Senior administrative secretary job description
Updated March 14, 2024
6 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example senior administrative secretary requirements on a job description
Senior administrative secretary requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in senior administrative secretary job postings.
Sample senior administrative secretary requirements
- Bachelor's degree in Business Administration or related field.
- Minimum 5 years of experience as an administrative secretary.
- Proficient in Microsoft Office applications.
- Excellent organizational and communication skills.
- Knowledge of office procedures and policies.
Sample required senior administrative secretary soft skills
- Ability to multi-task and prioritize tasks.
- Adaptable and proactive to changing conditions.
- Strong customer service orientation.
- Attention to detail and accuracy.
- Strong problem-solving and decision-making skills.
Senior administrative secretary job description example 1
Leidos senior administrative secretary job description
You would be working as a Senior Secretary in the Expeditionary Operations Saint Louis Office. Join our team where we support NGA Military and civilian travelers who need to relocate to support the Mission. Your business acuity and attention to detail will help you multi-task and complete high priority items on time.
Primary Responsibilities
You'll be working onsite with the customer, making all travel arrangements - both commercial and using DoD assets - to include hotel, air, ground transportation, and cargo. You'll help them support the Mission by scheduling deployers for training, medical, and any other deployment-related appointments.
Basic Qualifications:
* Requires thorough hands-on experience with Defense Travel System (DTS) and a firm understanding of the DoD Joint Travel Regulations (JTR) and policies
* Must currently possess an active TS/SCI Clearance level security clearance
* Requires High School Diploma and 6 years' relevant experience, Associate's Degree and 4 years' experience, or Bachelor's Degree and 2 years' experience.
* Experience supporting administrative requirements at the mid- to- upper management levels of an office.
* Ability to independently accomplish the advanced administrative tasks with no assistance
* Strong professionalism with the ability to consistently demonstrate tact and maturity
* Strong interpersonal and/or soft skills, and office etiquette
* Strong teaming and collaboration skills that foster office unity and cohesiveness
* Strong communication skills both verbally and written
* Proficient working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing office administrative tasks
* Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks
* Experience with office filing systems (hardcopy and softcopy) using specified format and structure
* Strong problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment
* Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast-paced environment that may often have competing priorities
* Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities
Desired Experience
* Prior DoD and/or IC experience working in a related field
* Prior experience working with the military and understanding of the military services
* Proficient working knowledge of the following corporate applications:
* PeopleSoft
* NCERTS
* SharePoint
* Working knowledge of Access database
* Prior experience with the awards and decorations process
* Working knowledge of DoD correspondence manual
* Personal deployment history is a huge plus; understanding of the processes of deployment (pre-deployment - deployment - redeployment) and all it entails
* Working knowledge of DoD File Plan requirements
* Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment, including teleconferences.
This position has a target range for compensation of $68,000 - $75,000.
Pay Range:
Pay Range $50,700.00 - $78,000.00 - $105,300.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Covid Guidance for the US
In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
About Leidos
Leidos is a Fortune 500 technology, engineering, and science solutions and services leader working to solve the world's toughest challenges in the defense, intelligence, civil, and health markets. The company's 44,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
Primary Responsibilities
You'll be working onsite with the customer, making all travel arrangements - both commercial and using DoD assets - to include hotel, air, ground transportation, and cargo. You'll help them support the Mission by scheduling deployers for training, medical, and any other deployment-related appointments.
Basic Qualifications:
* Requires thorough hands-on experience with Defense Travel System (DTS) and a firm understanding of the DoD Joint Travel Regulations (JTR) and policies
* Must currently possess an active TS/SCI Clearance level security clearance
* Requires High School Diploma and 6 years' relevant experience, Associate's Degree and 4 years' experience, or Bachelor's Degree and 2 years' experience.
* Experience supporting administrative requirements at the mid- to- upper management levels of an office.
* Ability to independently accomplish the advanced administrative tasks with no assistance
* Strong professionalism with the ability to consistently demonstrate tact and maturity
* Strong interpersonal and/or soft skills, and office etiquette
* Strong teaming and collaboration skills that foster office unity and cohesiveness
* Strong communication skills both verbally and written
* Proficient working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing office administrative tasks
* Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks
* Experience with office filing systems (hardcopy and softcopy) using specified format and structure
* Strong problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment
* Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast-paced environment that may often have competing priorities
* Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities
Desired Experience
* Prior DoD and/or IC experience working in a related field
* Prior experience working with the military and understanding of the military services
* Proficient working knowledge of the following corporate applications:
* PeopleSoft
* NCERTS
* SharePoint
* Working knowledge of Access database
* Prior experience with the awards and decorations process
* Working knowledge of DoD correspondence manual
* Personal deployment history is a huge plus; understanding of the processes of deployment (pre-deployment - deployment - redeployment) and all it entails
* Working knowledge of DoD File Plan requirements
* Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment, including teleconferences.
This position has a target range for compensation of $68,000 - $75,000.
Pay Range:
Pay Range $50,700.00 - $78,000.00 - $105,300.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Covid Guidance for the US
In order to enter Leidos facilities in the U.S. and to attend Leidos events outside our facilities, employees are required to be vaccinated for COVID-19 or maintain proof of a negative COVID-19 test within 96 hours of entry. In addition, we are receiving guidance from certain customers that onsite contractor personnel will need to be fully vaccinated to access customer facilities. If you are not vaccinated, please consider getting your COVID-19 vaccination as soon as possible. If you have any questions, please contact your Talent Acquisition POC.
About Leidos
Leidos is a Fortune 500 technology, engineering, and science solutions and services leader working to solve the world's toughest challenges in the defense, intelligence, civil, and health markets. The company's 44,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported annual revenues of approximately $13.7 billion for the fiscal year ended December 31, 2021. For more information, visit www.Leidos.com.
Pay and Benefits
Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available here.
Securing Your Data
Beware of fake employment opportunities using Leidos' name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system - never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected].
If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.
Commitment to Diversity
All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
Post a job for free, promote it for a fee
Resources for employers posting senior administrative secretary jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Senior administrative secretary job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024