Administrative Assistant
Senior administrative support job in Columbus, OH
The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment.
Key Responsibilities:
Perform a variety of administrative and clerical duties to support assigned department(s).
Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials.
Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner.
Gather data and prepare standard and custom reports to support business decision-making.
Draft, edit, and proofread correspondence, presentations, and other communications.
Provide support for department-specific tasks as required by specialty area.
Coordinate basic procurement, expense tracking, or task management activities as needed.
Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality.
Required Qualifications:
1 - 5 years of on-the-job administrative experience.
Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required.
Proven ability to manage multiple priorities and deadlines effectively.
Strong problem-solving skills, organizational and documentation management skills.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
Demonstrated attention to detail and accuracy in all work.
Preferred Qualifications:
Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba).
Experience in a corporate or manufacturing environment, ideally within the automotive industry.
Work Environment:
This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility.
Schedule may adjust based on business needs or project requirements.
Location: Raymond, OH
Type: Contract
Duration: 12+ months, with possibility of extension
No 3rd party agencies or C2C
Senior Administrative Associate, Purchasing
Remote senior administrative support job
Before you apply to a job, select your language preference from the options available at the top right of this page.
Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
:
Grade: 9
Schedule: Friday-Monday 2000 - 0600
NON-REMOTE POSITION
Aircraft on Ground Admin Asst
Job Description:
This position is responsible for providing global aircraft materials support for unscheduled and deferred maintenance activities. The position provides support via aircraft unscheduled and deferred maintenance activities. The position provides support via aircraft material requests submitted by maintenance and support personnel. Requisitions require initial screening, inventory review, various levels of technical validation, sourcing activities, options, and alternative support options as required.
The position requires multitasking; maintain requisition status updates and continual communications with internal and external customers throughout the workday. The position requires coordination with peers, the management team, and may require various levels of detail depending on the request. Each request is unique and requires the AOG Admin to review and coordinate the best possible solution, often with minimal supervision. A typical requisition would require the AOG Admin to search current inventory locations, source items with vendors or airlines, and seek solutions in the local area of the event. Each requisition may require a different solution and coordination with multiple internal and external groups. The AOG Admin with interact with such groups as Line MX, Heavy MX, Engineering, Maintenance Control, and Traffic Management.
Employee Type:
Permanent
UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Other Criteria:
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.
Basic Qualifications:
Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.
Auto-ApplyProject Management Support Supervisor (REMOTE)
Remote senior administrative support job
At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.
Consider applying here, if you want to:
Work in an entrepreneurial and dynamic environment with a chance to make an impact.
Develop lasting relationships with great people.
Have the opportunity to build a satisfying career.
We offer competitive compensation and benefits packages for our Team Members.
Project Management Support Supervisor (REMOTE)
The Project Management Support Supervisor is responsible for providing analytical support of line operations throughout all of Niagara's production facilities. This is achieved while working with a team of technicians and vendors to identify and act upon opportunities to improve current systems within the organization. In addition, the Project Management Support Specialist and a team of technicians will work with plant maintenance teams to work on and complete line rebuilds/overhauls annually and in within schedule.
Essential Functions
Analytical Support of Line Operations throughout all Niagara Plants
Utilize system tools to analyze efficiencies of current line operations
Identify high-level risk areas within each line by site
Encourage root cause corrective action
Develop automated reporting tools for management team - at each site and corporate office
Working with Vendors in Enhancing Current System Infrastructure
Identify opportunities within current systems
Work with Vendors to determine compatibility with Niagara systems
Provide recommendations to senior staff of appropriate enhancements
Negotiate with Vendors on contracts and service agreements
Project Management
Operate as on site leader during projects (primarily annual overhauls)
Manage and supervise 4 department mechanics and work with entire plant maintenance team
Be responsible for all technical issues related to project
Be responsible for all vendor issues related to project
Handle all personnel issues with management and HR support
Serve as liaison between plant management and department management
This function represents 75% of department responsibilities
Training Development
Develop SOPs and job aids through observation and analysis
Utilize technician expertise to disseminate individual knowledge throughout department and company
Work with site specific leaders in resolving system obstacles
Create and maintain communication channels for better information flow -- Communicate relevant information to all major customers and stakeholders
Special Assignments
Execute various tasks that may not fall under scope of any other department employee
Examples from the past year: setting up new vendors, coordinating special equipment transfer, assisting in meshing operational functions with AR, observing and altering maintenance practices, analyzing department financial impact on Niagara, attending factory acceptance tests to commission new equipment for shipment, supervising five mechanics on diagnostic visits, and calculating various data based on minimal initial data, etc.
Travel Requirements: Approximately 100% of the year
Travel includes both domestic and international travel. The incumbent will need to maintain the ability to travel domestically and internationally as a condition of employment.
This position requires the incumbent to possess and maintain a valid drivers license.
Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.
Competencies
Microsoft Office Applications - Word, Excel, Access, PowerPoint, Outlook, Visio, etc.
Able to translate data into recommendable actions to senior staff
Strong analytical and problem solving skills
Self-Motivated with a proven record of taking the initiative
Able to work with minimal supervision
Detail-Oriented with Excellent Oral and Written Communication Skills
Able to execute tasks in a very dynamic and ever-changing environment
Exercise sound judgment and ability to work effectively with a diverse workforce
Qualifications
Minimum Qualifications:
2 Years - Experience in Field or similar manufacturing environment
2 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Preferred Qualifications:
4 Years - Experience in Field or similar manufacturing environment
4 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Education
Minimum Required:
Bachelor's Degree in Business Administration or other related field
Preferred:
Master's Degree in Business Administration or other related field
Typical Compensation Range
Pay Rate Type: Salary$71,314.38 - $103,405.86 / Yearly
Benefits
Our Total Rewards package is thoughtfully designed to support both you and your family:
Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package.
Paid Time Off for holidays, sick time, and vacation time
Paid parental and caregiver leaves
Medical, including virtual care options
Dental
Vision
401(k) with company match
Health Savings Account with company match
Flexible Spending Accounts
Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
Tuition reimbursement, college savings plan and scholarship opportunities
And more!
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* *Los Angeles County applicants only** Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws.
Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit résumé to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit résumé into this career site to be eligible for placement fees.
Auto-ApplySenior Office Administrator
Senior administrative support job in Columbus, OH
About Upstart
Upstart is the leading AI lending marketplace partnering with banks and credit unions to expand access to affordable credit. By leveraging Upstart's AI marketplace, Upstart-powered banks and credit unions can have higher approval rates and lower loss rates across races, ages, and genders, while simultaneously delivering the exceptional digital-first lending experience their customers demand. More than 80% of borrowers are approved instantly, with zero documentation to upload.
