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Senior Administrative Specialist remote jobs - 262 jobs
Executive Personal Assistant
Hansell Tierney
Remote job
Executive & Personal Assistant, Office of the CEO San Francisco, CA | Full-Time, Exempt, Contract-to-Hire (1-Month Conversion Timeline) Local candidates only | Sponsorship unavailable The Organization Hansell Tierney is partnering with a San Francisco-based private family to recruit an experienced Executive & Personal Assistant to support the CEO and their family directly. This role provides high-touch administrative, logistical, and personal support across the principal's business, philanthropic, and personal activities. The Opportunity: We are looking for a highly capable and discreet Executive & Personal Assistant to provide day-to-day support for a CEO and their Head of Office and, by extension, ensure the smooth functioning of the executive's broader professional and personal commitments. This role operates largely behind the scenes and is focused on creating clarity, efficiency, and continuity in a dynamic environment. The Executive & Personal Assistant will partner closely with a small leadership team, anticipate needs, manage priorities, and independently resolve issues as they arise. The scope of support spans business-related coordination as well as select personal and household-related logistics. The ideal candidate brings sound judgment, a calm presence, and a solutions-oriented mindset. They are comfortable working with limited direction, value discretion and trust, and take pride in enabling others to operate at their best without seeking visibility or recognition. This position is well-suited for someone who enjoys autonomy, thrives in fast-paced environments, and prefers meaningful impact over spotlight. You Will: Corporate (70%) Serve as an operational extension, ensuring seamless execution of both professional and personal workflows. Assist with CEO calendar management, travel logistics, meeting preparation, and priority filtering-executed through the Office of the CEO. Proactively track deadlines, commitments, and follow-ups, escalating only when necessary. Coordinate frequently shifting calendars, high-urgency scheduling needs, and last-minute meeting changes with minimal friction. Liaise with internal teams and external partners as directed. Gather background materials, links, documents, and context for upcoming commitments, ensuring information is organized and easy for them to access. Track routine deadlines, follow-ups, and recurring tasks to ensure upcoming needs are anticipated, and nothing falls through the cracks. Assist in preparing for traveling to executive off-sites, monthly exec meetings, and occasional press or investor activities. Represent the CEO Office with professionalism, emotional intelligence, and composure. Handle sensitive business information with the highest level of discretion. Personal (30%) Run errands, manage personal pickups/drop-offs, and interface with the household team as needed. Support family logistics discreetly and thoughtfully, including being comfortable around and genuinely enjoying interactions with young children when assisting with family-related needs. Collaborate with security personnel, household staff, and cross-functional internal partners; proactively build positive working relationships with all individuals in the CEO's orbit. Coordinate appointments, reservations, gifting, returns, home deliveries, and vendor interactions. Maintain accurate digital records, logs, and spreadsheets for household and personal workflows; ensure information is consistently updated, organized, and easily referenceable. Computer savvy and disciplined record-keeping are essential. Be available to pop over to the CEO's home on short notice when needs arise. Maintain deep familiarity with the surrounding area (restaurants, traffic timing, vendors, services) Handle sensitive personal information with the highest level of discretion. Build trusted relationships with the CEO's various teams. You Have: 5+ years of experience as an Executive Assistant, Personal Assistant, or hybrid EA/PA. Demonstrated comfort supporting both business and personal workflows. Proven ability to operate in a fast-paced environment with shifting priorities. Exceptionally low ego, calm demeanor, and a quiet, steady presence. Strong anticipatory thinking. Resourceful problem solver who does not need step-by-step instructions and avoids unnecessary follow-up questions. Comfortable with occasional nights/weekends and responsive to fast-moving needs. Highly organized, detail-oriented, and able to juggle multiple streams of work fluidly. Technically savvy with strong computer skills, and comfortable working in