Senior administrative support job description

**Job Summary**

Provides Linehaul related administrative support to FedEx Ground (FXG) field operations, other FedEx Operational Companies (OpCo's), Pittsburgh General Headquarters (PGH) departments, outside vendors, and government agencies.

**Essential Functions**

• Performs all administrative functions for the FXG contractor tractor addition and approval process (e.g., initial base plate registration and renewal process). • Processes and maintains the titling and registration of company-owned trailers as well as company and contractor equipment rentals. • Distributes and audits the usage of toll cards/transponders. • Enters and maintains approved routes in FXG Transportation Management System (TMS). • Conducts Control Self Monitoring (CSM) audit tests. • Reconciles, validates, and processes invoices and citations for payment (i.e., tolls and toll citations). • Orders and distributes all permits required to operate vehicles in various states which include annual renewals. • Collects data and prepares the reporting of purchased cost to management and accounting on a daily, weekly, and monthly basis. • Provides telephone support and assist with questions that arise from the field personnel and contractors. • Coordinates with other departments within PGH, other OpCo's, and field operations.

**Minimum Education**

• High School Diploma or GED required.

**Minimum Experience**

• None required

**Required Skills, Abilities and / or Licensure**

• Software skills, including use of Microsoft Office software and web-based applications. • Verbal and written communication skills necessary to explain complex and/or confidential information. • Time management and organizational skills necessary to manage multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals, and respond to day-to-day functional needs. • Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions. • Ability to develop effective methods for tracking and monitoring data or information.

**Other Job Description Information**

Schedule TBD

Local candidates preferred.

**% of Travel for the Position:** 0

**Address:** 1035 Commerce Park Drive SW

**City:** Cedar Rapids

**State:** Iowa

**Zip Code:** 52404

**Domicile Location:** FXG-US/USA/P522/Cedar Rapids


**Position Type:** Full time

**Employee Type:** Non-Exempt

**EEO Statement**

FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce

**Search Engine Description:** Administrative

Operations

Travel: Up to 25% CONUS

QSL is looking for an Administrative Support Specialist to provide support to Naval Special Warfare Command (NAVSPECWARCOM) Office of the General Counsel (OGC) for the development, processing, tracking, and analysis of personnel activities, as well as other functions normally encountered in an administrative office and a military personnel department.

Requirements

• Secret Clearance
• 3 years' experience performing administrative functions within the civilian human resources functional area.
• 3 years' experience developing position descriptions and classifications.
• 2 years' experience conducting workforce analysis and providing narrative explanations of the analysis.
• 2 years' experience developing internal processes that cover a wide variety of civilian HR functions, such as recruitment, performance management, civilian training and position management, with demonstrable experience within the last six months.
• 2 years' experience utilizing standard suite of Microsoft Office software products, to include Word, Excel, Access, Outlook, etc.
• 5 years' experience utilizing Microsoft SharePoint.

Job Specific Knowledge and Experience

• Assist with the development of internal processes that cover a wide variety of civilian HR functions, such as civilian training and position management.
• Provide administrative support for the processing of actions.
• Possess excellent work ethics, verbal and written communication skills, and be detailed and accurate in performing all administrative and routine functions.
• Be able to work in an environment that is fast-paced while completing multiple tasks, and meeting stringent timelines.
• Maintain a clean workspace.
• Perform data entry on computers utilizing current versions of Microsoft Windows, and Microsoft Office applications like Excel, Word, PowerPoint and other related programs.
• Travel to various CONUS locations for periods up to two weeks by commercial conveyance, may be required.
• Assist with developing position descriptions and classifying positions as well as assist with conducting workforce analysis and providing narrative explanations of the analysis.
• Provide a monthly summary report of actions taken under this contract.

Why work for QSL?