Upstart is a digital-first company, which means that most Upstarters live and work anywhere in the United States. However, we also have offices in San Mateo, California; Columbus, Ohio; and Austin, Texas.
Most Upstarters join us because they connect with our mission of enabling access to effortless credit based on true risk. If you are energized by the impact you can make at Upstart, we'd love to hear from you!
The Team:
The Office Management & Workplace Events (OM&WE) team is responsible for creating safe, inspiring, and efficient work environments for Upstarters, while supporting the company's digital-first strategy through thoughtful in-office experiences and events.
As the Senior Office Administrator at Upstart, you will own the day-to-day operations of our Easton office, ensuring it runs smoothly, feels welcoming, and reflects Upstart's values. You'll partner closely with the Columbus OM&WE team, IT, Facilities, and vendors to deliver an exceptional in-office experience for employees and visitors alike.
How you'll make an impact
Serve as the primary point of contact for the Easton office, creating a professional, welcoming environment for employees and visitors.
Oversee daily operations including front desk coverage, facilities coordination, and vendor management to ensure a safe, efficient, and well-maintained workplace.
Manage pantry, catering, and supply programs, ensuring consistent quality and anticipating employee needs.
Plan and execute onsite logistics for meetings, events, and team gatherings, coordinating setup, teardown, and A/V readiness.
Respond to office support requests with urgency and accuracy, escalating complex or sensitive issues when needed.
Maintain and refine office processes and documentation, driving consistency across Columbus and other Upstart offices.
Minimum Qualifications
3+ years of experience as an executive assistant or in administration, office management, event planning, or a similar field.
Proven ability to stay organized, prioritize workload, and execute tasks with great attention to detail.
Confident, positive demeanor and ability to communicate professionally across all levels of the organization.
Experienced knowledge of Google Suite.
Preferred Qualifications
Experience working in tech or high-growth environments.
Familiarity with office openings, facilities coordination, or vendor management.
Skilled in event coordination and catering logistics.
Ability to identify and implement process improvements in office operations.
Strong interpersonal and problem-solving skills with a focus on service and efficiency.
Position location This role is available in the following locations: Columbus, Ohio
Time zone requirements The team operates on the East coast time zones.
In-Office requirements: You will be required to work from our Easton (Columbus) office 5 days per week.
What you'll love:
Competitive Compensation (base + bonus & equity)
Comprehensive medical, dental, and vision coverage with Health Savings Account contributions from Upstart
401(k) with 100% company match up to $4,500 and immediate vesting and after-tax savings
Employee Stock Purchase Plan (ESPP)
Life and disability insurance
Generous holiday, vacation, sick and safety leave
Supportive parental, family care, and military leave programs
Annual wellness, technology & ergonomic reimbursement programs
Social activities including team events and onsites, all-company updates, employee resource groups (ERGs), and other interest groups such as book clubs, fitness, investing, and volunteering
Catered lunches + snacks & drinks when working in offices
This is a Non-Exempt position. Employees in this position are paid an hourly pay rate, on a bi-weekly basis, and are eligible to receive overtime pay for any hours worked over 40 in a work week, or over 8 in a work day if required by state law.
Columbus, OH - Anticipated Hourly Rate Range$30-$40 USD
Upstart is a proud Equal Opportunity Employer. We are dedicated to ensuring that underrepresented classes receive better access to affordable credit, and are just as committed to embracing diversity and inclusion in our hiring practices. We celebrate all cultures, backgrounds, perspectives, and experiences, and know that we can only become better together.
If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please email
candidate_accommodations@upstart.com
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Auto-ApplySenior Associate, Fund Administration (Accounting)
Remote senior administrative support job
Our mission is to unlock the full potential of private markets. Privately owned assets like commercial real estate, private equity, and venture capital make up half of our financial ecosystem yet remain inaccessible to most people. We are digitizing these markets, and as a result, bringing efficiency, transparency, and access to one of the most productive corners of our financial ecosystem. If you care about making the world a better place by making markets work better through technology - all while contributing as a member of a values-driven organization - we want to hear from you.
Juniper Square offers employees a variety of ways to work, ranging from a fully remote experience to working full-time in one of our physical offices. We invest heavily in digital-first operations, allowing our teams to collaborate effectively across 27 U.S. states, 2 Canadian Provinces, India, Luxembourg, and England. We also have physical offices in San Francisco, New York City, Mumbai and Bangalore for employees who prefer to work in an office some or all of the time.
About your role
We are hiring a few Senior Associates to join our team. This is an exciting opportunity to join a fast paced start-up environment to help build out Juniper Square's Fund Administration service offering. Juniper Square is on a mission to transform the Fund Administration offering to Private Markets. We are more than a Fund Administrator, we are a Modern Fund Administrator. As a Senior Fund Accountant you will partner with the customer, other members of the fund accounting team, and Investor Services and Fund Administration Onboarding teams to deliver fund accounting and reporting services to Juniper Square's Private Market customers in the Real Estate, Private Equity, and Venture Capital space. You will have a significant opportunity to shape the trajectory of our service offering and in so doing help to deliver a best-in-class experience to our customers. We are a team of values based self-starters with a curious mindset and the motivation to use technology to our advantage so that we are continually iterating and improving on the status quo. This is an opportunity to couple prior education and experience and to learn from some of the best talent in Private Markets.
What you'll do
Support major decisions regarding team buildout and operational policies and procedures
Define and support the implementation of fund administration workflows, applying best practices and process efficiencies
Interface directly with clients to deliver an outstanding client experience
Serve as a technical accounting expert and key advisor on significant business/accounting decisions for the team
Perform accounting, analytical, & financial reporting duties; ensure client and investor reporting is prepared and completed timely and accurately
Review waterfall calculations and capital calls and distributions in accordance with clients' Limited Partnership Agreements
Prepare and review asset- and fund-level performance metrics (IRRs, TVPI, etc.)
Assist in preparing, compiling, and verifying external client and regulatory reporting
Prepare financial information for stockholders/investor reports
Assist with annual audits, including preparation of the initial draft of the annual audit report and related schedules and disclosures; assist with PBC list (Prepared By Client) and tax returns
Research and assist in interpreting the impact of recent accounting developments
Qualifications
3+ years of fund accounting or audit experience with exposure to Private Equity, Venture Capital, Private Credit and/or Real Estate funds
Bachelor's degree in Accounting or related field required.