spreadsheets, trackers, and digital record-keeping systems; able to create, update, and manage logs, trackers, and documentation with accuracy and clarity. Willingness to help with anything-from scheduling to errands to special projects-without hesitation. College degree preferred. Location: San Francisco, LOCAL CANDIDATES ONLY - Combination of in-office, in-residence, and remote work environments in support of principal's needs. Compensation Range - Anticipated Hourly Range $60 - $70 while on contract, depending on experience; $130,000 - $155,000 annually at conversion. CONTRACT TO HIRE - 1 Month anticipated conversion timeline Benefits - Medical, Dental, Vision, 401(K), PTO, paid holidays, and STD/LTD/AD&D! *This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. About Hansell Tierney: Hansell Tierney is one of the premier staffing and recruiting companies in the country. Launched in 2001, we are a woman-owned business that serves and staffs organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.$130k-155k yearly 5d agoSenior Global Localization Executive (Remote)
Amazon
Remote job
A leading technology company is seeking a Senior Localization Executive in San Francisco to oversee the localization of film and series content. The ideal candidate will have over 6 years of experience with subtitling, robust project management skills, and the ability to liaise with various global vendors. This role ensures that localized content meets the original creative intent while managing complex workflows and timelines for a global audience. #J-18808-Ljbffr$127k-189k yearly est. 5d agoExecutive/Personal Assistant to CEO/Founder
C-Suite Assistants
Remote job
Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, "right hand". This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing "high touch" support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office. About the Job Manage the CEO's busy calendar and coordinate meetings, personal and professional Optimize the executive's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Personal work, errands, handle any household issues, personal projects Ad hoc projects; plan dinners, events About You 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a 'high touch" service mentality. Base salary plus discretionary bonus, Comprehensive health benefits$65k-100k yearly est. 6d agoExecutive / Personal Assistant to Founder of Creative Community
Lambent
Remote job
Executive / Personal Assistant to Founder of Creative Community. (Lyndonville, Vermont) Founder of an emerging creative community spanning music, hospitality, wellness, and nutrition seeks a highly capable Executive / Personal Assistant to support varied professional initiatives and day-to-day life operations. This is a unique, immersive role for someone who thrives in creative environments and enjoys being at the center of a growing, values-driven ecosystem. The principal is entrepreneurial, dynamic, and highly organized. He needs someone who can foster an environment that promotes his ability to sustain his businesses and realize his vision. This is a person who themself is very disciplined and appreciates out-of-the-box thinking. Compensation includes a monthly salary and 1-bedroom apartment in the town of Lyndonville. Periodic travel will be required as projects evolve, including to Bali. The position is in-person while the principal is onsite, and there will likely be opportunities for some remote work. Requirements • BA/BS from competitive U.S. college or equivalent • Minimum 2 years' experience as a Personal Assistant, Executive Assistant, or similar role supporting a founder, creative, or entrepreneur • Experience working in a professional or creative business environment • Strong organizational and project management skills • Excellent written and verbal communication • High level of discretion, trustworthiness, and emotional intelligence • Strong tech skills (Google Workspace, calendars, project tools, research) • Ability to anticipate needs and manage competing priorities • Interest or background in music, hospitality, wellness, nutrition, or creative communities a plus • Comfort with travel and flexible scheduling Responsibilities • Acting as primary right-hand support to the founder across business and personal matters • Managing calendar, scheduling, appointments, daily itinerary • Planning travel (domestic and international) • Coordinating with collaborators, artists, chefs, wellness practitioners, and partners • Supporting creative projects, events, retreats, and community programming • Overseeing household and day-to-day operations of the property • Researching, sourcing, and managing vendors and service providers • Attending meetings and summarizing key action items • Creating systems, task lists, and workflows to support growth • Anticipating needs and proactively solving problems before they arise • Supporting on-the-ground execution during travel or events (NYC, Bali, etc.) Sunday-Thursday 9am-5pm $5K/month + housing (1 bedroom apartment in Lyndonville, VT)$5k monthly 4d agoAdministrative Specialist Senior