Our founders, Mel Wick and Bill Cronin, retired from storied careers in the Special Operations Forces (SOF) Community. Like many Americans and military veterans, they felt a strong desire to support the nation’s response to the 9/11/2001 terrorist attacks on the World Trade Center and the Pentagon in any way they could. They established QSL to do just that, Stay in the Fight! QSL is built on a SOF culture, emphasizing selfless-service and teamwork. Our employees work to ensure that warfighters have every possible resource and all necessary support to safely accomplish their missions in defense of our nation.

QSL's Benefit Package

Because we believe our employees are our most valuable asset, offering a competitive comprehensive compensation package is very important to us. It is the goal of QSL to attract and retain the highest level of experience and technical talent necessary for successful performance. In order to accomplish this, we feel that it is necessary to provide satisfying work, an excellent work environment, and we continually monitor the marketplace to ensure that our total compensation/benefit package remains competitive.

Listed below are some of our standard benefits. We combine all traditional paid time off (Federal holidays, sick time, leave time personal days, jury duty, bereavement, etc.) into one category which allows employees flexibility in how they use their leave time and enables them to better balance their career with their personal needs.

• Combined Paid Time Off (PTO)
• Medical, Dental, Life Insurance
• Disability (Short-Term and Long-Term)
• Vision Insurance (CONUS-based employees)
• Flexible Spending Account (FSA)
• 401(k) Retirement Plan
• Employee Referral Bonus Program
• Employee Discount Programs
• Critical Illness and Accident Insurance
• Employee Assistance Program

We are an Equal Opportunity Employer. We do not and will not discriminate in employment and personnel practices based on race, sex, age, disability, veteran status, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring, and promotion practices are performed without regard to the above listed items. EEO/AAP, M, F, V, D.

The Contractor shall perform the daily administrative operations within the F-15 Division.

Essential Job Functions:

Task Management

• Track, monitor, follow-up, and close-out EPAWSS specific taskers.
• SOCCER
  • Acquire and maintain appropriate F-15 SOCCER access (same as F-15 Program Control).
  • 2x daily (0800/1500) pull from SOCCER for incoming taskers for EPAWSS.
  • Coordinate with F-15 Program Control for submitting any EPAWSS submissions (as required).
• TMT
  • Acquire and maintain appropriate F-15 TMT access (same as F-15 Program Control).
  • 2x daily (0800/1500) pull from TMT for incoming taskers for EPAWSS.
  • Coordinate with F-15 Program Control for submitting any EPAWSS submissions (as required).
• Work alongside PM, DPM, Strategic Communications, and Integration Chief (as required).

Defense Travel System (DTS)

• Input travel plans and authorizations for EPAWSS team members (as required/requested).
• Make appropriate updates to members’ travel plans as required/requested.

EPAWSS Execution Review/Staff Meeting Slides

• Consolidate, update, and present EPAWSS meeting slides (Execution Review/Staff Meetings).

Scheduling Meetings

• Schedule meeting internally/externally for EPAWSS via Microsoft Teams (CVR or NIPR Teams), Webex, or other similar dial-in/meet-me applications as required/requested.

Attending Meetings

• Attend key meetings (Morning Stand-up, Major Program Events, Weekly Execution Review/Staff Meetings).

F-15 Workflow Calendar

• Manage, update, and control the F-15 EPAWSS calendar; ensure appropriate TDYs, Members’ Leave, and large EPAWSS meetings are loaded to the F-15 Workflow Calendar.

Manage EPAWSS Member Hails/Farewells/On-boarding

• Manage and coordinate new members coming to the EPAWSS Team (getting appropriate access and connecting them to appropriate Team leads).

EPAWSS SharePoint

• Maintain, update, and coordinate access to EPAWSS’ SharePoint site.
• EPAWSS Org Chart & Recall Roster
  • Track, monitor, and updated EPAWSS org charts and recall rosters.

EPAWSS Coins and Memorabilia

• Track, monitor, and maintain inventory of EPAWSS items as well as funds paid to purchase said items.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School Diploma plus 20 years of experience, a Bachelors Degree plus 15 years of experience or a Master’s Degree plus 12 year of experience is required.

Current Secret clearance.