Senior administrative specialist jobs near me

Who We Are Ready to create a healthier world? We are ready for you! Personify Health is on a mission to simplify and personalize the health experience to improve health and reduce costs for companies and their people. At Personify Health, we believe in offering total rewards, flexible opportunities, and a diverse inclusive community, where every voice matters. Together, we're shaping a healthier, more engaged future. Responsibilities Join Us in Powering a Healthier, Happier World At Personify Health, we're transforming how people engage with their health and wellbeing through simplified, personalized, and connected health experiences. We're looking for a dynamic, proactive, and highly organized Executive Assistant who will play a pivotal role in supporting our CEO and Executive Team. This role blends strategic partnership and exceptional execution-helping manage priorities, streamline operations, and advance key initiatives that drive our mission forward. The ideal candidate thrives in a fast-paced, purpose-driven environment, anticipating needs before they arise and ensuring the CEO's time and focus are optimized for impact. What You'll Do Own the details that drive impact: Manage complex calendars, schedule meetings, and coordinate travel-ensuring priorities are aligned and time is used effectively. Deliver excellence in communication: Draft, edit, and prepare polished presentations, reports, and board or investor materials that reflect the Personify Health brand and mission. Drive alignment and follow-through: Plan and facilitate meetings (board, executive, and company-wide), prepare agendas, capture action items, and ensure timely execution. Be a trusted connector: Serve as a key liaison between the CEO, executive team, employees, and external partners-fostering communication, clarity, and collaboration. Lead with initiative: Identify opportunities to improve processes, anticipate challenges, and help the organization move faster and smarter. Support strategic initiatives: Manage special projects and research that advance company priorities, providing clear analysis and insights for decision-making. Operate with discretion and integrity: Handle confidential information with care and professionalism at all times. Keep us moving forward: Manage expense reports, budget tracking, and provide coordination for broader administrative support across the organization. Qualifications What You Bring to Our Mission Bachelor's degree preferred, or 10+ years of equivalent experience. 5+ years supporting C-suite executives (ideally in a high-growth or remote environment). 3+ years of experience in operations, communications, or project management preferred. Proven ability to manage multiple priorities with precision, calm, and attention to detail. Exceptional communication and organizational skills with strong executive presence. High emotional intelligence, discretion, and sound judgment. A proactive, adaptable mindset-comfortable navigating ambiguity and change. A genuine passion for Personify Health's mission to improve health and wellbeing. Why You'll Love It Here We believe in total rewards that actually matter-not just competitive packages, but benefits that support how you want to live and work. Your wellbeing comes first: Comprehensive medical and dental coverage through our own health solutions (yes, we use what we build!) Mental health support and wellness programs designed by experts who get it Flexible work arrangements that fit your life, not the other way around Financial security that makes sense: Retirement planning support to help you build real wealth for the future Basic Life and AD&D Insurance plus Short-Term and Long-Term Disability protection Employee savings programs and voluntary benefits like Critical Illness and Hospital Indemnity coverage Growth without limits: Professional development opportunities and clear career progression paths Mentorship from industry leaders who want to see you succeed Learning budget to invest in skills that matter to your future A culture that energizes: People Matter: Inclusive community where every voice matters and diverse perspectives drive innovation One Team One Dream: Collaborative environment where we celebrate wins together and support each other through challenges We Deliver: Mission-driven work that creates real impact on people's health and wellbeing, with clear accountability for results Grow Forward: Continuous learning mindset with team events, recognition programs, and celebrations that make work genuinely enjoyable The practical stuff: Competitive base salary plus that rewards your success Unlimited PTO policy because rest and recharge time is non-negotiable Benefits effective day one-because you shouldn't have to wait to be taken care of Ready to create a healthier world? We're ready for you. No candidate will meet every single qualification listed. If your experience looks different but you think you can bring value to this role, we'd love to learn more about you. Personify Health is an equal opportunity organization and is committed to diversity, inclusion, equity, and social justice. In co,mpliance with all states and cities that require transparency of pay, the base compensation for this position ranges from $125,000 to $160,000. Note that compensation may vary based on location, skills, and experience. This position is eligible for 10% target bonus/variable compensation as well as health, dental, vision, mental health and other benefits. We strive to cultivate a work environment where differences are celebrated, and employees of all backgrounds are empowered to thrive. Personify Health is committed to driving Diversity, Equity, Inclusion and Belonging (DEIB) for all stakeholders: employees (at each organization level), members, clients and the communities in which we operate. Diversity is core to who we are and critical to our work in health and wellbeing. #WeAreHiring #PersonifyHealth Beware of Hiring Scams: Personify Health will never ask for payment or sensitive personal information such as social security numbers during the hiring process. All official communication will come from a verified company email address. If you receive suspicious requests or communications, please report them to **************************. All of our legitimate openings can be found on the Personify Health Career Site.

