What does a senior administrative associate do?
A senior administrative assistant plans all meetings involving senior management. Senior administrative assistants take part in conferences and meetings by taking detailed minutes. It is their job to arrange and reserve travel for their senior managers. Their duties include managing phone calls, organizing calendars, and scheduling appointments. They perform certain tasks and projects and oversee the performance of junior staff. The skills they need to develop include excellence in verbal and written communication, problem-solving, independence, time management, and attention to detail.
Senior administrative associate responsibilities
Here are examples of responsibilities from real senior administrative associate resumes:
- Manage SharePoint for multiple teams on regular basis.
- Manage and troubleshoot application integration issues and support the integration tools and data flow.
- Oversee the activities of a contract coordinators including managing daily operations and providing additional training and guidance as needed.
- Create and organize documents and forms on the SharePoint website.
- Monitor and troubleshoot all scheduling conflicts and on air commercials.
- Examine doors, windows, and gates to determine that they are secure.
- Draft appeal letters with rights and obtain approval from various agencies such as CMS and MassHealth.
- Check buildings in assign area for security and checks doors, windows, lights, and equipment.
- Coordinate all financial administration including accounts payable, accounts receivable, general ledger, payroll, and taxes.
- Collaborate with team to streamline processes, provide input and take on additional duties as needed to maintain CMS compliance.
- Demonstrate the patience and tenacity to articulate clearly so all medical personnel in the organizations meet and maintain the HIPAA requirements.
- Demonstrate knowledge of HIPAA by appropriately handling client information.
- Complete payroll processing and submit purchasing requisitions and accounts payable requests.
- Proofread all incoming program requests to coordinators from sales representatives for accuracy and completeness and give feedback to managers.
- Verify patient eligibility and confirm terms of insurance coverage and monitor appropriate handling of confidential files for patients and associates.
Senior administrative associate skills and personality traits
We calculated that 8% of Senior Administrative Associates are proficient in PowerPoint, Reservations, and SR. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.
We break down the percentage of Senior Administrative Associates that have these skills listed on their resume here:
- PowerPoint, 8%
Use Excel and PowerPoint extensively for data collection/management and presentations.
- Reservations, 7%
Scheduled and coordinated meetings, conference calls, conference room reservations for the Dell Software AV Legal Team.
- SR, 7%
Provided Administrative support to all the Sr. Marketing Communication Specialist locally and internationally.
- Phone Calls, 6%
Received telephone calls, and personally handled inquiries for information relative to the office programs and activities.
- Provides Administrative Support, 5%
Manage Executive member of management schedule and provides administrative support to alternate management as well as clients.
- Purchase Orders, 5%
Assisted with managing purchase orders, provided administrative back up support when needed, maintained confidential with sensitive and proprietary information.
Common skills that a senior administrative associate uses to do their job include "powerpoint," "reservations," and "sr." You can find details on the most important senior administrative associate responsibilities below.
Interpersonal skills. One of the key soft skills for a senior administrative associate to have is interpersonal skills. You can see how this relates to what senior administrative associates do because "secretaries and administrative assistants interact with clients, customers, or staff." Additionally, a senior administrative associate resume shows how senior administrative associates use interpersonal skills: "cash disbursement)-check room excellent interpersonal skills, phone manner, and office etiquette. "
Organizational skills. Many senior administrative associate duties rely on organizational skills. "secretaries and administrative assistants keep files, folders, and schedules in order so that an office runs efficiently.," so a senior administrative associate will need this skill often in their role. This resume example is just one of many ways senior administrative associate responsibilities rely on organizational skills: "show excellent organizational skills while overseeing business requirements for a 90-person investment team. "
Writing skills. This is an important skill for senior administrative associates to perform their duties. For an example of how senior administrative associate responsibilities depend on this skill, consider that "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a senior administrative associate: "document control; resume writing, ordered office supplies, maintenance of office equipment. ".
