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The differences between senior administrative specialists and administrative aides can be seen in a few details. Each job has different responsibilities and duties. While it typically takes 2-4 years to become a senior administrative specialist, becoming an administrative aide takes usually requires 1-2 years. Additionally, a senior administrative specialist has an average salary of $43,864, which is higher than the $38,714 average annual salary of an administrative aide.
The top three skills for a senior administrative specialist include powerpoint, logistics and travel arrangements. The most important skills for an administrative aide are customer service, word processing, and proofreading.
| Senior Administrative Specialist | Administrative Aide | |
| Yearly salary | $43,864 | $38,714 |
| Hourly rate | $21.09 | $18.61 |
| Growth rate | -8% | -8% |
| Number of jobs | 57,049 | 96,883 |
| Job satisfaction | - | - |
| Most common degree | Bachelor's Degree, 55% | Bachelor's Degree, 54% |
| Average age | 49 | 50 |
| Years of experience | 4 | 2 |
A senior administrative specialist is responsible for performing administrative and clerical duties to support business operations and ensuring the efficient and timely submission of outputs and business reports. Senior administrative specialists assist the executive management in tracking appointments and travels, coordinating with the client for scheduled meetings, negotiating contracts with suppliers and third-party vendors, and responding to clients' inquiries and concerns or leading them to the correct personnel for their business needs. A senior administrative specialist must be highly communicative and organizational to do tasks within deadlines and under minimal supervision.
An administrative aide performs daily administrative support tasks in an office, helping to keep the workflow smooth and efficient. Their duties typically include organizing and disseminating documents, answering calls and correspondence, forwarding messages, greeting visitors and answering inquiries, and preparing and processing files. They may also participate in monitoring the inventory of office supplies, handling procurement requests when necessary. Furthermore, an administrative aide may also serve as the record-keeper of the office, updating databases in adherence to the company's policies and regulations.
Senior administrative specialists and administrative aides have different pay scales, as shown below.
| Senior Administrative Specialist | Administrative Aide | |
| Average salary | $43,864 | $38,714 |
| Salary range | Between $28,000 And $68,000 | Between $30,000 And $48,000 |
| Highest paying City | Beverly Hills, CA | Windsor, CT |
| Highest paying state | Hawaii | Connecticut |
| Best paying company | BNY Mellon | Columbia University in the City of New York |
| Best paying industry | - | Utilities |
There are a few differences between a senior administrative specialist and an administrative aide in terms of educational background:
| Senior Administrative Specialist | Administrative Aide | |
| Most common degree | Bachelor's Degree, 55% | Bachelor's Degree, 54% |
| Most common major | Business | Business |
| Most common college | Western Carolina University | Western Carolina University |
Here are the differences between senior administrative specialists' and administrative aides' demographics:
| Senior Administrative Specialist | Administrative Aide | |
| Average age | 49 | 50 |
| Gender ratio | Male, 19.4% Female, 80.6% | Male, 22.0% Female, 78.0% |
| Race ratio | Black or African American, 7.6% Unknown, 4.8% Hispanic or Latino, 11.2% Asian, 5.0% White, 71.0% American Indian and Alaska Native, 0.4% | Black or African American, 9.3% Unknown, 3.9% Hispanic or Latino, 16.3% Asian, 3.8% White, 66.0% American Indian and Alaska Native, 0.7% |
| LGBT Percentage | 10% | 6% |