About the Role Join Team Global Express as an Administration and Operations Support Officer at our Gold Coast site. In this dynamic and fast-paced role, you'll provide high-level administrative and customer service support to ensure smooth day-to-day operations across the freight and logistics network. This is a full-time position, working Monday to Friday, 9:00am to 5:00pm. Key responsibilities include: * Responding to customer and internal enquiries in a professional and timely manner * Preparing quotes, managing follow-ups, and coordinating delivery bookings * Investigating delivery issues, damaged freight, and redirections with internal teams * Reviewing and correcting freight documentation and delivery schedules * Running daily and weekly reports to support freight planning and operational audits * Supporting key national accounts with order tracking and communication * Managing freight appointments, undelivered items, and delivery planning * Assisting with data entry, rate audits, and internal cost reconciliations as needed * Providing backup support during peak periods or staff absences What You'll Bring * Strong administrative and organisational skills with high attention to detail * Excellent verbal and written communication skills * A proactive, customer-focused mindset with a strong sense of accountability * Confidence using computer systems and handling multiple tasks simultaneously * A team-oriented attitude with the ability to work collaboratively across departments * Previous experience in transport, logistics, or a similar fast-paced environment (preferred) * Flexibility to assist with additional duties and occasional overtime during busy periods * A professional, reliable, and safety-conscious approach to work About Team Global Express Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit *************************** Why TGE We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop. What we offer * Competitive salary above industry standards * Upskilling, training, mentoring and more to support your career development journey * Fun and practical employee perks and discounts * Flexible work, including work from home * Inclusive parental leave policy that supports all parents & carers * Peer recognition awards acknowledge when you go above and beyond. An inclusive workplace, works for everyone We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand. Our recruitment process Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening. Other things to note * When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process. * During the recruitment process, please keep an eye on your junk emails and spam folders for updates. * TGE is listed as one of LinkedIn's Top Companies of 2023 and 2024 in Australia.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Provide proactive and responsive administrative support to the Managing Director of Development. Manage business email and calendar, including scheduling and prioritizing meetings, conference calls, travel, and events. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials. Manage meeting logistics, including agendas, presentations, materials, note-taking, and follow-up action tracking. Prepare monthly expense reports and reconcile receipts with accuracy. Maintain confidentiality while supporting high-level strategic and operational initiatives. Perform a variety of professional administrative tasks, including booking appointments, managing logistics, and conducting research. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 3-5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Knowledge of or ability to learn a variety of computer software applications, including the Microsoft Office suite (particularly, Word, Excel, and PowerPoint, Profit.co) as well as other software applications. Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

The Senior Administrative Associate role provides comprehensive administrative support to ensure the efficient operation of FHI 360's Programs and Research Group. Responsibilities include supporting the department with booking international travel, scheduling meetings and facilitating virtual webinar logistics, preparing documents and reports, organizing and managing files within the group's SharePoint site, preparing expense reports, and other administrative tasks. This position must be based in the United States Eastern Time Zone. Candidates in the Washington DC area will be given preference. Accountabilities: Perform advanced-level administrative tasks with accuracy and attention to detail. Serve as the primary point of contact for internal and external inquiries. Review and verify data for completeness and accuracy in accordance with established guidelines. Coordinate organizational and leadership team meetings, including securing facilities, preparing agendas, arranging speakers, and recording meeting notes. Ensure timely and accurate distribution of communications. Respond to routine and non-routine questions and staff requests for administrative support. Develop and implement improved administrative procedures to enhance efficiency and timeliness of deliverables. Prepare and maintain documentation, reports, schedules, databases, spreadsheets, and logs to support departmental functions. Create and edit presentations, graphics, and desktop publishing materials. Schedule and organize complex activities such as meetings, travel (including international), conferences, and departmental events. Work independently or collaboratively on special and ongoing projects. Act as liaison with other departments, outside agencies, and senior/executive management. Handle confidential and non-routine information; explain departmental policies as needed. Design and produce correspondence, memos, charts, tables, graphs, and business plans. Proofread documents for accuracy in spelling, grammar, and layout. Coordinate special projects, including planning presentations, disseminating information, and managing logistics. Support department financial processes, including invoicing and payment coordination for vendors and suppliers. Maintain and update databases, spreadsheets, and filing systems. Assign project-related tasks as directed by management. Gather, compile, and evaluate project data for due diligence purposes. Ensure compliance with organizational policies, procedures, and best practices. Maintain departmental files, including updating the department SharePoint site. Problem Solving & Impact: Resolves and/or develops recommendations for issues and problems having broad impact. Problem resolution may require some analysis of policy and procedures. Serves as a resource to others in resolving non-standard issues and problems. Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve. Supervision Given/Received: Limited supervision. May coordinate workload with other support staff across department(s). No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive in nature. Requirements: Associates Degree or International Equivalent in Business Administration or Related Field. Bachelor's Degree preferred. Minimum of 5+ years of relevant administrative experience. Past experience supporting executives preferred. Past experience booking complex international travel arrangements, including securing necessary visas. Experience in monitoring the use of expenditures to meet organizational objectives and compliance. Experience in a science or health-related field preferred. Demonstrated experience scheduling meetings and facilitating virtual meeting logistics. Expertise in Microsoft Office 365 applications. Strong attention to detail and ability to maintain confidentiality. Excellent communication skills. Fluency in English is required. Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit or stand for extended periods of time. Ability to lift or move up to 5 lbs. Technology to be Used: Computer/Laptop, Microsoft Office 365 applications, cell phone/mobile technology, and standard office equipment. Travel Requirements: Less than 5% The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget. Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule. US Based Hiring Salary Range: USD 55,000 - USD 70,000 annual This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email ******************************. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others - and yourself. Please click here to continue searching FHI 360's Career Portal.

SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve. At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team! This position will have primary focus on day-to-day operational support of the Warehouse Financing business. Display knowledge of Warehouse Financing Solutions including collaboration with Technology and Product Support teams. Essential Job Functions: The incumbent owns the process of prioritizing and troubleshooting client questions, including communicating status clearly and proactively keeping the client apprised. Produce, maintain, and enforce solution design standards, use of specification templates/documents and solution formation processes Manage and update key documents to support WFS Clients policies & procedures, service level agreements (i.e., performance metrics) and client deliverables. Ability to translate term sheets and rules in ProMerit; meet client requirements and deadlines Create, participate, and provide feedback in prospective client meetings and internal documentation Manage the day-to-day execution of client needs for onshore clients. Manage time and tasks to Service Level Agreements agreed to with client Coordinate across functional teams, Warehouse Administration Services, ProMerit implementation and product specialist teams. Communicate professionally and timely with clients via conference calls, Teams and email Lead client meetings to document business use cases and demonstrate ProMerit functionality Exhibit ability to process client requests in a timely manner, pro-actively communicate steps to resolve issues and meet deadlines keeping management informed before a timeline expires Liaise with teammates to ensure seamless coverage of all client requirements Knowledge share with junior team members to help develop and enhance skills Other activities as assigned by your manager Qualifications/ Requirements: Bachelor's degree or equivalent from four-year College or technical school or equivalent combination of education and experience Experienced professional with 5+ years of industry and/or relevant experience, typically with 1+ years in an Associate level role or external equivalent. 5+ years related industry experience and/or training preferred Knowledge of mortgage warehouse lending; including the use and support of the ProMerit technology platform, operational activities, and client services. Proficient knowledge of ProMerit functionality and use cases or ability to learn ProMerit quickly. Proficient skills in MS Excel, PowerPoint, Word, WLS and ProMerit (preferred) Self-motivated and ability to independently follow items through completion Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops creative or alternative solutions; demonstrates attention to detail; works well in group problem solving situations; uses reason even when dealing with emotional topics. Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; ability to think critically; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively; adapts to new technologies. Effectively expresses ideas and thoughts verbally and in written form; exhibits good listening and comprehension; communicates changes and progress; keeps others adequately informed; selects and uses appropriate communication methods; manages difficult or emotional situations. Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Exhibits confidence in self and others; displays willingness to make decisions; inspires and motivates others to perform well; fosters team cooperation; ensures progress toward goals; acknowledges team accomplishments. Ability to work independently in a remote work environment. Understanding of ADO, WLS, and SQL coding a plus Ability to work in a highly regulated industry with adherence to internal and external compliance requirements related to AML, funds transfer policies, client confidentiality and data security. #LI-REMOTE Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume. The annual full time base salary range for this role is $57,000.00 - $108,000.00 Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans. Pay Transparency Nondiscrimination Provision SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Know Your Rights, Workplace Discrimination is Illegal

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are seeking a skilled Virtual Executive/Personal Assistant who is capable of managing the account and client relationship and must be located in the US only. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Must reside in the USA. Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Title: Administrative Officer (Senior Business Advisor, West Hawaii) 0097476 Hiring Unit: Academic Affairs/Hawaii Small Business Development Center (HISBDC) Band: B Salary :salary schedules and placement information Full Time/Part Time: Part-time Month: 11-month Temporary/Permanent: Temporary Position Overview: Established in 1990, the Hawaii Small Business Development Center (SBDC) program is one of 63 recipient organizations across the U.S and the U.S. Small Business Administration's (SBA's) largest matching grant-funded program. We provide quality research, training workshops, and consulting services to the local small business community. Our research is directly shared with our clients via consulting sessions, workshops, and events. We utilize several reputable resources both online and with community partners to conduct our research goals. Our staff continuously support the local business environment and serve as an advocate for the small business sector. Workshop topics on a broad spectrum are always abundant and another one of the ways we continue to service the business community across Hawaii. The Small Business Senior Advisor is primarily responsible for providing direct, expert consultation and training services to small businesses in West Hawaii while meeting specific SBDC Network goals and acting as an advocate for the small business community. Other Conditions: Appointment to begin approximately January 2026 pending position clearance and availability of funds. Temporary position, renewal contingent upon satisfactory work performance, availability of funds, and program needs. This position is located in the West Hawaii Office. Duties and Responsibilities (*denotes essential functions) * Provide short and long-term one-on-one business counseling services to clients. * Advise clients on critical business functions, including business plan development, financial analysis, capital acquisition, and other operational issues. * Direct and administer educational programs by developing materials and teaching small business classes and workshops. * Participate in statewide needs assessment to determine training topics and collaboratively establish class dates, locations, and co-sponsoring arrangements. * Track all client appointments and sessions accurately via the Client Management System, and maintain an accessible daily schedule. * Perform all required administrative duties and ensure compliance with Hawaii SBDC Network reporting requirements, governmental laws, and policies. * Actively engage in advocacy for small business interests and community development, promoting the SBDC's mission. * Serve on boards, committees, and task forces within Kauai and at the state level to advance the mission of the SBDC and the small business community. * Conduct public relations and outreach activities across Kauai to promote the SBDC's services and engage clients. * Attend all required professional staff meetings and uphold high ethical and professional standards at all times. * Participate actively in a wide variety of professional development activities (e.g., conferences, seminars) to maintain credentials and professional knowledge as part of the SBDC's quality improvement program. * Perform other duties as assigned Minimum Qualifications * Possession of a baccalaureate degree in Business or related field from an accredited four (4) year college or university and three years of experience in office or business administration within a business or service-oriented setting, or related or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of small business consulting, financial analysis, and strategic management, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with small business formation, business finance and capital acquisition, and non-profit/federally-funded grant compliance. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and utilizing standard business software, including word processing, spreadsheets, data management, and Client Management Software (CRM). * For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. * Understanding of the business consulting process, business conditions in Hawaii, and small business financing alternatives. * Financial analysis skills necessary to effectively work with entrepreneurs and small business owners. * Excellent verbal and written communication skills, including the demonstrated ability to write high-quality business plans and deliver effective teaching, training, and public presentations at a professional and technical level. * Demonstrated ability to work effectively, efficiently, and independently, while also working collaboratively and harmoniously with co-workers, supervisors, and partners. * Must possess and maintain a valid driver's license and Hawaii-equivalent no-fault personal driver's insurance (or proof thereof) when operating a personal vehicle for work purposes. * Ability to work effectively with diverse populations and conduct remote work as needed Desirable Qualifications * Master's degree in Business, Finance, economics, or related field from an accredited college or university * Documented history of successful ownership or high-level management of a business that achieved significant growth or successfully raised capital. * Demonstrated proficiency in using an email marketing platform, such as Constant Contact, for advanced email marketing campaigns and client list management. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each of the required documents. Applicant must submit the following: * Cover letter explaining how each minimum and desirable qualification is met * Resume * The names and addresses, email addresses and telephone numbers of three [3] current professional references * Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment) Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Teryn Macayan, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

Objective: To provide customer service, clerical, and other duties pertaining to the daily operations of the offices at Spronk Brothers in accordance with Spronk Brothers' operational methods and core values. Role and Responsibilities: Support daily business operations - answering calls, taking messages, responding to emails and communicating with managers regarding customer and general business needs Maintain and organize company records and/or reports Perform daily clerical and organizational skills such as typing, filing and copying Ensure compliance with company policies, procedures and quality standards Assist with light accounting duties Qualifications and Education Requirements: High School Diploma Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) Ability to work with numbers and communicate written and verbally Ability to work independently in a fast-paced environment Problem solving mindset and proactive attitude Work Environment: Office environment Remote option Physical Requirements: Standing, walking and ability to be on feet 8 to 10 hours per day Frequent bending, reaching, squatting, and kneeling Frequent use of one or both hands/arms to grasp or pull Frequent lifting of objects weighing 3-20 pounds Occasional bending while pulling and/or lifting objects weighing up to 50 pounds, or requiring up to 50 pounds of force to move Ability to communicate effectively both verbally and in writing Ability to attend and participate in meetings of various lengths Additional Requirements: Must have valid driver's license and reliable transportation to get to work and attend meetings

WHAT IS THE OPPORTUNITY? This is an entry level Personal Trust Officer position, responsible for administering personal trust accounts such as testamentary/intervivos trusts, foundations and agency accounts in accordance with terms specified in the trust instrument. Under general guidance from the trust team, opens and maintains estates, trusts, agency accounts and guardianships. Become familiar with the governing document to interpret terms, responsibilities and duties of the Bank. Receive guidance in understanding provisions of the documents and strategies associated with the assigned accounts. Develop and maintain relationships with clients to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. Seek guidance on tax and administration issues. WHAT WILL YOU DO? * For Trusts where CNB is trustee, reviews and revises paperwork from sales team (e.g., agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc.). Make corrections and additions to ensure accuracy. * Prepare new account paperwork, as required. * Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc. * Obtain missing documents from clients. * For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions and for accuracy. Review forms to ensure they are consistent with the Trust Document. * Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries. * Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries. * Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval. * Coordinate set up, tracking, and monitoring of personal property inventory; real estate, mineral, oil and gas, intellectual properties, and special financial assets. (i.e., notes, loans, partnerships, etc.) * Provide client service by responding and researching client and colleague inquires by phone, email, and written communications. * Respond to advisors and intermediaries regarding the administration and maintenance of accounts. * Fields phone calls from clients and intermediaries. * Review documents and responses to compliance department, audit and OCC inquiries after research is performed by TA. * Gather information from clients for projects. * Prepare draft correspondence letters and memos. * Maintain new account logs. * Follow appropriate Regulation 9 process. * Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications. WHAT DO YOU NEED TO SUCCEED? *Required Qualifications** * Bachelor's Degree or equivalent * 3+ years of experience in financial services required * 3 + years of basic computer experience (e.g. Microsoft Word, Excel, Outlook) required *Additional Qualifications* * 3+ years of experience in trust administration preferred * Strong written and verbal communications skills * Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions * Ability to set priorities, and objectives * Trust Certificate and/or CTFA a plus *WHAT'S IN IT FOR YOU?* *Compensation*Starting base salary: $71,825 - $114,734 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. *Benefits and Perks* At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including: * Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date * Generous 401(k) company matching contribution * Career Development through Tuition Reimbursement and other internal upskilling and training resources * Valued Time Away benefits including vacation, sick and volunteer time * Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs * Career Mobility support from a dedicated recruitment team * Colleague Resource Groups to support networking and community engagement Get a more detailed look at our ********************************* ABOUT US Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at ********************************** *INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT* City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. *Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled. Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job. \#LI-DN1 \#CA-DN1