Investran experience preferred.
Exposure to complex fund structures, waterfall calculations, performance metrics (IRRs), distributions and capital calls calculations
Experience with annual reporting (audited financial statements)
Passion for technology and a desire to use technology to improve business operations
Experience scoping out system requirements and implementing new systems
Strategic thinker with the ability to master both the details and the big picture
Ability to handle many projects at once without losing track of the details
Comfortable with ambiguity, excellent work ethic and likes to take ownership of your work
At Juniper Square, we believe building a diverse workforce and an inclusive culture makes us a better company. If you think this job sounds like a fit, we encourage you to apply even if you don't meet all the qualifications.
Compensation
Compensation for this position includes a base salary, and a variety of benefits. The U.S. base salary range for this role is $85,000 - $105,000. The Canadian base salary range for this role is $80,000 - $110,000. Actual base salaries will be based on candidate-specific factors, including experience, skillset, and location, and local minimum pay requirements as applicable. We are actively hiring for this role in Canada, and offer competitive local pay and benefits. Your recruiter can provide further details.
Benefits include:
Health, dental, and vision care for you and your family
Life insurance and disability coverage
Mental wellness coverage
Fertility and growing family support
Flex Time Off in addition to company paid holidays
Paid family leave, medical leave, and bereavement leave policies
401k retirement savings plan
Healthcare FSA and commuter benefits programs
Allowance to customize your work and technology setup at home
Annual professional development stipend
#LI-Remote
#LI-BA1
#Juniper-US
Auto-ApplySenior Associate, Warehouse Administration & Finance Operations
Remote senior administrative support job
SitusAMC is where the best and most passionate people come to transform our client's businesses and their own careers. Whether you're a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.
At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local - come join our team!
This position will have primary focus on day-to-day operational support of the Warehouse Financing business. Display knowledge of Warehouse Financing Solutions including collaboration with Technology and Product Support teams.
Essential Job Functions:
The incumbent owns the process of prioritizing and troubleshooting client questions, including communicating status clearly and proactively keeping the client apprised.
Produce, maintain, and enforce solution design standards, use of specification templates/documents and solution formation processes
Manage and update key documents to support WFS Clients policies & procedures, service level agreements (i.e., performance metrics) and client deliverables.
Ability to translate term sheets and rules in ProMerit; meet client requirements and deadlines
Create, participate, and provide feedback in prospective client meetings and internal documentation
Manage the day-to-day execution of client needs for onshore clients.
Manage time and tasks to Service Level Agreements agreed to with client
Coordinate across functional teams, Warehouse Administration Services, ProMerit implementation and product specialist teams.
Communicate professionally and timely with clients via conference calls, Teams and email
Lead client meetings to document business use cases and demonstrate ProMerit functionality
Exhibit ability to process client requests in a timely manner, pro-actively communicate steps to resolve issues and meet deadlines keeping management informed before a timeline expires
Liaise with teammates to ensure seamless coverage of all client requirements
Knowledge share with junior team members to help develop and enhance skills
Other activities as assigned by your manager
Qualifications/ Requirements:
Bachelor's degree or equivalent from four-year College or technical school or equivalent combination of education and experience
Experienced professional with 5+ years of industry and/or relevant experience, typically with 1+ years in an Associate level role or external equivalent.
5+ years related industry experience and/or training preferred
Knowledge of mortgage warehouse lending; including the use and support of the ProMerit technology platform, operational activities, and client services.
Proficient knowledge of ProMerit functionality and use cases or ability to learn ProMerit quickly.
Proficient skills in MS Excel, PowerPoint, Word, WLS and ProMerit (preferred)
Self-motivated and ability to independently follow items through completion
Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops creative or alternative solutions; demonstrates attention to detail; works well in group problem solving situations; uses reason even when dealing with emotional topics.
Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; ability to think critically; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively; adapts to new technologies.
Effectively expresses ideas and thoughts verbally and in written form; exhibits good listening and comprehension; communicates changes and progress; keeps others adequately informed; selects and uses appropriate communication methods; manages difficult or emotional situations.
Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Exhibits confidence in self and others; displays willingness to make decisions; inspires and motivates others to perform well; fosters team cooperation; ensures progress toward goals; acknowledges team accomplishments.
Ability to work independently in a remote work environment.
Understanding of ADO, WLS, and SQL coding a plus
Ability to work in a highly regulated industry with adherence to internal and external compliance requirements related to AML, funds transfer policies, client confidentiality and data security.
#LI-REMOTE
Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.
The annual full time base salary range for this role is
$57,000.00 - $108,000.00
Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.
Pay Transparency Nondiscrimination Provision
SitusAMC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Know Your Rights, Workplace Discrimination is Illegal
Auto-ApplySenior Administrative Associate
Remote senior administrative support job
Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Psychiatry * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue Until Aug 31, 2026
* ---
Location:
AUSTIN, TX
* ---
Job Details:
General Notes
This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC.
The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health.
This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace.
Purpose
The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals.
Responsibilities
* Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations.
* Assist with calendar management for outreach-related events, workshops, and meetings.
* Manage email correspondence for outreach and program activities.
* Create agendas and arrange logistical details for meetings and events.
* Organize receipts and documentation required for reimbursement.
* Determine appropriate referrals based on the patient's clinical background.
* Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN.
* Maintain updated referral records.
* Track patient referrals across programs.
* Use the Electronic Medical Record to communicate referral information to the team.
* Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions.
* Maintain accurate and professional correspondence logs, files, databases, and other tracking systems.
* Schedule time for communications and document review.
* Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility.
* Assist with staff hiring, onboarding, and offboarding processes.
* Maintain current inventory records for paper and promotional supplies.
* Develop estimates for supply needs.
* Organize purchase requests.
* Coordinate purchase orders.
* Assist in data entry and data collection for program monitoring and evaluation.
* Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement.
* Support alignment with legislative mandates and institutional goals.
* Perform other duties and special projects as assigned.
Required Qualifications
* Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience
* Experience working in a medical, mental health, educational, or related setting
* Excellent communication skills
* Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.)
* Relevant education and experience may be substituted as appropriate
Preferred Qualifications
* Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting
* Experience with Google Suite products
* Experience with database management
* Professional demeanor with tact and respect at all times
Salary Range
$49,000+ depending on qualifications
Working Conditions
* Repetitive use of a keyboard at a workstation
* Use of manual dexterity
* Occasional weekend, overtime, and evening work to meet deadlines
* As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace.
