How to hire a senior administrative support

How to hire a senior administrative support, step by step

Here's a step-by-step senior administrative support hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a senior administrative support job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new senior administrative support
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a senior administrative support, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A senior administrative support's background is also an important factor in determining whether they'll be a good fit for the position. For example, senior administrative supports from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents senior administrative support salaries for various positions.

   Type of Senior Administrative Support	Description	Hourly rate
   Senior Administrative Support		$12-40
   Front Desk Manager	A front desk manager is an employee employed to manage a hotel's reception area, coordinate all front desk activities, and supervise the support staff. A manager is expected to handle guest complaints and schedule training for front desk staff... Show more	$12-28
   Project Management Internship	When it comes to a project management internship, the tasks may vary on the organization or industry where one is involved. However, the primary duties are to provide administrative support by accomplishing tasks ranging from performing research and analysis, responding to inquiries and concerns, assisting in data entry and record-keeping, producing reports, and managing schedules... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Travel Arrangements
   • SharePoint
   • Customer Service
   • Data Entry
   • Timekeeping
   • Defense Travel System
   • Expense Reports
   • Windows
   • Java
   • Calendar Management
   • SLA
   • DEV
   • SSL
   • PowerPoint

   Check all skills

   Responsibilities:

   • Restructure, decentralize payroll and purchasing; achieve more productive use of headquarters staff; assume increased responsibilities without staff additions.
   • Assist in the support of SQL databases and other configurations such as .net or java as directed by vendor.
   • Create EDI, EDIFACT and XML.
   • Provide issue resolution within the prescribed timelines of SLA.
   • Configure trusted and self-sign public and private SSL certificates.
   • Work with staff to schedule maintenance windows for change management.

3. Make a budget

   Including a salary range in your senior administrative support job description is a great way to entice the best and brightest candidates. A senior administrative support salary can vary based on several factors:

   • Location. For example, senior administrative supports' average salary in montana is 55% less than in district of columbia.
   • Seniority. Entry-level senior administrative supports earn 69% less than senior-level senior administrative supports.
   • Certifications. A senior administrative support with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a senior administrative support's salary.

   Average senior administrative support salary

   $47,183yearly

   $22.68 hourly rate

   ---

   Entry-level senior administrative support salary

   $26,000 yearly salary

   Updated December 16, 2025

4. Writing a senior administrative support job description

   A senior administrative support job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a senior administrative support job description:

   Senior administrative support job description example

   **Job Summary**
   
   Provides Linehaul related administrative support to FedEx Ground (FXG) field operations, other FedEx Operational Companies (OpCo's), Pittsburgh General Headquarters (PGH) departments, outside vendors, and government agencies.
   
   **Essential Functions**
   
   • Performs all administrative functions for the FXG contractor tractor addition and approval process (e.g., initial base plate registration and renewal process). • Processes and maintains the titling and registration of company-owned trailers as well as company and contractor equipment rentals. • Distributes and audits the usage of toll cards/transponders. • Enters and maintains approved routes in FXG Transportation Management System (TMS). • Conducts Control Self Monitoring (CSM) audit tests. • Reconciles, validates, and processes invoices and citations for payment (i.e., tolls and toll citations). • Orders and distributes all permits required to operate vehicles in various states which include annual renewals. • Collects data and prepares the reporting of purchased cost to management and accounting on a daily, weekly, and monthly basis. • Provides telephone support and assist with questions that arise from the field personnel and contractors. • Coordinates with other departments within PGH, other OpCo's, and field operations.
   
   **Minimum Education**
   
   • High School Diploma or GED required.
   
   **Minimum Experience**
   
   • None required
   
   **Required Skills, Abilities and / or Licensure**
   
   • Software skills, including use of Microsoft Office software and web-based applications. • Verbal and written communication skills necessary to explain complex and/or confidential information. • Time management and organizational skills necessary to manage multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals, and respond to day-to-day functional needs. • Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions. • Ability to develop effective methods for tracking and monitoring data or information.
   
   **Other Job Description Information**
   
   Schedule TBD
   
   Local candidates preferred.
   
   **% of Travel for the Position:** 0
   
   **Address:** 1035 Commerce Park Drive SW
   
   **City:** Cedar Rapids
   
   **State:** Iowa
   
   **Zip Code:** 52404
   
   **Domicile Location:** FXG-US/USA/P522/Cedar Rapids
   
   
   **Position Type:** Full time
   
   **Employee Type:** Non-Exempt
   
   **EEO Statement**
   
   FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce
   
   **Search Engine Description:** Administrative
   
   Operations

   Copy this example

   

5. Post your job

   To find the right senior administrative support for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with senior administrative supports they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit senior administrative supports who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your senior administrative support job on Zippia to find and recruit senior administrative support candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with senior administrative support candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new senior administrative support

   Once you've found the senior administrative support candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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