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Senior administrative specialist skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Dr. Mike Peterson Ph.D.,

Anne McConnell Ph.D.

Below we've compiled a list of the most critical senior administrative specialist skills. We ranked the top skills for senior administrative specialists based on the percentage of resumes they appeared on. For example, 13.4% of senior administrative specialist resumes contained powerpoint as a skill. Continue reading to find out what skills a senior administrative specialist needs to be successful in the workplace.

15 senior administrative specialist skills for your resume and career

1. PowerPoint

Here's how senior administrative specialists use powerpoint:

Developed PowerPoint educational presentations for national, regional, and local-level direct service providers.
Prepared PowerPoint presentations and material for education programs and reported data to department.

2. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how senior administrative specialists use logistics:

Provided assistance Engineering, Foreign Military Sales, Data Management and Integrate Logistics Support Division.
Coordinated calendars, scheduled meetings and managed associated logistics including domestic/international travel.

3. Travel Arrangements

Here's how senior administrative specialists use travel arrangements:

Coordinate answers/information as requested Travel Arrangements
Reported payroll and expenses, completed documentation, scheduled travel arrangements, coordinated special projects and provided general office support.

4. Office Procedures

Office procedures are the protocols and standards which define how the staff works together. The office procedures can be a set of rules and regulations which guide the employees and help them run the office operations smoothly. Paperwork, customer interaction, taking messages, handling calls in and out all fall under the office procedures.

Here's how senior administrative specialists use office procedures:

Maintained confidentiality, office procedures and records management controls in order to meet the needs and objectives of the Department.
Managed and coordinated all Front Office procedures for the Division and ensured continuity of training for new Administrative Assistants.

5. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how senior administrative specialists use data entry:

Utilize electronic mail, key operator for fax and copy machines, and have previously performed data entry for material issue.
Create Excel spreadsheets, Data Entry in IMS Schedules, Labor Tracking and Reporting, Schedule/Coordinate Meetings, Monitor on Outlook.

6. SR

Here's how senior administrative specialists use sr:

Scheduled meetings and maintained calendars ensuring optimal time utilization for Sr. level management.
Provided high-level daily administrative support to Sr. Directors, an Attorney, and the global staff spanning multiple time zones.

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7. Expense Reports

Here's how senior administrative specialists use expense reports:

Completed internal auditing procedures to include verification of Procurement Card transactions and travel and expense reports.
Prepared and reconciled expense reports for management to ensure reimbursements were distributed correctly and efficiently.

8. Reservations

Here's how senior administrative specialists use reservations:

Coordinated executive interview schedules that included contacting candidates, organizing hotel reservations, and travel and limousine arrangements.
Confirmed reservations for visiting quests.

9. Excellent Interpersonal

Here's how senior administrative specialists use excellent interpersonal:

Used excellent interpersonal skills, initiative, attention to detail, and follow-through skills.
Cash Disbursement)-Check Room Excellent interpersonal skills, phone manner, and office etiquette.

10. Purchase Orders

Here's how senior administrative specialists use purchase orders:

Provide administrative oversight for all purchase orders approved by Acquisitions Management Department for GPS.
Managed special premiere accounts, entering purchase orders resolving customer billing disputes.

11. Word Processing

Here's how senior administrative specialists use word processing:

Coordinated important information electronically, recorded through spreadsheets and word processing.
Perform a variety of office duties including filing, records maintenance and upgrade, typing, word processing and faxing.

12. SharePoint

Here's how senior administrative specialists use sharepoint:

Maintained SharePoint sites, resulting in improved communications with cross-functional teams.
Developed and maintained department SharePoint Site.

13. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how senior administrative specialists use payroll:

Supplied administrative support to senior-level management in finance and accounting department on payroll processing and accounts payable/receivable.
Performed payroll calculation and administrative tasks to include processing of deductions and additions as required.

14. Office Equipment

Here's how senior administrative specialists use office equipment:

Handled office supply maintenance as well as arranged for technical support for office equipment.
Scheduled vendor maintenance and service for all office equipment.

15. Management System

A management system is a set of policies, processes, and procedures taken by an organization or a business to ensure it can fulfill its tasks and achieve its objectives. A management system makes sure that the company excels financially and improves the user experience. The management system also takes care of the worker's and employees' needs and manages their workload and oversees their performance. Apart from interior matters of the company, a management system also deals with exterior matters like legislations, tax matters, and law issues.