City National Bank
Remote job
WHAT IS THE OPPORTUNITY? This person is responsible for supporting their manager and/or team as designated. This person represents the manager/team to both external and internal clients consistent with the CNB culture of relationship management. They assist in keeping their manager/team informed, with scheduling, reports, agendas, meetings, and other aspects as needed. Often this person is responsible for the coordination of the "office". This coordination may include logistics associated with the conference or meeting rooms, mail, supplies, pc's, follow through for new hires or other colleague support issues. This person often is also involved in special projects that may be repetitive or one-time, which support the team, division, or CNB. WHAT WILL YOU DO? * Supports manager/team as assigned by keeping he/she/them informed of activities impacting assigned group. Assists with scheduling, reports, agenda's, or other activities as required. Frequently interfaces with internal and external clients and is responsible for exhibiting exemplary customer service in all interactions. * Coordinates "office" functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties. * Completes special projects as assigned. Often has responsibility for or participates in special projects that may be temporary or permanent in nature. * Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed. Composes routine correspondence, reports and other documents as directed by assigned attorney. Proofreads documents for typographical errors. * Utilizes word processing programs to create, revise, store and print various documents as required. Inputs various information to computer system via terminal entry according to established procedures. * Ensures documents conform to established guidelines pertaining to format, English grammar and style. * Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format. Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members. Contacts customers and/or Bank personnel to request information/documentation. * Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files. May prepare indexing/cross-referencing aids. Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information. * Answers and screens incoming calls. Forwards to appropriate attorney/department personnel based on established directory listing. Makes and schedules appointments and/or meetings for assigned attorneys. * Opens, sorts, date stamps and distributes incoming mail for assigned attorney. Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S. Post Office, etc.). May act on incoming correspondences as directed by Supervisor. Photocopies documents as required. WHAT DO YOU NEED TO SUCCEED? *Required Qualifications** * 4 years in an administrative capacity required * 2 years of basic computer experience required (eg. Microsoft Word, Excel, Outlook, and Powerpoint) *Additional Qualifications* * Excellent verbal and written communication skills. * Ability to effectively communicate with all levels of Bank personnel and customers. * Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc. * Strong interpersonal and organizational skills with the ability to manage multiple priorities. * Ability to pay close attention to detail. *WHAT'S IN IT FOR YOU?* *Compensation*Starting base salary: $24.46 - $36.69 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. *Benefits and Perks* At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including: * Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date * Generous 401(k) company matching contribution * Career Development through Tuition Reimbursement and other internal upskilling and training resources * Valued Time Away benefits including vacation, sick and volunteer time * Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs * Career Mobility support from a dedicated recruitment team * Colleague Resource Groups to support networking and community engagement Get a more detailed look at our ********************************* ABOUT US Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at ********************************** *INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT* City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. *Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled. Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.$24.5-36.7 hourly 6d agoExecutive Assistant to VP of Marketing
Talent Space, Inc.
