment opportunity. As an Administrative Assistant, you will be tasked with a variety of administrative duties, including extensive data entry tasks. You will also interact with customers to update files and handle incoming calls. Responsibilities - Handle a variety of administrative tasks to ensure smooth operations - Engage in extensive data entry tasks to ensure accurate and up-to-date records - Communicate with customers to update files, ensuring all information is current and accurate - Respond to incoming customer inquiries, providing timely and efficient service - Utilize Microsoft Excel and Microsoft Outlook for data management and communication purposes - Answer inbound calls, providing excellent customer service at all times. Requirements - Proven experience in a manufacturing environment is essential - Proficiency in answering inbound calls and handling customer inquiries with patience and professionalism - Exceptional customer service skills, with the ability to build relationships with clients and team members - Experience with data entry tasks, demonstrating a high level of accuracy and attention to detail - Proficient in using Microsoft Excel for data analysis and report generation - Familiarity with Microsoft Outlook for managing emails, schedules, and contacts - Excellent verbal and written communication skills - Ability to multitask and prioritize work in a fast-paced environment - Strong organizational skills, with a keen eye for detail - Ability to work independently and as part of a team - High school diploma or equivalent; additional qualifications in Office Administration are a plus. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
    $25k-32k yearly est. 6d ago
  • Senior Administrative Assistant

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    Join a growing, active department and support exciting new graduate and undergraduate programs and opportunities! This position will serve as graduate and undergraduate coordinator, providing administrative support to the Director of Graduate Studies and Director of Undergraduate Studies. Assume primary responsibility for rebuilding,updating, and maintaining department website and associated webpages. Provide support as needed to the Lead Administrative Assistant. Assume primary responsibility for annual and ongoing department events, including the Literary Awards, Woodman Lecture, and visiting Writer Series. At Purdue, the Senior Administrative Assistant can expect to provide high-level administrative support for an individual, group of professionals, department, program or other administrative function. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects. Draft and edit correspondence, promotional materials or presentations. May monitor operating budget and maintain financial records. Handle non-routine inquiries and issues from internal and external sources. About Us: The College of Liberal Arts is an innovative 21st century liberal arts leader. It is home to the nationally-recognized Cornerstone Integrated Liberal Arts program, Degree Plus, and launched the campus Degree in 3 initiative. Purdue University and the College of Liberal Arts are committed to free and open inquiry in all matters. All staff are expected to contribute to a climate that values free inquiry. What We're Looking For: As a Senior Administrative Assistant you will need the following education: * High school diploma/GED. Minimum of 3 years of experience in an administrative support role. You will need the following skills: * Excellent verbal and writing communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. Strong organizational and time management skills and attention to detail. * Advanced computer and related software skills to include Word, Excel, Publisher, Powerpoint, Outlook, etc. * Adobe software such as InDesign, Illustrator, and Photoshop are a plus. * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. * Ability to interpret policies and procedures to proactively resolve issues or improve processes. Ability to identify problems and implement or recommend solutions. * Drafting, proofreading, and editing skills. The following skills are preferred for this role: * General office software (Word, Excel, Adobe) required; experience with Purdue-specific platforms such as Concur, Slate, and Cascade strongly preferred. What You'll Be Doing: * 20-30%: Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence. * 10-20%: Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials. * 5-15%: Compose routine correspondence and draft and edit non-routine correspondence. * 15-25%: Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.). * 5-15%: Coordinate events, including room reservations, setups, resource needs, and catering. * 5-10%: Arrange travel, order supplies, and ensure proper functioning of office equipment. * 5-10%: Update and maintain mailing lists, databases and websites. * 5-10%: Mentor and/or train other support staff. * 5-10%: May monitor operating budget and maintain financial records. Additional Information: * Purdue will not sponsor an employment related visa for this position * A background check will be required for employment in this position * FLSA: Non-Exempt (Eligible For Overtime) * Retirement Eligibility: Defined Contributions Waiting Period * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Benefits of a Purdue Career: * Competitive benefits package including generous paid sick time and vacation * Tuition remission (Purdue and Purdue Global) Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply. Education Typically requires a high school diploma/GED Experience Minimum of 4 years of experience FLSA Status Non-Exempt Apply now Posting Start Date: 1/10/25
    $30k-39k yearly est. 19d ago
  • Senior Administrative Assistant - Social Media Coordinator

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    Provide independent, daily administrative support to the Department of Health and Kinesiology, including its faculty, staff, students, and guests. Responsibilities will include managing room calendars and space reservations, as well as printing posters, forms, and documents. This position will be responsible for coordinating itineraries and reservations for visiting individuals. General clerical tasks will also be expected, which will involve ordering supplies, handling the shipping and receiving of mail and packages, and maintaining records of course documents, awards, and scholarships. Creativity and attention to detail are essential in this role, particularly for occasional creative tasks that involve adhering to Purdue Branding standards to draft newsletters, posters, flyers, and other minor marketing materials. This position will be tasked with growing and managing a professional social media presence with a diverse audience across multiple platforms. Additionally, this position will be required to assist with the planning and management of small events from time to time. Who We Are at Purdue University: When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. What We're Looking For: * High school diploma/GED * Minimum of 3 years of experience in an administrative support role Skills needed: * Excellent verbal and written communication skills. * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. * Strong organizational and time management skills and attention to detail. * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. * Ability to interpret policies and procedures to proactively resolve issues or improve processes. * Ability to identify problems and implement or recommend solutions. * Drafting, proofreading and editing skills. What is helpful: * Proven experience as a Social Media Coordinator, preferably in higher education * Proficient in branding and marketing * Strong understanding of social media platforms, tools and trends * Strong photography skills with an eye for visual storytelling Additional Information: * Purdue University will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Exempt (Not Eligible for Overtime) * Retirement Eligibility: Defined Contribution Waiting Period Or Non-exempt Defined Contribution Plan * Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days * All applications must be held the first 5 business days due to our Equal Opportunity Employment policy * Link to Purdue University's Compensation Guidelines: ************************************************************ Who We Are: * Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. * EOE / AA: * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Apply now Posting Start Date: 1/21/25
    $30k-39k yearly est. 15d ago
  • Senior Administrative Assistant