Required Materials
* Resume/CV
* 3 work references with their contact information; at least one reference should be from a supervisor
* Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
* ---
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
* ---
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
* ---
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
* ---
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
* ---
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
* ---
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
* ---
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
* E-Verify Poster (English and Spanish) [PDF]
* Right to Work Poster (English) [PDF]
* Right to Work Poster (Spanish) [PDF]
* ---
Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Supervisor, Patient Support
Remote senior administrative support job
YOUR PASSION, ACTIONS & FOCUS is our Strength
Become one of our Contributors
Join the KnipperHEALTH Team!
This is a critical position requiring excellent supervisor and customer interaction skills with a working knowledge of pharmacy processing. The individual is expected to oversee Patient Support Leads/Sales staff to convert Leads to patients within Eagle Pharmacy while ensuring patient satisfaction with Eagle Pharmacy. A solid record of successful sales is essential.
Responsibilities
Direct the workforce either directly or indirectly through the management hierarchy to include interviewing, selection, orienting, training, coaching, performance management, as appropriate
Develops and implements strategies, tools, and training to ensure conversion of leads to patients/customers
Oversees daily operations of Patient Support Services Leads/Sales team including quality of service, call flow, abandon, etc. Provides daily and monthly reporting as required
Works in coordination with PSS and Pharmacy Operations to ensure efficient processes for patient care and retention
Responsible for all aspects of employee management including but not limited to hiring, training, and performance management
Monitors random calls to improve quality, minimize errors and track performance
Aids patients and support staff with escalated calls and other unresolved issues
Ability to design and/or prepare training/instructional materials, teaching aids and devices
Able to clearly identify problem areas and report to senior management as needed
Accurately completing other tasks as assigned by management
The above duties are meant to be representative of the position and not all-inclusive.
Qualifications
Education and Experience
This position requires a high school diploma or equivalent. Candidates with a college degree are preferred. Candidates with post high school or specialized training is a plus. The candidate for this position should have three years of experience as a call center lead or supervisory position. Call center sales/ upselling experience is required. Candidates with healthcare industry experience are desired. Candidates should be familiar with Microsoft Word, Excel, and Outlook.
Knowledge, Skills, and Abilities
Speak clearly, concisely and effectively; listen to and understand information and ideas as presented verbally; excellent oral and written communication skills
Ability to drive a team of call center representatives to attain key performance metrics.
Organize information in a clear and concise manner
Deal with people in a way that shows sensitivity, tact, and professionalism
Make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions
Positive attitude with excellent sales and customer service mindset, working in a way that demonstrates a commitment to Incredible Service
Ability to handle multiple activities or interruptions at once
Focused team player, who can work in conjunction with pharmacists, pharmacy technicians, other departments, customers, and management
Strong interpersonal skills
Work independently with little supervision and meet daily deadlines
Computer proficiency to navigate required databases and operate in required software packages.
Able to work effectively under pressure
Ability to work flexible hours as needed
Ability to sit at computer using phone and headset for length of shift with breaks and lunch away from desk assigned per length of given shift
Work Environment/Physical Demands
This position is in a typical office environment which requires prolonged sitting in front of a computer. Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment including operation of standard computer and phone equipment. May have occasional high stress when dealing with patients/clients.
#Supervisor#Operations#Lakeland #INKMW
Auto-ApplyProject Management Support Supervisor (REMOTE)
Remote senior administrative support job
At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water. Consider applying here, if you want to: * Work in an entrepreneurial and dynamic environment with a chance to make an impact.
* Develop lasting relationships with great people.
* Have the opportunity to build a satisfying career.
We offer competitive compensation and benefits packages for our Team Members.
Project Management Support Supervisor (REMOTE)
The Project Management Support Supervisor is responsible for providing analytical support of line operations throughout all of Niagara's production facilities. This is achieved while working with a team of technicians and vendors to identify and act upon opportunities to improve current systems within the organization. In addition, the Project Management Support Specialist and a team of technicians will work with plant maintenance teams to work on and complete line rebuilds/overhauls annually and in within schedule.
Essential Functions
* Analytical Support of Line Operations throughout all Niagara Plants
* Utilize system tools to analyze efficiencies of current line operations
* Identify high-level risk areas within each line by site
* Encourage root cause corrective action
* Develop automated reporting tools for management team - at each site and corporate office
* Working with Vendors in Enhancing Current System Infrastructure
* Identify opportunities within current systems
* Work with Vendors to determine compatibility with Niagara systems
* Provide recommendations to senior staff of appropriate enhancements
* Negotiate with Vendors on contracts and service agreements
* Project Management
* Operate as on site leader during projects (primarily annual overhauls)
* Manage and supervise 4 department mechanics and work with entire plant maintenance team
* Be responsible for all technical issues related to project
* Be responsible for all vendor issues related to project
* Handle all personnel issues with management and HR support
* Serve as liaison between plant management and department management
* This function represents 75% of department responsibilities
* Training Development
* Develop SOPs and job aids through observation and analysis
* Utilize technician expertise to disseminate individual knowledge throughout department and company
* Work with site specific leaders in resolving system obstacles
* Create and maintain communication channels for better information flow -- Communicate relevant information to all major customers and stakeholders
* Special Assignments
* Execute various tasks that may not fall under scope of any other department employee
* Examples from the past year: setting up new vendors, coordinating special equipment transfer, assisting in meshing operational functions with AR, observing and altering maintenance practices, analyzing department financial impact on Niagara, attending factory acceptance tests to commission new equipment for shipment, supervising five mechanics on diagnostic visits, and calculating various data based on minimal initial data, etc.
* Travel Requirements: Approximately 100% of the year
* Travel includes both domestic and international travel. The incumbent will need to maintain the ability to travel domestically and internationally as a condition of employment.
* This position requires the incumbent to possess and maintain a valid drivers license.
* Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.
Competencies
* Microsoft Office Applications - Word, Excel, Access, PowerPoint, Outlook, Visio, etc.