Remote job
We are seeking an exceptionally agile, high-energy professional to support senior leadership at a fast-moving, innovative hi-tech company in the Bay Area. This role requires someone who is proactive, sharp, and thrives in environments where speed, adaptability, and problem-solving are essential. We want someone who naturally takes initiative, jumps in where needed, and embodies a servant-leadership mindset. The right person is comfortable rolling up their sleeves, learning fast, and supporting executives through both planned operations and unexpected challenges. What You'll Do Provide high-level administrative, logistical, and operational support to senior executives. Manage calendars, travel arrangements, scheduling, and coordination of meetings across global time zones. Serve as the first point of contact for internal and external stakeholders; maintain professionalism under pressure. Jump into "support mode” quickly during urgent situations-problem-solving, reorganizing schedules, and handling communication. Coordinate domestic and international travel, business events, conferences, and executive offsites. Prepare presentations, reports, agendas, and follow-ups for leadership meetings. Track action items, ensure accountability, and help keep projects moving forward. Maintain confidentiality while handling sensitive information with discretion and trustworthiness. Stay steps ahead of executive needs-anticipating issues, offering solutions, and removing roadblocks. Who You Are Extremely agile and nimble, able to pivot quickly as priorities shift. A self-starter who thrives in a fast-paced hi-tech environment. Highly organized with exceptional attention to detail and strong multitasking skills. Hands-on, willing to roll up your sleeves and do whatever is needed-no task too big or small. Strong problem solver with the ability to stay calm and responsive during high-pressure moments. Service-oriented mindset-you take pride in helping others succeed. Energetic, resourceful, and eager to learn; someone who brings agility, speed, and hustle. Comfortable with frequent global travel and representing executives at events when needed. Excellent communicator with strong interpersonal skills and emotional intelligence. Qualifications 4-7 years of experience in a similar high-support, fast-paced role (hi-tech preferred). Experience coordinating complex schedules and global travel. Proficiency with productivity tools (Google Workspace, Office 365, Zoom, Slack, Notion, etc.). Ability to handle confidential information professionally. Flexibility to work outside standard hours when urgent needs arise. Passport and willingness to travel internationally on short notice. Why This Role? Work directly with high-impact leaders in a cutting-edge hi-tech environment. Opportunities for travel, exposure, and growth. Dynamic, energetic culture that rewards hustle, ownership, and agility. A role where you can make a real difference every day. Opportunities for remote work. Role requires travel flexibility as executive frequently travels both domestically and internationally at last moments notice.$59k-89k yearly est. 1d agoAdministrative Coordinator
Ampcus Incorporated
Remote job
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team. Job Title: Administrative Coordinator (Hybrid: will work remotely on Mondays and Fridays) Job Duties: Monitor and triage incoming emails. Assign and enter staff schedules into scheduling platform. Answer incoming calls. Request performance evals for staff. Distribute incoming evals to appropriate Manager. Send out notification to departments for staff who are out sick, on vacation, or require a late arrival or early departure. Remind staff of upcoming compliance deadlines. Schedule and coordinate departmental meetings. Transcribe meeting minutes. Prepare meeting agendas and distribute. Required Experience: One year of admin experience in a hospital setting OR 2 years of admin experience. Must be proficient in excel, outlook. Shift: Day 5 x 8 - Hour (08:00 - 17:00) Location: MUST live within 30 miles of the work location. Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.$41k-58k yearly est. 6d agoSenior HRBP & Exec Partner - Hybrid Work Model
Prologis
Remote job
A leading logistics firm is seeking a Senior HR Business Partner in San Francisco to drive organizational effectiveness and cultural transformation. The role requires strategic partnership, data fluency, and executive influence. Candidates should have over 5 years of HR experience. Excellent benefits and competitive salary ranging from $140,000 to $193,000 are offered, along with a flexible work environment. #J-18808-Ljbffr$140k-193k yearly 5d agoASSISTANT DIRECTOR, SPECIAL POPULATIONS, Enrollment & Student Administration, Financial Assistance
Boston University
Remote job