Here's how senior administrative specialists use management system:

Reviewed and input check fraud information into database using Case Management System.
Designed new performance evaluation form and performance management system implemented city wide.

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What skills help Senior Administrative Specialists find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on senior administrative specialist resumes?

Dr. Mike Peterson Ph.D.

Department Chair and Associate Professor of English, Dixie State University

Writing skills have always been valued by employers, but anything that shows an ability to write, produce, or communicate in digital spaces will stand out. While employers are becoming increasingly comfortable having employees work and collaborate digitally (from home or elsewhere), they may still be reluctant to train employees how to do that. They want to see evidence that applicants will know how to use technology and stay productive without extensive training and without a supervisor having to stand behind them. That isn't to say training won't take place, but employers want to use their valuable time and resources training employees on their own systems, policies, and procedures; they don't want to have to show new-hires how to use Zoom, how to format a memo, how to write an email, or how to co-edit a document using OneDrive.

What senior administrative specialist skills would you recommend for someone trying to advance their career?

Anne McConnell Ph.D.

Professor, West Virginia State University

I would encourage someone taking a gap year to branch out, seeking work experiences and employment situations that expose them to new skills and allow them to interact with a diverse set of people. Sometimes we find ourselves in a bubble-communicating with the same people, who tend to share the same ideas-and a gap year provides the opportunity to extend beyond that. Employers value employees who have open, flexible minds, and seeking out experiences that demonstrate that openness can be helpful.

What type of skills will young senior administrative specialists need?

Angela Robbins Ph.D.

Associate Professor of History, Meredith College

History majors are in high demand in government, business, and non-profits because of the knowledge and skills they gain in the classroom. History majors, in particular, are especially good at contextualizing-that is, explaining how an event or discussion fits within the big picture. This includes how things that are going on today-such as the Capitol riot on January 6-connects to the Constitution, the balance of powers, the way democracy works, and related issues such as the implications of propaganda and misinformation. This goes well beyond merely expressing an opinion or debating two sides of an issue. Students of history do their research and practice skills of analysis, collecting and scrutinizing evidence rather than taking something at face value or only relying on a single source. We take sources apart to evaluate the credentials of their creators and search for bias. We examine sources from various creators so we take into account multiple experiences and points of view. Then we synthesize-or bring the sources together-in order to communicate what it all means. These skills are desired by employers and translate well into many careers and work environments. Seeking good evidence to answer questions and solve problems, whether that's in the classroom today or working with clients later, is a skill that employers highly value.

Students are practicing other skills that are necessary to success in the workplace, whether that will be in person or online. Time management, seeing a project through from start to finish, hosting and contributing to meetings, working on a team-whether it's two people or ten-and creating appropriate types of presentations to communicate ideas are all things our students can tell their employers they will come in with so they can hit the ground running. In addition, our majors develop self-awareness, empathy, and an appreciation of diverse opinions and approaches to problems through investigation of the life experiences of historical figures and their classroom discussions with classmates. Certainly, every employer wants you to learn the specifics within their sector, but these skills are fairly universal and will benefit majors as they move from the classroom to career.

What technical skills for a senior administrative specialist stand out to employers?

Christi Patton Luks

Professor (NTT) and Associate Chair for Academic Affairs, Missouri University of Science & Technology

I've always felt that the most important thing we teach our students is problem-solving skills. The students who can readily relate the theory to their practical experience to develop new solutions are the most valuable. Engineering students that are active on design teams or took advantage of internships and co-ops are in great position for this.

What soft skills should all senior administrative specialists possess?

Brandy Bailey

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

Do you want to know more?

List of senior administrative specialist skills to add to your resume

The most important skills for a senior administrative specialist resume and required skills for a senior administrative specialist to have include:

PowerPoint
Logistics
Travel Arrangements
Office Procedures
Data Entry
SR
Expense Reports
Reservations
Excellent Interpersonal
Purchase Orders
Word Processing
SharePoint
Payroll
Office Equipment
Management System

Meeting Minutes
Financial Reports
Administrative Tasks
Provides Administrative Support
Event Planning
HR
Office Management
Calendar Management
Administrative Functions
DOD
Defense Travel System
Telephone Calls
International Travel
Conference Calls
Administrative Assistants

Direct Reports
Presentation Materials
PeopleSoft
Financial Statements
Organizational Charts
WebEx
Fax Machines
Subpoenas
Collating
Budget Reports
Domestic Travel
DOW
Agenda Preparation
Executive Administrative Support
Time Card

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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