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    Purdue Extension's Community Development program is seeking a Senior Administrative Assistant. In this role, you will provide high-level administrative support as well as maintain relationships with internal partners (including Human Resources, Business Office, Risk Management, Sponsored Programs, Purdue Center for Regional Development, Department of Agricultural Economics, and Ag Pre-Award) and external partners. What You'll Be Doing: * Performing non-routine administrative functions; conducting research, preparing reports and presentations, responding to information requests, and managing correspondence * Maintaining calendars, scheduling meetings, preparing agendas, and collecting and providing support materials * Composing routine correspondence and drafting and editing non-routine correspondence * Developing, implementing, and maintaining/improving processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.) * Coordinating events, including room reservations, setups, resource needs, and catering * Arranging travel, ordering supplies, and ensuring proper functioning of office equipment * Updating and maintaining mailing lists, databases and websites * Mentoring and/or training other support staff * May monitor operating budget and maintain financial records What We're Looking For: * High school diploma/GED * 3 years of experience in an administrative support role * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc. * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions * Drafting, proofreading and editing skills What We'd Like You to Know: * Learn more about Purdue's benefits summary * Purdue will not sponsor work authorization for this position. * A background check is required for employment in this position * This was formerly classified as an operational/technical position; an internal lateral transfer will retain same benefit standing. * FLSA: Non-Exempt (Eligible for Overtime) * Retirement: Non-exempt Defined Contribution Plan * Purdue University is an EEO/AA employer. All individuals, including minorities, women, individuals with disabilities and veterans are encouraged to apply Career Stream Administrative and Operational Support 3 Pay Band S045 Link to Purdue University's compensation guidelines: ************************************************************ Job Code #20002331 Link to Career Path Maker: ****************************************** * Effective August 1, Purdue implemented a new background screen policy: any internal transfer will receive a new background screen if one has not been run within the last year. Apply now Posting Start Date: 1/18/25
    $30k-39k yearly est. 17d ago
  • Administrative Assistant, Senior

    Purdue University 4.1company rating

    Senior Administrative Assistant Job In West Lafayette, IN

    As the Senior Administrative Assistant for the Purdue Polytechnic Institute (PPI), you'll play a crucial role in supporting our graduate education programming and departmental operations. In this dynamic position, you will: * Serve as the primary coordinator for TLI graduate education programming * Manage and process graduate student applications * Support course registration and ensure alignment with academic policies * Facilitate graduate education committee meetings * Act as the department's approver for graduate student plans of study, theses, and graduation requirements * Manage offer letters and hiring processes for graduate assistants * Assist with departmental purchasing and travel arrangements * Prepare meeting agendas and minutes for graduate committee meetings This role requires a high level of independence, discretion, and attention to detail. You'll handle non-routine inquiries, draft correspondence, and manage special projects. Your expertise will be essential in ensuring smooth operations and supporting the success of our graduate students and faculty. Join our team and make a significant impact on the educational journey of future innovators and leaders in technology and engineering. Your efforts will directly contribute to the Polytechnic's strategic goals, fostering an environment where students thrive academically and personally. This role offers the opportunity to make a significant impact on students' educational journeys while working with a dedicated team of educators and administrators. Join us in cultivating academic excellence and empowering the next generation of innovators at Purdue University. This position offers an opportunity to make a meaningful impact at a prestigious institution known for innovation and research excellence. You'll collaborate with top talent across departments while helping protect Purdue's research integrity. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University. Who We Are at Purdue University: When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we've been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation. What We Are Looking For : Education and Experience Qualified candidates will need: * A high school diploma/GED. * Minimum of 3 years of experience in an administrative support role. Skills needed: * Excellent verbal and written communication skills. * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality. * Strong organizational and time management skills and attention to detail. * Advanced computer and related software skills to include Word, Excel, Powerpoint, Outlook, Internet, etc. * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs. * Ability to interpret policies and procedures to proactively resolve issues or improve processes. * Ability to identify problems and implement or recommend solutions. * Drafting, proofreading and editing skills. What We Would Like You to Know ; ⦁ Purdue University will not sponsor employment authorization for this position ⦁ A background check will be required for employment in this position ⦁ FLSA: Non-Exempt ⦁ Retirement Eligibility: Defined Contribution Waiting Period Or Non-exempt Defined Contribution Plan ⦁ Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days ⦁ All applications must be held the first 5 business days due to our Equal Opportunity Employment policy Career Stream Administrative and Operational Support 3 ⦁ Pay Band S045 ⦁ Job Code #20002331 Link to Purdue University's Compensation Guidelines: ************************************************************ Who We Are: Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture. EOE / AA: Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Apply now Posting Start Date: 1/24/25
    $30k-39k yearly est. 11d ago

Learn More About Senior Administrative Assistant Jobs

How much does a Senior Administrative Assistant earn in West Lafayette, IN?

The average senior administrative assistant in West Lafayette, IN earns between $29,000 and $55,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average Senior Administrative Assistant Salary In West Lafayette, IN

$40,000

What are the biggest employers of Senior Administrative Assistants in West Lafayette, IN?

The biggest employers of Senior Administrative Assistants in West Lafayette, IN are:
  1. Purdue University
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