About the Role The Assistant Director collaborates closely with internal teams such as Counseling, Communication, and Compliance, as well as external campus partners like the Newbury Center and the Dean of Students Office. This position is instrumental in implementing inclusive financial aid policies, improving communication strategies, and facilitating access to resources that address the specific financial barriers faced by special populations. The Assistant Director will coordinate the review of financial aid applications from special populations and award and process aid in accordance with federal, state and BU policies. The AD is responsible for determining student eligibility using both Federal Methodology and Institutional Methodology, reviewing appeals, maintaining accurate financial aid records and counseling students and parents on all aspects of the financial aid process. Key Responsibilities: Lead outreach and counseling efforts to support special student populations, including first-generation college students, international students eligible for BU need-based scholarships, QuestBridge match students, and students from partnership groups, providing tailored financial aid guidance to promote equitable access and success. Manage and assess financial aid programs aimed at reducing barriers for underrepresented groups, collaborating with campus and community partners to enhance support. Analyze financial aid data to identify trends and challenges, using insights to improve services and inform planning. Review and update financial aid policies and procedures to ensure inclusivity and regulatory compliance. Act as liaison with university departments to advocate for the specific financial needs of special populations and strengthen institutional partnerships. About the Organization Boston University Financial Assistance is part of the Enrollment & Student Administration unit (ENSA). BU Financial Assistance plays a critical role in ENSA's mission; enrolling and retaining students, securing external funding and generating tuition revenue through strategic discounting. BU Financial Assistance provides important services through timely and accurate review of financial aid applications, awarding of financial aid funds, processing of loans, and by providing counseling to students and parents on the financial aid process, programs and related issues. Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly inclusive University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. Required Skills A cover letter is required for consideration. About the Candidate A Bachelor's degree is required for this position. We are seeking a candidate who: Has one to three years of experience in a service- and detail-oriented position; Displays strong analytical, problem-solving, and organizational skills; Is an effective communicator, and; Demonstrates the ability to work well in a fast-paced and team-oriented environment. Working knowledge of federal and state financial aid policies, procedures, and regulations is preferred. Benefits and other information * Remote work is dependent on performance and responsibility. This position is designated as remote-local. The successful candidate must reside within a 3-hour commuting distance of the University to attend occasional in-person events as required. * Generous benefits package including health, dental, life insurance, tuition remission, retirement plan, paid time off We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.$46k-62k yearly est. 6d agoSenior/Executive Excess Casualty Underwriter | Remote
King's Insurance Staffing LLC
Remote job
Our client has been experiencing tremendous growth within their Excess Casualty Underwriting Division and is seeking to add a Senior/Executive Excess Casualty Underwriting Specialist. This person would be responsible for marketing/production of new and renewal business while providing a customer-first mindset, putting our client's customers at the center of everything you do. This includes being a technical expert in a designated coverage, product or product line, mentoring and training less experienced staff. Responsible for developing and managing a book of Non-Admitted Excess business. Select, review, model, analyze and underwrite the most complex submissions within the context of applying the division's underwriting guidelines and standards. Develop and maintain strong relationships with wholesale brokers in order to successfully produce, manage and grow the client's business. Work with local, regional, and home office management to renew accounts annually. Respond to brokers when particular risks do not meet underwriting guidelines and offer alternative options and cross sell other products. May serve as the department liaison with the Regulatory Compliance and Actuarial departments. Requirements 5 - 10+ plus years of Excess Underwriting experience, preferably handling Non-Admitted business 5+ years of experience working with wholesale brokers in the region Proven track record of building strong Broker Relations Understanding of current market conditions, trends in competition and new product development Strong communication, analytical skills, and business acumen Excellent problem solving & decision-making skills Bachelor's Degree is strongly desired. Salary & Benefits $150,000 to $200,000+ annual base salary plus 10 - 30% Target Bonus Flex schedule and ability to work remotely Extremely competitive Medical, Dental, Vision and Life plans Employer matching 401(k) plan Generous PTO plan Employee Stock Purchase Plan with employer matching #J-18808-Ljbffr$59k-95k yearly est. 5d agoPart-Time Bid & Admin Coordinator (Remote)
Construction Company
Remote job