* Able to translate data into recommendable actions to senior staff
* Strong analytical and problem solving skills
* Self-Motivated with a proven record of taking the initiative
* Able to work with minimal supervision
* Detail-Oriented with Excellent Oral and Written Communication Skills
* Able to execute tasks in a very dynamic and ever-changing environment
* Exercise sound judgment and ability to work effectively with a diverse workforce
Qualifications
* Minimum Qualifications:
* 2 Years - Experience in Field or similar manufacturing environment
* 2 Years - Experience managing people/projects
* experience may include a combination of work experience and education
* Preferred Qualifications:
* 4 Years - Experience in Field or similar manufacturing environment
* 4 Years - Experience managing people/projects
* experience may include a combination of work experience and education
Education
* Minimum Required:
* Bachelor's Degree in Business Administration or other related field
* Preferred:
* Master's Degree in Business Administration or other related field
Typical Compensation Range
Pay Rate Type: Salary
$71,314.38 - $103,405.86 / Yearly
Benefits
Our Total Rewards package is thoughtfully designed to support both you and your family:
Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package.
* Paid Time Off for holidays, sick time, and vacation time
* Paid parental and caregiver leaves
* Medical, including virtual care options
* Dental
* Vision
* 401(k) with company match
* Health Savings Account with company match
* Flexible Spending Accounts
* Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
* Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
* Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
* Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
* Tuition reimbursement, college savings plan and scholarship opportunities
* And more!
***********************************************
* *Los Angeles County applicants only Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws.
Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit résumé to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit résumé into this career site to be eligible for placement fees.
Niagara Plant Name
CORP-OFFSITE
Support Officer Supervisor, Enforcement
Senior administrative support job in Columbus, OH
Classification Purpose: The primary purpose of the Support Officer Supervisor classification is to supervise assigned staff and monitor work quality and production, to assign and track work, to counsel employees, to interview and hire candidates, to provide customer service, to ensure quality production, and to solve problems.
Job Duties: Directly supervise support officers or other assigned staff in the unit. Initiates appropriate measures to improve effectiveness and efficiency and determines the work priorities and assignments. Correspond with clients/consumers and other agencies in need of assistance. Train staff on new policies and procedure changes and is responsible for resolving difficult or unusual situations. Provide direction regarding complex cases and interprets court and administrative orders. Ensure assigned unit adheres to applicable federal and state laws, work rules, and internal policies and procedures. Coordinate work assignments with other units to achieve joint goals and responsibilities.
Respond to inquiries from other sections in the agency, other agencies or clients to ensure uniform policy implementation. Inform supervisor of any potential problems or any unusual situations that may occur during the conversion project. Assist the manager in drafting management and/or programmatic procedures that may include manuals and policy recommendations. Maintain current FVI caseload. Continue support officer 2 duties as assigned and assists current unit with case coverage.
Evaluate employee's performance and implements or recommends discipline if needed. Attend staff trainings, attend staff meetings and meetings regarding the case file conversion process and any federal and state trainings as assigned. Maintain regular and predictable attendance.
These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.
Major Worker Characteristics: Knowledge of management; employee training and development; supervision; public relations; agency policy and procedures; interviewing; social sciences. Skill in word processing; equipment operation. Ability to define problems, collect data, establish facts and draw valid conclusions; interpret extensive variety of technical material in books, journals, and manuals; calculate fractions, decimals and percentages; prepare meaningful, concise and accurate reports; gather, collate and classify information about data or people; establish friendly atmosphere as supervisor of work unit; handle sensitive inquiries from and contacts with officials and general public.
Minimum Class Qualifications for Employment: Any equivalent combination of relevant training and experience including but not limited to: Bachelor's degree in public administration, business administration, social services, or related field with three (3) years of public administration, business administration, social services, or related experience.
Additional Requirements: No additional license or certification is required.
Supervisory Responsibilities: Ability to assign, review, plan, and coordinate the work of other employees, to provide instruction to other employees, to maintain department standards, to recommend the discipline or discharge of other employees, to act on employee problems, and to recommend and approve the transfer or promotion of other employees.
Unusual Working Conditions: N/A
Remote Document Support Supervisor
Remote senior administrative support job
Remote Document Support Supervisor - evening shift for a prominent global law firm client. The hours for this position are 3:00 pm 11:30 pm ET, Monday Friday; remote with occasional onsite and on-call availability. This role is part of the Document Support Services team responsible for providing document formatting and support. This role oversees the team, ensuring requests are completed promptly, with accuracy, quality, and integrity of documents. This role leads the service/delivery of document support services, maintains service levels, and upholds customer quality expectations.
Responsibilities: Leads the global Document Support Services staff to provide timely, accurate, and courteous services. Supervise team of Document Support Specialists, including coaching and delegating work. Analyzes Document Support tickets, trends, and workflows to identify problem areas, and improve business processes. Works with the Director of IT Service Management to establish performance reporting for monitoring overall success. Oversees work of the document support team while creating, revising, and converting various types of documents. Conducts review of documents for accuracy/delivery of request. Ensures adherence to procedures/standard resolution times. Coordinates with managers/supervisors from across departments to agree upon service requests/timing for completion. Stays current with document management technology best practices. Trains Document Support Specialists as assigned. Ensures that document support services remain available during office emergencies.
Qualifications: College degree is preferred. IT Certification(s) preferred. Five or more years of relevant experience in a large law firm. Proven success working in a time-sensitive, high-visibility environment. Demonstrated experience in user-focused service improvements in a law firm. Knowledgeable of applications/technologies common to a law firm such as Microsoft Office, Adobe Acrobat, Kofax, Litera Compare, DocXTools, Best Authority. Knowledge of leading service desk performance indicators/service level standards. Strong service orientation. Prior success managing a team. Highly motivated, analytical, organized, and efficient. Excellent problem-solving skills. Ability to work well under pressure. Flexibility for OT.
Salary $92k - $151k based on experience and location.
Senior Lease Administration Associate - Abstractions (Remote, India)
Remote senior administrative support job
Job DescriptionDescription:
Job Summary/Mohr Intro.
Mohr Partners, Inc. is looking for a qualified individual to join our Lease Accounting team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.
Essential Functions
Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
Be responsible for the full scope of Lease Administration abstraction services including:
Coordination of abstractions from transition team
Coordination of abstractions required from regional teams
Project assignment and tracking of QC process
Client/vendor/landlord relationship management
Review CAM and other escalations & real estate tax invoices
Review data entry, validation, and management of lease documents
Review rent variance analysis and rent payment processing
Review Subtenant account management, and billing/collections of third-party tenant rents
Management of project abstraction services
Continuous monitoring, tracking, and reporting of critical dates to client.
Financial analysis and volume trends
Partnership with outsource providers
Invoice preparation
Streamlining current process and driving efficiencies
Approach client and key stakeholder interactions with a Customer First Mindset
Support, exposure, and leadership of other special projects as assigned by manager
Ensure date integrity
Set-up and maintain reminders for portfolios.
Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
Create and conduct audit/year-end reconciliation functions along with tracking savings.
Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
Establish and maintain relationships with both internal/external clients.
Assist in new client set-ups (when needed).
Review abstracts prepared by other team members.
Review and process the monthly rent files for client.
Provide guidance and training to Portfolio Administrators.
Review client estoppels and provide comments on issues or errors (if applicable).
Assist in additional department related projects as requested.
Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
Other duties as assigned.
Education & Experience
Qualifications: Any Graduation
Years of Experience: 5 - 8 Years
Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
Proficient with Microsoft Office Suite (Word, Excel, Power Point)
Certificates and/or Licenses
n/a
Other Skills & Abilities
Excellent written and verbal communication skills.
Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.
Physical Requirements
Involves work of a general office nature
Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
Regularly required to talk, hear, and use hands and fingers to write and type
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
As an MBE with a full inclusion culture, Mohr Partners Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Requirements:
Must have experience with Airport Leases
Supervisor, Patient Financial Support
Remote senior administrative support job
Purpose: Do you have experience assisting patients with their financial obligations and billing inquires? Are you looking to grow your career? UPMC is hiring a full-time Supervisor, Patient Financial Support to support the Patient Advocacy department. This position would work Monday through Friday from 8:00am until 4:30pm. The position is eligible to work from home.
The Supervisor, Patient Financial Support manages coordination and supervision of the patient finance support staff. They direct interaction with physicians, personnel from other practice plans and hospitals, and staff supporting the billing, collections and customer service functions.
If you are looking to grow your career in patient advocacy and financial assistance, apply today!
Responsibilities:
* Assist management in the development and guidance to staff in their daily activities.
* Engage in open communication with appropriate personnel regarding information system, regulatory updates and/or enhancements, and participate in the training of staff.
* Perform random audits of staff work to monitor performance and quality.
* Provide timely performance evaluations for staff.
* Establish and support annual goals and objectives for Patient Financial Support team.
* Investigate issues presented by management/leads/staff and provide timely feedback as appropriate on resolution.
* Act as a resource to address patient (or family) needs, concerns, or questions.
* Implement policies and procedures related to Patient Financial Support workflows and processes.
* Strive to streamline and seek opportunities as needed to improve efficiencies.
* Monitor team performance criteria for all Patient Financial Support functions.
* Engage in open communication with Training and Development management regarding all updates and enhancements and ensure appropriate training of all staff.
* Manage staff of employees, adhere to Human Resources policies and procedures, and provide timely performance evaluations for supervisors and all direct report staff.
* Bachelor's degree in healthcare administration, finance, or related field and 1 year of experience in healthcare billing, registration, or patient business services OR High school diploma/GED equivalent and 3 years of experience in healthcare billing, registration, or patient business services, OR equivalent combination of education and experience required.
Licensure, Certifications, and Clearances:
* Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran
Supervisor Mortgage Support
Remote senior administrative support job
WHAT IS THE OPPORTUNITY? The Mortgage Support Supervisor provides leadership, guidance and support to a team of mortgage support specialists who complete fulfillment support tasks such as homeowner's insurance requests, verifications of employment, document indexing, appraisal/flood/title ordering, and project approval reviews. Direct management responsibilities include, but are not limited to, review of daily and monthly productivity metrics and overall task management. This includes but is not limited to -task monitoring, loan quality results, proactively managing issues and escalating to management as necessary and adherence to all other departmental SLA's.
WHAT WILL YOU DO?
* Responsible for effectively managing the team pipeline to ensure all departmental SLA's are met and/or exceeded.
* Responsible for training, motivating and counseling staff and holds every colleague on their team accountable for results including compliance and all metrics set forth by management.
* Ensures all colleagues on their team operate in accordance with the established workflow.
* Serves as a single point of contact for all escalated matters.
* Develop relationships with other leaders and staff to promote a positive and customer centric environment.
* Monitor and assess team performance and activities.
* Other duties as/or assigned by management.
* Responsible and accountable for appropriate quality controls related to the financial products the bank provides, the services the bank delivers, the processes employed and the incentives with which colleagues are awarded.
* All City National products, financial solutions and services are to be provided ethically and with integrity in a manner that is consistent with the client-first culture and values embodied in City National's PRIDE statement.
WHAT DO YOU NEED TO SUCCEED?
*Required Qualifications**
* Minimum 5 years of mortgage experience including management in a mortgage banking company or related financial institution required.
* Minimum 5 years of experience working with FNMA/FHLMC guidelines and standard industry guidelines required.
* Minimum 5 years of experience of state and federal lending regulations (e.g. Respa, Reg Z, Ecoa, State Fair Lending) required
* Bachelors Degree Preferred
* Empower LOS Preferred
*Additional Qualifications*
* Must be detailed oriented and possess management skills with emphasis on planning, organization and scheduling.
* Excellent verbal and written communication skills sufficient to interact with staff, internal and external contacts.
* Proficient computer skills with experience using Microsoft Suite and Empower LOS.
* Very good analytical skills are beneficial.
* Ability to pay close attention to detail, and work under deadlines
*WHAT'S IN IT FOR YOU?*
*Compensation*Starting base salary: $71,869 - $114,797 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.
*Benefits and Perks*
At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:
* Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date
* Generous 401(k) company matching contribution
* Career Development through Tuition Reimbursement and other internal upskilling and training resources
* Valued Time Away benefits including vacation, sick and volunteer time
* Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs
* Career Mobility support from a dedicated recruitment team
* Colleague Resource Groups to support networking and community engagement
Get a more detailed look at our *********************************
ABOUT US
Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at **********************************
*INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT*
City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
*Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.
Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job.
Supervisor, Patient Support
Remote senior administrative support job
YOUR PASSION, ACTIONS & FOCUS is our Strength
Become one of our Contributors
Join the KnipperHEALTH Team!
This is a critical position requiring excellent supervisor and customer interaction skills with a working knowledge of pharmacy processing. The individual is expected to oversee Patient Support Leads/Sales staff to convert Leads to patients within Eagle Pharmacy while ensuring patient satisfaction with Eagle Pharmacy. A solid record of successful sales is essential.