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines fordeveloping countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries Consultancy: Humanitarian Evaluation Consultant (Senior Level Technical Advisor) Duty Station: Evaluation Office/Humanitarian Evaluation Effectiveness Portfolio Duration: 1 Nov 2025 - 30 Oct 2026 Home/ Office Based: Remote BACKGROUND Purpose of Activity/ Assignment: The Humanitarian Evaluation Effectiveness Portfolio (HEEP) within the Evaluation Office will be managing several L3 evaluations during the second half of 2025 and 2026. These include evaluations of UNICEF's L3 (Level 3) responses in the State of Palestine (SoP) and Lebanon. Aligned with EO's vision to deliver more cost-efficient evaluations and ensure rapid turn-around of evaluation deliverables and in light of the limited capacity within HEEP to complete all the activities included in its work plan, EO is currently seeking a Humanitarian Evaluation Consultant (Senior Level) serving as Technical Adviser to the evaluating team working on the two upcoming L3 evaluations. Under the supervision of the EO's Senior Evaluation Specialist (Humanitarian), the consultant will help strengthen the overall quality of the two concerned evaluation processes and accrue the utility of the related humanitarian evaluations deliverables Scope of Work: The consultant is expected to support the L3 SoP and Lebanon evaluation teams by undertaking the following tasks: Support with the scoping of both L3 SoP and Lebanon evaluations: help identify areas of inquiry and focus which, in turn, will determine the division of labor across the team; Participate in key select high-level interviews/consultations with senior management (UNICEF and UN at large) throughout the evaluation cycle, as relevant; Chair periodic meetings with the evaluation team to stress-test and craft emerging findings - specifically through debriefing sessions post-data collection and brainstorming sessions pre-drafting of reports ; Draft context sections of the 2 L3 SoP and Lebanon evaluation reports; Co-lead on drafting conclusions and recommendations sections of the 2 evaluations; Quality-Assure draft evaluation report and final evaluation report; Attend final presentations with clients Terms of Reference / Key Deliverables: Work Assignment Overview/Deliverables and Outputs/Delivery deadline 1. Inception of L3 SoP and L3 Lebanon evaluations L3 SoP and L3 Lebanon Evaluation Data Collection (second phase) Scoping of both L3 SoP and Lebanon evaluations: identify areas of inquiry and focus which, in turn, will determine the division of labor across the team (max 5-page summary + annexes) Participate in key select high-level interviews and strategic exchanges with senior management (UNICEF and UN at large) as relevant (max 15-page summary + annexes) Chair periodic meetings with the evaluation team to stress-test and craft emerging findings of Phase 1 for both L3 SoP and Lebanon - specifically through debriefing sessions post-data collection and brainstorming sessions pre-drafting of reports (max 5-page summary + annexes) Dec 1, 2025 March 31, 2026 May 31, 2026 2. L3 SoP and L3 Lebanon Evaluation reports drafting Draft context sections of the 2 L3 SoP and Lebanon evaluation reports (context sections max 5 pages) Co-lead on drafting conclusions and recommendations sections of the 2 evaluations (max 2 page conclusions + Recommendations table) 31 May 2026 3. L3 SoP and L3 Lebanon Evaluation reports drafting Quality-Assure draft evaluation report and final evaluation report (max 10 pager presenting comments on the draft and final evaluation report of both L3 Lebanon and L3 SoP evaluations) Attend final presentations with clients (PPT slides) 30 Sept 2026 Qualifications Education: Advanced University Degree (Masters) in Social sciences/Human Rights or related field Knowledge/Expertise/Skills required *: At least 20 years of relevant professional work experience evaluations and across humanitarian, development and human rights programming and policy making Excellent oral and written communication skills in English (writing and presentation/dissemination), with proven experience in writing clear, neutral technical and evaluation report covering complex and sensitive issues Demonstrated experience in working with both quantitative and qualitative research approaches, coordinating and consolidating inputs from team members/consultants Prior experience leading and/or co-leading large humanitarian evaluations syntheses for UNICEF Demonstrated experience in writing evaluation reports in accordance with GEROS quality standards would be an asset Strong familiarity with UNICEF programming and operations across humanitarian action and development programming and contexts Requirements: Completed profile in UNICEF's e-Recruitment system and - Upload copy of academic credentials - Financial proposal that will include/ reflect : the costs per each deliverable and the total lump-sum for the whole assignment (in US$) to undertake the terms of reference. travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR. Any other estimated costs: visa, health insurance, and living costs as applicable. Indicate your availability - Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF. - At the time the contract is awarded, the selected candidate must have in place current health insurance coverage. - Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant. U.S. Visa information: With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant's household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4. Only shortlisted candidates will be contacted and advance to the next stage of the selection process For every Child, you demonstrate… UNICEF's core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at: Here UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. Remarks: Individuals engaged under a consultancy will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF's policies and procedures and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants. Consultants are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws. The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

(5 to 15 hours a week) and is fully remote. Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. This position provides a variety of administrative and research program support functions for the Thoracic Translational and Clinical Research Program and the Schneider Laboratory. The individual would be expected to dedicate 5-10 hours per week with no more than 15 hours per week. The individual in this role will support general office operations as well as key laboratory infrastructure activities including assistance with lab reagent and supply management, IACUC mouse protocol preparation/updates, lab website updates, onboarding of new lab personnel, and general administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with scientists, clinicians, and administrative staff across Dana-Farber and affiliated institutions. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities Under close supervision, will perform the following: * Provide administrative support for the department, clinicians, and/or faculty. * Perform administrative duties that may include, but not limited to, answering phones, maintaining office supplies, incoming and outgoing mail management, managing resource calendars, and submitting work orders for maintenance issues. * Manage meeting planning and schedules for individuals and teams within assigned department group. * May liaise between patient and clinical staff to provide scheduling support. * Draft communications for members of the department or individuals that the position is supporting for review. * May be responsible for data entry. * Provide email and phone communication with internal and external teams or collaborators. * May serve as onsite representative for external groups, visitors, or collaborators. * Prepare general correspondence, letters of recommendation, Excel spreadsheets, presentation preparation and editing. * Financial responsibilities including P-Card charge review and reconciliation, expense report processing, vendor payments, invoice creation or general office supply ordering. * Coordinate travel arrangements as required/needed by department staff. * Maintain high level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics. * • Assists with onboarding of new team members, including systems access requests, scheduling orientation, and coordinating welcome activities. * • Assists with preparation, updates, and maintenance of IACUC animal protocols and related compliance documentation.