We are a growing commercial renovation company seeking a reliable and organized Part-Time Bid & Admin Coordinator to support our bidding and administrative process. This role is responsible for managing bid documents, tracking deadlines, coordinating walkthroughs, and handling basic administrative tasks. The ideal candidate is detail-oriented, professional with email communication, and comfortable working remotely. Key Responsibilities Bid & Preconstruction Support Download and organize bid documents Track bid due dates and deadlines Add bid dates, walkthroughs, and deadlines to the company calendar Schedule pre-bid walkthroughs Email surety companies to request bid bonds Email procurement officers for walkthrough details and bid questions Submit bids through portals and email Administrative Support Data entry Email follow-ups Document organization Basic office support tasks Requirements Strong written communication skills Organized and deadline-driven Comfortable using email, Google Drive/OneDrive, and online portals Reliable internet and computer Construction, admin, or proposal experience preferred (but not required) Compensation Bonus for each winning bid Remote, flexible work environment Schedule Monday - Friday 10:00 AM - 2:00 PM Remote This is a remote position.$42k-54k yearly est. 6d agoExecutive Staff Assistant
MSU Careers Details
Remote job
The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM$56k-88k yearly est. 10d agoExecutive Assistant & OEM Coordinator
Wayve
Remote job
At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. About us Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems. Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving. In our fast-paced environment big problems ignite us-we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future. At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact. Make Wayve the experience that defines your career! The role The role of Executive Assistant & US OEM (Original Equipment Manufacturer) Coordinator offers a dynamic opportunity to have a direct impact on the company's efficiency and success, providing comprehensive support across various facets of business operations at Wayve. About you In order to set you up for success as an EA & OEM Coordinator at Wayve, we're looking for the following skills and experience. Essential Excellent organisational and time management skills across multiple timezones with the ability to prioritise effectively: Working with UK HQ is essential and 7am PT is the preferred start time Thrive in a fast-paced environment, working well under pressure, delivering good results Can handle shifting priorities and formulate contingency plans Comfortable working with senior stakeholders at all levels internally and externally - candidates will need to be able to build and develop strong relationships with a range of stakeholders Detail-oriented, proactive and takes initiative Experience supporting Executives/C-suites Creative approach to problem solving and are solutions orientated Ability to demonstrate highest level of integrity and confidentiality at all times A flexible and adaptive style to working, positive attitude, and a team player Proficient knowledge of Google Drive skills and can adapt to new platforms Strong communication skills - verbal and written Desirable Strong project management skills with experience coordinating complex events and multi-step processes Skilled in handling expenses and budget management, ensuring financial oversight and compliance Experience in organising large-scale company events, such as offsites, conferences, or team-building activities Proficient in managing internal communications and coordinating with teams across different departments Proactive in identifying opportunities to streamline processes and improve operational efficiency A creative mindset, comfortable contributing ideas to improve the team experience and the company's work culture Strong interpersonal skills with a high level of emotional intelligence, able to navigate sensitive situations with diplomacy and tact This is a full-time role based in our office, a minimum of four days a week. At Wayve we want the best of all worlds so we operate a hybrid working policy that combines time together in our offices and workshops to fuel innovation, culture, relationships and learning, and time spent working from home, though as an office lead it will be important to be in the office on a very regular basis. Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you're passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply. For more information visit Careers at Wayve. To learn more about what drives us, visit Values at Wayve DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.$62k-107k yearly est. Auto-Apply 18d agoREMOTE EXECUTIVE/PERSONAL ASSISTANT II $45-$55Per Hour
Victory Staffing
Remote job
Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact$62k-97k yearly est. 60d+ agoExecutive Personal Assistant
Professional. Career Match Solutions
Remote job
Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.$70k-85k yearly 60d+ agoExecutive Personal Assistant
Health Atlast West La
Remote job
Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!$20-30 hourly 1d agoEA - Sales Coordinator
Everyaction
Remote job