Responsibilities
Direct the workforce either directly or indirectly through the management hierarchy to include interviewing, selection, orienting, training, coaching, performance management, as appropriate
Develops and implements strategies, tools, and training to ensure conversion of leads to patients/customers
Oversees daily operations of Patient Support Services Leads/Sales team including quality of service, call flow, abandon, etc. Provides daily and monthly reporting as required
Works in coordination with PSS and Pharmacy Operations to ensure efficient processes for patient care and retention
Responsible for all aspects of employee management including but not limited to hiring, training, and performance management
Monitors random calls to improve quality, minimize errors and track performance
Aids patients and support staff with escalated calls and other unresolved issues
Ability to design and/or prepare training/instructional materials, teaching aids and devices
Able to clearly identify problem areas and report to senior management as needed
Accurately completing other tasks as assigned by management
The above duties are meant to be representative of the position and not all-inclusive.
Qualifications
Education and Experience
This position requires a high school diploma or equivalent. Candidates with a college degree are preferred. Candidates with post high school or specialized training is a plus. The candidate for this position should have three years of experience as a call center lead or supervisory position. Call center sales/ upselling experience is required. Candidates with healthcare industry experience are desired. Candidates should be familiar with Microsoft Word, Excel, and Outlook.
Knowledge, Skills, and Abilities
Speak clearly, concisely and effectively; listen to and understand information and ideas as presented verbally; excellent oral and written communication skills
Ability to drive a team of call center representatives to attain key performance metrics.
Organize information in a clear and concise manner
Deal with people in a way that shows sensitivity, tact, and professionalism
Make a decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions
Positive attitude with excellent sales and customer service mindset, working in a way that demonstrates a commitment to Incredible Service
Ability to handle multiple activities or interruptions at once
Focused team player, who can work in conjunction with pharmacists, pharmacy technicians, other departments, customers, and management
Strong interpersonal skills
Work independently with little supervision and meet daily deadlines
Computer proficiency to navigate required databases and operate in required software packages.
Able to work effectively under pressure
Ability to work flexible hours as needed
Ability to sit at computer using phone and headset for length of shift with breaks and lunch away from desk assigned per length of given shift
Work Environment/Physical Demands
This position is in a typical office environment which requires prolonged sitting in front of a computer. Requires hand-eye coordination and manual dexterity sufficient to operate standard office equipment including operation of standard computer and phone equipment. May have occasional high stress when dealing with patients/clients.
#Supervisor#Operations#Lakeland #INKMW
Auto-ApplyCraft Support Administrator (Remote)
Remote senior administrative support job
SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America.
The Craft Services HR Administrator will administer policies and procedures for Human Resources function of the assigned Craft Division(s).
:
*This reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned
Position Responsibilities and Duties:
Facilitate complete hiring process for newly hired and rehired craft for assigned division(s)
Assist project teams with coordinating craft pre-hire and post-hire process
Assist with onboarding craft as requested, including creating and distributing craft new hire packets
Complete system setup for new hire in E1, Workday, and CMiC
Track craft employee's projects, physical locations, skills and certifications
Setup, distribute, track, and manage craft iPhone, iPad and phone/data plans
Distribute and deliver benefit packages and assist with enrollment and questions
Conduct craft time entry audits, facilitate corrections, and push data to the appropriate system on a daily basis
Facilitate payroll on a weekly basis, make necessary corrections prior to posting
Work with SOLV payroll team to facilitate interim checks and pay needs for missed time, terminations, and special daily pay requirements
Track and manage craft leave of absences (including processing LOA paperwork, distributing LOA packets, and assisting with questions)
Work directly with project teams to facilitate craft termination process as needed
Complete all system and application deactivation for terminations
Assist with craft-related incident and claim management as requested
Understand Union requirements associated with craft for assigned division(s)
Familiarize yourself with EEO requirements for craft in assigned division(s)
Maintain and update Union and DIR fringe information annually when released
Enter all craft employee changes in the appropriate HRIS systems
Facilitate mass craft communications and surveys as requested
Maintain craft employee files
Process Verification of Employment forms and EDD benefit audit forms for craft
Work with Craft Services teammates to implement craft related processes and initiatives and identify improvement opportunities suggesting solutions where possible
Work with Craft Services teammates to maintain craft job descriptions
Complete other responsibilities as assigned
Minimum Skills or Experience Requirements:
BA/BS degree or equivalent training or experience
Experience training on and executing employee processes
Basic understanding of employee timekeeping and payroll processes and compliance issues
Basic knowledge of federal and state regulations that govern employment and labor practices
Strong verbal and written communication skills as well as task and time management skills
Strong decision-making skills demonstrating good judgment and sense of timing
Proficiency in Microsoft Word, Excel, and PowerPoint and familiarity with HR systems
Ability to quickly learn and use new applications and software
Must be willing to travel to jobsites in the region for work
SOLV Energy Is an Equal Opportunity Employer
At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.
Benefits:
Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company's 401(k) plan and are provided vacation, sick and holiday pay.
Compensation Range:
$25.83 - $32.28
Pay Rate Type:
Hourly
SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.
In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.
Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.
#LI-Remote
Job Number: J12098
If you're interested in a meaningful career with a brighter future, join the SOLV Energy Team.
Auto-ApplyConflict Checks Senior - National Office
Remote senior administrative support job
JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards.
This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations.
Conflicts & Independence Responsibilities
Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance
Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required
Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review
Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools
Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements
Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations
Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence.
Collaboration and Quality Management
Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures
Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance
Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities
Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams
Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters
Supervisory responsibilities
N/A
Work environment
Work can be conducted remotely or in a professional office environment with minimal distractions
Physical demands
Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
Must be able to lift up to 15 pounds at a time
Travel required
Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings
Required education and experience
Bachelor's degree in accounting, business, or related field
Paralegal certificate or related experience performing conflict checks in a professional services firm
3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts
Preferred education and experience
Experience with Intapp, Deltek Maconomy, and Salesforce
Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000
Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.
WHO WE ARE
UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms.
WHAT WE OFFER
POSITIVE WORK ENVIRONMENT
Enjoy a collaborative and supportive work environment where teamwork is valued.
ATTRACTIVE COMPENSATION PACKAGES
Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
COMPREHENSIVE BENEFIT PACKAGE
Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.
Auto-ApplyRecovery Support Supervisor - Columbus, Ohio
Senior administrative support job in Columbus, OH
Volunteers of America Ohio & Indiana seeks energetic, self-motivated, dynamic professionals to join its expanding team. VOAOHIN is dedicated to helping those in need rebuild their lives and reach their full potential. As an organization stretching across Ohio and Indiana we have over 1000 committed and compassionate employees working in multiple impact areas.
The Recovery Support Supervisor is responsible for supervising the 24/7 team and monitoring the functional operation of Residential Programs and facilities in accordance with DMHA, Department of Child Services, and VOA policies and procedures.