• Oversees ordering of laboratory supplies, reagents, and vendor accounts; maintains inventory and tracks routine restocking needs.• Coordinates shared lab equipment scheduling, service calls, and preventative maintenance logs. * Other duties as assigned. Qualifications * High school diploma required. * Bachelor's degree preferred. * 1 year of relevant experience. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Good written and oral communication skills. * Basic knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, and Adobe. * Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. * Must possess the ability to identify and work to resolve problems, maintain confidentiality, and pay attention to detail. * Ability to organize, multi-task, prioritize, and follow-through. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $24.07/hr - $29.20/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

Job Title: Remote Administrative Support Specialist Job Type: Full-time We are looking for a highly organized Administrative Support Specialist to provide remote assistance with daily operations, scheduling, and documentation. This role is perfect for someone with strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Key Responsibilities: Manage calendars, appointments, and meeting schedules. Handle email correspondence, data entry, and document organization. Assist with travel arrangements, expense reporting, and invoice processing. Support team members with administrative tasks, including reports and presentations. Maintain and update records, databases, and internal filing systems. Coordinate virtual meetings, prepare agendas, and take minutes. Perform basic customer service tasks, such as responding to inquiries and directing requests. Required Qualifications: Proven experience in administrative support, executive assistance, or a similar role. Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Strong organizational skills and attention to detail. Self-motivated and able to work independently in a remote environment. Preferred Qualifications: Experience with project management tools (Asana, Trello, or Monday.com). Knowledge of CRM software (Salesforce, HubSpot) or accounting tools (QuickBooks). Previous experience in a customer support or HR-related role. Benefits: Competitive salary with performance-based incentives. Fully remote work with flexible hours. Health, dental, and vision insurance. 401(k) with company matching. Paid time off, sick leave, and parental leave.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Energy & Sustainability | Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a Hanford Office Administration Support Specialist - GSSC (Time and Materials) to support an engagement for the US Dept. of Energy (DOE) Hanford. This service supports Government, Public Sector, and Infrastructure Sector clients, and ProSidian Team Members work to provide Office Administrative Support Services (On-Site) to The United States Department of Energy (DOE), Hanford to support the Government's management of the Hanford Site in Richland, Washington. The Administrative Support Specialists shall: Provide all labor for the services as described in the Description of Services. Administration Support Specialists shall manage the schedule, frequency, duration, and staffing requirements to optimize the use of the workforce in supporting this requirement. Comply with all applicable U.S. Department of Energy Directives and other requirements documents defined in BPA. Comply with all applicable: a) Federal, State of Washington, and local laws and regulations; and) DOE Directives and other requirements documents defined. Hanford Office Administration Support Specialist Candidates shall work to support requirements for FY21-006: Hanford Office Administrative Support Services Swim Lanes DESCRIPTION OF SERVICES ProSidian Administrative Support Specialists serve as “Secretary and Administrative Assistants” for DOE Hanford Division Directors and Assistant Managers. Perform general and complex secretarial tasks to include correspondence control, word processing, conferences, meetings, travel arrangements using electronic travel system, and report preparation. Duties include: Screening calls visitors, and incoming correspondence and respond to requests for information concerning office procedures. Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents. Coordinate information to facilitate the completion of tasks and prepare presentation material. Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure. Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings. Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed. Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data. Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly. Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management. GENERAL REQUIREMENTS AND SCOPE OF WORK: Specific work in this position requirement stipulates onsite location of employees for performance of work once DOE Hanford Site employees return to offices at the Stevens complex. Currently, with the COVID 19 epidemic, most work is performed utilizing telework, but this may change as the Hanford Site progresses in phases. Once the Hanford Site has progressed for in-office activities all contractor support is expected to transition to 100% in-office support. Office space and equipment to perform the description of services will be provided by DOE for work performed in the Hanford Site Offices. For telework, The Administrative Support Specialists will be responsible to have the equipment and capabilities to work from home. It is anticipated that all the work shall transition into 100% in-office capability in the future. Inherent governmental functions will be performed by DOE staff. The Administrative Support Specialists shall not perform any inherently governmental functions under this contract, including but not limited to: development and formulation of DOE policies, programs, projects, and acquisition strategy, product acceptance, representing DOE in any forum, and providing direction and control to DOE employees. WORKING HOURS: The Administrative Support Specialists shall work on a full-time basis with work hours consistent with normal business hours at DOE Hanford. Specific work schedules may be set by the Government as determined to best support mission requirements. 40-hour workweeks with 5, 8-hour days is the standard work schedule with alternate work schedules approved, as required, to maintain alignment with the organization(s) being supported. #RichlandWAJobs #HanfordWAJobs #TriCitiesJobs #TriCitiesWAJobs #KennewickWAJobs #YakimaWAJobs #PascoWAJobs #BentonCounty WAJobs #FranklinCountyWA Jobs #Jugaad Qualifications The Hanford Office Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. PERFORMANCE ADMINISTRATION DOE utilizes Technical Monitors to provide oversight of Contractor performance and deliverables to ensure quality and timely products are provided throughout the period of performance. Deliverables will be identified in advance of due dates whenever practical, but The Administrative Support Specialists can expect emergent work scope to support, as well. ProSidian Administrative Support Specialists shall work independently and collaboratively with the Government, General Services Support Contractor (GSSC), Prime, and Subcontractor staff on a variety of mission requirements. Contractor personnel shall interface and follow-up with various levels of management and staff for receipt, coordination, draft, and final deliverable development, as well as provide proactive status updates and communication on progress or impediments to progress as needed to facilitate the expeditious accomplishment of the work specified. Experience and qualification information - Minimum of 6-10 years experience in an office or business environment. (this can be a combination of education and work experience). Expertise in Microsoft Word, Outlook, Excel, and schedule management. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) environment, familiarity with Microsoft messaging and collaboration software, environment and highly functioning in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint, and internet management tools to enable the employee to produce multiple administrative/clerical products as requested. Experience with multiple customers of a manager's staff of (5 - 40 individuals) Assists and/or back-up for Manager's Office Secretary as needed. The Administrative Support Specialist Personnel must demonstrate: Strong clerical, administrative, and organizational capabilities. Familiarity with or ability to learn/use other technology management tools employed at Hanford to enable the employee to produce a number of administrative/clerical products. Excellent responsiveness and customer service skills. Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy. Ability to manage work environment and workload with a minimum of supervision, based on knowledge of work priorities. Ability to set and achieve goals, working successfully as an individual contributor or as part of a team. Ability to work well under pressure and within established guidelines. Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides. Compliance with site-specific safety and security requirements, including badging and office protocols. Excellent oral and written communication skills Good time-keeping practices including good attendance habits. High School Diploma U.S. Citizenship Required - You must be a United States Citizen The Administrative Support Specialists will be measured against these performance standards periodically utilizing the Quality Assurance Surveillance Plan. All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area. Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom

Application Deadline December 26, 2025 Department Legal - Corporate Legal(LEG002) Employment Type Full Time Location 1RGHLG01_Corporate Legal Workplace type Fully remote Compensation $85,000 - $100,000 / year Reporting To Assistant General Counsel Legal Key Responsibilities Skills, Knowledge and Expertise Benefits About Reimagined Parking The Reimagined Parking family of nationally recognized operating companies-Impark, Lanier Parking, Republic Parking, AmeriPark, and Park One-is a leading people-driven, tech-powered parking solutions provider. Our workforce of 6,500 manages 2,500 high-density parking facilities across 275 North American cities, generating 34 million digital transactions annually. Reimagined Parking is an equal opportunity employer. Reimagined Parking does not discriminate on the basis of race, ancestry, religion or creed, color, sex, national or ethnic origin, gender identity, gender expression, sexual orientation, age, marital status, family status, veteran status, disability status, or any other protected ground of discrimination/class status protected by state/provincial or federal law, as applicable. Reimagined Parking complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates. United States - California applicants only:The Company will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment. Find out more about the Los Angeles County Fair Chance Ordinance at *********************************************************************************************************** Find out more about the California Fair Chance Act by visiting the Civil Right's Department Fair Chance Act webpage: ***********************************************

Mindful Admins is a virtual administrative, marketing support and recruiting agency dedicated to empowering mental-health private practices across the country. We believe exceptional care starts with exceptional support-through thoughtful communication, proactive problem-solving, and creating seamless experiences for both clinicians and their clients. Our team thrives on flexibility, collaboration, empathy, and excellence. We're looking for detail-oriented professionals who love remote work and find meaning in supporting clinicians who are changing lives every day. The Role As an Administrative Support Specialist, you'll provide high-level virtual support to mental-health providers nationwide. You'll be the behind-the-scenes partner who keeps practices running smoothly, from coordinating intake, managing schedules, organizing systems, and ensuring every client interaction feels warm, professional, and responsive. For many practices, you'll be the first voice they hear or the first message they receive. Your work directly shapes their experience and helps clinicians focus on what they do best: providing care. This role is perfect for someone who is proactive, tech-savvy, naturally organized, and energized by helping others succeed. What You'll DoClient Intake & Referral Management Respond promptly and warmly to phone, email, and website inquiries Screen and prepare potential clients using practice-specific intake procedures Schedule new and returning clients while managing cancellations and rescheduling requests Enter and maintain accurate, up-to-date client information in EHR systems Communicate clearly with clients about policies, billing, availability, and next steps Inbox, Phone & Calendar Management Manage client and practice communications with professionalism and care Prioritize messages, flag urgent matters, and respond according to established protocols Maintain organized calendars, coordinate recurring appointments, and track clinician availability Confirm appointments and follow up as needed to reduce no-shows Operations & Administrative Support Learn and maintain each practice's unique workflows, preferences, and communication style Assist clinicians with documentation tracking, forms, system updates, and practice management tasks Research and update referral lists and community resources Support marketing efforts through research, outreach, and identifying strategic contacts Ensure HIPAA compliance at all times (comprehensive training provided during onboarding) Handle ad hoc administrative projects with flexibility and initiative What You BringRequired Qualifications High school diploma or equivalent Minimum 6 months of administrative experience Proven ability to self-manage, prioritize tasks, and meet deadlines consistently Excellent customer service skills with a friendly, compassionate communication style Strong proficiency with Google Workspace (Docs, Sheets, Slides, Drive) Outstanding written and verbal communication abilities High attention to detail and exceptional organizational skills Ability to multitask effectively in a dynamic, fast-paced environment Reliable high-speed internet connection and comfort with virtual collaboration tools Genuine empathy and strong active listening skills in all client interactions Be available to perform three daily client check-ins each week Preferred Experience Background in mental health, medical, or healthcare administration Experience supporting multiple clients or juggling competing priorities Familiarity with EHR systems such as SimplePractice, TherapyNotes, IntakeQ, TheraNest, or Jane App Sales, inquiry conversion, or customer relationship management experience Quick learner who adapts easily to new tools, systems, and processes Who Thrives Here We're looking for someone who: Works independently but communicates