US Salary Range: $49,000 - $60,000 About Us NGP VAN is the winningest technology platform in the history of democratic and progressive causes, working tirelessly to innovate and advance the technology our clients rely on to bolster our democracy. We help power the trailblazers, campaigners, and advocates fighting up and down the ticket for equality, racial justice, reproductive freedom, democracy, climate reform, and more- including the national Democratic committees and progressive organizations, thousands of Democratic campaigns, hundreds of labor unions, advocacy organizations, progressive and non-partisan PACs, and other organizations. About the Role The Sales Coordinator supports the success of Democratic campaigns, PACs, and progressive organizations by providing timely research and lead coordination for our teams. This role is responsible for researching elections, candidates, organizations, and campaign activity, and using internal systems to track and route leads, accounts, and election timelines across NGP VAN, including the ActionKit and Mobilize teams. They collaborate with Sales, Marketing, Research, and Operations teams to support revenue and internal processes by providing accurate research, campaign context, insights, reporting, and support for special projects. Essential Position Functions and Responsibilities: Conduct detailed research on elections, candidates, organizations, and campaigns. Manage internal systems and processes for tracking lead activity and election timelines. Maintain comprehensive and up-to-date territory-specific knowledge. Coordinate with sales and marketing to ensure leads are properly routed and followed. Participate in internal reporting and data entry activities. Support Research and Sales team members in special projects. Complete administrative tasks to support cross-functional initiatives. Knowledge, Skills & Abilities: Strong online research capabilities and analytical thinking. Familiarity with progressive political landscapes and campaign structures. Attention to detail and strong organizational practices. Ability to synthesize data and present findings clearly. Strong written and verbal communication skills. Comfort working both independently and in team settings. Qualifications (Required and Preferred): Required: Demonstrated interest in Democratic campaigns or progressive politics. Experience with online research tools or political data resources. Preferred: Experience with CRMs such as Salesforce, or the NGP VAN / EveryAction suite. Familiarity with FEC filings and state-level campaign finance databases. This position is a part of a bargaining union represented by CWA Local 1400, 2336, or 13000. At this time, we are unable to consider candidates who require current or future sponsorship for employment authorization. ____________________________________________________________________________________ Our Culture At NGP VAN, we foster an inclusive, equitable culture where every team member belongs and contributes to meaningful impact. Read more about our values and culture here. Compensation & Benefits We offer a comprehensive benefits package that supports your health, well-being and growth - explore full details here. Compensation and benefits for this role apply to full-time employees in the United States and may vary based on local standards, laws and norms. Pay is determined by location, skills, experience, and education, and is one part of NGP VAN's total rewards package, which may also include bonuses, incentives, equity, and a comprehensive benefits program. ____________________________________________________________________________________ Equal Opportunity & Accommodations At NGP VAN, we are proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other characteristic protected by law. If you require a reasonable accommodation during the application process, please submit a request.$49k-60k yearly Auto-Apply 5d agoV101- Executive Assistant & Documentation Coordinator
Flywheel Software
Remote job
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives. -Monthly Compensation: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Communicate travel needs to Bridger's travel coordinator Upload, organize, and send legal contracts for execution Resolving conflicts and coordinating events Travel coordination support Initiate travel arrangements Document and contract management Lead implementation of DocuSign-based management system Coordinate with the sales department on document handling Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer Sending calendar invites Requirements: Additional Job Description: -Requirements: ◦ Bilingual/English (Only English required for daily tasks) ◦ Comfortable working remotely with reliable internet and hardware ◦ Experience supporting senior executives preferred -Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) -Software and Tools ◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) ◦ Microsoft Teams for communication and meetings ◦ SharePoint for file sharing and collaboration ◦ Zoho CRM for customer relationship management ◦ Rippling for financial and HR functions ◦ DocuSign Intelligent Agreement Management for contract lifecycle ◦ Reliable laptop or desktop with webcam and microphone Required Skills: • 1 year of experience supporting executive-level scheduling and document workflows. • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.$1.1k-1.2k monthly Auto-Apply 15d agoAdministrative Support Specialist
LM Careers
Remote job