We offer a generous benefits package including paid time off, medical, dental, vision, and a 403b with company match. Our work touches the mind, body, heart - and ultimately the spirit - of those we serve, integrating our deep compassion with highly effective programs and services.
Applicants must have an Associate's degree or equivalent experience. A Bachelor's degree is preferred. Previous behavioral health and supervisory experience of 1 - 3 years are also preferred. Good recordkeeping, math, computer, and leadership skills are essential.
Auto-ApplyFacilities Support Supervisor
Senior administrative support job in Columbus, OH
Job Title: Facilities Support Supervisor
Department: Buildings & Grounds
Reports To: Facilities Support Manager
Supervisory Responsibility: Facilities Support Staff
FLSA Status: Regular, Full-Time, Non-exempt
Work schedule: 7:30am - 4pm, Sunday - Thursday
Tuesday - Saturday
______________________________________________________________________
Job Summary:
The Facilities Support Supervisor supervises and coordinates activities of facilities staff to ensure that museum buildings and grounds are maintained in a clean, safe, and orderly condition. They/them supervise the training and ongoing performance of facilities support staff in janitorial methods and procedures and proper operation of equipment. This position is responsible for the oversight of daily cleaning duties and special cleaning projects across multiple job sites, while providing coverage and support throughout the organization's buildings. Inspects work performed to ensure performance to specifications and established standards. Notifies Facilities Operations Manager of needed repairs. Assists with cleaning snow or debris from sidewalks and parking surfaces.
Duties & Responsibilities:
Manages employee time sheets. Reports excessive employee absences or deficiencies to the Facilities Support Manager documenting performance issues as they occur.
Supervises training of Facilities Support staff, including understanding of museum procedures, proper use of chemicals, and special procedures for cleaning in and around galleries where art is displayed. Guides, directs and motivates facilities staff members, including setting performance standards and monitoring performance.
Oversees and participates in cleaning of all museum facilities including sweeping, vacuuming, mopping, dusting, shampooing, steam cleaning, striping, waxing, polishing and buffing floors, carpets, and furniture. Ensures rubbish is properly placed in dumpster and/or recycling bins. Ensures all restrooms are cleaned, sanitized and replenished with supplies. Responds to spills or other housekeeping emergencies as required. Oversees cleaning of drinking fountains, mirrors, tables, walls, fixtures, blinds, light fixtures, windows, metal and woodwork.
Directs personnel in picking up litter from around building and grounds daily.
Performs corrective or remedial duties as necessary.
Perform fill-in or substitute duties as necessary, which include but not limited to evening events
Assist Facilities Support Staff with getting the building open and with the upkeep of the building
Inspects and maintains custodial equipment and small tools for proper operating condition.
Receives and maintains inventory of cleaning chemicals and supplies. Report product that is needed to Facilities Operations Manager.
Attends regular departmental and operational meetings to discuss priorities, share updates, and coordinate tasks
Maintains a moderate degree of public contact. Uses excellent customer service skills. Establishes and maintains effective working relationships with other staff, trustees, donors, volunteers, and all members of the general public.
Attendance at work is an essential function of this position.
Other duties as assigned.
Compiles with all applicable safety rules, regulations, standards, and emergency procedures, including OSHA, federal, state, and local security techniques, and standards. Plans work with safety and security front of mind. Continually assesses safety conditions to ensure individual and workplace safety, and safety of visitors and staff. Promotes visitor safety and building security.
Qualifications:
High School Diploma or GED. Ability to read, write, perform basic math.
Knowledge of building housekeeping and janitorial procedures and equipment.
Excellent communications skills required. Effectively communicating with all levels of staff and public.
Must be able to read and follow written instructions.
Must be able to establish and maintain working relationships with co-workers, other museum staff members, volunteers, and the general public.
Proficient with windows programs (Outlook, Word, Excel, Teams)
1 year janitorial or related experience
1 year leadership/supervisory experience
Strong organizational skills
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand; walk; and use hands to finger, handle or feel or to operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance, stoop, kneel crouch, or crawl; and talk or hear.
The employee must be able to climb to heights of 30' or higher. The employee must have the ability climb ladders or trusses and operate a power lift.
The employee may frequently lift and/or move up to 80 pounds and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
The noise level in the work environment is moderate.
While performing the duties of this job, the employee occasionally works near moving mechanical parts. Work is performed inside/outside in all types of weather conditions. The employee is occasionally exposed to cold, wet and/or humid conditions and lightning.
Auto-ApplyAdministrative Support
Remote senior administrative support job
Location: RemoteRequired Clearance: Required to have and maintain a Non-Sensitive / High Risk (Public Trust) security clearance (Tier 4/6c). Certifications: Required Education: HS Diploma/GEDRequired Experience: 5+ years of experience in supporting Information Technology.
Position Description:
PingWind is seeking Administrative Support who composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized.
Responsibilities:
Typical Responsibilities/Tasks:• Assists and relieves the executive of administrative type functions to increase the time an executive has available for executive level responsibilities. •T ake care of a wide variety of complex situations and conflicts involving the clerical and administrative function of the office that often cannot be brought to the attention of the executive. • Responsible for ensuring assigned duties are completed on time and in accordance with leaderships requirements.• May be required to schedule travel, manage collection of documentation, and review and send messages in support of the team. • Experience with the planning and coordination of multiple concurrent tasks, each with strict deadlines. • Ability to perform and track multiple tasks. • Excellent organizational skills • Excellent written and verbal communication skills.
Required Qualifications
• Required to have and maintain a Non-Sensitive / High Risk (Public Trust) security clearance (Tier 4/6c).
Desired Qualifications
• Bachelor's Degree
About PingWind
PingWind is focused on delivering outstanding services to the federal government. We have extensive experience in the fields of cyber security, development, IT infrastructure, supply chain management and other professional services such as system design and continuous improvement. PingWind is a VA CVE certified Service-Disabled Veteran Owned Small Business (SDVOSB) and SBA HUBZone Certified with offices in Washington DC and Northern Virginia. ****************
Our benefits include:
• Paid Federal Holidays• Robust Health & Dental Insurance Options• 401k with matching• Paid vacation and sick leave• Continuing education assistance• Short Term / Long Term Disability & Life Insurance• Employee Assistance Program • through Sun Life Financial EAP Guidance Resources
Veterans are encouraged to apply
PingWind, Inc. does not discriminate in employment opportunities, terms and conditions of employment, or practices on the basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or any characteristic protected by law
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