The three companies that hire the most senior administrative associates are:
- KPMG LLP40 senior administrative associates jobs
- JLL13 senior administrative associates jobs
- Children's Hospital Colorado11 senior administrative associates jobs
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Compare different senior administrative associates
Senior administrative associate vs. Administrative operations manager
An administrative operations manager spearheads and oversees a company's administrative operations, ensuring efficiency and smooth workflow. Among their responsibilities include setting goals and budgets, establishing guidelines and timelines, training staff, and developing strategies to optimize various departments' daily operations. Their responsibilities include performing inspections and assessments, conducting research and analysis, liaising with external parties, and presenting progress reports to higher-ranking officials. Moreover, an administrative operations manager must lead and encourage teams to reach goals, all while enforcing the company's policies and regulations.
There are some key differences in the responsibilities of each position. For example, senior administrative associate responsibilities require skills like "reservations," "sr," "phone calls," and "purchase orders." Meanwhile a typical administrative operations manager has skills in areas such as "customer service," "oversight," "project management," and "administrative operations." This difference in skills reveals the differences in what each career does.
Administrative operations managers tend to make the most money working in the real estate industry, where they earn an average salary of $77,011. In contrast, senior administrative associates make the biggest average salary, $56,093, in the health care industry.The education levels that administrative operations managers earn slightly differ from senior administrative associates. In particular, administrative operations managers are 2.3% more likely to graduate with a Master's Degree than a senior administrative associate. Additionally, they're 0.3% less likely to earn a Doctoral Degree.Senior administrative associate vs. Administrative services manager
An administrative services manager is primarily in charge of overseeing the performance of different offices within a company, ensuring efficiency and smooth workflow. They typically set objectives and guidelines, manage schedules and budgets, conduct regular assessments and inspections, procure and allocate supplies, and monitor the workflow of offices and departments, creating progress reports as needed. Furthermore, as an administrative services manager, it is essential to lead and encourage the workforce to reach goals, all while implementing the company's policies and regulations.
Each career also uses different skills, according to real senior administrative associate resumes. While senior administrative associate responsibilities can utilize skills like "reservations," "sr," "phone calls," and "purchase orders," administrative services managers use skills like "administrative services," "project management," "patients," and "customer service."
Administrative services managers earn a higher average salary than senior administrative associates. But administrative services managers earn the highest pay in the technology industry, with an average salary of $72,898. Additionally, senior administrative associates earn the highest salaries in the health care with average pay of $56,093 annually.administrative services managers earn similar levels of education than senior administrative associates in general. They're 2.8% more likely to graduate with a Master's Degree and 0.3% more likely to earn a Doctoral Degree.Senior administrative associate vs. Administrative director
An administrative director primarily functions to oversee daily operations within a company, ensuring everything is running smoothly. Among their responsibilities include monitoring the budget and audits, allocating funds to every department, coordinating with supervisors, and analyzing key data such as finances and progress reports. Additionally, they are also responsible for implementing policies and regulations, even crafting new ones when necessary. They typically report all progress and concerns to higher officials such as the president and vice president.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from senior administrative associate resumes include skills like "reservations," "sr," "phone calls," and "provides administrative support," whereas an administrative director is more likely to list skills in "patients," "patient care," "customer service," and "regulatory compliance. "
Administrative directors make a very good living in the media industry with an average annual salary of $98,897. On the other hand, senior administrative associates are paid the highest salary in the health care industry, with average annual pay of $56,093.administrative directors typically earn higher educational levels compared to senior administrative associates. Specifically, they're 9.9% more likely to graduate with a Master's Degree, and 1.3% more likely to earn a Doctoral Degree.Senior administrative associate vs. Administrative office specialist
An administrative office specialist helps offices to run efficiently and smoothly by performing clerical support tasks. Their responsibilities often include preparing and processing documents, arranging meetings and appointments, monitoring the budgets and expenditures, answering calls and correspondence, handling the inventory and procurement of office supplies, and developing strategies to optimize office operations. They may also address issues and concerns, resolving them promptly and professionally. Furthermore, as an administrative office specialist, it is essential to coordinate staff, all while implementing the company's policies and regulations.
Types of senior administrative associate
Updated January 8, 2025