Produce meeting minutes as required Plan and coordinate site events Arrange travel for employees Process purchasing requisitions Act a first aider for the site (First Aid training will be provided) Assist data and configuration management teams in processing documentation Assist and facilitate new employee in-boarding Liaise with internal and external facility agencies for the maintenance of the site Disseminate communications to the site employees Manage site vehicles, parking, and security for the site Arrange safety training for employees and visitors Perform shipping and receiving tasks Manage reception area including phone and visitors Manage office and conference room bookings Be available to assist site staff with various duties in support of programs. Equal Opportunity Statement Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed. Organized, detail oriented and possessing a natural customer focus Experience managing an office environment for leaders Experience tackling multiple schedules and priorities Experience with office supply management Eligibility for North Atlantic Treaty Organization (NATO) Secret Clearance and Controlled Goods (CG) Certification. Microsoft Office Suite experience Current NATO Secret and CG clearance would be considered an asset. About us Headquartered in Ottawa, Lockheed Martin Canada is the Canadian unit of Lockheed Martin Corporation, a global defense technology company driving innovation and advancing scientific discovery. Our all-domain mission solutions and 21st Century Security vision accelerate the delivery of transformative technologies to ensure those we serve always stay ahead of ready. We operate major facilities in Ottawa, Montreal, Halifax, Calgary and Victoria and work on a wide range of programs from advanced naval technology products, aircraft sustainment, and unmanned systems software. This position is part of the Rotary and Mission Systems business area, where employees across Canada support engineering, systems integration, training, sustainment and in-service support programs for Canadian and international military customers across land, air and sea. What we offer you We walk our talk when it comes to work/life balance! Your physical, mental and financial wellbeing matters to us. On top of working in a highly supportive, friendly, respectful environment, this is what you can expect when you join our team as a Regular Full-Time employee: Flexible, compressed work schedules, depending on business requirements, where you have the option of Fridays off, as well as the possibility to work remote part-time Competitive compensation Time to recharge with vacation, personal days, holidays, and parental leaves Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment, along with: Virtual Health Care (24/7 access to medical professionals) A Wellness Spending Account to aid in your wellness journey Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions Medical Travel Insurance Onsite fitness facilities at our main office locations A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning Employee discounts to save on goods, services and various recreational activities Access to a robust spectrum of development resources to enhance your skills and/or advance your career including: Free learning resources through a modern and engaging platform Education Assistance Program Reimbursement for a professional membership Self-directed Mentoring Pay Transparency At Lockheed Martin Canada, we comply with all pay transparency requirements and believe sharing pay ranges for open roles can foster a more equitable workforce. Controlled Goods Program$33k-43k yearly est. 19d agoRemote Administrative Support Specialist
Nogigiddy
Remote job
NoGigiddy, a leading gig staffing platform revolutionizing the industry, is seeking a motivated and detail-oriented Remote Administrative Support Specialist to join our dynamic team. As a Remote Administrative Support Specialist, you will play a crucial role in providing exceptional administrative support to our gig workers and ensuring a seamless experience on our platform. With NoGigiddy's innovative approach to gig staffing, this is an excellent opportunity to contribute to a company that puts flexibility and convenience at the forefront. As the Remote Administrative Support Specialist, you will have the opportunity to work remotely and be part of a team dedicated to making gig work better for everyone. Your responsibilities will include liaising with gig workers, communicating shift opportunities, and addressing any queries or concerns they may have. Additionally, you will be responsible for maintaining accurate and up-to-date records, coordinating scheduling, and providing general administrative support. Responsibilities Communicate effectively with gig workers to inform them of available shifts and opportunities in real-time. Address gig worker queries and provide comprehensive support through various channels, including email, chat, and phone communication. Maintain accurate and detailed records of gig workers, including contact information, availability, and preferences. Coordinate shift scheduling and make adjustments as necessary to ensure efficient utilization of gig workers. Provide administrative support by preparing reports, managing documentation, and assisting with data entry tasks. Collaborate with internal teams to facilitate seamless communication and streamline processes. Contribute to ongoing improvements of the gig worker experience by providing feedback and insights. Requirements Proven experience in administrative support roles, preferably in the staffing and recruiting industry. Proficient computer skills, including experience with Microsoft Office Suite and CRM software. Strong organizational and time management skills with the ability to manage multiple tasks simultaneously. Excellent communication skills, both written and verbal, to effectively interact with gig workers. Detail-oriented mindset with a high level of accuracy in data entry and record-keeping. Ability to work independently and remotely, demonstrating self-motivation and initiative. Flexibility and adaptability to thrive in a fast-paced, dynamic environment.$33k-48k yearly est. Auto-Apply 60d+ ago
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Updated January 26, 2026