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Become A Senior Administrative Secretary

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Working As A Senior Administrative Secretary

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

Example Of What A Senior Administrative Secretary does

  • Typed & maintained Consumer Loan records to be included with Board of Director monthly meeting minutes.
  • Filed, typed, performed data entry.
  • Prepared comprehensive financial reports, letters and memos.
  • Maintained records; handled all confidential correspondence, and various other duties as assigned.
  • Handled personnel for executive staff members.
  • Handle complaints and phone calls from angry members.
  • Maintained the school substitute teacher listing and calculated and reported all staff and administrative payroll.
  • *Purchased office equipment and supplies - contacted vendors and subcontractors.
  • Ordered and maintained office supplies.
  • Assist professional staff and graduate assistants with clerical work and coordination of special projects and events.
  • Enter requisitions into Peoplesoft, purchase office supplies, and schedule travel and conferences.
  • Create reports using PowerPoint and Excel to measure productivity in call center of over 100 customer service representatives.
  • Prepared monthly annual reports and records in compliance with auditor's regulations.
  • Schedule meetings and travel for 9 managers.
  • Tracked waste and other cost for multiple monthly reports.
  • Processed travel and expense reports.
  • Coordinate travel arrangements, make hotel reservations, and reserve car rentals.
  • Hire, terminate, schedule, train and supervise student workers.
  • Created various Microsoft Excel spreadsheets and Powerpoint presentations.
  • Provided secretarial support to the three immediate supervisors.

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How To Become A Senior Administrative Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Senior Administrative Secretary jobs

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Senior Administrative Secretary Demographics

Gender

  • Female

    96.1%
  • Male

    2.4%
  • Unknown

    1.5%

Ethnicity

  • White

    79.6%
  • Hispanic or Latino

    12.0%
  • Asian

    5.5%
  • Unknown

    1.9%
  • Black or African American

    0.9%
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Languages Spoken

  • Spanish

    81.8%
  • Norwegian

    9.1%
  • Portuguese

    9.1%

Senior Administrative Secretary

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Senior Administrative Secretary Education

Senior Administrative Secretary

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Top Skills for A Senior Administrative Secretary

ConfidentialCorrespondenceAdministrativePayrollTravelArrangementsDataEntryAppropriatePersonnelPurchaseOfficeSuppliesFinancialReportsExpenseReportsSecretarialSupportSpecialProjectsPowerpointCustomerServiceMonthlyMeetingMinutesComplianceScheduleMeetingsStaffMembersPhoneCallsHotelReservationsLotusNotes

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Top Senior Administrative Secretary Skills

  1. Confidential Correspondence
  2. Administrative Payroll
  3. Travel Arrangements
You can check out examples of real life uses of top skills on resumes here:
  • Maintained records; handled all confidential correspondence, and various other duties as assigned.
  • Prepare administrative payroll using Lawson.
  • Coordinate travel arrangements for administrator, nationally and internationally.
  • Approved personnel forms, calculated and process contracts and grants, deposits and data entry.
  • Fielded calls from over ten plants nationally, as well as 2,000+ employees regarding maintenance issues; dispatched appropriate personnel.

Top Senior Administrative Secretary Employers