proactively with their team Finds satisfaction in creating order, clarity, and efficiency Is dependable, punctual, and consistently reliable Brings a positive, solution-oriented mindset to challenges Has genuine respect and appreciation for the mental-health field Values clear communication, healthy boundaries, and mutual respect Is excited to be a trusted support partner to dedicated clinicians Responsibilities In this role, you will support mental-health practices with tasks including, but not limited to: Client Intake & Referral Management Respond promptly to phone, email, and website inquiries Screen and prepare potential clients using practice-specific intake procedures Schedule new and existing clients, manage cancellations, and coordinate rescheduling Enter and maintain accurate client information in EHR systems Provide clear communication to clients regarding policies, billing, availability, and next steps Inbox, Phone & Calendar Management Manage client and practice inboxes with professionalism and accuracy Prioritize messages, flag urgent concerns, and respond according to practice protocols Maintain organized calendars, recurring appointments, and clinician availability Set up, track, and confirm appointments as needed Operations & Administrative Support Maintain up-to-date knowledge of each practice's workflows, preferences, and communication style Support clinicians with practice management tasks such as forms, documentation tracking, or system updates Create and update referral lists through research or outreach Support marketing activities such as basic research or identifying community contacts Comply with HIPAA standards at all times (training provided during onboarding) Assist with ad hoc administrative tasks as needed What We're Looking For We're seeking someone who: Works well independently but communicates proactively Loves creating order out of chaos Is dependable, timely, and consistent Brings a positive, solution-oriented attitude Has genuine respect and appreciation for mental-health work Values clear communication and strong boundaries Is excited about being a dedicated support partner to clinicians Why Join Mindful Admins? Flexible part-time schedule designed for work-life balance Supportive, collaborative team environment Paid new-hire training Opportunities to grow into account management, billing, or marketing roles Meaningful work supporting mental-health practices nationwide Compensation: $23 / hour (approximately 15 hours per week) Fully Remote: Applicants must currently reside in New Jersey to be considered

Secretarial/Clerical - Classified Positions/Department Secretary Additional Information: Show/Hide TITLE: Administrative Support Specialist, Technology and Data - CO JOB STATUS: FLSA Overtime Eligible REPORTS TO: Director of Technology and Data or his/her designee DEPARTMENT: Technology and Data PAY RANGE: FIVE (5) POSITION SUMMARY: To assist and relieve administrative supervisor(s) of paper work and impediments utilizing efficient methods through the use of technology so that he/she may devote maximum attention to the central problems in Technology and Data. JOB QUALIFICATIONS: * An Associate Degree or higher in Business Administration, or related area preferred. * An excellent knowledge of Word, Google and Excel spreadsheets. * Three to five years of successful experience as a secretary preferred. * The ability to greet and deal with public, students, and school staffs courteously and appropriately, both by phone and in person. * An ability to collaborate with others, handle confidential matters, set priorities, multi-task and work well under pressure with an attention to detail. * Strong written and oral communication skills. * Self-motivator, with ability to work with little direction. * Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable. ESSENTIAL DUTIES: * Maintains respect and security at all times relating to strict confidential matters regarding information to and from legal counsel, Board of Education, employees, evaluations, resumes, letters, checks and collection of money. * Prepares communications for the Board of Education, including agenda information and weekly Board of Education reports and updates. * Handles inquiries/concerns from staff members or parents requesting appointments. Interacts and listens to legitimate concerns and makes appropriate referrals. Places, receives and screens telephone calls and records messages. * Maintains budget and accounts as well as the district credit card and Petty Cash checking account for the Director of Technology and Data or his/her designee. Responsible for the input and management of requisitions relating to the general fund, special account(s) and grant monies. Maintains substitute/stipend information throughout each school year. * Retains current files, verifies various forms for Technology and Data staff relating to time sheets, authorization for absence forms, professional leave forms, conference registration forms, stipend information and mileage forms. * Maintains electronic and paper records and files, compiles information and prepares reports for department initiatives. Has thorough knowledge of working with Excel Spreadsheets. * Maintains a schedule of appointments and arranges for conferences and meetings. Handles conference and travel arrangements for the administrators in Technology and Data. * Prepares and disseminates materials to all areas of the school district utilizing emails, inter-departmental mail, and other technology-based communications. * Handles requests from other agencies/schools regarding department programs. * Corresponds and acts as liaison with outside businesses, organizations, and community members. Prepares and disseminates contracts and materials to outside agencies or vendors utilizing emails, mail, and other technology-based communications. * Utilizes software applications to design various forms, presentations, databases and publications. Conducts research and project management, as requested. * Keeps current with the ever-changing state/federal rules and regulations and provides current forms and documentation in regard to specialized programs (e.g. special education, limited English proficiency). * Maintains records, compiles information and arranges tutors for home instruction services. * Has thorough knowledge of administrative rules and the ability to make decisions accordingly. * Ensures the safety of students. * Establishes and maintains cooperative professional relationships. * Remains free of any alcohol or nonprescription controlled substance and abuse of any prescribed controlled substance in the workplace throughout employment in the district. * Exhibits professional behavior, emotional stability, and sound judgment. * Serves as a role model for students in how to conduct themselves as citizens and as responsible, and intelligent human beings. * Understands the legal responsibility to help instill in students the belief in, and practice of, ethical principles and democratic values. * Maintains confidentiality and respect for confidential information at all times. * Other duties as assigned by the Superintendent or his/her designee. TERMS OF EMPLOYMENT: 261 days (251 work days and 10 paid holidays); 8 hours per day, excluding lunch; number of days of vacation, holidays, and salary as determined by Negotiated Agreement. Work year to be established by the Board. SALARY: starting hourly rate $22.43/HR - $24.83/HR The qualifications listed above are intended to represent the education, experience, skill and ability levels typically needed to successfully perform the essential duties contained in this job description. The qualifications should not be viewed as individual absolute standards, but considered holistically with other position-related criteria. The Dublin City School District is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, disability, veteran status, marital status, or any other status protected by law.